Agenda of Henderson-Massey Local Board

Henderson-Massey Local Board

05 December 2013

Auckland Transport Update Report

File No.: CP2013/25548

Executive Summary

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in their Board area.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the Auckland Transport Report.

b) Determines which bus shelters they would like to include in a programme of glass artwork to be forwarded to Auckland Transport.

c) Considers approving a further $26,000.00 for the proposed improvements at the Triangle Road intersection, from the Henderson-Massey Local Board Transport Capital Fund for 2013/14 year of funding.

Monthly Overview and Implementation Issues Update

BOY RACERS AND FUTURE PLANNING MIHINI ROAD, RANUI

1. A request has come through to Auckland Transport to address the issues of Boy Racers in Mihini Road, Henderson.

UPDATE

2. Auckland Transport and the Police are working together to undertake a pilot scheme to address the problem of boy racers in the Henderson/Massey Local Board area, which includes Mihini Road. At present the local board have submitted an application to seek funding from the Local Board Transport Fund for Auckland Transport to consider supporting the polite scheme. An update will be provided to the Local Board once the assessment has been completed.

PROPOSED P90 PARKING ZONE FOR HENDERSON TOWN CENTRE

3. Auckland Transport has been working with the Henderson Retail Business Association and the previous Henderson/Massey Local Board, on ways to improve the parking restrictions throughout the Henderson Town Centre. The existing short stay parking restrictions of 30-minutes or less do not provide sufficient amount of time to support the main retail and commercial activities. In addition, the current range of parking restrictions can be confusing and result in an excessive number of parking signs in a relatively small area.

4. In order to address this issue Auckland Transport and the Henderson/Massey Local Board have developed a proposal to install a ninety minute parking zone throughout the main town Centre.

5. This proposal involves changing many of the existing on-street parking restrictions, which will reduce the number of signs and different restrictions. The type of signage used to describe parking restrictions will also change. The restriction would operate from 8 am to 6 pm Monday to Sunday. The total number of parking spaces will remain the same.

6. The P90 parking zone will be demarcated by “P90 Zone begins” at the entry points to the zone and “P90 Zone ends” at exit points from the zone. “P90 zone” repeater signs will be installed at 200 metre (or less) intervals. Other varying restrictions within the zone will be indicated by signs and road markings.

7. The proposal will reduce the total number of parking signs and should improve how the streetscape looks and feels, reduce footpath clutter, help pedestrian flow and provide a safer walking environment.

8. The proposal involves changes to the existing parking restrictions in the following areas-

Great North Road – P5, P15, P30 and P60 restrictions will change to P90 parking zone restrictions.

Waitakere Lane - P30 will change to P90 parking zone restrictions.

Trading Place – P30 and P60 restrictions will change to P90 parking zone restrictions.

Ratanui Street – P15, P30 and P120 restrictions will change to P90 parking zone restrictions

Alderman Drive - P60 and P120 restrictions will change to P90 parking zone restrictions.

Railside Ave - P30 restrictions will change to P90 parking zone restrictions.

Edsel Street – P30 restrictions will change to P90 parking zone restrictions.

Catherine Street – P30 restrictions and unrestricted spaces will change to P90 parking zone restrictions.

Pioneer Street – P30, P120 restrictions and unrestricted spaces will change to P90 parking zone restrictions.

Existing Mobility Parking, Bus Stops, Taxi Stand, Loading Zones, P5 pick up and drop off areas, Police Parking and “No Stopping at All-time restrictions (yellow lines) will be retained.

9. Before making a decision, Auckland Transport is going out for consultation with effected parties and is seeking comments from the new Local Board on what is being proposed.

BEACH ROAD TRAFFIC CALMING

10. Auckland Transport has investigated Beach Road for speed calming measures as a consequence of the local community and local board expressing concerns about speeding issues on the road. Beach Road has been identified as a high priority for speed calming measures, based on reported crashes, vehicle speeds and existing development in the area (Primary schools and a health care hospital)

11. As Beach Road is on a public bus route, speed cushions are being proposed as the calming device rather than speed humps. In conjunction with the speed cushions, there will be new road markings, signage and a lighting upgrade, to enhance delineation and improve safety. Please refer to the attached plans for details of the proposed work.

12. It is expected that these improvements can be implemented by July 2014.

SPEEDING ISSUES ON KERERU STREET, HENDERSON

13. A request has been made to Auckland Transport to investigate the speeding issues on 24 Kereru Street, Henderson.

RESPONSE

14. Auckland Transport Traffic Engineers have visited the site to assess the issues that have been raised. In particular Auckland Transport have considered the following factors: reported crashes in the street, traffic speed, traffic volume, numbers of large vehicles using the street, the topography of the street, the length of the street, and the road status i.e. Local Road, Collector Road or Arterial Road.

15. In order to assess requests of this type in a consistent manner, Auckland Transport investigate all requests against a set of policy guidelines for Local Area Traffic Management (LATM). This makes it possible for Auckland Transport to determine the roads with the most significant safety problems, that need to receive a higher priority, given that there are limited funds for these types of projects.

16. The investigation found that there have been three reported loss of control crashes at this location in the last five years. All of these crashes have occurred in wet weather conditions. It was noted that the road near the bend is currently under reconstruction. It is expected that the improved road pavement will reduce the risk of crashes at the bend. Auckland Transport also believe that provision of curve warning signs, advising drivers of a safe negotiation speed, should help to reduce the risk of loss of control crashes in this location.

17. Auckland Transport has also ranked this street against other streets in the area currently awaiting traffic calming treatment. Given that the road maintenance work and the proposed signage should help address the loss of control crashes, this street does not rank highly when compared to other similar streets across the region and Auckland Transport does not intend proceeding with the implementation of speed calming measures on Kereru Street, at this stage.

18. While Kereru Street is not eligible for immediate changes Auckland Transport has added it to its ranked list of sites to await future speed calming treatment. This programme of work is subject to an annual reprioritisation of projects for delivery within the allocated resources and funding.

19. Once the carriageway maintenance works have been completed Auckland Transport will assess the bend for an advisory speed limit and it is expected that the advisory curve warning signage will be installed by the end of October 2013.

MERCHANT AVENUE - SPEED HUMPS INSTALLATION

20. Auckland Transport is proposing to install traffic calming in the form of speed humps on Merchant Avenue. This project came about initially as a request for traffic calming from a resident. Upon receiving the request, Auckland Transport undertook an assessment of this street to determine how it ranks relative to other streets awaiting traffic calming. In particular Auckland Transport has considered reported crashes in the street, traffic speed, traffic volume, number of large vehicles using the street, the topography of the street, the length of the street, the road status, and other influences on driver behaviour and route choices in the area.

21. In order to assess requests of this type in a consistent manner, Auckland Transport investigates all requests against a set of policy guidelines for Local Area Traffic Management. This makes it possible for a determination to be made as to which roads should receive a higher priority.

22. In investigating the resident concerns about Merchant Avenue, Auckland Transport notes that Merchant Avenue is a Local Road. The width of Merchant Avenue is approximately 7m.

23. There was one reported crash related to speed in the past five years, which resulted in a minor injury.

24. In looking at the available speed counts, Auckland Transport has found the 85th percentile speed on Merchant Avenue is 56 km/h. Auckland Transport is also concerned that the proposed Te Atatu Road corridor upgrade may result in more traffic using Merchant Avenue as a route to avoid queues on Te Atatu Road in the morning. Some motorists currently use Merchant Avenue as a route to and from Te Atatu Road through Jaemont Avenue. During the morning peak period a lot of motorists also use Lyndhurst Road to get to the Te-Atatu Road/Edmonton Road/Flanshaw Road roundabout to do a U-turn to get access to Te Atatu Road Motorway On-ramp. As part of the Te Atatu Road upgrade project, the Te Atatu Road/Edmonton Road/Flanshaw Road roundabout is to be changed to a signalised intersection and it will no longer be possible to use Lyndhurst Road to head towards the motorway. The motorists that currently use Lyndhurst Road in the morning peak are likely to use Merchant Avenue instead to get access to Te Atatu Road, and traffic volumes on Merchant Avenue are therefore likely to increase in the future.

