Kaipātiki Local Board
OPEN MINUTES
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Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 11 December 2013 at 9.00am.
Chairperson |
Kay McIntyre, QSM |
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Deputy Chairperson |
Ann Hartley, JP |
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Members |
Dr Grant Gillon |
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John Gillon |
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Danielle Grant |
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Richard Hills |
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Lindsay Waugh |
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APOLOGIES
Members |
Lorene Pigg |
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Kaipātiki Local Board 11 December 2013 |
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1 Welcome
2 Apologies
Resolution number KT/2013/322 MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board accept the apology from Member Pigg for absence. |
3 Declaration of Interest
Member Lindsay Waugh declared an interest in the application at attachment A of item 26.
4 Confirmation of Minutes
Resolution number KT/2013/323 MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant: That the Kaipātiki Local Board confirms the ordinary minutes of its meeting, held on Wednesday, 13 November 2013, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no requests for leave of absence.
6 Acknowledgements
6.1 |
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The Auckland City for Peace Toolkit was launched on 26 November 2013 at the Fickling Convention Centre in Three Kings. The Peace City Toolkit has been developed as a tool for local boards, communities and organisations, with ideas for practical activities and initiatives to build a culture of peace, social justice and human rights.
The toolkit can be accessed at the following link:
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Resolution number KT/2013/324 MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon: That the Kaipātiki Local Board congratulates The Peace Foundation for their work, in partnership with Auckland Council, in developing the Auckland City for Peace Toolkit. |
6.2 |
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Auckland's Holy Trinity Cathedral will be hosting a Public Memorial Service to give thanks for the life of former South African President, Nelson Mandela, at the request of the South African Consulate, at noon on Friday 13 December 2013.
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Resolution number KT/2013/325 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board mourns the passing of a great person in our time and sends its condolences to the South African community in particular.
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6.3 |
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Resolution number KT/2013/326 MOVED by Member D Grant, seconded by Member G Gillon: That the Kaipātiki Local Board congratulates Jodi McLaren, school dux, on being awarded the Auckland Council scholarship at the Birkenhead College Senior Prizegiving. |
6.4 |
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Resolution number KT/2013/327 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board congratulates Michael Stewart, who received an excellence award in Year 13, and Seung Min Lee, who was placed 2nd in Year 13, on being awarded Auckland Council scholarships at the Glenfield College Prizegiving. |
6.5 |
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Resolution number KT/2013/328 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board acknowledges the support Rebecca Turner has provided the board over the last 14 months. Rebecca is moving onto a new role within Auckland Council and will be missed by the board who have appreciated her positive attitude, initiative and enthusiasm for the role.
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7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
10.1 |
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Resolution number KT/2013/329 MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh: That the Kaipātiki Local Board agrees to deal with an item involving a property of interest in Birkdale. i. The reason the matter was not on the agenda is that the issue became apparent subsequent to publication of the agenda. ii. The reason for urgency is that a decision will be made on the matter by another party prior to the next meeting of the Kaipātiki Local Board. |
11 Notices of Motion
11.1 |
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A document was tabled in support of the notice. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website: http://infocouncil.aucklandcouncil.govt.nz/
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MOVED by Member J Gillon, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receives the Notice of Motion. b) revokes resolution KT/2013/258 passed on 28 August 2013, which allocated $40,000 from the Local Parks Furniture and Fixtures Renewals budget (on top of $60,000 from the Local Board Transport Capital Fund) for the installation of bollards at Eskdale Reserve, under standing order 3.10.14 Revocation or alteration of resolutions. c) allocates up to $40,000 from the Local Parks Furniture and Fixtures Renewals budget to the tabled list of projects, determined by the Parks Department to be of the highest priority.
A division was called for, voting on which was as follows:
The division was declared lost by 2 votes to 5.
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a List of high-priority renewals |
12 |
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Theresa Pearce, Relationship Advisor – Infrastructure & Environmental Services, was in attendance to speak to the report.
