Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

18 December 2013

1 Welcome

The Chairperson welcomed all those in attendance.

2 Apologies

Resolution number HB/2013/253

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) accept the apology from member Holmes for lateness and member Whyte for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HB/2013/254

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2013 as amended and the minutes of its meeting, held on Wednesday, 11 December 2013 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1	Torbay Plaza
	A petition was left with council employees at the Torbay public engagement session held on 5 December 2013. It is noted that signatures were obtained prior to the engagement taking place where the plans were discuss in detail. A copy of the petition has been given to Andrew Trevelyan, Principal Planner, to consider as part of the overall consultation. A copy of the petition has been placed on file and will be available on the Auckland Council website.
	Resolution number HB/2013/255 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) receive the petition. CARRIED
	Tabled Attachment a Torbay Plaza Petition

8 Deputations

There were no deputations.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Housing Accord
	Ree Anderson, Project Director Housing and Rob Bates, Principal Land Supply Specialist were in attendance. A copy of the powerpoint presentation has been placed on the file and will be available on the Auckland Council website.
	Resolution number HB/2013/256 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding: That the Hibiscus and Bays Local Board: a) receive the information. CARRIED
	Tabled Attachment a The provisions of Housing Accords and Special Housing Areas Act

Stillwater Hall Project update

Peter Loud, Team Leader Community Facilities and Tony Sainsbury, Project Manager were in attendance.

Resolution number HB/2013/257

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) note the progress being made regarding the development of the Stillwater Hall.

b) delegate to the Facilities and Reserves Committee the authority to approve the final design for the Stillwater Hall, to enable the construction tender process to commence early in 2014.

CARRIED

Proposed new Lease Hibiscus Coast Community House Incorporated

Karen Walby, Advisor Community Lease was in attendance.

Resolution number HB/2013/258

MOVED by Member GA Harding, seconded by Chairperson JG Parfitt:

That the Hibiscus and Bays Local Board:

a) approve the public notification of the intention to grant a new lease to the Hibiscus Coast Community House Incorporated for the site occupied on Lot 2 DP 204342 on the corner of Western Reserve, Hibiscus Coast Highway, Orewa in accordance with the terms of the Reserves Act 1977 and the Conservation Act 1987

b) will meet the costs associated with the public notification of the intention to grant a new lease of approximately $500.00

c) approve the terms of the proposed lease to be granted to the Hibiscus Coast Community House Incorporated under section 73(3) of the Reserves Act 1977 as follows:

i) Term – 5 years from the date of the final approval by the Minister of Conservation (or their delegated authority)

ii) The existing occupancy agreement between Auckland Council and the Hibiscus Coast Community House Incorporated that is running on a month to month basis will be surrendered on the granting of a new lease thereby being a seamless transition

iii) A peppercorn rental of $1.00 per annum if requested

iv) The Hibiscus Coast Community House Incorporated Community Outcomes Plan being approved and the document attached to the lease agreement following the public notification process.

v) All other terms and conditions in accordance with the Reserves Act 1977, the Conservation Act 1987 and the Auckland Council Community Occupancy Guidelines 2012.

d) That Community Development, Arts and Culture:

i) undertake an analysis of community development needs within the Hibiscus Coast area and an audit of the current service provision and facilities available to meet these needs

ii) consider the proposed Whangaparaoa Family Centre within the analysis of community development needs in d(i) above

iii) actively engage with Hibiscus Coast Community House Incorporated to develop a course of action for relocation of the services currently provided when the five year lease expires

iv) provide regular progress updates on d (i), (ii) and (iii) above to the Hibiscus and Bays Local Board, Facilities and Reserves Committee.