25. Merchant Avenue is a short road with two relatively smooth bends. The road slopes downhill from both ends towards 14 Merchant Avenue. The sloping nature of the road seems to encourage some motorists to speed.

26. Taking all of the factors into account, Auckland Transport is proposing to install speed humps on Merchant Avenue to slow the traffic and improve road safety.

27. During the consultation process, Auckland Transport had sent out 29 consultation letters to residents. 24 supported the proposal and two had no preference. In the written responses, most of the residents on Merchant Avenue fully supported the installation of the speed humps on Merchant Avenue.

RESPONSE

28. The Local Board Transport Leads have seen the proposal and are happy with what is being proposed.

EBONY PLACE, MASSEY TRUCK NOISE ISSUES

29. A request has been received to investigate the truck noise issues at 3 Ebony Place.

RESPONSE

30. Auckland Transport and Auckland Council have been working on this matter together and have decided this particular enquiry relates to an excessive noise issue, which is managed by Auckland Council. Auckland Council has advised that the customer has replied to their enquiries for further information and this issue seems to have quieted down for now.

PROPOSED LINCOLN ROAD CORRIDOR IMPROVEMENTS PROJECT

31. Auckland Transport has completed the preliminary design and has approval to enter the public consultation phase. Auckland Transport has been meeting with the 80-odd property owners on Lincoln Road, about plans to upgrade the road and the need to acquire some or all of their land. Auckland Transport is meeting with them on a one-on-one basis. This process is expected to take four to six weeks to complete.

32. Following the consultation period with directly affected landowners, Auckland Transport will be holding a public open day on the Lincoln Road Upgrade. Online content on the project will go live at this time

33. The open day is likely to be held in mid to late November and will be well publicised.

TE ATATU CORRIDOR IMPROVEMENT PROJECT – NOVEMBER 2013

34. Auckland Council Property Limited (ACPL) is undertaking the acquisition phase of the Te Atatu Corridor Improvement Project.

35. At this stage ACPL has been working on this project for over 18 months and can report that:

14% of the owners are still working with ACPL to agree reinstatement or financial compensation

4% of the owners are at the verbal agreement stage, having resolved both reinstatement work and financial compensation, but have yet to sign agreements

82% of the owners have signed acquisition agreements or have already settled

36. Events since the last update in September 2013: For the owners yet to sign agreements, the serving of Section 18 notices pursuant to the Public Works Act is now virtually complete. To date, 27 of these notices have been served, 11 of these have gone on to sign their acquisition agreements with a further 3 now at verbal agreement. ACPL is currently preparing for the service of Section 23 notices, which mark the start of the compulsory process.

WAIMUMU ROAD SPEEDING ISSUES

37. A request has been received to investigate the speeding issues on Waimumu Road.

UPDATE

38. Auckland Transport has investigated the possibility of either providing a traffic island on Waimanu Bay Drive at the intersection of Harbour View Road, or narrowing the road at the intersection to discourage boy racer behaviour at the intersection. It is expected to update the customer and the Local Board with the outcomes of investigations by the end of Decemebr.

LOCAL BOARD TRANSPORT FUND APPLICATIONS

Bus Stop Glass Artwork

39. The Local Board has recently been provided a list of bus shelters in the Henderson/Massey Local Board area. The Local Board now needs to determine which of these sites they would like to progress with the installation of artwork for the glass. When this is determined Auckland Transport PT Operations team will work with the Local Board and engage a local artist to design appropriate artwork with a local flavour. The rough order of cost per shelter is $2,000.

Lincoln Park Avenue Kerb and Channel and Streetlight Upgrade

40. Attached for the Local board information is a summary of proposals for 2012/13 and 2013/2014. In regards to the Lincoln Park Avenue Kerb and Channel and Streetlight tenders have been received for the physical works. The contract will commence in December 2013. $10,000 was allowed for street lighting improvements in the estimate costs to the Local Board. When the lighting design was done, the extent of the proposed improvements was increased to include work at the Triangle Road intersection. If the Local Board wishes to proceed with these improvements an additional $26,000 will need to be approved from your allocated funds for the 2013/14 year budget.

ISSUES PENDING
Subject Name	Description	Date Requested	Request Due Date
Request for dedicated parking at Swanson Station Carpark for the Swanson Station Café.	Request for Auckland Transport to investigate dedicated car parking for the Swanson Station Café. Awaiting on Auckland Council to transfer the approval to Auckland Transport to change the time restrictions.	September 2013	December 2013

WORKSHOPS UNDERTAKEN WITH THE LOCAL BOARD
Subject Name	Decision Description
Te Atatu Road Corridor Improvements	Auckland Transport gave a briefing to the newly elected Local Board on the Te Atatu Road Corridor design and process.
Lincoln Road Corridor Improvements	Auckland Transport gave a briefing to the Local Board the extent of the project from SH16 Motorway Interchange to Te Pai Place/ Pomaria Intersection.
Henderson Parking Zone Proposals	Auckland Transport presented to the Local Board proposed changes to parking zones in the Henderson Town Centre for comments
LBTCF Applications	Auckland Transport gave an update on the Henderson/Massey Local Board Fund applications and submitted a further application for Surveillance Cameras in problem areas in the Henderson/Massey Local Board Area to reduce the problem of Boy Races in residential and commercial areas.

Attachments

No.	Title	Page
a	Auckland Transport	17

Signatories

Authors	Owena Schuster, Elected Member Relationship Manager (West), Auckland Transport)
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

05 December 2013

Auckland Transport Quarterly Update to Local Boards

File No.: CP2013/27280

Executive Summary

1. The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months July-September 2013, and the planned activities anticipated to be undertaken in the three months October-December 2013.

2. Attachments include:

· A – AT activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues (replaces the previous reports against the Local Board Plan and Local Board Agreement)

Recommendation

That the Henderson-Massey Local Board:

a) Acknowledges receipt of the Auckland Transport Quarterly Report.

Discussion

Main activities during the period under review

Capital Programming

3. The current approved forecast for the 2013/14 Capital Programme is $887M. It is made up of Core Business Capital Projects at $471M, Renewals at $217M, Local Board Initiatives at $12M and CRL/EMU/SMART at $187M

During the period July to September the organization was able to deliver/achieve 13% ($115M) of the approved programme. And from the period October to December the projected expenditure is at $218M or 25% of the total programme. It is anticipated that the organisation will be able to improve the delivery of the capital programme during the regular construction period (October to May).

Seal extension validation and prioritisation analysis to determine the 10 year programme is at the final stage with new traffic counts received, and all high priority road asset data checked externally. This will determine which road will be committed to over the summer construction period.

Infrastructure Development

Road Development

4. Taharoto/Wairau Stages 6 and 8 – 1939 bridge replacement completed, new utility ducting 95% complete, cable installation ongoing, retaining wall 27-33 Wairau Rd completed, new cantilever footpath on remaining bridge complete, footpath and kerbing 60% complete, pavement construction 50% complete.

5. Tiverton Wolverton Route upgrade - management of construction phase of project. With Wolverton St construction at 95% completion, pavement reconstruction is being progressed on Tiverton Rd. Planned for 60% completion on Tiverton Rd by 31 December. Kerb and Channel and footpath renewal target is 85% completion for full length of Tiverton Rd

6. Pukekohe Town Centre - Design work has been completed for the 2013-2014 programme of works. (West Street; Queen to Tobin and Tobin Street; Edinburgh to Seddon). Tender documentation will be released in October. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m over two financial years).

7. King-Queen-Constable Intersections – Design is complete and tender document released for public tender. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m).

8. Flat Bush School Road Stage 4 Murphy’s Road Intersection Upgrade – relocation of power cables is ongoing with completion expected in early December 2013; this will be followed by the installation of pipeline along Murphy’s Road by Watercare.

