2 Apologies
Members Lovisa Kronqvist and Lisa Whyte
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
At the close of the agenda no requests for deputations had been
received.
8 Public Forum
A period of time (approximately 30 minutes) is set aside for members
of the public to address the meeting on matters within its delegated authority.
A maximum of 3 minutes per item is allowed, following which there may be
questions from members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
|
Hibiscus and
Bays Local Board
11 December
2013
|
|
Hibiscus
and Bays Local Board agreement 2014/2015
File No.:
CP2013/28035
Purpose
1. This report
seeks agreement from the Hibiscus and Bays Local Board on content for the draft
Annual Plan 2014/2015 (including the draft Hibiscus and Bays Local Board
Agreement 2014/2015) and a draft Fees and Charges Schedule.
2. The report
also provides information on the next steps in the process to finalise local
board budgets and agreements for 2014/2015.
Executive Summary
3. For each
financial year, Auckland Council must have a local board agreement (as agreed
between the governing body and the local board) for each local board area.
4. The draft
local board agreement is largely based on year three of the Long-term Plan
2012-2022[1]
(LTP) and reflects the priorities in the local board
plan, shows intended provision of local activities, and the
capital and operating expenditure required to fund these activities. A separate
consultation section has been developed to identify any proposed budget changes
and to highlight any new areas of advocacy for 2014/2015
5. The
draft local board agreement must be included in Auckland Council’s draft Annual
Plan 2014/2015, which the governing body will meet to adopt on 19 December 2013
to be released for public consultation on 23 January 2014.
6. A
summary of the draft Annual Plan 2014/2015 must also be prepared as part of the
consultation. The summary will contain both regional and local board specific
information. The local information focuses on the local priorities for
2014/2015 and what might change from year three of the LTP.
7. Following
the consultation phase, each local board will reconsider its agreement and
budget for 2014/2015 and, if required, reprioritise proposed local activities
within its fiscal envelope before adopting a final local board agreement in
June 2014. The governing body will adopt Auckland Council’s Annual Plan
2014/2015, including 21 local board agreements, on 26 June 2014.
8. Local
fees and charges schedules will be finalised in May 2014. A draft schedule is
provided for agreement by the local board to support draft financial
statements. The Community Development Arts and Culture department (CDAC) are
currently reviewing a fees and charges model and will commence engagement with
local boards in December 2013.
9. A
review of the capital expenditure programme is currently underway by the
operations division to improve long term delivery and prioritisation of capital
projects. Engagement with local boards on a re-forecasted capital project
delivery programme will commence in early 2014. Financial statements included
in this draft local board agreement remain based on year three of the LTP,
adjusted to reflect approved budget changes since the adoption of the LTP.
|
Recommendation/s
That the Hibiscus and
Bays Local Board:
a) agree the
local content for the draft Annual Plan 2014/2015, including:
i) draft
Local Board Agreement 2014/2015 (Attachment A) (including intended level of
service provision and financial statements)
ii) introduction
to the draft Local Board Agreement (including chairperson’s message and
proposed changes for consultation).
b) agree the
draft Fees and Charges Schedule 2014/2015 (Attachment B).
c) delegate to
the Chairperson the authority to make any final minor changes to the local
board agreement for the draft Annual Plan before it is released for public
consultation and to the summary of the draft Annual Plan 2014/2015.
d) confirm that
the direct revenue for local recreation services is under review and an
amended revenue budget will be included in the final Local Board Agreement
2014/2015.
|
Discussion
10. The governing
body will meet to adopt the draft Annual Plan 2014/2015 on 19 December 2013,
which must include the draft local board agreement for each local board.
11. This report
seeks approval of local board content for the draft Annual Plan 2014/2015 and
agreement of draft local fees and charges for 2014/2015. It also provides
information on the process that will be followed to finalise the local board
budgets and agreements for 2014/2015 following public consultation.
12. The
resolutions of this meeting will be reported to the governing body on 19
December 2013, when it meets to adopt the draft Annual Plan 2014/2015 for
consultation.
13. Local board
financial statements are based on year three of the LTP and adjusted to reflect
revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve
a reduced rates increase of 2.5% for 2014/2015, as well as other approved
budget changes since the adoption of the LTP.
