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Great Barrier
Local Board
18 December
2013
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1 Welcome
Chairperson Fordham welcomed everyone in attendance. Member Cleave
said a karakia.
2 Apologies
Secretarial Note: Councillor Lee
gave his apologies
3 Declaration of Interest
Member Spence declared an interest in the Aotea
Family Support Group Charitable Trust funding application at Item 16.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1
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Chris
Ollivier, DGBI
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A document was tabled in
respect of this item. A copy of the tabled document has been
attached to the official copy of these minutes and can be viewed on the
Auckland Council website.
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Chris Ollivier from DGBI was in attendance to present to
the Great Barrier Local Board regarding the recent work and activities of DGB
Island.
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Resolution
number GBI/2013/229
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
(a)
receive the Public Forum presentation;
(b)
thank Chris Ollivier for his Public
Forum presentation.
CARRIED
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9.2
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Murray
Willis, Aotea Community Radio Trust
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Murray Willis from Aotea Community Radio Trust was in attendance
to present to the Great Barrier Local Board regarding Aotea Community Radio
Trust’s community grant application.
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Resolution number GBI/2013/230
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the Great Barrier Local Board:
(a)
receive the Public Forum presentation;
(b)
thank Murray Willis for his Public
Forum presentation.
CARRIED
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9.3
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Ngaire
Avery, Tryphena Community Hall Society Incorporated
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Ngaire Avery from the Tryphena Community
Hall Society Incorporated was in attendance to present to the Great Barrier
Local Board regarding the Tryphena Community Hall Society Incorporated’s
community grant application.
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Resolution number GBI/2013/231
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the Great Barrier Local Board:
(a)
receive the Public Forum presentation;
(b)
thank Ngaire Avery for her Public Forum
presentation.
CARRIED
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9.4
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Vicky
Kyan from Aotea Family Support Group Charitable Trust
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Vicky Kyan from Aotea Family Support Group Charitable
Trust was in attendance to present to the Great Barrier Local Board regarding
the Aotea Family Support Group Charitable Trust’s community grant
application.
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Resolution number GBI/2013/232
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the Great Barrier Local Board:
(a)
receive the Public Forum presentation;
(b)
thank Vicky Kyan for her Public Forum
presentation.
CARRIED
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12
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Auckland Transport Report - December 2013
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Priscilla
Steel, Elected Member Relationship Manager Auckland Transport was in
attendance to speak to this item.
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Resolution number GBI/2013/234
MOVED
by Member JC Cleave, seconded by Member CA Spence:
That the Great Barrier Local Board:
a) receives the report;
b) approves
the final project costs from its Local Board Transport Capital Fund for the
following completed projects:
i) carpark: Medlands Road Shoal Bay Road $40,160;
ii) carpark: Sandhills Road $16,000;
iii) Shoal Bay Wharf Road Enhancement $35,720;
c) notes that
enforcement of the Claris airport parking regulations will commence in the
new year initially with warnings being given and subsequently with tickets being
issues;
d) requests
that Auckland Transport provide a rough order cost for the following projects
for funding from its Local Board Transport Capital Fund and as appropriate
supplemented from the board’s discretionary budget:
i) metal the
existing grass Aotea Playcentre carpark;
ii) Port
Fitzroy car parking noting this is a variation on the project proposed in
2012/2013 which did not proceed due to high costs;
iii) Claris to
Crossroads walkway for development in stages and noting that some of the
footpath may be on Department of Conservation land; and
iv) Mulberry
Grove School footpath, noting that partial funding from the board’s
discretionary budget may be needed to fund the project.
CARRIED
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14
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Great Barrier Island Small Local Improvement Projects (SLIPs)
Programme 2013/2014
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Susan Thomas,
SLIPs Project Portfolio Leader was in attendance to speak to this item.
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Six documents were tabled in
respect of this item. A copy of the tabled documents have been
attached to the official copy of these minutes and can be viewed on the
Auckland Council website.