In addition to the works already in progress, further works are to be carried out during the period from October to December 2013. The major projects include:

9. Tiverton Wolverton Route upgrade – complete all works on Wolverton Rd and complete 60% of pavement renewal works on Tiverton Rd. Complete 50% of works on New Windsor Rd including retaining wall package. Complete all works on Blockhouse Bay Rd at intersection.Overall project completion in March 2014.

10. Khartoum Place Upgrade – this is an Auckland Council contract managed by Auckland Transport – tender due to go out in October 2013

11. Taharoto Wairau Upgrade Stages 6 and 8 – complete installation of utilities, all widening works, new pavement, surfacing, signs, signals and road markings. Likely completion date has moved to late November.

12. Evaluate and award both the Pukekohe Town Centre and King-Queen-Constable Intersections as early as possible to provide the successful contractor as much lead time as possible to organise the works prior to 6 January 2014 expected commencement date.

Road Design

13. Hibiscus Coast Busway Station: Auckland Council has received a claim from a third party for a judicial review with regard to the granting of the resource consent for Stage 2 on a non-notified basis. The construction of Stage 2 has been put on hold until the matter is resolved.

14. Albany Highway Upgrade: NZTA has brought forward the SH1-SH18 Connection project in its programme and has requested further analysis of the impact of this on the Albany Highway Upgrade project. Construction is now programmed to start in January 2014.

15. Upper Weiti Bridge: The feasibility study is complete. Three options are recommended to go forward to scheme assessment: Curley Avenue to East Coast Road link road; signalisation of Silverdale Street; and signalisation of Wainui Road.

16. Taharoto/Wairau Upgrade: The construction of Stages 6 & 8 is well underway. Negotiations are proceeding with Atlas Concrete with regard to the encroachment onto the road reserve

17. Upper Harbour Drive Walking and Cycling: The final scheme assessment report has been received and the road safety audit has been completed. The preferred option of on road cycle lanes on both sides and a footpath on the northern side will be taken forward to detail design.

18. Warkworth SH1 Intersections: NZTA’s construction contract for the Hudson Road intersection is well underway.

19. Warkworth Western Collector: 16 of the 17 submissions on the Notice of Requirement were in support of the project and Auckland Council has confirmed that no hearing will be required

20. Gills to Oteha Valley Link: The Notice of Requirement has been served on Auckland Council. The notification period commenced on 17 October 2013.

21. SH17/The Avenue Lucas Bridge Upgrade: The design tender has been withdrawn due to new information coming to light about the structure of the existing Lucas Creek Bridge. Further investigation is required to confirm that the widening of the bridge is still viable before the design contract can be re-tendered.

22. Onewa Road Westbound Transit Lane: The design has been amended to address feedback received during the public consultation process. Construction funding has been brought forward to 2013/14.

23. Albany Highway South Upgrade: Internal traffic modelling review of original NSCC assumptions and feasibility has shown that the design provides capacity beyond what is reasonably required for future growth. Decision over full redesign is on hold however until NZTA modelling into the SH1/SH18 connection is complete; as this has potential traffic implications for the project due to the removal of access to Albany from SH18. NZTA decision is expected before December 2013.

24. Te Atatu Road Corridor Improvements: Continuation of both land take and consents works in the second quarter of 2013/14. Out of 111 properties, 74% of land acquisitions have been settled, with a further 1% verbally-agreed or signed (approaching settlement).

25. Lincoln Road: The funding application for NZTA’s subsidy is at the final stage. The consultation with the directly affected properties owners will commence by the end of October. The public consultation with the wider community and the designation process is planned to start early 2014.

26. Glen Eden Park N Ride: The preferred option has been agreed amongst various stakeholders and this has been communicated to the Waitakere Ranges Local Board. Consultation with the Glen Eden Business Association is completed, and public consultation with the affected parties is underway. The detailed design is anticipated to be completed before Christmas this year.

27. Brigham Creek Road (SH16-SH18): The scoping investigation has started and expected to be completed in February 2014. The outputs of this scoping investigation will be used to set the scope and required outputs for the feasibility phase which will be subject to a separate exercise later in this financial year.

28. Te Atatu Ferry Terminal: The feasibility study to investigate the physical possibility of establishing a ferry terminal and associated facilities at Te Atatu Peninsula has been completed. The study has concluded that it appears physically feasible to construct a ferry terminal and associated facilities on the foreshore of Te Atatu Peninsula on the downstream side of the Whau River Bridge. Further investigation is underway into the operational aspects of the ferry terminal in order to build a business case.

29. Te Atatu Bus Interchange: The investigation and evaluation of location options for the Te Atatu bus interchange has reached a hold point and is waiting for NZTA to release the final design for the SH16/Te Atatu Road intersection upgrade. The investigation has identified 11 potential locations and will be evaluating all options against a set of criteria that are based upon Auckland Transport’s strategic objectives and the feedback received from local residents to date. NZTA are expected to release the final design for the SH16/Te Atatu Road intersection upgrade in late October.

30. Tamaki Drive/Ngapipi Intersection: The tender for the detailed design has been published and closes on 25 October 2013. Public engagement commences in late November; feedback from this process will be integrated into the detailed design as appropriate.

31. Federal Street Upgrade: Construction of the upgrade has started and is on track to be completed in May 2014.

32. Mill Road: The scheme assessment for the northern section is undergoing legal review. A documentation review is under way for the southern section to support preparation of the investigation tender.

33. Half Moon Bay: The investigation phase of this project will be tendered by September 2013. Auckland Transport is continuing to develop the NZTA funding application.

Key Agency Initiatives

34. AMETI: Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway. Work continues on construction of the local road with landscaping and planting underway and finishing works on top of the 220m long covered box adjacent to the Panmure station. Inside the box fire protection, with the installation of electrical and mechanical components being installed.The first fix of services for the station building is complete and internal linings and glazing are being installed. Canopies, Lift shafts and escalators are substantially complete,with large areas of architectural finish now being unveiled. The plan is to commission the new building on 19 January 2014.

35. Work has continued on construction of the northern portion of the AMETI Link Road which will extend from Morrin Road to Mt Wellington Highway. Archeological issues have been resolved and documented in this area with construction of the retaining wall and bulk fill for the level of the link road progressing well. However a portion of the new road north of Mountain Road Bridge has been sealed. Construction of the southern portion is advancing with the main storm water line substantially complete. Road sealing has begun on the AMETI link road south between Ellerslie Panmure highway and William Harvey Place. A temporary footbridge between William Harvey Place and Ireland Road has been installed and is being well patronised. Work on Ireland Road is progressing well with approximately 50m of the 200m diameter culvert alreadytunneled.Work has been delayed in the southern area due to archaeological discoveries and delays in NCI Building Consent. Considerable progress has been made on storm water construction on the southern portion, including the new outfall to Van dames Lagoon. The access track into Van Dammes Lagoon is being constructed. Watercare works and NCI accommodation works are yet to commence.

36. The investigation and design of the busway extending from Panmure to Pakuranga continues. The design of the busway between Panmure and the Panmure Bridge is complete and the Scheme Assessment Report for the busway between Panmure Bridge and Botany is being finalised. The Request for Tender of the planning services required for consenting of the Panmure to Pakuranga section of busway and Reeves Road Flyover has been issued. The project is also preparing tender documentation for specimen design of the Reeves Road flyover and final design of the Pakuranga Road section of the busway.

37. The final design of the bus interchange development at Sylvia Park is near complete. Consent documentation has been prepared. An environment court hearing regarding the compulsory acquisition of a property at 430 Mt Wellington Highway has been deferred to November. This acquisition is required to enable consenting and construction to advance.

