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Finance and
Performance Committee
12 December
2013
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1 Apologies
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
There were no minutes to confirm.
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
Secretarial Note: A verbal presentation was given regarding the
Monthly Budget Update – Alternative Funding, which was part of C1 and the Chair
allowed discussion on this matter in the Open section
Cr PA Hulse left the meeting at 10.10 am.
Cr PA Hulse returned to the meeting at 10.21am.
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9
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Information System update
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A presentation was given for this item.
A copy is attached to the official minutes and is
available on the Auckland Council website.
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Resolution number FIN/2013/4
MOVED by Cr LA Cooper, seconded by Cr WB Cashmore:
That the Finance and Performance Committee:
a) note
the significant business improvement programme being delivered across
council, and the key contribution information technology change is making to
that programme.
CARRIED
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Attachments
a IS
Update
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10
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Council communications and engagement
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A presentation was given for this item.
A copy is attached to the official minutes and is
available on the Auckland Council website.
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Resolution number FIN/2013/5
MOVED by Cr CM Casey, seconded by Deputy Chairperson RI Clow:
That the Finance and Performance Committee:
a)
receive the presentation from Wilma
Falconer.
b)
request officers to assess alternatives
to OurAuckland including an insert in local community newspapers and a new
broadsheet.
c)
request Local Boards to provide formal
and informal input into the Communications review.
CARRIED
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Attachments
a Communication
and Engagement
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Cr ME Lee entered the meeting at 10.37 am.
Cr LA Cooper left the meeting at 10.41 am.
Member DE Taipari left the meeting at 11.05 am.
Deputy Chairperson RI Clow left the meeting at 11.18 am.
Member DE Taipari returned to the meeting at 11.21 am.
Deputy Chairperson RI Clow returned to the meeting at 11.28 am.
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11
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Auckland Council Performance Report
September 2013
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A presentation was given for this item.
A copy is attached to the official minutes and is
available on the Auckland Council website.
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Resolution number FIN/2013/6
MOVED by Chairperson MP Webster, seconded by Deputy Chairperson RI
Clow:
That the Finance and Performance Committee:
a) note the
performance report for the three months ended 30 September 2013,
highlighting:
i) Net
favourable operating surplus variance to budget of $16.1 million.
ii) Capital
expenditure of $62.9 million.
b) note the
following highlights and achievements :
i) Draft
Unitary Plan approved for notification by Governing Body on 10 September and
notified on 30 September 2013.
ii) Auckland
Housing Accord adopted by Auckland Plan Committee on 18 September 2013.
iii) Heritage
Festival: The launch of this event was held on Queens Wharf, and featured the
history of Shed 10 and its restoration. The festival ran over 16 days with
245 events delivered by 180 contributors, across the region.
iv) Housing
Project Office set up completed in a very short timeframe.
v) on the 26
September the Governing Body adopted the 2012/2013 annual report for the
Auckland Council group. The audited report is now available for public access
on Councils web site.
vi) a
Memorandum of Understanding to collaboratively develop a regional litter
strategy was signed by the Mayor, Keep NZ Beautiful, AMA, Kiwi Rail, Parks
and I&ES managers in September.
vii) Treasury
management: had positive annual review meetings with Standard and Poor's and
Moody's rating agencies.
viii) Civil
defence managed two weather events on 12 and 24 September, on the latter
mobilizing community response volunteers and supporting residents in Northern
Auckland.
CARRIED
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Attachments
a AC
performance report
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The meeting adjourned from 11.55am and reconvened at 12.45pm.
Councillors Anae, Quax, Hulse, Cashmore, Clow and Wood were not in
attendance when the meeting reconvened.
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12
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Resource Consent & Building Control Activity and Performance
Update
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A presentation was given for this item.
A copy is attached to the official minutes and is
available on the Auckland Council website.
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Resolution number FIN/2013/7
MOVED by Chairperson MP Webster, seconded by Cr LA Cooper:
That the Finance and Performance Committee:
a) received
the Resource Consent & Building Control Activity and Performance Update
report.
CARRIED
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Attachments
a Resource
Consent and Building Control
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Cr AJ Anae left the meeting at 12.45 pm.
Cr PA Hulse left the meeting at 1.05 pm.
Cr WB Cashmore left the meeting at 1.05 pm.
Cr D Quax left the meeting at 1.10 pm.
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13
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Overview and update on Auckland Councils approach to borrowing
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A presentation was given for this item.
A copy is attached to the official minutes and is
available on the Auckland Council website.
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Resolution number FIN/2013/8
MOVED by Chairperson MP Webster, seconded by Deputy Chairperson RI
Clow:
That the Finance and Performance Committee:
a) note the
presentation on Auckland Council’s approach to borrowing by the Auckland
Council Chief Finance Officer and Treasurer.
