Agenda of Manurewa Local Board

Portfolio Lead	Portfolio Associate	Portfolio Activity and Responsibilities
Angela Dalton Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 283 3311 Email: Angela.Dalton@aucklandcouncil.govt.nz	Simeon Brown	· Governance portfolio · Board leadership · Board-to-Council relationships · Board-to-Board relationships · Local Board Plan · Local Board agreements · Civic duties · Advocacy (local, regional, and central government) · Community partnerships · Relationships with Maoridom and youth · Relationships with government departments and agencies · Relationships with Watercare · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Local funding policy Political Working Party · Relationship with ATEED · Relationship with Regional Facilities CCO’s · Relationship COMET · Relationship Southern Initiative
	· Regulatory portfolio · Resource consents · Heritage · Gambling · Liquor (Simeon Brown as alternate) · Urban design · Swimming pools · Trees · By-laws · Airport noise · Unitary Plan · Waste management
Simeon Brown Deputy Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz	Daryl Wrightson	· Community and social well-being portfolio · Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens) · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Community facilities · Youth Council · Contact CAB
Michael Bailey	· Town centres and economic portfolio · Town centre renewal (incl. branding) · Design and maintenance · Town Centre marketing · Community safety within town centres · Business Improvement Districts (Michael Bailey and Toa Greening) · Local priorities in relation to regional economic development initiatives
Michael Bailey 10 Rimu Road Manurewa 2102 Mob: 021 287 4422 Email: Micahel.Bailey@aucklandcouncil.govt.nz	Danella McCormick	· Sports parks and recreation portfolio · Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Botanic Gardens and Totara Park · Skateparks · Associate for the following portfolios: · Governance · transport
George Hawkins	· Libraries and recreation portfolio · Stewardship of Manurewa libraries · Mobile library
George Hawkins	· Transport portfolio · Local transport projects (incl. roading, footpaths, cycleways)
Angela Cunningham –Marino C/- Auckland Council Private Bag 92300 Auckland 1142 Ph: 266 4729 Mob: 027 504 0884 Email: Angela.Cunningham-Marino@aucklandcouncil.govt.nz	Daryl Wrightson	· Arts, Culture and Events portfolio · Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Artistic and cultural service levels · Promoting artistic endeavour (particularly among Manurewa youth) · Regional arts · Producing a music and arts centre for Manurewa
Simeon Brown	· Recreation Services portfolio · Contact Manukau Leisure
Danella McCormick	· Built and Natural Environment portfolio · Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Mangroves · Manukau Harbour
Danella McCormick Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 800 593 Email: Danella.McCormick@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Civil Defence Emergency Management portfolio · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery

Manurewa Local Board

12 December 2013

Local Event Support Fund - Round 2 2013/2014

File No.: CP2013/26103

Purpose

1. To present a summary of applications received in round two of the Local Event Support Fund for 2013/2014 for Manurewa Local Board.

Executive Summary

2. In July 2013, Manurewa Local Board allocated $119,914 to events when adopting the 2013/14 Community Development Arts and Culture Manurewa Local Board Work Programme (MR/2013/143).

3. The Manurewa Local Board confirmed spending of $67,520 from the Local Events Discretionary fund on annual events in the 2013/2014 year.

4. The balance of the events budget of $52,394 is available for distribution from Local Events Support Fund by the Manurewa Local Board over the two funding rounds in 2013/2014 financial year.

5. In August 2013, Manurewa Local Board approved funding of $41,500 across 16 applications received for round one contestable funding (MR/2013/162). These are included as Attachment A.

6. Due to the cancellation of one funded event a total of $2,000 has been returned to the Local Event Support Fund budget lines for the 2013/14 year.

7. A balance of $12,894 remains available to the Manurewa Local Board for distribution within round two. Five applications totalling $41,673 have been received (Attachment B).