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Resolution number KT/2013/330 MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the Infrastructure and Environmental Services update report b) notes that the natural environment portfolio lead and alternate have given informal feedback and local input on applications to the Waste Minimisation and Innovation Fund and delegates the giving of feedback to the natural environment portfolio holders going forward.
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Secretarial note: Pursuant to Standing Order 3.15.5, Members G Gillon and J Gillon requested that their dissenting votes against b) be recorded. |
13 |
Northcote Town Centre – Delivery of Northcote Town Centre Plan 2010 |
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Peter Beckerleg, Team Lead City Transformation – North/West, and Tim Sinclair, Senior Project Leader, City Transformation Projects, were in attendance to speak to the report.
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Resolution number KT/2013/331 MOVED by Member G Gillon, seconded by Member J Gillon: That the Kaipātiki Local Board: a) endorses the Northcote Town Centre Plan 2010 that was adopted by North Shore City Council in July 2010. b) confirms the below project prioritisation and allocation of available budget: i. FY 2014 - $460,350 for branding, toilets, signage, CCTV and car park design ii. FY 2015 - $480,184 for Lake Road car park works (including lighting) iii. FY 2018 - $104,858 to bring forward to 2015 for Lake Road car park works iv. FY 2019 - $1,801,452 for Ernie Mays extension; bring part forward to 2015 for Lake Road car park as required v. FY 2022 - $2,685,401 Lake Road; bring part forward to 2015 for Lake Road car park as required c) endorses the proposed new ‘fan’ brand for Northcote Town Centre. d) endorses the 50-50 cost share with Business Association to upgrade the security camera system, to a maximum cost to council of $20,000. e) requests that the Northcote Camera Surveillance System be designed and operated in accordance with the Auckland Council "Guide to Camera Surveillance Systems in Public Places", and that access to the system be provided to Police under the terms of the MOU agreed between Council and Police. These matters should be documented in a funding agreement with the Business Association, including regarding operational requirements, data access, data security and privacy matters. f) confirms a new two pan public toilet near the bus stops on Pearn Crescent, with final design and location subject to the Lake Road car park design project. |
14 |
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Colin Duffee and Pramod Nair, Lead Financial Advisors, were in attendance to speak to the report.
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MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) agrees the local content for the draft Annual Plan 2014/2015, including: i) draft Local Board Agreement 2014/2015 (including intended level of service provision and financial statements) ii) introduction to the draft Local Board Agreement (including chairs message and proposed changes for consultation). b) agrees the draft Fees and Charges Schedule 2014/2015, with the exception of the proposed increases to the supervising adult charge and the spectator charge at aquatic facilities and requests replacement of these proposed charges with a minimal increase only of supervising adult or spectator $1.00. c) requests that income from non-service leases are reflected in the final local board agreement as local revenue. d) requests that the actual figure for 2012/2013 for the performance measure ‘Percentage of community funding/grant recipients meeting grant obligations’ is changed to 57% (as per officer received that this was the actual figure) and that it is noted that this measure is not reflective of the obligations placed on community funding/grant recipients which do not require them to return their accountability reports within the financial year. e) requests that all targets below the 2012/2013 actual be re-set to the level of the 2012/2013 actual, unless there are qualifying circumstances in which case these circumstances are to be noted in the Agreement. f) requests that on page 69 of the agenda, under the Local built and natural environment heading, the word ‘seedlings’ is deleted in the sentence ‘remove mangrove seedlings.’ g) delegates the Chairperson authority to make any final minor changes to the local board content for the draft Annual Plan before it is released for public consultation, and to the summary of the draft Annual Plan 2014/2015.
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Member J Gillon moved a substitution of b), seconded by Member D Grant: b) defers agreement of the draft Fees and Charges Schedule 2014/2015 until the Kaipātiki Local Board meeting in February, and requests officers to report back to the February meeting with remodelled fees and charges at the two swimming pools in Kaipātiki, specifically looking at: i. retaining the current supervising adult charge ($1), ii. retaining the current spectator charge ($0), and iii. reducing the casual full aquatic access for seniors (to $4.30 for 2014/2015 and reducing to no charge over time). CARRIED
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The Chairperson put the substantive motion.