CARRIED

Local Event Support Fund - Round 2 2013/2014

Resolution number HB/2013/259

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) agree to fund the round two, 2013/2014 Local Event Support Fund applications as follows:

Applicant	Event	Venue	Date	Amount Requested	Amount Recommended
Bruce Mason Centre	School Holiday Programme 2014	Bruce Mason Centre	April, July, October & December 2014	$30,000	$ 750
Times FM	Times FM Summer of Cinema	Stanmore Bay Orewa Beach	3 January 2014 10 January 2014	$25,000	$4,000
Bruce Mason Centre	Morning Melodies 2014	Bruce Mason Centre	February – December 2014	$22,000	$1,000
Older Women’s Network	Ideas of March Festival	Positive Aging Centre, Takapuna	15 March 2014	$1,000	$125
Mairangi Arts Centre	InsideOut5	Mairangi Arts Centre	5 April – 6 May 2014	$2,737	$2,737
Estuary Arts Charitable Trust	WW1 Exhibition	Estuary Centre, Orewa	1 – 27 April 2014	$10,000	$5,000
TOTAL				$90,737	$13,612

b) agree to the balance of the Local Event Support Fund of $1,380 being granted to the Mairangi Bay Business Association towards their March art event Art on the Street.

CARRIED

Kohu Street, Orewa Beach: Permanent Coastal Protection Structure

Tony Strange, Parks Advisor and Ian Murray, Senior Project Manager were in attendance.

Resolution number HB/2013/260

MOVED by Member DR Cooper, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) approve proceeding to the design and resource consent application preparation required for a permanent coastal protection structure on Orewa Beach for a length of 640 metres south of Kohu Street as identified on the aerial photograph at Attachment E dated 10 December 2013.

b) approve funding for the design and resource consent application preparation in (a) from the Coastal Structures Renewal Budget 2013-2014.

CARRIED

Parks, Sports and Recreation Quarterly Update to the Hibiscus and Bays Local Board for July-September 2013

Tony Strange, Parks Advisor was in attendance.

Resolution number HB/2013/261

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding:

That the Hibiscus and Bays Local Board:

a) receive the Parks, Sports and Recreation Quarterly Update Report.

CARRIED

Review of local dog access rules

Paul Wilson, Principal Policy Analyst and Justin Walters, Policy Analyst were in attendance.

Resolution number HB/2013/262

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding:

That the Hibiscus and Bays Local Board:

a) resolve to review the following local dog access rules in the Hibiscus and Bays Local Board area by summer 2014 as follows:

i) a clarification review of confusing dog access rules affecting beaches and adjoining parks (Option 2 in Table 1 of report);

ii) a review of 20m from beach time and season rule;

iii) a review of which dog exercise areas meet the new criteria or are more appropriately referred to as under control off-leash areas (shared spaces);

iv) a review of “Gulf islands”, “bush walks”, “picnic” and “fitness apparatus” rules;

vi) a review of “wildlife” rules.

b) resolve to fund the following additional research, engagement, or public notification initiatives:

CARRIED

Auckland Transport Update to Hibiscus and Bays Local Board, December 2013

Ellen Barrett, Elected Member Relationship Manager was in attendance.

Resolution number HB/2013/263

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update to Hibiscus and Bays Local Board for December 2013.

c) note the verbal update that an amount of $26,000 was saved on the footpath projects at Titan Place, Silverdale and Centreway Road, Orewa and the Duck Creek Road, Stillwater footpath was $5,703 over budget.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Ellen Barrett, Elected Member Relationship Manager was in attendance.

Resolution number HB/2013/264

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Report.

CARRIED

Dinner adjournment 6.05pm – 6.30pm

9 Public Forum

9.1

Bizkids Whangaparaoa

Brent Robinson was in attendance regarding the closing down of the childrens’ food stalls at the Bizkids Market in Whangaparaoa Plaza by Auckland Council.

Mr Robinson had a petition with over 700 signatures requesting council to use a particular by law clause so that the children can continue with their businesses.

It was suggested that Mr Robinson attend the Regulatory and Bylaws Committee of council meeting and present the petition there. The chairperson said she would attend the meeting with Mr Robinson and asked other members to attend as well. Members Fitzgerald, Harding and Sayers indicated they would also attend.