8. A portfolio workshop was held with the Manurewa Local Board on 20 November 2013 to consider the five applications for funding.

Recommendation

That the Manurewa Local Board:

a) reviews the round two applications received and agree to either fund, partially fund or decline the following applications:

Applicant	Event	Venue	Date	Amount Requested
Randwick Park Residents Association Inc.	Randwick Park Family Celebrations	Riverton Reserve	1-30 April 2014	$6,535
Choice Kids Cares	Choice Kids Cares Family Fun Day	Mountford Park	8 March 2014	$10,000
NZ Filipino STO Nino	Sinulog Festival	North Shore Events Centre	19 January 2014	$20,000
Manukau Symphony Orchestra	Destiny	Vodafone Events Centre	15 March 2014	$3,138
Karaka Vintage Day Historical Society	Karaka Vintage Day	Karaka Sports Park	23 March 2014	$2,000
			Total	$41,673

Discussion

9. The Local Events Support Fund provides the opportunity for Manurewa Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

10. The Local Event Support Fund has two funding rounds, which close at specified times during the 2013/2014 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2013	June 2013	July/August 2013
2	31 October 2013	November 2013	December 2013 / February 2014

11. Round 2 of the 2013/2014 Local Event Support Fund received five applications totalling $41,673 for consideration (Attachment B). A summary of these is as follows:

Applicant	Event	Venue	Date	Amount Requested
Randwick Park Residents Association Inc.	Randwick Park Family Celebrations	Riverton Reserve	1-30 April 2014	$6,535
Choice Kids Cares	Choice Kids Cares Family Fun Day	Mountford Park	8 March 2014	$10,000
NZ Filipino STO Nino	Sinulog Festival	North Shore Events Centre	19 January 2014	$20,000
Manukau Symphony Orchestra	Destiny	Vodafone Events Centre	15 March 2014	$3,138
Karaka Vintage Day Historical Society	Karaka Vintage Day	Karaka Sports Park	23 March 2014	$2,000
			Total	$41,673

12. The Local Events Support Fund of $119,644 is available for distribution by the Manurewa Local Board over the two funding rounds in 2013/2014 financial year.

13. Since the new financial year, the following activity has occurred:

i) In July 2013, Manurewa Local Board allocated $119,914 to events funding when adopting the 2013/14 Community Development Arts and Culture Manurewa Local Board Work Programme (MR/2013/143).

ii) In June 2013, The Manurewa Local Board allocated $60,000 in payments from the Local Event Discretionary fund, to annual events when adopting the 2013/14 Community Development Arts and Culture Manurewa Local Board Work Programme (MR/2013/143).

iii) The Manurewa Local Board approved funding of $41,500 across 16 applications received for round one funding (MR/2013/162). See Attachment A.

iv) The board have also allocated funding of $6,250 for Movies in the Park (MR/2013/163); and exercised one Immediate Response fund totalling $1,000 to the Senior Citizens Cub of Manurewa. These payments were made from the Local Event Discretionary fund.

v) Due to the cancellation of one funded event a total of $2,000 has been returned to the event funding budget lines for the 2013/14 year.

14. A balance of $12,894 remains available to the Manurewa Local Board for distribution within round two, which is the final funding round within the 2013/14 financial year.

15. Local Event Support Fund criteria guidelines for 2013/2014 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the Local Event Support Fund guidelines.

16. The Manurewa Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

17. Local boards are responsible for the decision-making and allocation of local board event funding including the Local Event Support Fund. The Manurewa Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

18. Manurewa Local Board seeks to provide and support local arts; culture and event experiences that connect people with each other, celebrate the unique identity of an area and are environmentally responsible. It has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

Local Board Views

19. A local board portfolio workshop was held on 20 November 2013 to consider the applications to the Local Event Support Fund Round 2. This report reflects the views of local board members expressed at the workshop.

