Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

18 December 2013

Proposed new Lease Hibiscus Coast Community House Incorporated

File No.: CP2013/26534

Purpose

1. The purpose of this report is to seek the approval of the Hibiscus and Bays Local Board to grant a new lease to the Hibiscus Coast Community House Incorporated (HCCH) for the site at the corner of Centre Way Road and Hibiscus Coast Highway on the Western Reserve.

Executive Summary

2. The Hibiscus Coast Community House Incorporated currently occupies two separate sites on the Western Reserve (Attachment D):

· the first site holds council owned modcom buildings leased to HCCH

· the second site holds the HCCH owned buildings; community building (ex Titirangi Post Office) and two storage sheds. The HCCH also has use of the council owned garage on this site.

3. The occupancy agreement for the corner site commenced on 1 September 2008 and expired on 31 December 2012. The HCCH has formally requested to continue occupancy of the site.

4. The Western Reserve Management Plan short-term concept plan (Attachment A) supports the HCCH to continue its occupation of the corner site. However, the long-term concept plan (Attachment B) and objectives clearly indicate the removal of the buildings from this location.

5. The Community Occupancy Guidelines 2012 indicate that when a building is owned by the tenant a 10 +10 year lease is granted. When the building is owned by council, the guidelines indicate a 5 + 5 year lease.

6. Staff recommend the local board provide a five (5) year lease in this situation to allow staff and the HCCH to investigate and establish an alternative location for the services and activities undertaken on this site without compromising the long-term plan for Western Reserve.

7. The Reserves Act 1977 facilitates the granting of a short term agreement, under section 73 (3). This would provide a period of occupancy and security for the group without triggering a full review of the Western Reserve Management Plan. This new lease will require public notification, preliminary costings estimate this cost as $500.00 per notification and the local board is asked to meet these costs.

Recommendation/s

That the Hibiscus and Bays Local Board approves:

a) the granting of a new community lease under Section 73 (3) of the Reserves Act 1977 to the Hibiscus Coast Community House Incorporated for the site at the corner of Centreway Road and Hibiscus Coast Highway located on the Western Reserve subject to the following conditions:

i) Term – 5 years from the date of the final approval by the Minister of Conservation (or their delegated authority)

ii) Rent - $1.00 per annum if requested;

iii) The public notification of the intention to grant the new lease and that it will meet costs associated with the public notification of approximately $500.00;

iv) The Hibiscus Coast Community House Community Outcomes Plan being approved following the public notification process and the document being attached to the lease agreement

v) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Discussion

8. The Hibiscus Coast Community House Incorporated occupies two separate sites on the Western Reserve (Attachment D):

· the lease of the first site governs the HCCH use and occupation of the Council owned modcom buildings located adjacent to the Estuary Arts Centre on Western Reserve being Part lot 2 DP 142814

· the occupancy agreement governs the site on which the HCCH has their community building (ex Titirangi Post Office) and two storage sheds, HCCH also has use of the council owned garage on this site. The site is on the corner of Hibiscus Coast Highway and Centreway Road, at 216 Hibiscus Coast Highway being lot 2 DP 204342.

9. The occupancy agreement of the corner site commenced on 1 September 2008 and expired on the 31 December 2012 and the HCCH currently occupy on a month-by-month basis under the same terms and conditions.

10. The Western Reserve Management Plan short-term concept plan (Attachment A) supports the HCCH to continue its occupation of the corner site. However, the long-term concept plan (Attachment B) and objectives clearly indicate the removal of the buildings from this location.

11. The Western Reserve Management Plan states that following expiration of the current occupancy agreement, HCCH would move their activities to an alternate location, to enable the opening of the reserve, improve access and rationalise building stock. The HCCH is aware of this requirement.

12. HCCH have formally requested that they be permitted to remain at the corner site in the short to medium term until alternative arrangements can be made.

13. The Community Occupancy Guidelines 2012 indicate that when the building is owned by the tenant a 10 +10 year lease is granted. When the building is owned by the Auckland Council, the guidelines indicate a 5 + 5 year lease.

14. A short term lease would also allow for the development of a needs analysis to determine current and future requirements for accommodation including a review of the use of the modcoms.

15. One option may be to locate the group’s activities within the modcom buildings, towards the south-western proportion of the Western Reserve. However, the HCCH has indicated that the current activities located in the modcoms are performing well and they do not think any new activities or services could be delivered from the current accommodation.

16. There is currently no allocated local board budget for landscaping the corner of Centreway Road and Hibiscus Coast Highway if the buildings were to be removed in the short term.

17. This new lease will require public notification. Preliminary costings estimate this cost as $500.00 per notification. The initial costs are limited to advertising a public notice in the print media and the local board is requested to meet these costs. There is no allocated budget within council to undertake this work at present and this is a way to move these lease matters forward until this can be resolved.

Consideration

Local Board Views

18. The local board has been consulted on the suggested approach and members views have been noted and incorporated where applicable.

19. Local board members have indicated their support for a short-term occupancy on the basis that a timetable is produced that achieves an alternative facility and location for HCCH, reassurance that HCCH through the new lease will actively encourage multiple use by community groups and that the initiatives in the management plan are supported through the Local Board Plan 2014 and Auckland Council long term planning processes.

Maori Impact Statement

20. Iwi consultation is a requirement prior to any lease agreement being granted under section 73 of the Reserves Act 1977.

21. It is a requirement to consult with Iwi during the drafting of reserve management plans.

Implementation Issues

22. The granting of a long lease to HCCH under the Reserves Act 1977 would require a review of the Western Reserve Management Plan, as the decision would be considered a significant change and therefore contravene the document. This is a lengthy and costly process, which would require allocated budget and result in further delay for HCCH.

23. The Reserves Act 1977 however does facilitate the granting of a short term agreement, under section 73 (3). This would provide a period of occupancy and security for the group without triggering a full review of the management plan.

24. Costs will be incurred if the local board approve the public notification of those leases which require it. The initial costs are limited to approximately $500.00 for placing a public notice in the print media and the local board is asked to meet these costs.

25. Future removal of buildings owned by tenants, leased on Auckland Council reserves, is the responsibility of the tenant.

Attachments

No.	Title	Page
a View	Attachment A Location, lease area and buildings cadastral	17
b View	Attachment B Western Reserve Management Plan Short Term Concept Plan	19
c View	Attachment C Western Reserve Management Plan, Long Term Concept Plan	21
d View	Attachment D Hibiscus Coast Community House Incorporated. Site of Modcoms and Group Owned Community Buildings	23

Signatories

Authors

Karen Walby - Advisor Community Lease

Maureen Buchanan - Community Lease Advisor North

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 December 2013

Local Event Support Fund - Round 2 2013/2014

File No.: CP2013/25738

Purpose

1. To present a summary of applications received in round two of the local event support fund for 2013/2014 for the Hibiscus and Bays Local Board.

Executive Summary

2. A local events support fund of $92,092 is available to the Hibiscus and Bays Local Board for distribution over two funding rounds in the 2013/2014 financial year. In round one, the Hibiscus and Bays Local Board distributed $77,100 leaving a balance of $14,992 for disbursement in round two.

3. For round two, six applications totalling $90,737 have been received (Attachment A).

Recommendation

That the Hibiscus and Bays Local Board:

a) agree to fund the round two, 2013/2014 Local Event Support Fund applications as follows:

Applicant	Event	Venue	Date	Amount Requested	Amount Recommended
Bruce Mason Centre	School Holiday Programme 2014	Bruce Mason Centre	April, July, October & December 2014	$30,000	$ 750
Times FM	Times FM Summer of Cinema	Stanmore Bay Orewa Beach	3 January 2014 10 January 2014	$25,000	$4,000
Bruce Mason Centre	Morning Melodies 2014	Bruce Mason Centre	February – December 2014	$22,000	$1,000
Older Women’s Network	Ideas of March Festival	Positive Aging Centre, Takapuna	15 March 2014	$1,000	$125
Mairangi Arts Centre	InsideOut5	Mairangi Arts Centre	5 April – 6 May 2014	$2,737	$2,737
Estuary Arts Charitable Trust	WW1 Exhibition	Estuary Centre, Orewa	1 – 27 April 2014	$10,000	$5,000
TOTAL				$90,737	$13,612

Discussion

4. The local events support fund provides the opportunity for the Hibiscus and Bays Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

5. The local events support fund has two funding rounds, which close at specified times during the 2013/2014 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2013	June 2013	July/August 2013
2	31 October 2013	November 2013	December 2013/February 2014

6. A local events support fund of $92,092, is available to the Hibiscus and Bays Local Board for distribution over two funding rounds in the 2013/2014 financial year. In Round one the Hibiscus and Bays Local Board distributed $77,100, leaving a balance of $14,992 for disbursement in round two.

7. Round two of the 2013/2014 local events fund received six applications (Attachment A). A summary of these is as follows:

Applicant	Event	Venue	Date	Amount Requested
Bruce Mason Centre	School Holiday Programme 2014	Bruce Mason Centre	April, July, October & December 2014	$30,000
Times FM	Times FM Summer of Cinema	Stanmore Bay Orewa Beach	3 January 2014 10 January 2014	$25,000
Bruce Mason Centre	Morning Melodies 2014	Bruce Mason Centre	February – December 2014	$22,000
Older Women’s Network	Ideas of March Festival	Positive Aging Centre, Takapuna	15 March 2014	$1,000
Mairangi Arts Centre	InsideOut5	Mairangi Arts Centre	5 April – 6 May 2014	$2,737
Estuary Arts Charitable Trust	WW1 Exhibition	Estuary Centre, Orewa	1 – 27 April 2014	$10,000
TOTAL				$90,737

8. Local event support funding criteria guidelines for 2013/2014 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

9. The Hibiscus and Bays Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

10. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Hibiscus and Bays Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

11. The Hibiscus and Bays Local Board seeks to engage with their diverse communities and provide for their social and cultural needs. Supporting local community events assists in building a strong sense of community and ensures that each community maintains its own identity.