14. Whilst
operational savings are reflected in revised budgets, these changes will not
impact service levels.
Draft Annual Plan 2014/2015 content
15. The draft Annual Plan 2014/2015
content includes:
a) the draft Hibiscus and Bays
Local Board Agreement 2014/2015 which outlines:
i. a description of each group of
local activities
ii. key initiatives planned for
2014/2015
iii. intended levels of service
provision
iv. financial statements
v. capital projects list.
b) an introduction to the draft
Hibiscus and Bays Local Board Agreement which outlines:
i. a message from the chairperson
ii. areas for consultation with
local communities
iii. proposed budget changes
iv. new advocacy areas for 2014/2015
v. about the local board area
vi. local board plan priorities.
16. Community,
development, arts and culture performance measures were reviewed this year to
improve clarity. This resulted in the removal of two performance measures and
amendment to wording of six other performance measures.
Draft Annual Plan
2014/2015 summary
17. A summary of
the draft Annual Plan 2014/2015 must be prepared as part of the consultation.
Local information focuses on local priorities for 2014/2015 and what might
change from year three of the LTP. It includes both content and images and
this year will be presented in OurAuckland.
18. Officers will
work with local boards using the usual OurAuckland approval process for signoff
of the summary content.
Draft Fees and
Charges Schedule 2014/2015
19. Local fees and
charges schedules will be finalised in May 2014. A draft fees and charges
schedule has been provided for your agreement to support draft financial
statements. The Community Development Arts and Culture (CDAC) department are
currently reviewing a fees and charges model and will commence engagement with
local boards in December 2013.
Process
20. Officers will
undertake a budget refresh in February 2014, and updated prioritisation models
will be developed for each local board that reflect adjustments made as part of
the budget refresh.
21. The
opportunity for a more in depth examination of budgets across the organisation
begins early next year as part of the development of the next 2015-2025 LTP and
Local Board Plans.
22. The timeline
for finalising the local board agreement for 2014/2015 is set out in the
implementation section of this report.
Consideration
Local Board Views
23. This report
seeks agreement from the local board for its draft Annual Plan 2014/2015
content and draft Fees and Charges Schedule.
Maori Impact Statement
24. Many local
board decisions are of importance to Maori and there is a need to continue to
build relationships between local boards and relevant iwi. The draft local
board agreement is based on the local board plan and the LTP, which have both
been developed through engagement with the community, including Maori.
Implementation Issues
25. The timeline
and high-level process for finalising the local board agreement for 2014/2015
is set out below.
|
Timing
|
Process
for finalising local board agreements
|
|
9 – 18 Dec
|
Local boards meet to agree draft
local board agreements and content for consultation
|
|
19 Dec
|
Adoption of draft Annual Plan
2014/2015, including 21 local board agreements
|
|
23 Jan – 24 Feb
|
Draft Annual Plan 2014/2015 consultation
Released for public consultation
on 23 January using the special consultative procedure
|
|
Feb
|
Budget Refresh
Officers review budgets to inform
adjustments that will feed into the local board prioritisation models
|
|
Feb - early April
|
Engagement on local board
advocacy with departments and CCO’s
Assess progress and inform
development of an updated set of advocacy for 2014/2015
|
|
17 Mar –
17 Apr
|
Local board hearings, workshops
and decision meetings
Reconsider agreements (including
budgets) and advocacy areas and hold a formal meeting to agree a final
balanced budget and set of advocacy areas for 2014/2015
|
|
Late April
|
Governing body discussions with
local boards
|
|
1 May
|
Governing body discussions with
CCOs
|
|
5 - 23 May
|
Local board agreements and financial
statements updated
|
|
9 - 26 Jun
|
Adoption of Local Board
Agreements and Annual Plan 2014/2015
Local boards meet to adopt their
agreements between 9 - 19 June. Governing body meets to adopt draft Annual
Plan, including 21 draft LBAs, on 26 June
|
Attachments
|
No.
|
Title
|
Page
|
|
a
|
Draft Local Board Agreement 2014/2015
|
9
|
|
b
|
Draft Fees and Charges Schedule
2014/2015
|
9
|
Signatories
|
Authors
|
Kate Marsh - Financial Planning Manager
- Local Boards
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