Maori Impact Statement

20. This fund does not specifically target Maori; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

General

21. The decisions sought within this report fall within local board delegations.

22. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

23. Once the Manurewa Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Action Memo – Round 1 Funding Allocation	25
b View	Funding Application Cover Sheets	27

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

Manurewa Local Board

12 December 2013

Southern Joint Funding Committee

File No.: CP2013/25874

Purpose

1. To seek the local board’s agreement on:

· the Terms of Reference for the Southern Joint Funding Committee

· the re-establishment of the Southern Joint Funding Committee, in case it is required again in the 2013/2014 financial year

· the funding budget allocations made to southern local boards for contestable grants for community, heritage assistance and facility partnership funding by the Southern Joint Funding Committee in May 2013

Executive Summary

2. The Southern Joint Funding Committee was a joint committee established by the six southern local boards and has decision-making responsibility for the allocation of funding budgets for contestable grants from legacy community funding schemes for the 2013/2014 financial year.

3. In accordance with Clause 30(7) of the Local Government Act 2002, the committee has been automatically dissolved following the 2013 Local Government elections.

4. This report seeks the board’s approval to reinstate the Southern Joint Funding Committee in case it is required again in the 2013/2014 financial year, to approve the Terms of Reference for the Southern Joint Funding Committee, to appoint the Chair to the committee and to update the board on the funding budget allocations for contestable grants made to southern local boards for community, heritage assistance and facility partnership funding by the committee in May 2013.

5. The establishment of this committee has been an interim approach until a region-wide community funding policy is finalised. Financial analysis is currently underway to inform options and a supporting budget structure for the new funding policy. Local boards will be consulted on the draft policy in 2014.

Recommendation/s

That the Manurewa Local Board:

a) Agrees to re-instate the Southern Joint Funding Committee for 2013/2014 to operate as per its Terms of Reference.

b) Supports the draft Terms of Reference for the Southern Joint Funding Committee presented in Attachment A.

c) Appoints the local board Chair to the Southern Joint Funding Committee for 2013/2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the committee, noting that funding budget allocations have already been made to southern local boards for the 2013/2014 financial year.

d) Notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements and that officers will engage with the board on this in the coming months.

Discussion

6. The Southern Joint Funding Committee was a joint committee established by the six southern local boards - Mangere-Otahuhu, Otara-Papatoetoe, Manurewa, Papakura, Howick and Franklin local boards. It has Terms of Reference (Attachment A) and decision-making responsibility to allocate funding budgets across the southern local boards for community, heritage assistance and facility partnership funding. These allocations were made in May 2013 for the 2013/2014 financial year and are described in paragraphs 19, 20 and 21 below.

7. At its March 2013 meeting, the Regional Development and Operations Committee resolved to continue the Community Assistance Programme for 2013/2014 within unchanged structural and budgetary parameters, while the region-wide Community Funding Policy is in development.

8. This means that, as per previous years, legacy community funding budgets are allocated to sub-regional joint funding committees of local boards.

9. Through its Terms of Reference, the Southern Joint Funding Committee agrees principles on behalf of the six southern local boards to support a common process for the administration of legacy contestable funding schemes and the local board discretionary community scheme and can make recommendations to boards on decisions around multi-board applications. The committee also has authority to make minor changes to the criteria of funding schemes, with a view to better responding to community needs. Therefore it is recommended that the Southern Joint Funding Committee be reinstated for the rest of the 2013/2014 year, to meet on an as-required basis.

10. In accordance with Clause 30(7) of the Local Government Act 2002, the committee was automatically dissolved following the 2013 Local Government elections, so a resolution of each of the southern local boards is required to re-establish the committee.

11. Each of the legacy councils had a different approach to investing in their communities, and community grant funding is only one of several mechanisms for making this investment. In April 2013, the Regional Development and Operations Committee requested comprehensive financial analysis of all community development-related spending, including (but not limited to) the legacy community funding budgets that local boards currently administer through the interim programme (Resolution number RDO/2013/55). The Regional Development and Operations Committee required this work to be completed prior to development of the second iteration of a new Community Funding Policy.