Local Board Views

12. A meeting was held with events portfolio holders on 11 December 2013 to discuss the applications. Further views of the local board will be discussed at the meeting on 18 December 2013 and will be reflected in the final funding decisions.

Maori Impact Statement

13. This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

General

14. The decisions sought within this report fall within the local board delegations.

15. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

16. After the Hibiscus and Bays Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Funding Cover Sheets - R2 2013/2014	29

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 December 2013

Review of local dog access rules

File No.: CP2013/25679

Purpose

1. The purpose of this report is to decide on the scope of review of local dog access rules in the Hibiscus and Bays Local Board area.

Executive Summary

2. The Hibiscus and Bays Local Board decided at its 23 September 2013 business meeting to undertake a wider review of local dog access rules by the summer of 2014. This followed a change to all time and season summer beach dog access rules which came into force on 26 October 2013.

3. To assist the local board, the governing body has established a standard process. The governing body will fund aspects of the standard process, including basic research and engagement and public notification. Local boards will fund any additional research and engagement, alternative forms of public notification, and signage.

4. The process timeline starts in September of one year and ends in October of the following year. The local board will need to adopt a proposal by April 2014, and to hold hearings, deliberations and make decisions on submissions by August 2014.

5. The scope of the review is a matter for the local board to decide.

6. The following matters were identified through the local board time and season review in 2013 and governing body review of the policy and bylaw on dogs in 2011/2012. These matters can be used as basis for discussion about the scope of the review.

· Consider any issues that arise this summer on time and season beaches.

· Consider more 24/7 under control off-leash dog access on beaches.

· Consider allowing dogs on-leash (instead of prohibited) on some time and season beaches.

· Consider providing 24/7 dogs prohibited beaches.

· Review application of the beach time and season rule on adjacent park.

· Review which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas (shared spaces).

· Review of “Gulf islands”, “bush walks”, “picnic” and “fitness apparatus” rules where dogs are currently allowed under control on a leash.

· Review of “wildlife” rules where dogs are currently prohibited.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) resolve to review the following local dog access rules in the Hibiscus and Bays Local Board area by summer 2014 as follows:

i) a full review of beach dog access rules (Option 1 in Table 1 of report); or

ii) a clarification review of confusing dog access rules affecting beaches and adjoining parks (Option 2 in Table 1 of report); and

iii) a review of 20m from beach time and season rule; and/or

iv) a review of which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas (shared spaces); and/or

v) a review of “Gulf islands”, “bush walks”, “picnic” and “fitness apparatus” rules; and/or

vi) a review of “wildlife” rules.

b) resolve to fund the following additional research, engagement, or public notification initiatives:

Discussion

7. The local board decided at meeting 23 September 2013 to undertake a wider review of local dog access rules by summer 2014. This followed a change to time and season summer beach dog access rules which came into force on 26 October 2013.

Objectives of review

8. The primary objective for local boards in making decisions on dog access is to ensure public safety and comfort and the needs of dogs and their owners are met. These requirements are discussed in more detail in Attachment A.

9. Secondary objectives for dog access reviews include making dog access rules easier to understand (less complicated) by clarifying or revoking ambiguous dog access rules, and ensuring any changes are easy to understand “on the ground”.

10. Current dog access rules are a combination of general and specific dog access rules, which means you know where you can take your dog under control off a leash, the dog owner must first find out all the places they cannot go. This approach is difficult to communicate and confusing for dog owners and the general public alike.

Process and costs

11. The governing body has established a standard process to assist local boards. The governing body will fund aspects of the standard process, including basic research and engagement and public notification. Local boards will fund any additional research and engagement, alternative forms of public notification, and signage.

12. The process timeline starts in September of one year and ends in October of the following year. The local board will need to adopt a proposal by April 2014, and to hold hearings, deliberations and make decisions on submissions by August 2014.

13. Further details on process and costs are provided in Attachment B.

What local dog access rules to review

14. The standard process established by the governing body enables changes to dog access for specific parks and beaches on an annual basis that is integrated with the dog registration process. This provides a more timely and robust discussion than reviews of the past. This means that local boards can decide what rules it will review.

15. The wider review signalled in September 2013 was to include consideration of:

· any issues that arise on time and season beaches in summer 2013/14 in relation to the safe interaction between dogs and people, or conflict with protected wildlife

· more 24/7 under control off-leash dog access on beaches

· allowing dogs under control on-leash between 10am and 5pm during summer (instead of prohibited) on some (not all) time and season beaches

· providing 24/7 dogs prohibited beaches.

16. In addition, the following issues were identified through the governing body review of the policy and bylaw on dogs in 2011/2012 as needing clarification.

· A review of the application of the beach time and season rule to the first 20m of any park adjacent to a beach.

· A review of which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas (shared spaces).

· A review of “Gulf islands”, “bush walks”, “picnic” and “fitness apparatus” areas where dogs currently are allowed under control on a leash.

· A review of “wildlife” areas where dogs are prohibited.

17. The above matters can be used as basis for discussion about the scope of the review, and the following tables provide options on each matter to assist the board to decide what local dog access rules to review.

Table 1: Wider beach dog access review

Option	Pros and Cons
Option 1: Full review Why? (possible outcomes) Opportunity to: · Identify exceptions to recently adopted times and seasons on certain beaches where issues are raised. o Means a minority of beaches may have different times and seasons (e.g. 10am-6.30pm, Labour Weekend to 31 March) · Identify different types of dog access between summer time slots. E.g. o Big Manly Beach stays off-leash / prohibited / off-leash; o Arkles Bay becomes off-leash / on-leash / off-leash; and o Browns Bay Beach becomes off-leash / prohibited / on-leash · Changing certain time and season beaches to 24/7 off-leash or 24/7 prohibited, for example: o Murrays Bay becomes 24/7 off-leash; and o Mairangi Bay Beach becomes 24/7 prohibited	Pros · (Depending on perspective) opportunity to consider exceptions to current times and seasons, 24/7 off-leash areas, on-leash dog access, and 24/7 prohibited beaches. Cons · Some submitters will revisit the time and season decision · Consultation fatigue - residents consulted for third time on beach access. · (Depending on perspective) inconsistency in times and season or types of dog access across. Possible costs of review (illustration only) Local board signage costs. Unable to estimate until review completed. Would likely be less than $20,000 for new 100 new signs or less than $4,000 for stickers.
Option 2: Clarification review. Means the board would base the wider review on the information contained in Attachment C. Based on that information the board would decide that the current time and season rules and 24/7 off-leash areas are appropriate, and that what remains is to focus on clarifying confusing dog access rules (e.g. 20m beach rule). Refer to Tables 2, 3 and 4.	Pros · (Depending on perspective) avoids unnecessary consultation on rules considered to be appropriate. · Focuses on clarifying confusing dog access rules (e.g. 20m beach rule). Refer to Tables 2, 3 and 4. Cons · (Depending on perspective) removes further opportunity for residents to raise exceptions to current times and seasons, 24/7 off-leash areas, on-leash dog access, and 24/7 prohibited beaches.

Option

Pros and Cons

Option 1: Full review

Why? (possible outcomes)

Opportunity to:

· Identify exceptions to recently adopted times and seasons on certain beaches where issues are raised.

o Means a minority of beaches may have different times and seasons (e.g. 10am-6.30pm, Labour Weekend to 31 March)

· Identify different types of dog access between summer time slots. E.g.

o Big Manly Beach stays off-leash / prohibited / off-leash;

o Arkles Bay becomes off-leash / on-leash / off-leash; and

o Browns Bay Beach becomes off-leash / prohibited / on-leash

· Changing certain time and season beaches to 24/7 off-leash or 24/7 prohibited, for example:

o Murrays Bay becomes 24/7 off-leash; and

o Mairangi Bay Beach becomes 24/7 prohibited

Pros

· (Depending on perspective) opportunity to consider exceptions to current times and seasons, 24/7 off-leash areas, on-leash dog access, and 24/7 prohibited beaches.

Cons

· Some submitters will revisit the time and season decision

· Consultation fatigue - residents consulted for third time on beach access.

· (Depending on perspective) inconsistency in times and season or types of dog access across.

Possible costs of review (illustration only)

Local board signage costs. Unable to estimate until review completed. Would likely be less than $20,000 for new 100 new signs or less than $4,000 for stickers.

Option 2: Clarification review. Means the board would base the wider review on the information contained in Attachment C. Based on that information the board would decide that the current time and season rules and 24/7 off-leash areas are appropriate, and that what remains is to focus on clarifying confusing dog access rules (e.g. 20m beach rule). Refer to Tables 2, 3 and 4.

Pros

· (Depending on perspective) avoids unnecessary consultation on rules considered to be appropriate.

· Focuses on clarifying confusing dog access rules (e.g. 20m beach rule). Refer to Tables 2, 3 and 4.

Cons

· (Depending on perspective) removes further opportunity for residents to raise exceptions to current times and seasons, 24/7 off-leash areas, on-leash dog access, and 24/7 prohibited beaches.

Table 2: Time and season rules applying to parts of a park within 20m of beach

Option	Pros and Cons
Option 1: Review 20m from beach rule Background Rule means time and season beach rules extend 20m into adjoining park. This area is undefined on the ground (arbitrary), not signed, and not enforced. Residents (including dog owners) do not know where this rule applies and are likely unaware of its existence. Given the rule is not defined, unknown and not enforced, the question becomes is the rule necessary?	Pros Remove or replace confusing rule that is not enforced and difficult to communicate. Cons Resource (time) required to investigate. Possible outcomes of review and costs (illustration) 1. Rule revoked. Investigation finds rule unnecessary and that underlying rule for the park (typically under control off-leash) is appropriate. No additional costs as current rule not signed. 2. Rule replaced. Investigation finds that for some adjoining parks the time and season rule should apply to an easily identifiable part of the park, or that an under control on-leash at all times rule should apply. Local board signage costs. Unable to estimate until review completed. May be minimal as current rule not signed and in some instances on-leash signs already exist.
Option 2: Do not review (retain current 20m rule)	Pros No resource (time) required to investigate, and no costs for signs (if required). Cons Retains confusing rule (if known at all) that is not signed, not enforced, and difficult to communicate.