38. East-West Link (MMEWS): The project team has scheduled options workshops with AT, NZTA and Auckland Council staff to further investigate, develop, assess and agree on programme options. These workshops will incorporate land use planning, social/environmental impacts and other opportunities associated with this project. AT and NZTA plans to further update local boards on the project within the next few months. An approved preferred programme option will be taken forward for full public consultation in early 2014. The feedback from the public consultation will be incorporated into the draft programme business case which will be presented to the AT and NZTA Boards for approval. This is planned for mid-2014. Any preferred programme of work is likely to include a mix of various elements of the options above, not just one of them.

39. Dominion Road: The design contract was awarded to Beca on 14 August 2013. Initial design work will be completed late this year with the plan for stakeholder final review to occur before finalizing the design. The project team is confident that final design work will be completed by April 2014 with a start on construction in August 2014.

40. NorSGA: Construction is continuing on Rua Rd south however wet weather and limited site access is likely to result in the Rua/Fred Taylor intersection not being constructed before the shutdown for the Xmas Moratorium. The resource consent application for the Don Buck Rd extension has been notified and a hearing is scheduled for 15 November to address issues with an adjoining land owner who has not given his approval as an affected party. The Northside Drive East Notice of Requirement has been notified and submissions close 1 November. (A date is yet to be confirmed for the hearing). Resource consent has been lodged for the Fred Taylor/Garelja intersection and it is anticipated that land acquisitions and affected party approvals will be obtained by mid November. (Construction is planned to commence late January 2014). DVAC approval has been obtained to progress the Hobsonville Road project based on the revised design which incorporates transit lanes through Hobsonville Village. The existing Notice of Requirement documentation for Hobsonville Rd is to be updated to incorporate the effects of adopting the revised design.

41. Harbour Edge Development (HED): A master delivery plan for the harbour edge projects is being developed in conjunction with the City Rail Link project, based on earliest delivery of projects with minimum disruption to the city Centre. Four new PT Interchanges for the city centre are being investigated to enable the roll-out of the 2016 PT Network. An early focus is on site locations, layouts and operational efficiencies for Downtown, Wynyard Quarter and the Learning Quarter, as well as the connecting corridors. Concept design options for the Quay St Seawall seismic upgrade are underway, which will inform options for both the Quay St Upgrade and the Ferry Basin Redevelopment master-plan. Early improvements to Quay St start this month and a programme of events on the harbor edge is being developed with ATEED and Waterfront Auckland over summer. A HED Manawhenua Forum meets quarterly to discuss portfolio issues and seek input from interested iwi on the issues and opportunities in this space. Tenders have been called for the design of roading infrastructure in Wynyard Quarter, with construction targeted to start in 2014/15. Waterfront Auckland starts work on the Westhaven Promenade in October. Options to provide a coastal walkway from Westhaven to St Heliers are being investigated.

PT Development

42. Papakura Station: The project is now complete including the cycle storage area. The temporary park and ride adjacent to the bus interchange is under review and towards assessment as a permanent parking area.

43. Mount Albert Station: Stage 2 of the project is to develop the link bridge connection into New North Rd and to upgrade the existing underpass. Confirmation of budget is in progress with expectation that the works will be completed by mid-2014.

44. Half Moon Bay Ferry Terminal and Precinct Plan: The Master Planning report and Concept plan werereviewed by the AT Board and will be presented to the local stakeholder forum in late 2013/early 2014. Over the next 3 months the staging of the overall plan will be reworked to ensure the most important issues are prioritised, taking account of the overarching focus onthe achievement of efficient and effective public transport outcomes. Parking remains key to unlocking the HMB marina and a number of parking demand measures are being planned or in progress over the next 3 months. Reclamation and land use strategies are will be reviewed further over the next 3 months.

45. Manukau Rail Station: The Manukau Institute of Technology (MIT) works have now restarted with a new main contractor Hawkins Infrastructure. As a result the completion date for the station and the tertiary building is now targeted for May 2014 Good progress is being made with building water tightness. Full construction recommenced in September 2013. The new ticketing gates will be installed during March 2014. Detailed design for the bus interchange is still making good progress towards completion in 1^st half of 2015. Construction tender has now been awarded for the North Davies Ave linear park works. The agreed construction completion date for these works is by the end of February 2014.

46. Parnell Station: The final enabling works on the Domain pathways and signaling were substantially completed in September 2013. Over the recent wet period the new soil nail retaining area has been subject to detailed scrutiny that has resulted in the need for some further retaining works and some pathway repair works. This work will be completed over the labour weekend. The Auckland Transport board approved the detailed design funding for the station in September 2013 and over the next months the programme for delivery will be refined towards an anticipated completion date late in 2015. Planning is underway for the access ways, connections to the Domain and Carlaw park development and up to the University precinct. The NZTA are working on plans for better connectivity across Stanley St.

47. Newmarket Rail (formerly Sarawia St) Level Crossing: Public consultation has been finalised including a more detailed analysis of an underpass to Sarawia St. The feedback on all options has been evaluated and a preferred option was recommended to the AT board in September 2013. The AT board requested further information and analysis before any final decision. Over the next month the requested further analysis will be provided to the AT board with an expected final decision by the end of October 2013. Commencement of the detailed design is scheduled for December through to March 2014 during which time there will be further community engagement. Construction works are anticipated to be from April 2014 through to March 2015.

Strategy and Planning

48. Auckland Integrated Transport Programme (ITPv2) and its key components

Work is underway on delivering the next version of the ITP which is due by the middle of 2014. Work are also continuing on the development/updating of the key components of the ITP including:

· Regional Rapid Transit Review (RTN) review – further analysis required in view of the RDS update

· Rail Development Strategy (RDS) update – in progress

· Rail Level Crossings Study – joint review with KiwiRail in progress

· Park and Ride and Parking Strategy – review and update of legacy strategies in progress

· Regional Passenger Transport Plan – formally adopted by the AT Board on 23^rd September 2013. Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15. Implementation of the new network will commence in early 2015.

49. Regulatory planning

Strategy and Planning continues to lead and co-ordinate AT’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable AT to deliver its capital works programme. During the first quarter, there are 33 applications including 3 new applications that are in progress. 5 applications were completed this quarter.

AT also continued working closely with the Auckland Council on the review of the draft Unitary Plan. AT has been assisting the council on matters such as cycle parking, Integrated Transport Assessments, parking, loading and access provisions. AT has also been working with the Auckland Utility Operators Group on trees in road corridor provisions.

Over the next quarter, AT will be reviewing the Proposed Unitary Plan as notified on 30 September 2013.

50. Corridor management plans (CMPs)

The 10 priority arterial CMPs in the 2012/13 year are now nearing completion:

· Great North Road-Rata St-Ash St corridor - draft plan reviewed

· Albany Highway-Greville Rd-Tawa Dr corridor – draft plan reviewed

· Takapuna North (East Coast Road Stage 2) – draft plan reviewed

· East Tamaki Road-Springs Rd-Harris Rd corridor – draft plan completed

· City East West Transport Study – draft plan completed and initial recommended projects are under concept design

· Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor – draft plan under review

· Ellerslie-Panmure Highway – draft plan under review

· Balmoral Road-St Lukes Road corridor – draft plan under review

· Great South Road Stage 2 – scope of the CMP was extended to include Shirley Road and those sections of Coronation and Rangitoto Road that are currently bus routes.

· Pakuranga Road – in progress

The 2013/14 CMP programme was finalised, three of which are currently at scoping stage:

· Great North Road (between Ash Street and Karangahape Road) – scoping completed

· New North Road (Blockhouse Bay Road to Mt Eden Road) – scoping underway

· Manukau Road (Broadway to Royal Oak roundabout) – scoping underway

51. Transport modelling

Work is continuing on the update/development of transport models including:

· Local area traffic modelling – Takapuna town centre, Ponsonby Road, proposed Convention Centre

· CRL transport model in parallel with the APT3 update

· Updating the Auckland Passenger Transport (APT3) model

52. Asset Management Plan 2015-2018

The development of the next Asset Management Plan 2015-2018 is continuing. The plan will give effect to the ITPv2 and will support forward investment decisions.

53. Seismic Screening Programme

Work is continuing on the screening of all transport assets for earthquake susceptibility.