12. The financial analysis is currently underway and will be reported to the relevant committee early in 2014. It is anticipated that the findings will provide a clearer picture of current budget distribution and show the variation in inherited community investment models in place around the region. This will provide a valuable basis for developing new policy options and outlining the appropriate budget structures to underpin them. Any change to budget distribution will be proposed as part of the Local Board Funding Policy (not the Community Funding Policy) for implementation as part of the Long Term Plan (from 2015).

13. Officers will be formally engaging with local boards around further development of the region-wide Community Funding Policy in the coming months.

Consideration

Local Board Views

14. The legacy funding schemes are a key way for local boards to support their communities.

Māori Impact Statement

15. The legacy community funding schemes are of general interest to communities and accessible to a wide range of groups, including Māori. No particular implications for the Māori community or Māori stakeholders have been identified as arising from this report.

General

16. The recommendations contained in this report fall within the local board’s delegated authority.

Implementation Issues

17. The Southern Joint Funding Committee received the following legacy Manukau, Papakura and Franklin community funding budgets:

· Social Investment

· School Holiday Programme

· Community Crime Prevention

· Immediate Response Crime Safety

· Marae Assistance

· Rates Assistance to Community Groups Owning Land in Manukau

· School Swimming Pool

· Papakura Local Community

· Franklin Partnership Loans Scheme (no longer available)

· Heritage Assistance

· Community Facilities Partnership Scheme.

18. The Southern Joint Funding Committee met in May 2013 to allocate funding budgets for the 2013/14 financial year.

19. Community funding allocations were resolved in SJFC/2013/3 as follows:

*Fund*	*Franklin*	*Howick*	*Mangere-Otahuhu*	*Manurewa*	*Otara-Papatoetoe*	*Papakura*
*Local Board Discretionary Community Grants*	*$29,618*	*$59,012*	*$35,028*	*$40,168*	*$37,102*	*$20,827*
Social Investment - Single Board	$10,979	$16,103	$11,711	$14,639	$12,443	$7,320
Social Investment - Multiple Boards	$21,493	$46,567	$28,657	$39,403	$34,030	$8,955
School Holiday Programme	$4,536	$15,624	$8,064	$11,592	$8,568	$2,016
School Swimming Pool	$0	$7,695	$3,078	$3,078	$3,270	$2,116
Rates Assistance	$0	$25,761	$8,244	$8,759	$8,759	$0
Community Crime Prevention	$6,733	$31,741	$15,390	$21,161	$16,352	$4,809
Immediate Response Crime/Safety	$3,276	$9,829	$5,242	$6,880	$5,570	$1,966
Marae Assistance	$15,957	$8,704	$37,716	$31,914	$33,364	$17,407
Papakura Local Community Grants	$0	$0	$0	$0	$0	$41,245
2013/2014 Budgets	$92,592	$221,036	$153,130	$177,594	$159,458	$106,661

20. Heritage assistance funding allocations were resolved in SJFC/2013/4 as follows:

	*Franklin*	*Howick*	*Mangere-Otahuhu*	*Manurewa*	*Otara-Papatoetoe*	*Papakura*
*Manukau Heritage Item Assistance Total Fund: $83,500*	*$29,618*	*$59,012*	*$35,028*	*$40,168*	*$37,102*	*$20,827*

Franklin

Howick

Mangere-Otahuhu

Manurewa

Otara-Papatoetoe

Papakura

Manukau Heritage Item Assistance Total Fund: $83,500

$29,618

$59,012

$35,028

$40,168

$37,102

$20,827

21. Facility partnership fund allocations were resolved in SJFC/2013/5 as follows:

	*Franklin*	*Howick*	*Mangere-Otahuhu*	*Manurewa*	*Otara-Papatoetoe*
*Facility Partnership Fund*	*$105,524*	*$486,729*	*$247,321*	*$278,319*	*$201,155*

