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Howick Local
Board
09 December
2013
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1 Welcome
The
Chair welcomed everyone to the meeting.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1
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Documents tabled at public forum will be
filed with a hard copy of the minutes and will be available on the Auckland
Council website.
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Resolution number HW/2013/203
MOVED by Member SA Udy, seconded by Member JR Spiller:
The board thanked Cr Sharon Stewart and
Cr Dick Quax, John La Roche and Alan La Roche, Sandra McGill, Norman Sutton,
Sue Nicholson, Alan Davies, and Bernard Banks for addressing the board during
public forum.
CARRIED
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Attachments
a Tabled
at Public Forum
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12
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New Road Name Approval for the subdivision by the Manukau
Christian Charitable Trust at 27 Arrowsmith Drive, Flat Bush
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Resolution number HW/2013/204
MOVED by Member JR Donald, seconded by Deputy Chairperson AJ
White:
That the Howick Local Board, pursuant to section 319(j) of the Local
Government Act 1974, approves the name ‘Gospel Heights proposed by the Applicant, for the new road, created by way of
subdivision at 27 Arrowsmith Drive, Flat Bush, noting
that this name meets the relevant road naming criteria.
CARRIED
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13
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New Road Name Approval for Thomas and Adamson Ltd at 57 Thomas
Road, Flat Bush
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Resolution number HW/2013/205
MOVED by Deputy Chairperson AJ White, seconded by Member L
Schwaner:
That the
Howick Local Board, pursuant
to section 319(j) of the Local Government Act 1974, approves the name ‘Hirimate
Place’ proposed by the Applicant, for the new
road at 57 Thomas Road, Flat Bush, noting that this
name, meet the relevant road naming criteria.
CARRIED
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14
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Local Event Support Fund - Round 2 2013/2014
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Resolution number HW/2013/206
MOVED
by Deputy Chairperson AJ White, seconded by Member KL Bungard:
That the Howick Local
Board:
a)
grants the application from Uxbridge Creative
Centre in the amount of $1255.16 for Classic Twelve Music Services on 16 May
to 20 June 2014.
b)
grants the application from NZ Filipino STO
Nino Devotees Trust in the amount of $2,000 for the Sinolug Festival at the
North Shore Events Centre on 19 January 2014.
c)
grants the application from Auckland
Metropolitan Bird Club in the amount of $1260 for venue hire for the 2014 Annual
Bird Show at Ormiston Senior College on 19 – 20 July 2014.
d)
declines the application from Manukau Symphony Orchestra in the amount of $5754.00 for the
concert Destiny at the Vodafone Events Centre on 15 March 2014.
e)
declines the application from Uxbridge
Community Projects Inc in the amount of $9800.00 for the Estuary Artworks
2014 at the Uxbridge Creative Centre/Fo Guang Shan Art Gallery on 13 March
2014 – 9 July 2014. The Board agreed to fund the Estuary Artworks 2014 in
the amount of $8000 from the Portfolio Support Discretionary Fund.
f)
grants the application from the Rotary Club of
Howick Charitable Trust in the sum of $800 for the Howick Rotary Community
Fun Run at Stockade Hill, Howick on 23 March 2014.
g)
declines the application from The Botany Flat
Bush Residents and Ratepayers Association Inc in the amount of $6,000 for
Christmas in the Courtyard at Ormiston Senior College on 14 December 2014.
The Board has a budget line item of $3000 for this event.
CARRIED
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Secretarial Note: Member J Donald took part in the discussion but
did not vote on Item (d)
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15
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Pakuranga Town Centre Draft Masterplan
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Resolution number HW/2013/207
MOVED by Member SA Udy, seconded by Deputy Chairperson AJ White:
That the Howick Local
Board:
a) receives the report
b) endorses the Pakuranga Town
Centre draft masterplan for community engagement in February 2014
c) delegates to the Planning
& Transport Portfolio team members authority to approve minor amendments
to the Pakuranga Town Centre draft masterplan prior to commencement of
community engagement
d) approves the Engagement
Strategy for community engagement in February 2014 as set out in this report.