Councillor John Watson said he would arrange for Mr Robinson to attend the Regulatory and Bylaws Committee meeting.

Resolution number HB/2013/265

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) thank Mr Robinson for his presentation.

CARRIED

Ward Councillors Update

Councillor John Watson gave an update on the following:

The position of His Worship the Mayor, the Draft Annual Plan and the Matai Road Resource Consent application.

Resolution number HB/2013/266

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) thank Councillor Watson for his update to the Hibiscus and Bays Local Board on the activities of the Governing Body.

CARRIED

18	Mairangi Bay Beach Reserves Management and Concept Plans
	Don Lawson, Parks Advisor, Wendy Rutherford, Principal Policy Analyst and Kris McPherson (Opus) were in attendance. Concept plans and powerpoint presentation were tabled, copies of which have been placed on file and will be available on the Auckland Council website.
	Resolution number HB/2013/267 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) approve the implementation plan included as Attachment A, to the agenda. b) approve Concept Plan Options A, B and C (as amended and tabled at the meeting), for informal consultation. c) agree that officers will report in May 2014, with the draft Mairangi Bay Beach Reserves Management Plan, including concept plan option(s) and seek approval to notify the draft plan for formal consultation. d) delegates to the Hibiscus and Bays Local Board Parks Portfolio Holders, authority to approve changes and make decisions where applicable, during the period of 1 January to 30 April 2014, regarding the draft reserve management plan and concept plan options. CARRIED
	Tabled Attachments a Concept Option Plan - Option A b Concept Option Plan - Option B c Concept Option Plan - Option C d Mairangi Bay Reserve Management Plan Powerpoint

Estuary Arts Centre Education Wing Development

Bridget Davey, Senior Local Board Advisor gave an update on the project.

Resolution number HB/2013/268

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) In regard to design elements:

i). approve the location of the Estuary Arts Centre education wing extension to the south east of the existing building as shown on the drawings by Pacific Environment NZ Limited dated 11 December 2013 (Appendix A).

ii). approve the general design of the Estuary Arts Centre education wing extension as shown on the drawings by Pacific Environment NZ Limited dated 11 December 2013.

b) In regard to the vacant i-Site building:

i). approve in principal the removal of the vacant i-Site building to make way for the new education wing extension.

ii). request that the property department undertake a full review of the options available for the removal of the vacant i-Site building and with urgency bring a report back to the local board to make a final decision.

c) in regard to a new lease for the Estuary Arts Charitable Trust:

i). request council staff to undertake a public notification process, in accordance with the requirements of the Reserves Act 1977, for a proposed amended lease to the Estuary Arts Charitable Trust that includes the full footprint of the building, as shown on the drawings by Pacific Environment NZ Limited dated 11 December 2013.

ii). note that the existing Estuary Arts Charitable Trust lease must be surrendered.

iii). request that council officers ensure that the surrender date and commencement date of the new lease are seamless.

iv). note that because of the classification of the Western Reserve as “Recreation Reserve”, the new lease will be given under section 73(3) of the Reserves Act 1977 and iwi and public notification will be required.

v). approve the expenditure of advertising the public notification and iwi consultation of the proposed lease, in accordance with the terms of the Reserves Act 1977.

CARRIED

New Road Name - Discovery Drive

Resolution number HB/2013/269

MOVED by Member GR Holmes, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) approve the new road name of Discovery Drive (under section 319(j) of the Local Government Act 1974) for the Top Harbour Ltd subdivision in Gulf Harbour, council reference R54927.

CARRIED

Local Board Members Reports

Member Harding gave an update on her meeting with Destination Orewa Beach.

Resolution number HB/2013/270

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) receive the information.

CARRIED

Record of Workshop Meetings

Resolution number HB/2013/271

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) endorses the record of the workshop meetings held on 11, 13 and 21 November 2013 and 4 December 2013.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.45pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding
	Gary Holmes (from 4.55pm)	Item 13
	Lovisa Rasmussen
	Lisa Whyte