|
Resolution number GB/2013/160
MOVED by Mayor LCM Brown, seconded by Cr CM Casey:
That the Governing Body agree:
a) that
the demographic advisory panels are considered and supported collectively as
part of the Council structure.
b) that
the purpose of the panels is to provide strategic advice on issues of
significance to their communities; and to advise on effective engagement by
Council with those communities.
c) that,
subject to consultation with Local Boards, that the Terms of Reference of the
panels includes advice to Local Boards; that Local Boards are given
opportunities to access panel advice, if they wish.
d) that
the Terms of Reference include contribution to Council submissions, but
panels do not submit independently to external bodies, except as agreed with
the Mayor.
e) that
there is an annual work programme for each panel, integrated wherever
possible, with other panels and signed-off by the Regional Strategy and
Policy Committee.
f) that,
as resources allow, budget is available for panels, to support activities
that clearly contribute to the agreed work programme.
g) that
panels do not access external resources for activities or events, except with
the agreement of Council.
h) that a
coordinator position be established with appropriate seniority, to negotiate
and broker the work programmes, coordinate monitoring and reporting of
progress and oversee communications between panels, elected members, officers
and communities.
i) that,
in principle, all panel members should receive the same fees and allowances,
and these are set in accordance with the forthcoming Fees Framework.
j) that
the selection process for panels members (apart from the Youth Advisory
Panel) is:
· an
open call for applications
· a
panel of about six, made up of community nominees, the Liaison Councillor and
appropriate external agencies
· assessment
on a defined set of competencies
· recommendations
to the Mayor
· appointment by the Mayor with
endorsement by the Governing Body.
k) that
direct Council employees and CCO employees be ineligible for selection and
Central Government candidates be assessed on case by case basis.
l) that
the term for panels (apart from the Youth Advisory Panel) be up to three
years within the same term as the current Council and –
· members
are not “rolled over” but go through another selection/appointment process
· panels are
disestablished one month before Council elections and re-established in the
first quarter of the following calendar year.
m) that
“community summits” (or other appropriate events) be held to give direction
to panel work programmes; that these be integrated with Council’s programme,
so that they enhance and inform and do not duplicate, other Council
engagement and consultation activities.
n) that
the future of the legacy Pacific boards is considered after new panels are
appointed and their relationship to Local Boards is clearer.
o)
agree that:
i. competencies for advisory panel members
include knowledge of the Treaty of Waitangi and Maori cultural values.
ii. a minimum of one seat on the Seniors
Advisory Panels is provided for a Maori representative with appropriate
competencies.
iii. the Independent Maori Statutory Board may
recommend panel members to the Mayor and Governing Body.
iv. a member of the IMSB be on the selection
panel.
CARRIED
|