CARRIED
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16
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Emilia Maud Nixon Garden of Memories - Whare Wananga Update
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Resolution number HW/2013/208
MOVED by Deputy Chairperson AJ White, seconded by Member L
Schwaner:
That the Howick Local Board:
a) seeks feedback
from Ngāi Tai ki Tāmaki and the wider Māori community through
Te Roopu Awhina o Wairoa on the Draft Operational Management Plan for Te
Whare Wānanga o Wairoa.
b) approves the
development of a request for proposal process for the provision of a
Māori cultural education programme.
c) requests
officers complete the formal opening of the Whare by the end of March 2014.
A division
was called for, voting on which was as follows:
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For
Member G Boles
Member KL Bungard
Chairperson DA Collings
Member L Schwaner
Member JR Spiller
Member SA Udy
Deputy Chairperson AJ White
Member RD Wichman
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Against
Member JR Donald
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Abstained
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The division was
declared carried by 8
votes to 1.
CARRIED
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17
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New community licence to occupy at 4R Granger Road, Howick
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Resolution number HW/2013/209
MOVED by Member L Schwaner, seconded by Deputy Chairperson AJ
White:
That the Howick Local
Board:
a) approves the surrender of a Community Lease Renewal and
grants a new Community Licence to the Howick Volunteer Coastguard
Incorporated at Howick Beach Reserve, 4R Granger Road Howick, subject to the
following terms and conditions:
i) Term - 10 years commencing 1 September 2013 with a
further 10 year right of renewal;
ii) Rent - $1.00 cents per annum;
iii) The Howick Volunteer Coastguard Incorporated
Community Outcomes Plan as approved, being attached to the licence document;
b) agrees that all
other terms and conditions will be in accordance with the original lease
agreement dated 1 July, 2001.and the Community Occupancy Guidelines 2012.
CARRIED
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18
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Naming of new reserve in Flat Bush
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Resolution number HW/2013/210
MOVED by Member L Schwaner, seconded by Member SA Udy:
That the Howick Local Board:
a) agrees to formally
name the stormwater and recreation reserve located in the Donegal Glen
Subdivision on Flat Bush road, the ‘Donegal Glen Reserve’.
b) agrees to install
interpretive signage in the reserve to acknowledge the role and contribution
of Hugh Green as a developer and farmer in the Flat Bush area.
CARRIED
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Item 25 and Item 26 were taken at this point.
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19
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Howick Annual Plan/Local Board Agreement 2014/15
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Resolution number HW/2013/211
MOVED
by Deputy Chairperson AJ White, seconded by Member JR Donald:
That the Howick Local
Board:
a) agrees its:
i) Local content for the draft Annual Plan
2014/2015 (Attachment A), including:
1) draft Local Board Agreement 2014/2015
(including intended level of service provision and financial statements)
2) introduction to the draft Local Board Agreement
(including chairs message and proposed changes for consultation)
ii) Draft Fees and Charges Schedule
2014/2015 (Attachment B)
b) delegates authority to the Chair to make any final
minor changes to the local board content for the draft Annual Plan before it
is released for public consultation, and to the summary of the draft Annual
Plan 2014/2015.