Option

Pros and Cons

Option 1: Review 20m from beach rule

Background

Rule means time and season beach rules extend 20m into adjoining park.

This area is undefined on the ground (arbitrary), not signed, and not enforced.

Residents (including dog owners) do not know where this rule applies and are likely unaware of its existence.

Given the rule is not defined, unknown and not enforced, the question becomes is the rule necessary?

Pros

Remove or replace confusing rule that is not enforced and difficult to communicate.

Cons

Resource (time) required to investigate.

Possible outcomes of review and costs (illustration)

1. Rule revoked. Investigation finds rule unnecessary and that underlying rule for the park (typically under control off-leash) is appropriate.

No additional costs as current rule not signed.

2. Rule replaced. Investigation finds that for some adjoining parks the time and season rule should apply to an easily identifiable part of the park, or that an under control on-leash at all times rule should apply.

Local board signage costs. Unable to estimate until review completed. May be minimal as current rule not signed and in some instances on-leash signs already exist.

Option 2: Do not review (retain current 20m rule)

Pros

No resource (time) required to investigate, and no costs for signs (if required).

Cons

Retains confusing rule (if known at all) that is not signed, not enforced, and difficult to communicate.

Table 3: Dog exercise areas

Option	Pros and Cons
Option 1: Review of which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas Background · Legacy Rodney council used term “dog exercise area” to describe 12 under control off-leash parks (in general parks are under control off-leash areas) · North Shore did not use the term “dog exercise area” · “Dog exercise area” is a legal term to describe places that dogs classified as “dangerous” can be off-leash · Hibiscus and Bays has 6 dogs classified as “dangerous” · Policy on Dogs defines o “dog exercise area” as a place where dog owners are the priority user, with characteristics similar to a “dog park” o “under control off-leash area” as place shared with other users.	Pros · Will remove any inconsistency between the former Rodney and North Shore councils. · Will implement the policy on dogs. · Continues to provide for under control off-leash dog access. · Does not prevent the future development of a “dog park”. Cons · Resource (time) required to investigate. Possible outcomes of review and costs (illustration) 1. Dog exercise areas that are more appropriately under control off-leash areas listed as such. Local board signage costs. Unable to estimate until review completed. May be minimal as only 12 areas, and off-leash dog symbol likely to already exist.
Option 2: Do not review (retain current list of “dog exercise areas”)	Pros No resource (time) required to investigate, and no costs for signs (if required). Cons Retains inconsistency between legacy Rodney and North Shore areas and with the policy on dogs, making public communication of rules difficult.

Option

Pros and Cons

Option 1: Review of which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas

Background

· Legacy Rodney council used term “dog exercise area” to describe 12 under control off-leash parks (in general parks are under control off-leash areas)

· North Shore did not use the term “dog exercise area”

· “Dog exercise area” is a legal term to describe places that dogs classified as “dangerous” can be off-leash

· Hibiscus and Bays has 6 dogs classified as “dangerous”

· Policy on Dogs defines

o “dog exercise area” as a place where dog owners are the priority user, with characteristics similar to a “dog park”

o “under control off-leash area” as place shared with other users.

Pros

· Will remove any inconsistency between the former Rodney and North Shore councils.

· Will implement the policy on dogs.

· Continues to provide for under control off-leash dog access.

· Does not prevent the future development of a “dog park”.

Cons

· Resource (time) required to investigate.

Possible outcomes of review and costs (illustration)

1. Dog exercise areas that are more appropriately under control off-leash areas listed as such.

Local board signage costs. Unable to estimate until review completed. May be minimal as only 12 areas, and off-leash dog symbol likely to already exist.

Option 2: Do not review (retain current list of “dog exercise areas”)

Pros

No resource (time) required to investigate, and no costs for signs (if required).

Cons

Retains inconsistency between legacy Rodney and North Shore areas and with the policy on dogs, making public communication of rules difficult.

Table 4: “Gulf island”, “bush walk, “picnic”, “fitness apparatus” and “wildlife” areas

Option	Pros and Cons
Option 1: Review “Gulf island”, “bush walk, “picnic areas”, “fitness apparatus”, and “wildlife” Background “Gulf islands” · Current rule requires dogs to be under control on a leash on Gulf Islands where dogs may be a threat to any native fauna and not already prohibited. Islands not listed · Tiritiri Matangi is only Gulf Island in board area. Dogs prohibited by Department of Conservation. Rule unnecessary. Background “bush walks” · Legacy Rodney rule requires dogs to be under control on a leash on “bush walks”. “Bush walks” undefined. · Legacy North Shore does not have a similar rule. Background “picnic areas” and “fitness apparatus” · Rodney rule prohibited dogs in picnic areas · North Shore required dogs on-leash in picnic and fitness apparatus areas. · Neither term defined but many instances of isolated tables and BBQ facilities on parks. · Current rule considered unenforceable by animal management officers as terms not defined. Any actions taken are in response to an uncontrolled dog complaint. · Residents (including dog owners) do not know where this rule applies as terms not defined. · Given the rule is not defined and unenforceable, the question becomes is the rule necessary? Background “wildlife” · Rodney rule prohibited dogs in protected wildlife habitat areas. Areas undefined. · North Shore identified prohibited areas but not reviewed since 2004	Pros · Will remove unnecessary gulf islands rule. · Will clarify rules related to “bush walk, “picnic areas”, “fitness apparatus”, and “wildlife” Cons Resource (time) required to investigate. Possible outcomes of review and costs (illustration) 1. Remove gulf islands rule. No local board signage costs. 2. Rule revoked for “bush walk, “picnic areas”, “fitness apparatus”. Investigation finds rule unnecessary and that underlying rule for the park (typically under control off-leash) is appropriate. No or minimal local board signage costs. 3. Rule replaced for “bush walk, “picnic areas”, “fitness apparatus”. Investigation finds a small number of particular areas easily identifiable on the ground as bush walks, picnic areas or fitness apparatus. Note: This would not include isolated tables or BBQ facilities but particular areas. Local board signage costs. Unable to estimate until review completed. May be minimal if only a few areas identified and may already have signage on bush walks. 4. Rule clarified for “wildlife areas”. Investigation identifies wildlife areas and lists them in bylaw. Local board signage costs. Unable to estimate until review completed. May be minimal as likely to be existing signage or inaccessible.
Option 2: Do not review (retain current rules)	Pros No resource (time) required to investigate, and no costs for signs (if required). Cons Retains unnecessary or confusing rules, some of which are not enforced, and difficult to communicate.

Option

Pros and Cons

Option 1: Review “Gulf island”, “bush walk, “picnic areas”, “fitness apparatus”, and “wildlife”

Background “Gulf islands”

· Current rule requires dogs to be under control on a leash on Gulf Islands where dogs may be a threat to any native fauna and not already prohibited. Islands not listed

· Tiritiri Matangi is only Gulf Island in board area. Dogs prohibited by Department of Conservation. Rule unnecessary.

Background “bush walks”

· Legacy Rodney rule requires dogs to be under control on a leash on “bush walks”. “Bush walks” undefined.

· Legacy North Shore does not have a similar rule.

Background “picnic areas” and “fitness apparatus”

· Rodney rule prohibited dogs in picnic areas

· North Shore required dogs on-leash in picnic and fitness apparatus areas.

· Neither term defined but many instances of isolated tables and BBQ facilities on parks.

· Current rule considered unenforceable by animal management officers as terms not defined. Any actions taken are in response to an uncontrolled dog complaint.

· Residents (including dog owners) do not know where this rule applies as terms not defined.

· Given the rule is not defined and unenforceable, the question becomes is the rule necessary?

Background “wildlife”

· Rodney rule prohibited dogs in protected wildlife habitat areas. Areas undefined.

· North Shore identified prohibited areas but not reviewed since 2004

Pros

· Will remove unnecessary gulf islands rule.

· Will clarify rules related to “bush walk, “picnic areas”, “fitness apparatus”, and “wildlife”

Cons

Resource (time) required to investigate.

Possible outcomes of review and costs (illustration)

1. Remove gulf islands rule. No local board signage costs.

2. Rule revoked for “bush walk, “picnic areas”, “fitness apparatus”. Investigation finds rule unnecessary and that underlying rule for the park (typically under control off-leash) is appropriate. No or minimal local board signage costs.

3. Rule replaced for “bush walk, “picnic areas”, “fitness apparatus”. Investigation finds a small number of particular areas easily identifiable on the ground as bush walks, picnic areas or fitness apparatus. Note: This would not include isolated tables or BBQ facilities but particular areas.

Local board signage costs. Unable to estimate until review completed. May be minimal if only a few areas identified and may already have signage on bush walks.

4. Rule clarified for “wildlife areas”. Investigation identifies wildlife areas and lists them in bylaw.

Local board signage costs. Unable to estimate until review completed. May be minimal as likely to be existing signage or inaccessible.

Option 2: Do not review (retain current rules)

Pros

No resource (time) required to investigate, and no costs for signs (if required).

Cons

Retains unnecessary or confusing rules, some of which are not enforced, and difficult to communicate.

Research and engagement

18. The following table attempts to clarify the nature and extent of research and engagement. The local board would fund any other initiatives.