54. Asset Condition Surveys

The asset condition surveys for higher risk transport assets is continuing and is on schedule for completion by the end of December 2013. Minor safety and other issues are prioritised and addressed through the maintenance teams. More extensive defects are included in the long term forward renewal works programme and, where feasible, coordinated with the capital new works programme.

There were no major safety issues requiring immediate action or restrictions on access have been identified.

Community Transport

55. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 343.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 354 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being developed for the coming eight months:

1. The Sober Driver campaign – with a focus on the Christmas

2. Pedestrian safety campaign – pay attention or pay the price

3. Motorcycle safety and training campaign

4. Back to school speed campaign focused on targeting drivers speed around schools

5. Distractions campaign

56. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The spring “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City & Waiheke routes.

Road Corridor Access

57. Ultra-Fast Broadband (UFB) Rollout

Good progress has been made in closing out the Year 1 (2011/12) and Year 2 (2012/13) cabinet areas with 163 cabinet areas now completed and moved into warranty. The linking of the Year 3 CAR approvals to the completion of the Year 1 and 2 work has had the desired effect and focused the contractor on completing this work. The next milestone is the completion of 230 cabinet areas by 31 October 2013.

There are now 31 Year 3 cabinet areas which have completed the civil and hauling phases and are undergoing final quality assurance checks by VisionStream and Chorus before being handed over to Auckland Transport for sign-off. There are currently 86 cabinet areas under construction with a further 28 cabinet areas awaiting build commencement.

58. Hunua 4 Watermain

The construction of Watercare’s Hunua 4 bulk water watermain is continuing westwards on Puhunui Road.

The final reinstatement of the Great South Road/Puhunui Road intersection has been satisfactorily completed and the general issues around the construction methodology and reinstatement have been resolved.

The crossing of the Puhinui Road/Lambie Drive intersection was carried out over the weekend of 11/13 October 2013. This work was undertaken in much the same manner as that at the Great South Road/Puhunui Road intersection and required the closure of Lambie Drive over the weekend. There were no significant problems experienced and the intersection was fully reopened before the morning peak period on Monday.

59. Waterview Tunnel Boring Machine

There are a further 8 components of the Waterview Tunnel Boring Machine (TBM) which are expected to arrive at the Port of Auckland in October 2013 which will require transport to the Waterview Tunnel site.

We are working with the Well Connected Alliance and the transport contractor regarding the movement of 22,000 reinforced concrete segments from East Tamaki to the Waterview Tunnel site. These precast segments will be used to line the new tunnel and weigh 10 tonnes each. Approval is being sought to move 3 segments on each vehicle which will require a High Productivity Motor Vehicle (HPMV) permit as the gross weight will exceed 44 tonnes. The movement of these precast segments will require in excess of 7,000 laden trips over the next 2 years. Most of the travel will be on SH20.

Road Corridor Maintenance

60. West

· The new contract for west area road maintenance which include the wider scope of the Henderson – Massey, Waitakere and the Whau local board areas started in July and levels of service and contractor resources scaled up to allow for the larger size & scope of works included in this contract.

· Extensive reconstruction works in pavement and footpath assets have been programmed and are well underway across the region. Initial focus has been in the Whau ward to balance out the levels of service and standard of asset condition. Major pavement works are currently underway in Margan Ave, Kinross St and Birdwood Rd. Four other sites are programmed to be rehabilitated this construction season dependent on final design criteria vs. available budget.

· A large programme ($7M+) of resurfacing is also underway throughout the central – west region. This schedule of activities includes approx. 15.6km of Asphaltic Concrete surfacing and 63km of various Chip Sealing (resealing) sites. This programme continues on from the previous 3 years, in the RCM undertaking to raise the standard of road surface condition in the western area.

· Very wet and poor weather conditions encountered in August & September caused multiple slip sites in the Waitakere ward which needed major design and investment in retaining structures. These sites are also well underway, that’s to a quick response from the contractor. The hardest hit area of the storms was Titirangi Road & Titirangi Beach Roads where 5 separate minor under slips required treatment over the last 2 months. Fortunately the torrential cyclone season has passed and two major slip sites within the Waitakere Ranges (Candia Rd & Laingholm drv.) are nearing completion with another two awaiting final detailed design & funding approvals.

61. Streetlights

· Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

· St George Street Papatoetoe is currently being upgraded with new poles and lights. The former decorative type lights will become gas look alike lights for decorative purpose only.

· Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

· Installation of new lights and poles supporting the Vector undergrounding programme removing overhead lines. Areas where undergrounding has taken place are Epsom, and Penrose.

62. South

· Approval has been given to proceed with the second section of the East Street road reconstruction project in Pukekohe. This project is being undertaken by John Filmore Contractors as a separate contract to the RCM South contracts and work is programmed to start in January 2014.

63. Central

· Foot path upgrades in Raumati road, and Poto Street are in the final stages. Foot path work has also commenced at the Remuera road end of Orakie road.

· Preparation for major road works on Orakei road (Shore to Ngapipi roads) is in progress, with construction scheduled to commence early Jan 2014. This project is in conjunction with the Auckland Council Shore road Boardwalk project and in consultation with the local Iwi.

· RCM Central Contract has completed several Footpath and Kerb & Channel Upgrades in the Arch Hill area over the last few months. These upgrades have significantly enhanced the streetscapes of this area within the Waitemata ward.

· A major road rehabilitation upgrade of Hukanui Crs was undertaken over the October Schools holidays which will eliminate on-going maintenance activities on this busy residential road. Our contractor modified their construction programme to ensure that parents and teachers from the school had access into Marist School first week back following the break.

64. North

· During the period of 24-25^th September 2013 the North Shore, Hibiscus Coastand greater Aucklandareawere subjected to a severe weather system that brought high winds and heavy rainfall. High winds toppled a significant number of trees and the heavy rainfall caused flooding and minor slips. Contractors worked hard to ensure that all sites were made safe with only minimal disruption to traffic flows.

· Area wide pavement treatment activities have been completed on Argent Lane, Station Road, Nobilo Road and Wintour Road. Other works completed I September includes Makarau Road Slip reinstatement and Kaipara Flats Walkway and Footbridge

Road Corridor Operations

65. One Network Road Classification project

AT is a Road Controlling Authority member of the One Network Road Classification project with NZTA. This is a national initiative which is a recommendation of the Ministerial Road Maintenance Task Force, which aims to develop a national road classification which will support better asset management across the country.

Benefits are:

Planning, investment, maintenance and operational decisions relating to each road will reflect its function as part of the broader network

Over time road users can expect to have a similar experience across the country, on roads with the same classification

An integrated classification system will also make collaboration easier, leading to a more efficient roading network and improved value for money.

Progress to date includes:

· A draft One Network Road Classification (ONRC) framework has been developed

· Roadshows introducing the draft ONRC to all Road Controlling Authorities in NZ have been completed and feedback sought

· The next step is to collate all feedback and update the ONRC Framework;

66. Route optimisation Investigation and analysis.

Route optimisation was completed on 30% of the arterial road network for the second year of the programme (2012-2013) with 100km of routes being optimised.

This year, 2013/14, our primary focus will be in the Central area of Auckland with a focus on the inner city. This will align our network operations to accommodate recent changes to the Public Transport services and land use changes that have occurred in the Central City.

The Central City has been divided into five key zones and each zone has an assigned technical lead. Approximately 103 intersections in the central area will be reviewed and optimised. Work has commenced on Stage 1 reports to establish the existing conditions, known planning and possible improvements. Internal workshops have been held to understand the programme and the likely effect of Changes to Bus services, The Central East West Transport study and Foreshore development

Work is in progress on 16 identified routes in the Central City

67. Physical Works Programme (other routes across the region):

· 6 projects are at the scheme design stage

· 5 projects are at the detailed design stage

· 1 project is under construction

Road Safety

68. Version 1. of Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups have been mapped and prioritised.

The software methodology will be further revised in Oct/Nov, and is due for launch in December 2013.