Resolution number KT/2013/332 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) agrees the local content for the draft Annual Plan 2014/2015, including: i. draft Local Board Agreement 2014/2015 (including intended level of service provision and financial statements) ii. introduction to the draft Local Board Agreement (including chairs message and proposed changes for consultation). b) defers agreement of the draft Fees and Charges Schedule 2014/2015 until the Kaipātiki Local Board meeting in February, and requests officers to report back to the February meeting with remodelled fees and charges at the two swimming pools in Kaipātiki, specifically looking at: i. retaining the current supervising adult charge ($1), ii. retaining the current spectator charge ($0), and iii. reducing the casual full aquatic access for seniors (to $4.30 for 2014/2015 and reducing to no charge over time). c) requests that income from non-service leases are reflected in the final local board agreement as local revenue. d) requests that the actual figure for 2012/2013 for the performance measure ‘Percentage of community funding/grant recipients meeting grant obligations’ is changed to 57% (as per officer received that this was the actual figure) and that it is noted that this measure is not reflective of the obligations placed on community funding/grant recipients which do not require them to return their accountability reports within the financial year. e) requests that all targets below the 2012/2013 actual be re-set to the level of the 2012/2013 actual, unless there are qualifying circumstances in which case these circumstances are to be noted in the Agreement. f) requests that on page 69 of the agenda, under the Local built and natural environment heading, the word ‘seedlings’ is deleted in the sentence ‘remove mangrove seedlings.’ g) delegates the Chairperson and the deputy Chairperson authority to make any final minor editorial changes to the local board content for the draft Annual Plan before it is released for public consultation, and to the summary of the draft Annual Plan 2014/2015. |
15 |
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Richard Saunders, Manager Event Facilitation, was in attendance to speak to the report.
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Resolution number KT/2013/333 MOVED by Member J Gillon, seconded by Member G Gillon: That the Kaipātiki Local Board: a) funds the Weetbix TRYathlon Training Session in the 2013/2014 year to a maximum value of $3,500, contingent on the renaming specified in b), b) renames the event ‘Kaipātiki Weetbix TRYathlon Training Session’ to reflect the local board’s contribution, c) delegates final approval of the Kaipātiki Weetbix TRYathlon Training Session event budget and marketing plan to the Arts, Culture and Events Services portfolio holders, Member Grant and Member Waugh. |
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Auckland Transport Update on Issues Raised in September/October 2013 for the Kaipātiki Local Board |
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Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to the report.
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Resolution number KT/2013/334 MOVED by Member R Hills, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the Auckland Transport September/October 2013 Issues Update report. b) agrees to the expenditure of up to $75,000 from the Auckland Transport Local Board Discretionary Capital Fund for upgrade works to the pedestrian crossing at Bentley Avenue, to be undertaken as part of the overall maintenance work at Bentley Avenue to commence early in 2014. c) delegates approval of the detailed design of the works outlined in b) to Transport portfolio holders Members Richard Hills and Lindsay Waugh and the Chair, Member Kay McIntyre. Approval of the detailed design is contingent on the long term retention of disabled access to the library. d) requests the Transport portfolio holders, in conjunction with Auckland Transport, to consult with Yes Disability regarding the potential to improve disabled parking for the Glenfield library as part of the work in clause b). |
17 |
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Paul Wilson, Principal Policy Analyst, and Justin Walters, Policy Analyst, were in attendance to speak to the report.