CARRIED
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20
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Appointment of Board Members to Outside Organisations and
Community Networks
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Resolution number HW/2013/212
MOVED by Chairperson DA Collings, seconded by Deputy Chairperson
AJ White:
That the Howick Local Board allocates
board members to outside organisations and community networks, as listed
below:
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Organisation
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Primary
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Alternate
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Greenmount
Landfill Community Liaison Group (Governing Body delegation)
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Steve Udy
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David Collings
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Airport Noise
Community Consultative Group
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Garry Boles
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David Collings
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Lloyd Elsmore
Depot Committee
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Steve Udy
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Lloyd Elsmore
Park Users Committee
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John Spiller, Garry Boles, David Collings
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Barry Curtis
Skatepark Reference Group
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Garry Boles
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Bob Wichman
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Tamaki Estuary
Environmental Forum
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David Collings
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John Spiller
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Mainstreet
or Business Improvement District
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Primary
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Alternate
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Greater
East Tamaki Business Association (GETBA)
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Bob Wichman
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Jim Donald
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Howick
Village Business Association
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David Collings
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Steve Udy
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Local
Government New Zealand
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Primary
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Alternate
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Zone
1
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David Collings
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Adele White
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CARRIED
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21
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Howick Local Board Appointment of Urban Design Champion &
Integrated Business Precinct Plan: Industrial South Nomination
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Resolution number HW/2013/213
MOVED
by Chairperson DA Collings, seconded by Member RD Wichman:
That the Howick Local
Board:
a) nominates David Collings as the
board’s urban design champion and Steve Udy as the alternate representative.
b) nominates Steve Udy as the
primary representative and Katrina Bungard and Jim Donald as the alternates to sit on the political working group for the Industrial South
Integrated Business Precinct Plan
CARRIED
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22
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Establishment of Swimming Pool Fencing Exemption Committee
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Resolution number HW/2013/214
MOVED by Chairperson DA Collings, seconded by Member JR Spiller:
That the Howick Local Board:
a) establishes the Howick Local Board Swimming Pool Fencing Exemptions Committee to
assess and consider swimming pool fencing exemption applications.
b) appoints
the following four members to the Howick Local Board Swimming Pool Fencing Exemptions Committee: member David Collings, member Garry Boles, member John
Spiller and member Jim Donald.
CARRIED
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23
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Southern Joint Funding Committee
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Resolution number HW/2013/215
MOVED
by Member L Schwaner, seconded by Deputy Chairperson AJ White:
That the Howick Local
Board:
a) agrees to re-instate the Southern
Joint Funding Committee for 2013/2014 to administer the legacy funds as per
the Terms of Reference
b) endorses the draft Terms of
Reference for the Southern Joint Funding Committee presented in Attachment B
c) appoints member David Collings to
the Southern Joint Funding Committee for 2013/2014 with appropriate delegated
authority to bind the board on decisions relating to the legacy community
funding schemes made by the Committee
d) notes that a region-wide
Community Funding Policy is being developed and will in time replace the
current interim funding arrangements. Officers will engage with the board in
the coming months.
CARRIED
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24
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Urgent Decision Process for the Howick Local Board
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Resolution
number HW/2013/216
MOVED by Member SA Udy, seconded by Member JR
Donald:
That the Howick Local Board
a) adopts the urgent decision process for matters that require a
decision where it is not practical to call the full board together and meet
the requirement of a quorum.
b) delegates authority to the Chair and Deputy Chair or any
person acting in these roles to make an urgent decision on behalf of the
local board.
c) requests that all urgent decisions be reported to the next
ordinary meeting of the local board.
CARRIED
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Items 25 and 26 were taken after Item 18.
32 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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33 Procedural motion to
exclude the public
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Resolution number HW/2013/224
MOVED by Deputy Chairperson AJ
White, seconded by Chairperson DA Collings:
That the Howick Local Board:
a) excludes
the public from the following part(s) of the proceedings of this meeting.
b) agrees
that Tania Utley be permitted to remain for Confidential Item C1 after the
public has been excluded, because of her knowledge of the item, which will
help the Howick Local Board in its decision-making.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a) of the
Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Confidential:
Acquisition of land for recreation reserve in Flat Bush
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the passing
of this resolution
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The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the information
is necessary to enable the local authority to carry on, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report contains
information on property values.
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s48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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The text of
these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
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8.25pm The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
8.31pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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Confidential: Acquisition of land for recreation reserve in Flat
Bush
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MOVED by Member L Schwaner, seconded by Member KL Bungard:
That the
Howick Local Board confirms there be no restatement of the confidential report, attachments or resolutions.
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8.31 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Howick Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