69. An Urban Motorcycle Route demonstration project brief has been developed for West Auckland and the project is expected to commence in November.

70. The high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development. Investigation is expected to commence early in the New Year.

71. The Red light camera policy has been agreed with NZ Police and now working on technology applications. AT has completed a site selection report on 22 of the highest red-light running crash risk intersections.

Parking and Enforcement

72. Waitemata

Freemans Bay – A questionnaire survey on parking issues in residential streets was completed in August. 87% of residents felt that crowded parking was a problem in Freemans Bay.

St Marys Bay – A questionnaire survey on the trial parking zone was completed in August. 65% of residents supported the trial parking zone in St Marys Bay.

Eden Terrace – Pay and display on-street parking was introduced into several streets in Eden Terrace in July. Parking in the paid area costs $1.00 per hour. There is no time limit. Paid parking operates from 9am – 5pm, Monday to Friday. The Eden Terrace Business Association is very happy with the parking management system and has even received positive comments from some businesses. No formal surveys have been carried out but there has been an observed improvement in availability.

K Road Car Park – AT exited the K Road Car Park on 13 August ending 40 years of council tenure. The car park was sold by the previous landlord to Tournament Parking.

Parnell – The Parking Design Team completed the review of on-street parking in Parnell in August. This included several minor parking restriction changes and removing a lot of signage on Parnell Road.

73. Waiheke

Matiatia – AT gave notice of termination to all car park leaseholders during September. These 145 leased car parks are often vacant and underutilised, giving rise to complaints from casual users wishing to find a park. Seventy of the currently leased car parks are being converted to pay and display parking, to satisfy the growing demand for casual parking. The remaining 75 will be available for lease at commercial rates. Expressions of interest from current leaseholders are being sought for these car parks.

74. Orakei

Remuera – Time restrictions were removed in August in Remuera town centre along Remuera Road. AT will be using demand responsive pricing to manage the parking.

75. Howick

Howick – Parking occupancy surveys has been completed in August and business questionnaire surveys are being collected currently.

Halfmoon Bay Car Park – Changes have been approved by the Local Board and a report is currently being prepared for approval at Traffic Control Committee. The changes include a 14 hour time restriction and priority for car pool users. Implementation expected in November.

76. Franklin

Pukekohe – Strategy and Planning commenced a Comprehensive Parking Management Plan to coordinate with the Area Plan. The parking report is expected to be completed early next year.

77. Takapuna – Devonport

Killarney Street Car Park – The owner of this car park, Regional Facilities Auckland (RFA), decided to put the car park services up for tender in July. AT did not submit a tender. A contract was awarded by RFA to Wilson parking. AT has exited the car park.

78. Hibiscus and Bays

Orewa – A P120 town centre parking zone was implemented in August.

79. Manurewa – Papakura

Papakura – AT has agreed to seek a temporary consent for the continuation (eighteen months) of the temporary Park and Ride site. This action will enable a further review when more information is known about the possible electrification of the railway to Pukekohe.

Public Transport

80. During the third quarter of 2013, the Public Transport Department focused on analysing feedback on the new on the new network in South Auckland. Planning for implementation of the PTOM contracting model continued.

81. Rail patronage is showing signs of renewed growth after a period of relative stability while rail service reliability has shown pleasing improvements over the last few months.

82. The final quarter of 2013 sees changes to the proposed South Auckland new network bus services in response to public feedback finalised and communicated to customers. This will be followed by preparing the South Auckland bus network for a competitive tendering process.

83. The implementation of Auckland Integrated Fare System (AIFS) on buses was briefly paused while an intermittent technical issue was resolved but has now resumed with implementation on North Star services on 13 October 2013. It is envisaged that the roll-out on remaining NZ Bus services will be completed by the end of 2013.

84. A new train timetable is to be implemented on 29 October 2013 doubling Western Line weekend train frequencies during the day from hourly to half-hourly and extending Sunday train service to Swanson. In addition, weekend Southern Line train services will start earlier and a number of adjustments made to other services, primarily to improve reliability.

85. An ongoing programme of bus timetable adjustments, in partnership with our service providers, continues so that published timetables more closely reflect actual bus running times. This is leading to a significant improvement in bus service reliability.

86. Consultation began on Green Bay / Titirangi route changes began on 21 October 2013 to improve the frequency on key routes and simplify the bus network as an interim improvement step towards the future new bus network.

87. The closure of most Northwestern Motorway bus lanes for up to 2-3 years for the Waterview Connection project has delayed many bus services by 6-8 minutes in the afternoon peak. AT has reviewed bus timetables; changed some bus routes and added more express bus service to help address the delays to service. Meanwhile, the New Zealand Transport Agency (NZTA) opened a bus/transit lane on the westbound approach to the Great North Road interchange on 20 October 2013 to significantly reduce bus delays.

Attachments

No.	Title	Page
a	Schedule of activities undertaken for the first quarter (2013/14) ending 30September2013 and forward works programme for the second quarter (2013/14) ending 31 December 2013	35
b	Traffic Control Committee Decisions July-September 2013	59
c	Local Board Advocacy	61

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Henderson-Massey Local Board

05 December 2013

Local Event Support Fund - Round 2 2013/2014

File No.: CP2013/25737

Purpose

1. To present a summary of applications received in round two of the local event support fund for 2013/2014 for Henderson-Massey Local Board.

Executive Summary

2. A local events support fund of $251,828, is available to the Henderson-Massey Local Board for distribution over two funding rounds in the 2013/2014 financial year. In round one the Henderson-Massey Local Board distributed $145,871, leaving a balance of $105,957 for disbursement in round two.

3. For round two, nine applications totalling $140,600 have been received (Attachment A).

Recommendation/s

That the Henderson-Massey Local Board:

a) agree to fund the round two, 2013/2014 Local Event Support Fund applications as follows:

Applicant	Event	Venue	Date	Amount Requested	Amount Recommended
ODR Productions	Devestator	Trust Stadium Arena	19/20 February 2014	$35,000	$10,000
Nix Crew Trust Inc	EID Ethnic Food Festival	Trusts Stadium Arena	17 August 2014	$35,000	$8,000
Condor Rugby Football Club	BNZ Condor 7’s	Kelston Boys High School	30 November 2013	$15,000	$2,000
NZ-Filipino STO Nino Debotees Trust	Sinulog Festival	North Shore Events Centre	19 January 2014	$20,000	$1,500
Henderson Photographic Society	50 Years of Henderson Photography	Old St Michaels Church, Corban Estate	7/8 June 2014	$2,500	$2,500
Ranui ACCORD	Ranui Events	Various	Various	$13,100	$9,900
Waitakere Orchid Club	Waitakere Orchid Club Spring Show	Kelston Community Centre	29-30 August 2014	$2,000	$2,000
McLaren Park Community Panel	McLaren Park Community Day	Bruce McLaren Intermediate	22 February 2014	$3,000	$3,000
Massey Athletic Club	Club Physical Whenuapai Half Marathon	Various	6 April 2014	$15,000	$15,000
TOTAL				$140,600	$53,900

b) transfer $50,000 from the local event contestable fund to the local event discretionary fund and that this funding be used to support any projects or events identified by the local board for the remainder of the 2013/2014 year.

c) request officers to present the application from ODR Productions for the Devestator event to the Waitakere Ranges and Whau local boards to seek a funding contribution for the event, as the benefits are seen to be wider than just the Henderson-Massey Local Board area.

Discussion

4. The local events support fund provides the opportunity for the Henderson-Massey Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

5. The local events support fund has two funding rounds, which close at specified times during the 2013/2014 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2013	June 2013	July/August 2013
2	31 October 2013	November 2013	December 2013/February 2014

6. A local events support fund of $251,828, is available to the Henderson-Massey Local Board for distribution over two funding rounds in the 2013/2014 financial year. In round one the Henderson-Massey Local Board distributed $145,871, leaving a balance of $105,957 for disbursement in round two.