Table 5: Nature and extent of Governing Body Research and Engagement

Option	Research and Engagement
Beach and non-beach coastal area review
Option 1: Full review	· Workshops (invite only) · People’s panel survey (on-line survey on beach use only – focusses on time and season rules) · User survey (existing staff as part of normal duties invite beach users to complete people’s panel survey. May include staff involved in boat ramp survey) · Photo library (beaches only) · Public notification for submissions of any proposal in June 2014
Option 2: Clarification review	· Internal review with council staff (including park rangers and animal management officers) · Public notification for submissions of any proposal in June 2014.
Time and season rules applying to parts of a park within 20m of beach Dog exercise areas “Gulf island”, “bush walk, “picnic”, “fitness apparatus” and “wildlife” areas
Option 1: Review rule	· Internal review with park rangers and animal management officers · Public notification for submissions of any proposal in June 2014
Option 2: Do not review (retain current rule)	· None

Temporary changes to dog access rules

19. The Auckland Council Policy on Dogs 2012 and Dog Management Bylaw 2012 specifically provide for temporary changes to dog access rules for event, dog training, wildlife protection, and pest control under delegated authority without the need for public notification prior to making a decision.

Consideration

Local Board Views

20. The views of the local board are being sought by consideration of this review process.

Maori Impact Statement

21. The views of 23 iwi in relation to dog access was sought as part of two hui held on 22 and 23 October 2013. The hui covered five bylaw topics - signs, trading in public places, navigation safety and lifejackets, animal management and dog access, outdoor fires.

22. Feedback related to the ability of iwi to determine dog access on a Marae and a focus on control, responsible dog ownership and ensuring the protection of sensitive ecological areas.

Implementation Issues

23. Implementation issues relate to the local board costs for additional research, engagement, and public notification initiatives; and the cost of any signage.

24. The costs of implementation are expected to be obtained from existing budgets. The cost of signage will become clearer as the review progresses.

Attachments

No.	Title	Page
a View	Decision making	43
b View	Review Process	47
c View	Information reelvant to wider beach review	49

Signatories

Authors

Paul Wilson - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 December 2013

Auckland Transport Update to Hibiscus and Bays Local Board, December 2013

File No.: CP2013/28057

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport activities.

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update to Hibiscus and Bays Local Board for December 2013.

Discussion

Updates on Local Board Capital Transport Fund

3. Construction of the following Local Board Capital Transport Fund (LBCTF) projects nominated by the Hibiscus and Bays Local Board have been completed:

· Duck Creek Road, Stillwater – new footpath;

· 201-246 Centreway Road, Orewa – new footpath;

· Titan Place to Silverdale Township, Silverdale – new footpath;

· Duck Creek Rd Stillwater - complete footpath network.

4. The following projects are due for completion November/December:

· East Coast Road (vicinity of Spencer Road), Pinehill – footpath upgrade;

· 504 Beach Road, Murrays Bay – footpath upgrade.

5. The following project is on hold pending consultation with affected residents planned for January 2013:

· Matakatia Scenic Reserve, Whangaparaoa – new footpath.

6. Costs for the construction of a walkway on the access way reserve adjacent to 87 Tauranga Place, Orewa, for which the local board has allocated $23,000, will be provided for the local board’s information and further consideration when these become available. Concept designs and costs for provision of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay, as part of the Mairangi Bay Art Walkway, are underway and, once completed, will be presented to the local board for further discussion.

7. Funding of $599,855 has been provided to the local board for the 2013/2014 financial year. It is requested that the local board provide details of those additional projects it wishes to consider funding from its 2013/2014 LBCTF to Auckland Transport as soon as possible so that a rough order of costs can be provided for the local board’s further consideration.

AT HOP and the New Network

8. The Auckland Transport roll out of its AT HOP card continues, with the service being launched on the last of the Metrolink bus fleet over the weekend 23/24 November 2013.

9. So far just fewer than 150,000 AT HOP cards are being used by customers, accounting for approximately 77 per cent of all trips on those parts of the transport network which are live.

10. The roll-out is progressing according to schedule but some customers may have experienced some technical issues with their cards and are asked to contact Auckland Transport on (09) 366 4467 or go to: www.ATHOP.co.nz so that problems can be identified and acted on.

Big savings from improvements to Auckland’s roads

11. Auckland Transport’s four year Route Optimisation Programme which will make some of Auckland’s main urban roads more efficient has so far meant improvements to 40 per cent of Auckland’s urban arterial routes or 134 kilometres of roads.

12. Route optimisation provides efficiency through improvements such as better coordination of traffic signals, assessing the operation of the route and minor changes to traffic lanes, parking and pedestrian crossings. Savings so far include one million litres of fuel, just over a million hours of travel time and 2,400 tonnes of CO2 emissions. Other benefits include reductions in the length of queues and congestion levels.

13. For pedestrians and cyclists there is less waiting time at some intersections controlled by traffic lights.

14. Some of the improvements have been relatively easy to make, such as improving traffic signal timings, changing the way lanes are configured and how they merge to help speed up flows. To make public transport more efficient, Auckland Transport has improved access to some bus stopping bays.

15. The cost of the programme to date is $3.7 million, which includes a number of minor capital projects to increase efficiency along routes and at intersections, and has resulted in savings of approximately $18 million in two years.

16. The most notable result for the 2012-2013 programme has been along Great North Road where better coordination of traffic signals and minor improvements mean, on average, two and a half minutes is shaved off each trip in peak periods for the 25,000 vehicles using the road each day.

17. The next stage of route optimisation will mostly be focussed on roads in the inner city.

18. The full report to the Board of Auckland Transport can be viewed at:

www.aucklandtransport.govt.nz/optimisation.

Make It Home Safely this Christmas

19. Between 2008 and 2012, there were 107 fatalities and 633 serious injuries caused by alcohol and drug related crashes and with the aim of reducing drink-driving, Auckland Transport launched its “Make It Home Safely” campaign on 2 December.”

20. The weeks leading up to and following Christmas are a high risk period for alcohol related crashes and, while drink-driving is an issue across all ages, statistics show that people aged 20 to 29 are responsible for just under half of all fatal alcohol related crashes. To communicate with this group, Auckland Transport has developed a campaign focused on cinemas and online in an effort to ensure that people are planning ahead to guarantee they make it home safely.

21. As part of the campaign, an advertisement is now showing in cinemas across Auckland, featuring music from local artist Vince Harder. The 90 second video shows how a sober driver is in complete control of the situation on a typical night on the town. The ‘reversed’ contemporary music video is designed to get the target audience talking about it.

22. The ad can be viewed on the following link:

http://www.youtube.com/playlist?list=PLwdQL7ny3E69ntKItJHzscv3lZRgjUktg.

23. Auckland Transport has also launched a new fun app on Facebook, its website and via email. The Christmas app allows people to choose their ultimate Christmas outfit - with a twist. Users can upload an image via their Facebook account, their phone’s gallery or a computer, and choose from a selection of Christmas themed outfits before pressing save for a surprise. This follows the success of Auckland Transport’s “Sober Driver Sorted” campaign last year and will ensure that communication with its target audience in their everyday social environment and Facebook continues.

24. The app shows that there are many different ways drivers can travel home from a night out including the train, bus, dial-a-driver and taxi. Those interested can choose their Christmas outfit by visiting: https://www.facebook.com/makeithome or www.makeithome.co.nz.

Issues Update

25. The Issues Update at Attachment A comprises issues raised by Elected Members and Local Board Services staff to 2 December 2013.

Consideration

Local Board Views

26. This report is for the local board’s information.

Maori Impact Statement

27. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

28. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and Long Term Plan documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

29. There are no implementation issues.

Attachments

No.	Title	Page
a View	Issues Update	95

Signatories

Author

Ellen Barrett, Elected Member Relationship Manager, Auckland Transport

Authoriser

Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

18 December 2013

Auckland Transport Quarterly Update to Local Boards

File No.: CP2013/28067

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months July-September 2013, and the planned activities anticipated to be undertaken in the three months October-December 2013.

2. Attachments include:

· A – AT activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues (replaces the previous reports against the Local Board Plan and Local Board Agreement)

· D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Report.

Discussion

3. The current approved forecast for the 2013/14 Capital Programme is $887 million. It is made up of Core Business Capital Projects at $471 million, Renewals at $217 million, Local Board Initiatives at $12 million and CRL/EMU/SMART at $187 million.

4. During the period July to September the organization was able to deliver/achieve 13% ($115 million) of the approved programme. From the period October to December the projected expenditure is at $218M or 25% of the total programme. It is anticipated that the organisation will be able to improve the delivery of the capital programme during the regular construction period (October to May).

5. Seal extension validation and prioritisation analysis to determine the 10 year programme is at the final stage with new traffic counts received, and all high priority road asset data checked externally. This will determine which road will be committed to over the summer construction period.

Infrastructure Development

Road Development

6. Taharoto/Wairau Stages 6 and 8 – 1939 bridge replacement completed, new utility ducting 95% complete, cable installation ongoing, retaining wall 27-33 Wairau Rd completed, new cantilever footpath on remaining bridge complete, footpath and kerbing 60% complete, pavement construction 50% complete.

7. Tiverton Wolverton Route upgrade - management of construction phase of project. With Wolverton St construction at 95% completion, pavement reconstruction is being progressed on Tiverton Rd. Planned for 60% completion on Tiverton Rd by 31 December. Kerb and Channel and footpath renewal target is 85% completion for full length of Tiverton Rd

8. Pukekohe Town Centre - Design work has been completed for the 2013-2014 programme of works. (West Street; Queen to Tobin and Tobin Street; Edinburgh to Seddon). Tender documentation will be released in October. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m over two financial years).

9. King-Queen-Constable Intersections – Design is complete and tender document released for public tender. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m).