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Resolution number GBI/2013/236
MOVED by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great Barrier Local Board:
a) Receives the Great Barrier
Island SLIPs 2013/2014 programme update.
b) Acknowledges that the
Whangaparapara pontoon design and consent are not suitable for use by Seaplanes
and that the project is to continue as originally planned.
c) Approves the following SLIPs
projects for implementation during the 2013/2014 financial year and confirms
the Project Spokesperson/s:
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No
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Project
description
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Capex/
Opex
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Budget
value
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Local Board
Spokesperson/s
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1.
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Okiwi Park Hardstand – development
of a double mini ramp subject to confirmation of proposed costings
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Capex
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$50,000
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TBC
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2.
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Blind Bay Recreation Reserve walkway
track and interpretive signage with a wrought iron gate option being constructed
on island to be investigated and noting associated signage to be funded
from the interpretative signage budget
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Capex
Opex
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$31,000
$10,150
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TBC
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3,
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Port Fitzroy Health Trust Access
Improvement design only
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Opex
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$7,200
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TBC
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4.
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Kaitoke wetland view shaft
extension, with low planting that does not block views and weed removal
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Opex
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$4,000
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TBC
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5.
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Pah Beach and Mulberry Grove stone
walls restoration design only with interpretative signage to be progressed
for these sites funded from interpretative signage budget
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Opex
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$2,500
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TBC
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6.
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That the road reserve native planting
at 63 Gray Road be considered as part of the Plantation Reserve concept
plan
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Opex
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$5,300
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TBC
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CARRIED
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Secretarial
note: The meeting was adjourned at 12:20 pm for
lunch and was reconvened at 12:49 pm.
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15
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Financial report for November 2013/14 year to date
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Jane Koch,
Lead Financial Advisor, was in attendance to speak to this item
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Resolution number GBI/2013/237
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great Barrier Local Board:
a)
receives this Financial Summary for
November year to date 2013/2014;
b)
agrees to fund equipment for use by the
board at local community events such as signage and seating from its existing
events fund and/or other discretionary budgets as appropriate with approval
to the actual amount delegated to the chair; and
c)
agrees to set aside funds from its
remaining discretionary opex budget to fund a range of feasibility studies to
be determined in further discussion with council officers and for
professional support for the proposed collaborative community engagement on
key island issues both to be confirmed by future board resolutions.
CARRIED
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16
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Great Barrier Local Board Community Funding: Round Two 2013-14
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Member Spence
declared an interest in the Aotea Family Support
Group Charitable Trust funding
application and took no part in the discussion or voting on the matter.
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Resolution number GBI/2013/238
MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a)
approves the following community grant
applications to be funded from its SLIPs capex budget:
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Organisation
name
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Grant for
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Amount requested
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Grant
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Aotea
Community Radio Trust
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Upgrade of
solar power system at Station Rock transmitter site
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$7,283.25
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$5,283.25
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Tryphena
Community Hall Society Incorporated
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Upgrade and
maintenance of hall (LED lights and empty septic tank only)
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$10,524.47
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$1,121.25
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Aotea
Family Support Group Charitable Trust
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4WD
Community van, North
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$20,000.00
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$20,000.00
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Total
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$37,807.72
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$26,404.50
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b)
requests that the Aotea Community Radio
Trust provide it with information on the number of listeners to the station
to assist it to understand the value at Aotea FM to the Island.
CARRIED
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19
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Board Members' Reports
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A document was tabled in
respect of this item. A copy of the tabled document has been
attached to the official copy of these minutes and can be viewed on the
Auckland Council website.
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Resolution number GBI/2013/241
MOVED by Chairperson IM
Fordham, seconded by Member JJ Gilbert:
That the Great Barrier Local Board:
a) receive the verbal report of
Board Member Jeff Cleave;
b) receive the report of Board
Member Susan Daly;
c) receive the report of Board
Member Judy Gilbert; and
d) receive the tabled report of
Board Christina Spence.
CARRIED
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21 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
1.42 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Great Barrier Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