7. Round two of the 2013/2014 local events fund received nine applications (Attachment A). A summary of these is as follows:

Applicant	Event	Venue	Date	Amount Requested
ODR Productions	Devestator	Trust Stadium Arena	19/20 February 2014	$35,000
Nix Crew Trust Inc	EID Ethnic Food Festival	Trusts Stadium Arena	17 August 2014	$35,000
Condor Rugby Football Club	BNZ Condor 7’s	Kelston Boys High School	30 November 2013	$15,000
NZ-Filipino STO Nino Debotees Trust	Sinulog Festival	North Shore Events Centre	19 January 2014	$20,000
Henderson Photographic Society	50 Years of Henderson Photography	Old St Michaels Church, Corban Estate	7/8 June 2014	$2,500
Ranui ACCORD	Ranui Events	Various	Various	$13,100
Waitakere Orchid Club	Waitakere Orchid Club Spring Show	Kelston Community Centre	29-30 August 2014	$2,000
McLaren Park Community Panel	McLaren Park Community Day	Bruce McLaren Intermediate	22 February 2014	$3,000
Massey Athletic Club	Club Physical Whenuapai Half Marathon	Various	6 April 2014	$15,000
TOTAL				$140,600

8. Local event support funding criteria guidelines for 2013/2014 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with these guidelines.

9. The Henderson-Massey Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

10. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Henderson-Massey Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

11. The Henderson-Massey Local Board seeks to engage with their diverse communities and provide for their social and cultural needs. Supporting local community events assists in building a strong sense of community and ensures that each community maintains its own identity.

Local Board Views

12. A local board workshop was held on 12 November 2013 to consider the applications to the Henderson-Massey Local Event Support Fund Round Two. This report reflects the views of local board members expressed at the workshop.

Maori Impact Statement

13. This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

General

14. The decisions sought within this report fall within the local board delegations.

15. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

16. Once the Henderson-Massey Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a	Funding Cover Sheets - R2 2013/2014	67

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

05 December 2013

Waitakere Workers’ Educational Association (WEA) Agreement

File No.: CP2013/25659

Purpose

1. The purpose of this report is to:

· seek approval from the Henderson-Massey Local Board for the release of the funding designated in its 2013/2014 Community Development work programme to support the Waitakere Workers’ Educational Association (WEA)’s activities, and

· provide an overview to the Henderson-Massey Local Board of the outcomes achieved by WEA under its 2012/2013 funding agreement with council.

Executive Summary

2. WEA has provided community education programmes, and supported community organisations in West Auckland since 1976. Their work has been supported by Auckland Council and the former Waitakere City Council with annual grants.

3. Council’s most recent funding agreement with WEA for 2012/2103 was to the value of $27,000 to provide a range of community education programmes, and to support capability-building of community organisations. WEA has met the objectives set out in their 2012/2013 funding agreement (Attachment A).

4. On 20 June 2013, the Henderson-Massey Local Board approved the Community Development Arts and Culture (CDAC) 2013-2014 Work Programme (HM/2013/103) which included an allocation of $27,398 for WEA to continue to provide its community education programmes and capacity-building support in the Henderson-Massey area.

5. WEA has proposed a work programme for 2013/2014, covering the following core work areas: providing a community education programme that meets the needs of priority learning groups; supporting and strengthening community and voluntary sector organisations including community houses and managing WEA house as a venue for community learning and support (Attachment B).

Recommendation/s

That the Henderson-Massey Local Board:

a) receives the Waitakere WEA 2012/2013 report on its activities, and

b) approves the release of the allocated budget of $27,398 to Waitakere WEA to deliver on its 2013/2014 work programme.

Discussion

Report on the 2012/2013 work programme

6. The 2012/2013 community development agreement between council and WEA had the following shared priority areas and initiatives:

a. Provide Adult and Community Education (ACE) to meet the needs of priority learning groups and the general community

b. Actively promote social development and public good by supporting and strengthening the community and voluntary sector

c. Manage the WEA House, staff and volunteers.

7. WEA has delivered all of the agreed initiatives and in a number of areas, has exceeded the expected outcomes. They have provided a report outlining their achievements against this agreement (Refer Attachment A). Significant highlights include:

a. ACE Programme: WEA provided a total of 15 programmes with 686 participants. The main areas covered were: literacy and numeracy including the courses provided to new migrants under the Ministry of Social Development (MSD) contract, driver education and licensing – the lack of a driver’s licence is a major barrier for young people seeking work. Other courses covered; esteem and personal development, yoga, social enterprise, gardening, Treaty of Waitangi and computing. As WEA provide a crèche at a nominal koha, the courses are accessible to parents.

b. Support for social development and capacity building: Two significant aspects are:

i. Taking a lead role in several collaborative multi-agency community initiatives: hosting and providing administrative support to the Enterprising Communities and associated Massey Employment Gateway (MEG) projects; convening ACE networks, and supporting the ESOL providers’ network and West Auckland Community Garden Network.

ii. Training for Community House staff, management committees and volunteers. In 2012-13 this included Social Enterprise training, upskilling staff with social media and computing skills, and supporting specific individual training needs of community house staff.

c. WEA premises. Gilmour House, WEA’s premises at 9 Henderson Valley Road, is an important community space. As well as providing a venue for many of WEA’s courses, it is frequently used by community organisations for meetings and workshops. The crèche facilities make it accessible for parents to attend courses. In 2012-13 WEA developed a small computer suite to provide non-formal literacy and computing support. Income of $5647 was received from the hire of meeting rooms in 2012.

2013/2014 Work Programme

8. WEA’s 2013/2014 programme retains the same priority areas as for the 2012/2013. These are set out in Attachment B, and cover:

a. Providing adult and community education courses: In 2013/2014 WEA continues to provide its suite of core programmes including: numeracy and literacy, driver education, esteem, personal development and parenting, Treaty of Waitangi awareness. The withdrawal of MSD funding for its ESOL programme will impact on WEA’s ability to extend its programme further this year, as they will still respond to the community need for ESOL courses within their available resources. WEA has budgeted $3000 for training and professional development of staff, committee members and volunteers working in community houses in 2013/2014. WEA continue to take a lead role to coordinate adult and community education networks in West Auckland.

b. Community capacity building and social development. WEA convene and participate in a number of West Auckland collaborative initiatives and networks, including ACE networks, the Massey Employment Gateway (MEG), Strong Local Economies call to action and associated Learning 4 Work project group, the New Out West network, ESOL Providers’ network and the West Auckland Community Garden Network. WEA is the fund holder and employer for the Enterprising Communities community development project, funded by the Department of Internal Affairs.

c. Managing WEA House. WEA will continue to provide Gilmour House as a facility for community meetings and workshops. The crèche enables parents to access courses and informal support available. The computer suite, a new initiative, is available for people to develop their CVs, and gain computer skills for employment.

9. WEA continues to provide a valuable community education programme to residents of the Henderson-Massey Local Board area. Their premises are based in Henderson and approximately 70 per cent of their clients are resident in the Henderson Massey Local Board area.

10. WEA also has a significant role to support adult and community education networks across West Auckland; providing some courses across the region, and working with other local organisations such as Whau ACE in New Lynn and schools and community houses that provide community education programmes.

11. The funding that WEA currently receives from MSD to provide ESOL courses will cease from December 2013, due to changes in Government policy. At over $80,000 p.a. this represents 30 per cent of WEA’s annual income. WEA plans to continue to deliver numeracy and literacy courses in response to community needs, albeit at a reduced level.

12. The withdrawal of MSD funding follows the gradual withdrawal of Ministry of Education funding for WEA since 2009. WEA no longer receive any government funding for general courses.

13. The funding provided by the Henderson-Massey Local Board, which is not tied to specific courses, allows WEA to continue to respond to community needs with its programme. The grant of $27,398 is a modest contribution to a well-respected community organisation that has an important role providing adult and community education, and supporting community organisations and networks in West Auckland.