10. Flat Bush School Road Stage 4 Murphy’s Road Intersection Upgrade – relocation of power cables is ongoing with completion expected in early December 2013; this will be followed by the installation of pipeline along Murphy’s Road by Watercare.

In addition to the works already in progress, further works are to be carried out during the period from October to December 2013. The major projects include:

11. Tiverton Wolverton Route upgrade – complete all works on Wolverton Rd and complete 60% of pavement renewal works on Tiverton Rd. Complete 50% of works on New Windsor Rd including retaining wall package. Complete all works on Blockhouse Bay Rd at intersection.Overall project completion in March 2014.

12. Khartoum Place Upgrade – this is an Auckland Council contract managed by Auckland Transport – tender due to go out in October 2013

13. Taharoto Wairau Upgrade Stages 6 and 8 – complete installation of utilities, all widening works, new pavement, surfacing, signs, signals and road markings. Likely completion date has moved to late November.

14. Evaluate and award both the Pukekohe Town Centre and King-Queen-Constable Intersections as early as possible to provide the successful contractor as much lead time as possible to organise the works prior to 6 January 2014 expected commencement date.

Road Design

15. Hibiscus Coast Busway Station: Auckland Council has received a claim from a third party for a judicial review with regard to the granting of the resource consent for Stage 2 on a non-notified basis. The construction of Stage 2 has been put on hold until the matter is resolved.

16. Albany Highway Upgrade: NZTA has brought forward the SH1-SH18 Connection project in its programme and has requested further analysis of the impact of this on the Albany Highway Upgrade project. Construction is now programmed to start in January 2014.

17. Upper Weiti Bridge: The feasibility study is complete. Three options are recommended to go forward to scheme assessment: Curley Avenue to East Coast Road link road; signalisation of Silverdale Street; and signalisation of Wainui Road.

18. Taharoto/Wairau Upgrade: The construction of Stages 6 & 8 is well underway. Negotiations are proceeding with Atlas Concrete with regard to the encroachment onto the road reserve

19. Upper Harbour Drive Walking and Cycling: The final scheme assessment report has been received and the road safety audit has been completed. The preferred option of on road cycle lanes on both sides and a footpath on the northern side will be taken forward to detail design.

20. Warkworth SH1 Intersections: NZTA’s construction contract for the Hudson Road intersection is well underway.

21. Warkworth Western Collector: 16 of the 17 submissions on the Notice of Requirement were in support of the project and Auckland Council has confirmed that no hearing will be required

22. Gills to Oteha Valley Link: The Notice of Requirement has been served on Auckland Council. The notification period commenced on 17 October 2013.

23. SH17/The Avenue Lucas Bridge Upgrade: The design tender has been withdrawn due to new information coming to light about the structure of the existing Lucas Creek Bridge. Further investigation is required to confirm that the widening of the bridge is still viable before the design contract can be re-tendered.

24. Onewa Road Westbound Transit Lane: The design has been amended to address feedback received during the public consultation process. Construction funding has been brought forward to 2013/14.

25. Albany Highway South Upgrade: Internal traffic modelling review of original NSCC assumptions and feasibility has shown that the design provides capacity beyond what is reasonably required for future growth. Decision over full redesign is on hold however until NZTA modelling into the SH1/SH18 connection is complete; as this has potential traffic implications for the project due to the removal of access to Albany from SH18. NZTA decision is expected before December 2013.

26. Te Atatu Road Corridor Improvements: Continuation of both land take and consents works in the second quarter of 2013/14. Out of 111 properties, 74% of land acquisitions have been settled, with a further 1% verbally-agreed or signed (approaching settlement).

27. Lincoln Road: The funding application for NZTA’s subsidy is at the final stage. The consultation with the directly affected properties owners will commence by the end of October. The public consultation with the wider community and the designation process is planned to start early 2014.

28. Glen Eden Park N Ride: The preferred option has been agreed amongst various stakeholders and this has been communicated to the Waitakere Ranges Local Board. Consultation with the Glen Eden Business Association is completed, and public consultation with the affected parties is underway. The detailed design is anticipated to be completed before Christmas this year.

29. Brigham Creek Road (SH16-SH18): The scoping investigation has started and expected to be completed in February 2014. The outputs of this scoping investigation will be used to set the scope and required outputs for the feasibility phase which will be subject to a separate exercise later in this financial year.

30. Te Atatu Ferry Terminal: The feasibility study to investigate the physical possibility of establishing a ferry terminal and associated facilities at Te Atatu Peninsula has been completed. The study has concluded that it appears physically feasible to construct a ferry terminal and associated facilities on the foreshore of Te Atatu Peninsula on the downstream side of the Whau River Bridge. Further investigation is underway into the operational aspects of the ferry terminal in order to build a business case.

31. Te Atatu Bus Interchange: The investigation and evaluation of location options for the Te Atatu bus interchange has reached a hold point and is waiting for NZTA to release the final design for the SH16/Te Atatu Road intersection upgrade. The investigation has identified 11 potential locations and will be evaluating all options against a set of criteria that are based upon Auckland Transport’s strategic objectives and the feedback received from local residents to date. NZTA are expected to release the final design for the SH16/Te Atatu Road intersection upgrade in late October.

32. Tamaki Drive/Ngapipi Intersection: The tender for the detailed design has been published and closes on 25 October 2013. Public engagement commences in late November; feedback from this process will be integrated into the detailed design as appropriate.

33. Federal Street Upgrade: Construction of the upgrade has started and is on track to be completed in May 2014.

34. Mill Road: The scheme assessment for the northern section is undergoing legal review. A documentation review is under way for the southern section to support preparation of the investigation tender.

35. Half Moon Bay: The investigation phase of this project will be tendered by September 2013. Auckland Transport is continuing to develop the NZTA funding application.

Key Agency Initiatives

36. AMETI: Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway. Work continues on construction of the local road with landscaping and planting underway and finishing works on top of the 220m long covered box adjacent to the Panmure station. Inside the box fire protection, with the installation of electrical and mechanical components being installed.The first fix of services for the station building is complete and internal linings and glazing are being installed. Canopies, Lift shafts and escalators are substantially complete,with large areas of architectural finish now being unveiled. The plan is to commission the new building on 19 January 2014.

37. Work has continued on construction of the northern portion of the AMETI Link Road which will extend from Morrin Road to Mt Wellington Highway. Archeological issues have been resolved and documented in this area with construction of the retaining wall and bulk fill for the level of the link road progressing well. However a portion of the new road north of Mountain Road Bridge has been sealed. Construction of the southern portion is advancing with the main storm water line substantially complete. Road sealing has begun on the AMETI link road south between Ellerslie Panmure highway and William Harvey Place. A temporary footbridge between William Harvey Place and Ireland Road has been installed and is being well patronised. Work on Ireland Road is progressing well with approximately 50m of the 200m diameter culvert already tunneled. Work has been delayed in the southern area due to archaeological discoveries and delays in NCI Building Consent. Considerable progress has been made on storm water construction on the southern portion, including the new outfall to Van dames Lagoon. The access track into Van Dammes Lagoon is being constructed. Watercare works and NCI accommodation works are yet to commence.

38. The investigation and design of the busway extending from Panmure to Pakuranga continues. The design of the busway between Panmure and the Panmure Bridge is complete and the Scheme Assessment Report for the busway between Panmure Bridge and Botany is being finalised. The Request for Tender of the planning services required for consenting of the Panmure to Pakuranga section of busway and Reeves Road Flyover has been issued. The project is also preparing tender documentation for specimen design of the Reeves Road flyover and final design of the Pakuranga Road section of the busway.

39. The final design of the bus interchange development at Sylvia Park is near complete. Consent documentation has been prepared. An environment court hearing regarding the compulsory acquisition of a property at 430 Mt Wellington Highway has been deferred to November. This acquisition is required to enable consenting and construction to advance.

40. East-West Link (MMEWS): The project team has scheduled options workshops with AT, NZTA and Auckland Council staff to further investigate, develop, assess and agree on programme options. These workshops will incorporate land use planning, social/environmental impacts and other opportunities associated with this project. AT and NZTA plans to further update local boards on the project within the next few months. An approved preferred programme option will be taken forward for full public consultation in early 2014. The feedback from the public consultation will be incorporated into the draft programme business case which will be presented to the AT and NZTA Boards for approval. This is planned for mid-2014. Any preferred programme of work is likely to include a mix of various elements of the options above, not just one of them.

41. Dominion Road: The design contract was awarded to Beca on 14 August 2013. Initial design work will be completed late this year with the plan for stakeholder final review to occur before finalizing the design. The project team is confident that final design work will be completed by April 2014 with a start on construction in August 2014.

42. NorSGA: Construction is continuing on Rua Rd south however wet weather and limited site access is likely to result in the Rua/Fred Taylor intersection not being constructed before the shutdown for the Xmas Moratorium. The resource consent application for the Don Buck Rd extension has been notified and a hearing is scheduled for 15 November to address issues with an adjoining land owner who has not given his approval as an affected party. The Northside Drive East Notice of Requirement has been notified and submissions close 1 November. (A date is yet to be confirmed for the hearing). Resource consent has been lodged for the Fred Taylor/Garelja intersection and it is anticipated that land acquisitions and affected party approvals will be obtained by mid November. (Construction is planned to commence late January 2014). DVAC approval has been obtained to progress the Hobsonville Road project based on the revised design which incorporates transit lanes through Hobsonville Village. The existing Notice of Requirement documentation for Hobsonville Rd is to be updated to incorporate the effects of adopting the revised design.