CARRIED
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Attachments
a Borrowing
Overview
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Cr AJ Anae returned to the meeting at 1.17 pm.
Cr PA Hulse returned to the meeting at 1.25 pm.
Cr CE Fletcher left the meeting at 1.30 pm.
Cr WB Cashmore returned to the meeting at 1.32 pm.
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14
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Approval for Eden Park Trust redocumented ASB facility as an
Approved Facility under the Security Enforcement Deed
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Resolution number FIN/2013/9
MOVED by Cr C Darby, seconded by Cr GS Wood:
That the Finance and Performance Committee:
a) approve delegation to the Chief Finance Officer to approve the Eden Park Trust re-documented ASB credit facility as an
Approved Facility under the Security Enforcement Deed.
CARRIED
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15
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Te Tiriti o Waitangi Audit Response Work Programme 2013/14
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Resolution number FIN/2013/10
MOVED by Cr GS Wood, seconded by Cr CM Penrose:
That the Finance and Performance Committee:
a) approve the
recommendations proposed in the 2013/14 work plan (outlined in Attachment
one);
b) agree that progress
reporting be quarterly to the Finance and Performance Committee and use a consistent reporting format for subsequent reports over 2014/15;
and
c) agree that the next progress
update will report on costs aligned to the 2013/14 work plan.
CARRIED
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Cr CE Fletcher returned to the meeting at 2.20 pm.
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16
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Quarterly Update: Business Improvements to identify Auckland Council contributions to Maori outcomes
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Resolution number FIN/2013/11
MOVED by Cr GS Wood, seconded by Member DE Taipari:
That the Finance and Performance Committee:
a) note
the progress report on contributions to Māori outcomes as recorded in
financial and non-financial terms.
CARRIED
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Cr CE Brewer left the meeting at 2.20 pm.
17 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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18 Procedural
motion to exclude the public
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Resolution
number FIN/2013/12
MOVED by Cr GS Wood, seconded by Cr B Cashmore:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Simon Randall, Chairperson, Maungakiekie-Tamaki Local Board, Desley
Simpson, Chairperson Orakei Local Board and members of the Regional
Facilities Auckland (RFA) staff and Board be permitted to remain for Confidential
Item C1: Monthly Budget report after the public has been excluded, because of
their knowledge of the matters, which will help the Finance and Performance
Committee in its decision-making.
c) agree
that Kay McIntyre, Chairperson and Ann Hartley, Deputy Chairperson, Kaipatiki
Local Board be permitted to remain for Confidential Item C2: Potential
acquisition in Birkdale after the public has been excluded, because of their
knowledge of the matters, which will help the Finance and Performance Committee
in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official Information
and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Monthly
Budget report
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
commercially sensitive information, the disclosure of which could disadvantage
the council in negotiation.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 Potential
acquisition in Birkdale
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information on property values.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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2.25pm The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
3.39pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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Monthly
Budget report
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Resolution number FIN/2013/13
MOVED
by Chairperson MP Webster, seconded by Cr AJ Anae:
k) agree not to instate c), e) or
associated attachments in the open minutes.
a)
receive the report.
b)
note the urgent decision of the
governing body of the previous term on 7 October to approve additional budget
of $62,000 for civil defense emergency generators.
d)
approve the increase in the financial
assistance facility available for the Retrofit Your Home Programme from $6
million to $9 million for the current financial year to meet demand.
f)
in relation to the Auckland Art Gallery exhibition
working capital account,
i.
note that the early repayment by Auckland War Memorial Museum
of a loan was not planned for in the period covered under the Long-term Plan
2012-2022,
ii.
note that the funds from the repayment are not operational in
nature, therefore cannot be used to offset the council’s rates requirements,
and
iii.
approve the funds being retained by Regional Facilities Auckland
(RFA) for the purposes of an exhibition working capital account to be managed
by RFA, and progress being reported to the CCO Governance and Monitoring
Committee as part of the Statement of Intent reporting requirements.
g)
note that, subject to approvals of Auckland Airport voting
shareholders and the High Court, the return from Auckland Council Investments
Limited’s shareholding in Auckland Airport in 2013/14 is expected to be $102
million due in April 2014, the full impact of which on the Auckland Council
Group and any governance decisions where required will be reported back in
due course.
h)
Refer the Funding support to Auckland
Sport Report to the Parks, Recreation and Sport Committee for their
consideration.
i) approve $2 million additional
operating expenditure for Alternative Funding for Transport project in
2013/14.
j) agree that the council’s
budgets be updated to reflect the financial implications of the above
decisions.
CARRIED
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3.39 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