Documents were tabled by a member regarding the content of the report. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website: http://infocouncil.aucklandcouncil.govt.nz/
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Resolution number KT/2013/335 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) resolves to undertake a review of local dog access rules with consultation to occur by October 2014. b) resolves the scope of the review in a) to be: i) a review of time and season beach rules, and dog access rules on Chelsea Bay Beach, Manuka Reserve Beach and Tuff Crater. ii) a review of “picnic” and “fitness apparatus” area dog access rules. c) resolves to address the review of the local dog access rules at Chelsea Bay Beach as a priority. d) resolves to fund some additional research, engagement, and public notification initiatives, including profiling the review via the board’s Facebook page, the board’s newsletter and stakeholder list and any other engagement opportunities already available. |
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a Photographs of dogs at Chelsea Bay Beach |
18 |
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Barbara Cade, Team Leader Event Facilitation (North/West), was in attendance to speak to the report.
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Resolution number KT/2013/336 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) agrees to fund the round two, 2013/2014 Local Event Contestable Fund applications as follows:
b) transfers $31,800 from the Local Event Contestable Fund to the Local Event Support Fund to cover funding decisions made in round one.
c) instructs staff to conduct a third and final funding round to allocate the balance of funds held in the contestable event fund, prior to 30 June 2014.
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19 |
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Andy Roche, Local Board Advisor, and Hannah Bailey, Local Board Engagement Advisor, were in attendance to speak to the report.
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Resolution number KT/2013/337 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) confirms the use of the vision, issues of local interest, and priorities set out in the 2011-2014 Local Board Plan as the starting point for the development of the 2014-2017 Local Board Plan. b) identifies the following additional priority, key projects or initiatives it wishes to include in the material for the first round of informal engagement sustainable systems for the management of noxious weeds in parks and reserves c) confirms the approach set out in the report for the first round of informal engagement. d) delegates responsibility for signing off the first round engagement plan by 17 January 2014 to the Chairperson McIntyre, Deputy Chairperson Hartley and Member G Gillon, and requests that the plan is circulated to the whole board prior to 17 January 2014, and subsequently confirmed at the meeting in February 2014. |
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Secretarial note: Pursuant to Standing Order 3.15.5, Member J Gillon requested that his dissenting vote against b) be recorded. |
20 |
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Resolution number KT/2013/338 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approves allocation of the remaining $25,000 Small Local Improvement Project (SLIPs) funding allocated to the Bayview Placemaking Project to the Kaipātiki Community Facilities Trust to be expended on the following items: i) Mural development (walking map of Bayview) - $3,000 ii) Signage (Lynn Reserve) - $8,500 iii) Signage (Spinella Reserve) - $8,500 iv) Project co-ordination and administration - $5,000 b) confirms that the Kaipātiki Youth Advisory Panel representative will continue to be invited to the Kaipātiki Local Board and to contribute to the work of the board as and when appropriate. c) confirms Monday, 3 February at 2:00pm for an extraordinary workshop to discuss the Kaipātiki Local Board’s feedback on the Proposed Unitary Plan, to be included with the Auckland Council submission. d) receives the Action Item reports attached. |
21 |
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Andy Roche, Local Board Advisor, was in attendance to speak to the report.
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That the Kaipātiki Local Board: a) allocates board members to outside organisations and community networks, as listed below:
b) notifies the above organisations that the Kaipātiki Local Board Member appointment is to constitute a general liaison role (without voting rights) to avoid conflict of interest issues, specifically, members’ ability to vote on the Annual Plan.