43. Harbour Edge Development (HED): A master delivery plan for the harbour edge projects is being developed in conjunction with the City Rail Link project, based on earliest delivery of projects with minimum disruption to the city Centre. Four new PT Interchanges for the city centre are being investigated to enable the roll-out of the 2016 PT Network. An early focus is on site locations, layouts and operational efficiencies for Downtown, Wynyard Quarter and the Learning Quarter, as well as the connecting corridors. Concept design options for the Quay St Seawall seismic upgrade are underway, which will inform options for both the Quay St Upgrade and the Ferry Basin Redevelopment master-plan. Early improvements to Quay St start this month and a programme of events on the harbor edge is being developed with ATEED and Waterfront Auckland over summer. A HED Manawhenua Forum meets quarterly to discuss portfolio issues and seek input from interested iwi on the issues and opportunities in this space. Tenders have been called for the design of roading infrastructure in Wynyard Quarter, with construction targeted to start in 2014/15. Waterfront Auckland starts work on the Westhaven Promenade in October. Options to provide a coastal walkway from Westhaven to St Heliers are being investigated.

PT Development

44. Papakura Station: The project is now complete including the cycle storage area. The temporary park and ride adjacent to the bus interchange is under review and towards assessment as a permanent parking area.

45. Mount Albert Station: Stage 2 of the project is to develop the link bridge connection into New North Rd and to upgrade the existing underpass. Confirmation of budget is in progress with expectation that the works will be completed by mid-2014.

46. Half Moon Bay Ferry Terminal and Precinct Plan: The Master Planning report and Concept plan were reviewed by the AT Board and will be presented to the local stakeholder forum in late 2013/early 2014. Over the next 3 months the staging of the overall plan will be reworked to ensure the most important issues are prioritised, taking account of the overarching focus on the achievement of efficient and effective public transport outcomes. Parking remains key to unlocking the HMB marina and a number of parking demand measures are being planned or in progress over the next 3 months. Reclamation and land use strategies are will be reviewed further over the next 3 months.

47. Manukau Rail Station: The Manukau Institute of Technology (MIT) works have now restarted with a new main contractor Hawkins Infrastructure. As a result the completion date for the station and the tertiary building is now targeted for May 2014 Good progress is being made with building water tightness. Full construction recommenced in September 2013. The new ticketing gates will be installed during March 2014. Detailed design for the bus interchange is still making good progress towards completion in 1^st half of 2015. Construction tender has now been awarded for the North Davies Ave linear park works. The agreed construction completion date for these works is by the end of February 2014.

48. Parnell Station: The final enabling works on the Domain pathways and signaling were substantially completed in September 2013. Over the recent wet period the new soil nail retaining area has been subject to detailed scrutiny that has resulted in the need for some further retaining works and some pathway repair works. This work will be completed over the labour weekend. The Auckland Transport board approved the detailed design funding for the station in September 2013 and over the next months the programme for delivery will be refined towards an anticipated completion date late in 2015. Planning is underway for the access ways, connections to the Domain and Carlaw park development and up to the University precinct. The NZTA are working on plans for better connectivity across Stanley St.

49. Newmarket Rail (formerly Sarawia St) Level Crossing: Public consultation has been finalised including a more detailed analysis of an underpass to Sarawia St. The feedback on all options has been evaluated and a preferred option was recommended to the AT board in September 2013. The AT board requested further information and analysis before any final decision. Over the next month the requested further analysis will be provided to the AT board with an expected final decision by the end of October 2013. Commencement of the detailed design is scheduled for December through to March 2014 during which time there will be further community engagement. Construction works are anticipated to be from April 2014 through to March 2015.

Strategy and Planning

50. Auckland Integrated Transport Programme (ITPv2) and its key components

Work is underway on delivering the next version of the ITP which is due by the middle of 2014. Work are also continuing on the development/updating of the key components of the ITP including:

· Regional Rapid Transit Review (RTN) review – further analysis required in view of the RDS update

· Rail Development Strategy (RDS) update – in progress

· Rail Level Crossings Study – joint review with KiwiRail in progress

· Park and Ride and Parking Strategy – review and update of legacy strategies in progress

· Regional Passenger Transport Plan – formally adopted by the AT Board on 23^rd September 2013. Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15. Implementation of the new network will commence in early 2015.

51. Regulatory planning

Strategy and Planning continues to lead and co-ordinate AT’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable AT to deliver its capital works programme. During the first quarter, there are 33 applications including 3 new applications that are in progress. 5 applications were completed this quarter.

AT also continued working closely with the Auckland Council on the review of the draft Unitary Plan. AT has been assisting the council on matters such as cycle parking, Integrated Transport Assessments, parking, loading and access provisions. AT has also been working with the Auckland Utility Operators Group on trees in road corridor provisions.

Over the next quarter, AT will be reviewing the Proposed Unitary Plan as notified on 30 September 2013.

52. Corridor management plans (CMPs)

The 10 priority arterial CMPs in the 2012/13 year are now nearing completion:

· Great North Road-Rata St-Ash St corridor - draft plan reviewed

· Albany Highway-Greville Rd-Tawa Dr corridor – draft plan reviewed

· Takapuna North (East Coast Road Stage 2) – draft plan reviewed

· East Tamaki Road-Springs Rd-Harris Rd corridor – draft plan completed

· City East West Transport Study – draft plan completed and initial recommended projects are under concept design

· Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor – draft plan under review

· Ellerslie-Panmure Highway – draft plan under review

· Balmoral Road-St Lukes Road corridor – draft plan under review

· Great South Road Stage 2 – scope of the CMP was extended to include Shirley Road and those sections of Coronation and Rangitoto Road that are currently bus routes.

· Pakuranga Road – in progress

The 2013/14 CMP programme was finalised, three of which are currently at scoping stage:

· Great North Road (between Ash Street and Karangahape Road) – scoping completed

· New North Road (Blockhouse Bay Road to Mt Eden Road) – scoping underway

· Manukau Road (Broadway to Royal Oak roundabout) – scoping underway

53. Transport modelling

Work is continuing on the update/development of transport models including:

· Local area traffic modelling – Takapuna town centre, Ponsonby Road, proposed Convention Centre

· CRL transport model in parallel with the APT3 update

· Updating the Auckland Passenger Transport (APT3) model

54. Asset Management Plan 2015-2018

The development of the next Asset Management Plan 2015-2018 is continuing. The plan will give effect to the ITPv2 and will support forward investment decisions.

55. Seismic Screening Programme

Work is continuing on the screening of all transport assets for earthquake susceptibility.

56. Asset Condition Surveys

The asset condition surveys for higher risk transport assets is continuing and is on schedule for completion by the end of December 2013. Minor safety and other issues are prioritised and addressed through the maintenance teams. More extensive defects are included in the long term forward renewal works programme and, where feasible, coordinated with the capital new works programme.

There were no major safety issues requiring immediate action or restrictions on access have been identified.

Community Transport

57. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 343.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 354 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being developed for the coming eight months:

1. The Sober Driver campaign – with a focus on the Christmas

2. Pedestrian safety campaign – pay attention or pay the price

3. Motorcycle safety and training campaign

4. Back to school speed campaign focused on targeting drivers speed around schools

5. Distractions campaign

58. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The spring “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City & Waiheke routes.

Road Corridor Access

59. Ultra-Fast Broadband (UFB) Rollout

Good progress has been made in closing out the Year 1 (2011/12) and Year 2 (2012/13) cabinet areas with 163 cabinet areas now completed and moved into warranty. The linking of the Year 3 CAR approvals to the completion of the Year 1 and 2 work has had the desired effect and focused the contractor on completing this work. The next milestone is the completion of 230 cabinet areas by 31 October 2013.

There are now 31 Year 3 cabinet areas which have completed the civil and hauling phases and are undergoing final quality assurance checks by VisionStream and Chorus before being handed over to Auckland Transport for sign-off. There are currently 86 cabinet areas under construction with a further 28 cabinet areas awaiting build commencement.

60. Hunua 4 Watermain

The construction of Watercare’s Hunua 4 bulk water watermain is continuing westwards on Puhunui Road.

The final reinstatement of the Great South Road/Puhunui Road intersection has been satisfactorily completed and the general issues around the construction methodology and reinstatement have been resolved.

The crossing of the Puhinui Road/Lambie Drive intersection was carried out over the weekend of 11/13 October 2013. This work was undertaken in much the same manner as that at the Great South Road/Puhunui Road intersection and required the closure of Lambie Drive over the weekend. There were no significant problems experienced and the intersection was fully reopened before the morning peak period on Monday.

61. Waterview Tunnel Boring Machine

There are a further 8 components of the Waterview Tunnel Boring Machine (TBM) which are expected to arrive at the Port of Auckland in October 2013 which will require transport to the Waterview Tunnel site.

We are working with the Well Connected Alliance and the transport contractor regarding the movement of 22,000 reinforced concrete segments from East Tamaki to the Waterview Tunnel site. These precast segments will be used to line the new tunnel and weigh 10 tonnes each. Approval is being sought to move 3 segments on each vehicle which will require a High Productivity Motor Vehicle (HPMV) permit as the gross weight will exceed 44 tonnes. The movement of these precast segments will require in excess of 7,000 laden trips over the next 2 years. Most of the travel will be on SH20.

Road Corridor Maintenance

62. West

· The new contract for west area road maintenance which include the wider scope of the Henderson – Massey, Waitakere and the Whau local board areas started in July and levels of service and contractor resources scaled up to allow for the larger size & scope of works included in this contract.

· Extensive reconstruction works in pavement and footpath assets have been programmed and are well underway across the region. Initial focus has been in the Whau ward to balance out the levels of service and standard of asset condition. Major pavement works are currently underway in Margan Ave, Kinross St and Birdwood Rd. Four other sites are programmed to be rehabilitated this construction season dependent on final design criteria vs. available budget.

· A large programme ($7M+) of resurfacing is also underway throughout the central – west region. This schedule of activities includes approx. 15.6km of Asphaltic Concrete surfacing and 63km of various Chip Sealing (resealing) sites. This programme continues on from the previous 3 years, in the RCM undertaking to raise the standard of road surface condition in the western area.