Consideration

Local Board Views

14. This report is to seek local board approval to release funding previously approved in the current year’s budget.

Maori Impact Statement

15. Of the total students attending WEA programmes in 2012, 12 per cent identified themselves as Maori.

16. One of WEA’s signature courses is Treaty of Waitangi training, covering the background to and history of the Treaty, and implications for community groups and organisations.

Implementation Issues

17. There are no implementation issues associated with this report.

Attachments

No.	Title	Page
a	WEA REport to Auckland Council 2013	81
b	Waitakere WEA Work Programme 2013/2014	87

Signatories

Authors

Tony Rea - Manager Community development & Partnerships – West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

05 December 2013

Local Board Members Portfolio Allocation and Urban Design Champion

File No.: CP2013/26753

Purpose

1. To adopt a portfolio allocation for board members.

Executive Summary

2. Portfolios are established by local boards to oversee local board work programmes and consider issues relating to key council activities.

3. It is recommended that the local board allocates each portfolio area to two members, and nominates a lead and an alternate.

Recommendation/s

That the Henderson-Massey Local Board:

a) Nominates members as lead and alternate for portfolio areas where appropriate.

b) Appoints a lead member and an alternate, to provide input into notification decisions for resource consent applications that trigger local board input

c) Appoints a lead member and an alternate as urban design champions.

Discussion

Portfolio

4. In the previous electoral term, portfolio areas varied across the local boards. In that term, officers proposed that local boards consider portfolio areas which reflected the committee and forum structure adopted by the governing body and the key areas the board had a decision-making/input role. The interest and background of local board members also influenced the establishment of some portfolios.

5. Three years on, local boards have their local board plans with their own priorities; and the organisation has aligned itself to meet the needs of local boards. Rather than reflecting the governing body’s committee and forum structure as a framework for portfolios, it makes sense to align portfolios to the delegation protocols adopted last year, which guide the organisation in working with and supporting local boards.

6. A portfolio approach will assist board members in having a strategic overview of programmes and activities rather than feeling they are dealing with issues in an ad-hoc manner. It also provides for a consistent approach that is familiar to staff working to these delegations and will assist with the running of the portfolio (e.g. regular portfolio briefings/workshops with staff from one activity). The proposed areas for portfolios are:

· Local planning, policy and governance

· Arts, culture and events

· Community services

· Libraries

· Recreation services

· Parks

· Built and natural environment

· Economic development

· Street environment and town centres

7. Additional portfolios outside of the delegation protocols may be required such as transport, or regulatory, bylaws and compliance.

Notification decisions on resource consent applications

8. In the previous electoral term, the governing body considered the role of local boards in regulatory matters, and resolved, amongst other things, that local boards be given the opportunity, within statutory timeframes, to provide their views on whether or not certain applications should be notified.

9. The council’s Resource Consents department worked with local boards to establish a process for local board input: a portfolio holder or spokesperson provides comments within three working days on applications that the board requested and that trigger local board input. Those comments are then included in the planners' report on the application.

10. By enabling local boards to have input into notification decision, the local voice can be heard at an early stage in the resource consent process.

11. Local boards that wish to have input into notification decisions on applications that trigger local board input, should appoint a lead and alternate for this role. These appointees could be the regulatory, bylaws and compliance portfolio holder, if any.

Portfolio holder role

12. A useful starting point for board members is to consider their role as portfolio holder as that of a “sounding board” on behalf of the board. Staff from departments across the organisation will need to regularly talk to board members for a number of reasons. This may be to provide a progress up-date to the board on projects and work programmes that have been agreed with the board, to test the level of interest a board has on a particular issue so the department can consider how best to progress matters, or to advise on any issues that may be arising from a project/activity. Portfolio holders are the key board member contacts for departmental staff and in that way assist staff to progress the work programme. Board members are not required to give advice to staff on the operational details of projects or activities. The important consideration for members is that they are appointed to be the local board representative on a particular area – they represent the views of the board (not their own views) to give direction/steer to staff.

13. If there is no known board view on an issue, board members will need to canvass views of fellow board members and then form the view on what the board position is. If it is likely to be a contentious issue with competing views, it is best referred to a full workshop to allow board members to discuss the issue and formulate a position.

14. Portfolio holders should have a lead and an alternate to help share the workload.

Communication

15. Feedback from the previous term indicates that communication from portfolio holders back to other board members was an area that could be improved. Portfolio holders have a responsibility to provide a feedback loop to other board members – this includes updating on how issues are progressing (or not), putting issues on the radar for all members, bringing issues to the table if guidance is needed from other board members. Local board advisors can provide assistance and advice about how to progress these types of issues.

16. Communication needs to be regular (for example, monthly) and can be done in a range of ways – scheduled slots on workshop agendas can be an effective way to keep everyone informed about the key things that are happening in the portfolio.

17. The work on portfolio areas will often eventuate in formal reports to the whole board requesting a decision or providing an update – so it is important for portfolio holders to have provided regular and clear communication on the portfolio area so that all board members are briefed and there are no surprises.

Decision-making

18. Decision-making is carried out at formal board business meetings. However in some cases – generally quite limited – decision-making has been delegated to the portfolio holder – for example when it is a straight forward issue and a decision may be needed quickly such as landowner consents. Any delegation of decision-making to portfolio-holders would need to be made through a formal business meeting. If a portfolio-holder has delegated decision-making and is asked to consider a significant/complex decision it is advisable to refer to the wider group of board members.

Urban Design Champion

19. Auckland Council has set up local board champions to contribute to the drive toward creating the world’s most livable city. Each of the 21 local boards is asked to appoint a member as the board’s urban design champion or advocate. The governing body will also appoint an urban design champion.

Consideration

Local Board Views

20. This report asks for the local board view.

21. The Local Government (Auckland Council) Amendment Act 2013 provides for local boards to delegate to committees, sub-committees members of the local board or Auckland Council officers, any of its responsibilities, duties and power, with some specific exceptions.

Māori Impact Statement

22. There is no specific impact for Māori arising from this report.

Implementation Issues

23. The network of design champions is supported by the built environment unit of the Chief Planning Office department, led by Tim Watts, manager built environment. The network is expected to be active for the second term of council from February 2013.

Attachments

No.	Title	Page
a	Outline of potential portfolio holder areas and responsibilities	121

Signatories

Authors

Linda Smith, Senior Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson

No.	Title	Page
a	Workshop 5 November 2013	125
b	Workshop 12 November 2013	127
c	Workshop 19 November 2013	129

	ITEM	PRESENTER/TIME
1.0	WEST HARBOUR COMMUNITY HOUSE PROJECT · The board were updated on the progress of the West Harbour Community House: · The board agreed to defer the construction of the West Harbour Community House · The board noted the West Harbour Community House is a separate project from the West Harbour Community Hub which is currently being constructed as West Harbour School.	Jan Brown 1.00 pm - 1.30 pm
2.0	PARKS WORKS PROGRAMME · Staff outlined the parks work programme. The board noted that there was a need for play spaces for all age groups and suggested officers continue to investigate a youth destination park. The board also heard about the Zoo Browse project where planting are made in selected parks to help feed the animals at the zoo.	Helen Biffin 1.30 pm - 3.00 pm
3.0	WORKSHOP AND MEETING TIMES · The board discussed workshop timing and members availability and set days times through to December 2013 and identified will review in early 2014.	Linda Smith
4.0	PORTFOLIO’S, APPOINTMENTS TO OUTSIDE ORGANISATIONS AND WESTERN JOINT FUNDING COMMITTEE · The board discussed portfolio’s and appointments to outside organisations taking into account the election, after a recount, of Tracy Kirkley to the Henderson-Massey local board.	Linda Smith
5.0	Catch-Up · The board members discussed the governance training that has been offered by Auckland Council and were updated on administration issues by staff members.	Linda Smith
6.0	Local Board Agreement · The board discussed the Local Board Agreement and gave direction to officers.	Linda Smith/Glenn Boyd