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Resolution number KT/2013/339 MOVED by Member J Gillon, seconded by Member G Gillon: That the Kaipatiki Local Board agrees that item 21: Appointments to Outside Organisations be deferred until the next meeting of the Kaipātiki Local Board scheduled to be held Wednesday, 12 February 2013 at 9:00am. |
22 |
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Resolution number KT/2013/340 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) agrees to re-instate the Northern Joint Funding Committee for 2013/2014 to administer the legacy funds as per the Terms of Reference b) endorses the draft Terms of Reference for the Northern Joint Funding Committee c) appoints Member Ann Hartley to the Northern Joint Funding Committee with Member Danielle Grant as an alternate for 2013/ 2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee. d) requires Member Ann Hartley to nominate herself and Member Danielle Grant to the Devonport Takapuna, Kaipātiki, Upper Harbour and East Coast Bays subdivision Subcommittee once established by the Northern Joint Funding Committee, with Members Richard Hills and Kay McIntyre as alternates. |
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Secretarial note: Pursuant to Standing Order 3.15.5, Member J Gillon requested that his dissenting vote be recorded. |
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24 |
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Resolution number KT/2013/341 MOVED by Member G Gillon, seconded by Member J Gillon: That the Kaipātiki Local Board: a) receives Member Ann Hartley’s written report. b) receives Member Danielle Grant’s written report. c) receives Member Grant Gillon’s written report. d) receives Member John Gillon’s written report, and supports the recommendations in the report as follows: i. That the Kaipātiki Local Board requests the Parks department to provide the following information to the Parks portfolio holders as soon as possible: a. a copy of all current maintenance/renewal contracts for our track network b. identification of any part of the track network that is not included in maintenance contracts c. options for identifying tracks that fall below a high standard ii. That the Kaipātiki Local Board is informed immediately whenever a portion of the bridge of track is closed to the public. e) receives Member Lindsay Waugh’s written report. f) receives any verbal reports of members. |
24.1 |
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Documents were tabled in support of the report. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website: http://infocouncil.aucklandcouncil.govt.nz/
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Resolution number KT/2013/342 MOVED by Member G Gillon, seconded by Member J Gillon: That the Kaipātiki Local Board: a) receives Member Lindsay Waugh and Member Richard Hills’ written report.
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a Emails with further information on transport issues in Kaipatiki |
25 |
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Resolution number KT/2013/343 MOVED by Member L Waugh, seconded by Chairperson K McIntyre: That the Kaipātiki Local Board: a) adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. b) delegates authority to the Chair and Deputy Chair, or any person acting in these roles, plus one other board member to make an urgent decision on behalf of the local board. c) requests that all urgent decisions be reported to the next ordinary meeting of the local board. |
26 |
Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 |
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Resolution number KT/2013/344 MOVED by Member G Gillon, seconded by Member J Gillon: a) That the Kaipātiki Local Board grant the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 at all times: i) Robert & Leanne Bycroft & Robert Parker, 49 Seaview Ave, Northcote. ii) Ajmol Ali, 2/252 Rangatira Road, Beach Haven. iii) Warren Jones, 7 Gillan Place, Bayview. iv) Sundip Patel, 22 Onewa Road, Northcote point. b) That the Kaipātiki Local Board grant the following application for special exemption on the condition it is granted to the current owner only, and that if the property is sold then the new owner will be required to fence the spa, and that the spa cover is kept locked when the spa is not in use: i) Diane Moody, 7 Brigantine Drive, Beach Haven.
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Secretarial note: Member Lindsay Waugh declared an interest in the application at attachment A of this item and took no part in the discussion or voting on the matter.
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27 |
Workshop Record - Kaipātiki Local Board Workshops, Wednesday, 13 November and Wednesday, 27 November 2013 |
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Resolution number KT/2013/345 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the records for the Kaipātiki Local Board Workshops, Wednesday, 13 November and Wednesday, 27 November 2013 be received. |
28 Consideration of Extraordinary Items
A confidential item of extraordinary buiness was considered (item C1). The board moved into the confidential section of the meeting to discuss this item.
29 Procedural motion to exclude the public |
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Resolution number KT/2013/346 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
26 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment a - 49 Seaview Avenue
26 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment b - 2/252 Rangatira Road
26 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment c - 7 Gillan Place
26 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment d - 7 Brigantine Drive
26 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment e - 22 Onewa Road
C1 Extraordinary item – Property of interest in Birkdale
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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12.01pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.28pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Property of interest in Birkdale |
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That the Kaipātiki Local Board determines that the above decision not be restated in the open minutes. |
12.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................