· Very wet and poor weather conditions encountered in August & September caused multiple slip sites in the Waitakere ward which needed major design and investment in retaining structures. These sites are also well underway, that’s to a quick response from the contractor. The hardest hit area of the storms was Titirangi Road & Titirangi Beach Roads where 5 separate minor under slips required treatment over the last 2 months. Fortunately the torrential cyclone season has passed and two major slip sites within the Waitakere Ranges (Candia Rd & Laingholm drv.) are nearing completion with another two awaiting final detailed design & funding approvals.

63. Streetlights

· Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

· St George Street Papatoetoe is currently being upgraded with new poles and lights. The former decorative type lights will become gas look alike lights for decorative purpose only.

· Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

· Installation of new lights and poles supporting the Vector undergrounding programme removing overhead lines. Areas where undergrounding has taken place are Epsom, and Penrose.

64. South

· Approval has been given to proceed with the second section of the East Street road reconstruction project in Pukekohe. This project is being undertaken by John Filmore Contractors as a separate contract to the RCM South contracts and work is programmed to start in January 2014.

65. Central

· Foot path upgrades in Raumati road, and Poto Street are in the final stages. Foot path work has also commenced at the Remuera road end of Orakie road.

· Preparation for major road works on Orakei road (Shore to Ngapipi roads) is in progress, with construction scheduled to commence early Jan 2014. This project is in conjunction with the Auckland Council Shore road Boardwalk project and in consultation with the local Iwi.

· RCM Central Contract has completed several Footpath and Kerb & Channel Upgrades in the Arch Hill area over the last few months. These upgrades have significantly enhanced the streetscapes of this area within the Waitemata ward.

· A major road rehabilitation upgrade of Hukanui Crs was undertaken over the October Schools holidays which will eliminate on-going maintenance activities on this busy residential road. Our contractor modified their construction programme to ensure that parents and teachers from the school had access into Marist School first week back following the break.

66. North

· During the period of 24-25^th September 2013 the North Shore, Hibiscus Coast and greater Auckland area were subjected to a severe weather system that brought high winds and heavy rainfall. High winds toppled a significant number of trees and the heavy rainfall caused flooding and minor slips. Contractors worked hard to ensure that all sites were made safe with only minimal disruption to traffic flows.

· Area wide pavement treatment activities have been completed on Argent Lane, Station Road, Nobilo Road and Wintour Road. Other works completed I September includes Makarau Road Slip reinstatement and Kaipara Flats Walkway and Footbridge

Road Corridor Operations

67. One Network Road Classification project

AT is a Road Controlling Authority member of the One Network Road Classification project with NZTA. This is a national initiative which is a recommendation of the Ministerial Road Maintenance Task Force, which aims to develop a national road classification which will support better asset management across the country.

Benefits are:

Planning, investment, maintenance and operational decisions relating to each road will reflect its function as part of the broader network

Over time road users can expect to have a similar experience across the country, on roads with the same classification

An integrated classification system will also make collaboration easier, leading to a more efficient roading network and improved value for money.

Progress to date includes:

· A draft One Network Road Classification (ONRC) framework has been developed

· Roadshows introducing the draft ONRC to all Road Controlling Authorities in NZ have been completed and feedback sought

· The next step is to collate all feedback and update the ONRC Framework;

68. Route optimisation Investigation and analysis.

Route optimisation was completed on 30% of the arterial road network for the second year of the programme (2012-2013) with 100km of routes being optimized

This year, 2013/14, our primary focus will be in the Central area of Auckland with a focus on the inner city. This will align our network operations to accommodate recent changes to the Public Transport services and land use changes that have occurred in the Central City.

The Central City has been divided into five key zones and each zone has an assigned technical lead. Approximately 103 intersections in the central area will be reviewed and optimised. Work has commenced on Stage 1 reports to establish the existing conditions, known planning and possible improvements. Internal workshops have been held to understand the programme and the likely effect of Changes to Bus services, The Central East West Transport study and Foreshore development

Work is in progress on 16 identified routes in the Central City

69. Physical Works Programme (other routes across the region):

· 6 projects are at the scheme design stage

· 5 projects are at the detailed design stage

· 1 project is under construction

Road Safety

70. Version 1. of Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups have been mapped and prioritised.

The software methodology will be further revised in Oct/Nov, and is due for launch in December 2013.

71. An Urban Motorcycle Route demonstration project brief has been developed for West Auckland and the project is expected to commence in November.

72. The high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development. Investigation is expected to commence early in the New Year.

73. The Red light camera policy has been agreed with NZ Police and now working on technology applications. AT has completed a site selection report on 22 of the highest red-light running crash risk intersections.

Parking and Enforcement

74. Waitemata

Freemans Bay – A questionnaire survey on parking issues in residential streets was completed in August. 87% of residents felt that crowded parking was a problem in Freemans Bay.

St Marys Bay – A questionnaire survey on the trial parking zone was completed in August. 65% of residents supported the trial parking zone in St Marys Bay.

Eden Terrace – Pay and display on-street parking was introduced into several streets in Eden Terrace in July. Parking in the paid area costs $1.00 per hour. There is no time limit. Paid parking operates from 9am – 5pm, Monday to Friday. The Eden Terrace Business Association is very happy with the parking management system and has even received positive comments from some businesses. No formal surveys have been carried out but there has been an observed improvement in availability.

K Road Car Park – AT exited the K Road Car Park on 13 August ending 40 years of council tenure. The car park was sold by the previous landlord to Tournament Parking.

Parnell – The Parking Design Team completed the review of on-street parking in Parnell in August. This included several minor parking restriction changes and removing a lot of signage on Parnell Road.

75. Waiheke

Matiatia – AT gave notice of termination to all car park leaseholders during September. These 145 leased car parks are often vacant and underutilised, giving rise to complaints from casual users wishing to find a park. Seventy of the currently leased car parks are being converted to pay and display parking, to satisfy the growing demand for casual parking. The remaining 75 will be available for lease at commercial rates. Expressions of interest from current leaseholders are being sought for these car parks.

76. Orakei

Remuera – Time restrictions were removed in August in Remuera town centre along Remuera Road. AT will be using demand responsive pricing to manage the parking.

77. Howick

Howick – Parking occupancy surveys has been completed in August and business questionnaire surveys are being collected currently.

Halfmoon Bay Car Park – Changes have been approved by the Local Board and a report is currently being prepared for approval at Traffic Control Committee. The changes include a 14 hour time restriction and priority for car pool users. Implementation expected in November.

78. Franklin

Pukekohe – Strategy and Planning commenced a Comprehensive Parking Management Plan to coordinate with the Area Plan. The parking report is expected to be completed early next year.

79. Takapuna – Devonport

Killarney Street Car Park – The owner of this car park, Regional Facilities Auckland (RFA), decided to put the car park services up for tender in July. AT did not submit a tender. A contract was awarded by RFA to Wilson parking. AT has exited the car park.

80. Hibiscus and Bays

Orewa – A P120 town centre parking zone was implemented in August.

81. Manurewa – Papakura

Papakura – AT has agreed to seek a temporary consent for the continuation (eighteen months) of the temporary Park and Ride site. This action will enable a further review when more information is known about the possible electrification of the railway to Pukekohe.

Public Transport

82. During the third quarter of 2013, the Public Transport Department focused on analysing feedback on the new on the new network in South Auckland. Planning for implementation of the PTOM contracting model continued.

83. Rail patronage is showing signs of renewed growth after a period of relative stability while rail service reliability has shown pleasing improvements over the last few months.

84. The final quarter of 2013 sees changes to the proposed South Auckland new network bus services in response to public feedback finalised and communicated to customers. This will be followed by preparing the South Auckland bus network for a competitive tendering process.

85. The implementation of Auckland Integrated Fare System (AIFS) on buses was briefly paused while an intermittent technical issue was resolved but has now resumed with implementation on North Star services on 13 October 2013. It is envisaged that the roll-out on remaining NZ Bus services will be completed by the end of 2013.

86. A new train timetable is to be implemented on 29 October 2013 doubling Western Line weekend train frequencies during the day from hourly to half-hourly and extending Sunday train service to Swanson. In addition, weekend Southern Line train services will start earlier and a number of adjustments made to other services, primarily to improve reliability.

87. An ongoing programme of bus timetable adjustments, in partnership with our service providers, continues so that published timetables more closely reflect actual bus running times. This is leading to a significant improvement in bus service reliability.

88. Consultation began on Green Bay / Titirangi route changes began on 21 October 2013 to improve the frequency on key routes and simplify the bus network as an interim improvement step towards the future new bus network.

89. The closure of most Northwestern Motorway bus lanes for up to 2-3 years for the Waterview Connection project has delayed many bus services by 6-8 minutes in the afternoon peak. AT has reviewed bus timetables; changed some bus routes and added more express bus service to help address the delays to service. Meanwhile, the New Zealand Transport Agency (NZTA) opened a bus/transit lane on the westbound approach to the Great North Road interchange on 20 October 2013 to significantly reduce bus delays.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2013/14) ending 30 September 2013 and forward works programme for the second quarter (2013/14) ending 31 December 2013	125
b View	Traffic Control Committee Decision July-September 2013	151
c View	Local Board Advocacy Report	153

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

18 December 2013

Estuary Arts Centre Education Wing Development

File No.: CP2013/28515

Purpose

1. To seek approval of the Hibiscus and Bays Local Board on the location and design of the Estuary Arts Centre education wing extension.

Executive Summary

2. The Estuary Arts Centre education wing extension is a jointly funded project between the Hibiscus and Bays Local Board and the Estuary Arts Centre Trust (EACT). The arts centre is situated on the Western Reserve, which is at the southern gateway to Orewa. The proposed location of the extension is to adjoin to the existing art centre building to the south-east. This location creates a strong road frontage and an appealing entrance for visitors to the arts centre and creates a number of other functional benefits, which are detailed in the discussion section.

3. Locating the education wing in the proposed position will require the removal of the vacant i-Site building to the east. Several removal options are available which come at no cost to the project or local board. The proposed plan for the education wing is a highly functional space which includes two studios, a lobby and gallery area, new toilets and storage space.

4. Consultation is taking place with other users of the Western Reserve, the Estuary Arts Café and two iwi groups, Ngati Whatua o Kaipara and Ngati Manuhiri. Wider community needs for the education facility were examined as part of a feasibility study undertaken by Visitor Solutions in October 2012. Findings strongly supported the need for the development of an arts education facility.

5. The indicative budget for the project is $838,000 and funds have been committed from ASB Trust, NZ Lotteries, EACT, the Auckland Regional Services Trust Fund and the Hibiscus and Bays Local Board.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) In regard to design elements:

i. approve the location of the Estuary Arts Centre education wing extension to the south east of the existing building as shown on the drawings by Pacific Environment NZ Limited dated 27 November 2013 (Appendix A).

ii. approve the general design of the Estuary Arts Centre education wing extension as shown on the drawings by Pacific Environment NZ Limited dated 27 November 2013.

b) In regard to the vacant i-Site building:

i. approve in principal the removal of the vacant i-Site building to make way for the new education wing extension.

ii. request that the property department undertake a full review of the options available for the removal of the vacant i-Site building and with urgency bring a report back to the local board to make a final decision.

c) in regard to a new lease for the Estuary Arts Charitable Trust:

i. request council staff to undertake a public notification process, in accordance with the requirements of the Reserves Act 1977, for a proposed amended lease to the Estuary Arts Charitable Trust that includes the full footprint of the building, as shown on the drawings by Pacific Environment NZ Limited dated 11 December 2013.

ii. note that the existing Estuary Arts Charitable Trust lease must be surrendered.

iii. request that council officers ensure that the surrender date and commencement date of the new lease are seamless.

iv. note that because of the classification of the Western Reserve as “Recreation Reserve”, the new lease will be given under section 73(3) of the Reserves Act 1977 and iwi and public notification will be required.

v. approve the expenditure of advertising the public notification and iwi consultation of the proposed lease, in accordance with the terms of the Reserves Act 1977.

Discussion

6. The Estuary Arts Centre education wing extension is a jointly funded project between the Hibiscus and Bays Local Board and the Estuary Arts Centre Trust (EACT). Discussions and planning have been ongoing since 2012. In August 2013, when the majority of funding was secured for the project, a management committee was formally established. Local board members Parfitt and Sayers together with Phil Crow and Roy Borgoyne from EACT make up the management committee.

7. The management committee have a Terms of Reference which was approved by the local board at their August 2013 business meeting (HB/2013/171). Members Parfitt and Sayers were re-appointed to the committee in November 2013 as required when entering into a new term of the local board.

8. A wider project team have been working with the management committee to progress the project since July 2013. The team include council staff from local board services, property, and arts and culture. The Estuary Arts Centre Manager and the Chairperson of the Estuary Arts Centre Trust have also been part of the project team.

9. Pacific Environments NZ Ltd has been awarded the contract for architectural services to the project. Concept drawings have now been agreed by the management committee and are attached as appendix A.

Location

10. The Estuary Arts Centre is situated on the Western Reserve, Orewa which is at the southern gateway to the town. The proposed location for the education wing extension is to adjoin to the existing art centre building to its south-east. This location creates a strong road frontage and an appealing entrance for visitors to the centre.

11. The location allows for estuary views from both art studios and access to a large outdoor green space via a spacious deck area. There is potential to develop this area into an art garden for the centre and reserve users and options for this will be investigated as the project progresses.

12. Adjoining the new education wing at the points shown on the proposed site creates minimum change to the existing building structure and avoids major disruption to the arts centre, allowing them to continue normal operations as much as possible during the construction of the wing. A further advantage of this location is the maximum amount of space created between the education wing and the existing Hibiscus Coast Community House buildings located to the west.

13. This proposed location requires the removal of two trees to make way for the new building. A third tree needs to be removed due to its proximity to the new building and potential impact over time as it grows.

Vacant i-site building

14. Locating the education wing in the proposed position will also require the removal of the vacant i-Site building to the east. The building has been vacant since July 2013 when the i-Site was closed and visitor information services were moved to the Citizens Advice Bureau in the centre of Orewa. The building is owned by Auckland Council and the Western Reserve Management Plan shows the removal of this building in the long-term concept plan (see appendix B).

15. Preliminary investigations have been undertaken for the removal of the building and several options are available which would come at no cost to the local board. Indications are that the building has no commercial value however fuller investigations will take place when the location of the education wing extension is confirmed.

Design

16. The proposed plan for the education wing is a highly functional space which includes two studios, a lobby and gallery area, new toilets and storage space. Studio 1 will be the painting studio and will boast a large picture window looking out to the estuary. This room will also be made available for hiring to community groups and organisations for meetings and functions. Studio 2 is primarily a potting room with a large kiln and workbenches.

17. The building will feature a mono pitched roof with a wide overhang and high level windows to allow for air circulation and natural light. The architect is currently investigating the use of sustainable options such as photo-voltaic panels, rain water stores and heating alternatives. Impacts for the ongoing operational costs of the building are a key consideration in the final selection of materials and design options and will be weighed against costs accordingly.

18. The exterior of the building is proposed to be a natural resource such as timber to fit in with the reserve and estuary setting. A large expanse of wall is shown on the east elevation of the building which is proposed to be used for an art installation. As the project progresses the arts and culture department will consider how the Public Art Fund can be utilised to achieve this. This is an exciting opportunity to create a stunning artwork in this gateway location.

Consultation

19. Other users of the Western Reserve are being consulted on the concepts for the education wing extension. Hibiscus Coast Community House and Hibiscus Coast Youth Centre have both shown their support for the proposal. The Hibiscus Coast Community House is particularly pleased to see the extension located as far as possible from the buildings they occupy. Meetings will be held with the Dog Obedience group and the Orewa Bowling Club prior to 18 December 2013 to obtain their feedback.

20. The Estuary Arts Cafe has an existing lease until 2018. The location of the new building encroaches on an outdoor area that is included in their lease. The area is very seldom used for their customers as it is on the colder side of the building and most customers choose to sit at tables available on the northern side of the building. However, as shown on the drawing in appendix 1, there is an opportunity for the cafe to extend their indoor dining space into the lobby of the new building. Informal discussions with the cafe owners have indicated that they are very willing to look at options. Auckland Council Property Limited (ACPL) will initiate formal discussions with the café when the proposed location is confirmed.

21. Ngati Whatua o Kaipara and Ngati Manuhiri iwi groups have mana whenua interests in the Western Reserve area. Key contacts for both iwi have been sent copies of the concept plans for their consideration. We will continue to communicate with both iwi groups as the project progresses.

22. Wider community needs for the education facility were examined as part of a feasibility study undertaken by Visitor Solutions in October 2012. Findings from both a series of focus groups and an online survey strongly supported the need for an arts education facility development.

Budget

Funding for the project going forward is available as follows:

Remaining funds from the Hibiscus and Bays Local Board discretionary funding round 2, 2012/2013	$ 15,000
Hibiscus and Bays Local Board Capex 2014/2015	$215,000
Estuary Arts Centre Trust	$ 10,000
Auckland Regional Services Trust fund	$175,000
NZ Lotteries	$240,000
ASB Trust	$150,000
TOTAL FUNDS TO DATE	$805,000

23. The architect has been given an indicative budget of $838,000 for the project including professional and development fees and building fixtures and fittings. A quantity surveyor has been appointed and is currently working on costs based on the concept drawings shown in appendix A.

24. Further money will also need to be raised by the Estuary Arts Centre Trust for the specific art fittings needed. They will be undertaking a local business and community fundraising programme in the New Year.

Consideration

Local Board Views

25. Members Parfitt and Sayers have provided local board input into this project as representatives on the Estuary Arts Centre Education Wing Management Committee. Views of the wider local board are sought from this report.

Maori Impact Statement

26. The education wing extension will enable the delivery of a significantly enhanced education programme for the area. This will benefit all of the community, including Maori. Direct outcomes for Maori include exhibitions by, and education programmes run by Maori Groups, artists and individuals. General outcomes include exhibitions and education programmes which highlight and reflect Maori values, cultural taonga, whakiro and the art of weaving.

27. Ngati Whatua o Kaipara and Ngati Manuhiri are being consulted on the education wing development and will advise of any considerations for their iwi.

Implementation Issues

28. A new lease must be prepared for the Estuary Arts Centre Trust which incorporates the new footprint for the building and the existing lease must be surrendered. Because of the classification of the Western Reserve as “Recreation Reserve”, the new lease will be given under section 73(3) of the Reserves Act 1977 and iwi and public notification will be required before the lease is prepared.

29. After land owner approval is given for the location of the extension a planner will finalise an application for resource consent. Full working drawings will be prepared by the architect in order for a building consent application to be lodged. This work will take place early in the New Year with a view to starting the construction of the building between May and July 2013.

Attachments

No.	Title	Page
a View	Estuary Arts Centre concept drawings dated 27 November 2013	167
b View	Western Reserve Management Plan Long-term Concept Plan	177

Signatories

Authors	Bridget Davey – Senior Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

No.	Title	Page
a View	Workshop Meeting 11 November 2013	190
b View	Workshop Meeting 13 November 2013	190
c View	Workshop Meeting 21 November 2013	190
d View	Workshop Meeting 4 December 2013	190

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Authors	Don Lawson – Parks Advisor
Authorisers	Lesley Jenkins - Relationship Manager