Franklin

Howick

Mangere-Otahuhu

Manurewa

Otara-Papatoetoe

Facility Partnership Fund

$105,524

$486,729

$247,321

$278,319

$201,155

Attachments

No.	Title	Page
a View	Draft terms of reference	37

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

12 December 2013

Infrastructure and Environmental Services Update Report

File No.: CP2013/25444

Purpose

1. This quarterly update from the Infrastructure and Environmental Services (I&ES) department covers the period from August to October 2013. It reports on both regional and place based activities undertaken by the three I&ES units – Environmental Services, Stormwater and Solid Waste.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to the Infrastructure and Environmental Services Department.

Executive Summary

3. The I&ES Department delivers on the Auckland Plan and Local Board Plans through the delivery of environmental programmes, regional stormwater and waste services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to update the Board on the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

5. This report also includes some background information for newly elected board members, to familiarise them with the work programme and priorities of the department.

Recommendation

That the Manurewa Local Board:

a) receives the Infrastructure and Environmental Services update report.

Discussion

6. This report and attachments specifically details the activities delivered by the three units of I&ES within the Board area which support and contribute to the following Local Board Plan priorities and initiatives:

Priority

· Environment and Heritage

· Improving Health and Wellbeing

· Inclusion

Initiatives

· Coastline Preservation

· Clean waterways – Puhinui and Papakura streams

· Heritage

7. In addition this report may detail activities which may not be specifically identified in the Local Board Plan but which will; impact on the local area.

8. The following provides some background information for board members, to familiarise them with the work programmes and priorities delivered by the three units within the I and ES department.

Environmental Services Unit

9. The Auckland Plan describes a transformational shift to ‘strongly commit to environmental action and green growth’. It is the responsibility of the Environmental Services Unit (ESU) within I and ES to support that shift through the development, promotion and implementation of projects that support environment and sustainability outcomes.

10. Improving freshwater quality is a key focus for ESU and is supported through the implementation of catchment-based restoration projects (such as the Sustainable Catchments Programme and Project Twin Streams), land management programmes, and community education initiatives such as Wai Care.

11. The vision of the Indigenous Biodiversity Strategy is to ensure that Auckland’s biodiversity is flourishing and treasured. In supporting this vision, as well as that of the Auckland Plan, the biodiversity team provide technical advice to ecological restoration projects being delivered by either Council or private landowners. Biodiversity staff also provides technical input into the evaluation of resource consent applications and other statutory processes, such as the development of the draft unitary plan.

12. Biosecurity works alongside biodiversity to contribute to environmental outcomes. Biosecurity is responsible for the implementation of the Regional Pest Management Strategy through a number of programmes, and is also responsible for the regional coordination of national biosecurity management programmes, such as the local response to kauri dieback and kiwifruit vine disease (PSA).

13. ESU also delivers a number of projects that support community development through engaging communities in environment and sustainability projects. These projects include Wai Care, Enviroschools and Trees for Survival. In addition, ESU is currently developing and trialling a number of household sustainability initiatives in various local board areas.

Solid Waste Unit

14. The Solid Waste Unit, within the Infrastructure and Environmental Services Department, is responsible for the management of the region’s kerbside domestic refuse, recycling, hazardous waste, inorganics, illegal dumping and litter collection. It also manages some transfer stations, and develops and delivers waste minimisation programmes. It is made up of four main operational delivery groups; Waste Planning, Waste Minimisation, Waste Operations and Waste Infrastructure and Assets.

15. The Waste Planning team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

16. The Waste Minimisation team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as the Create Your Own Eden composting courses and WasteWise schools.

17. The Waste Operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste collection services, servicing and maintaining public litter bins and loose litter cleaning.

18. The Waste Assets and Infrastructure team is responsible for providing infrastructure to ensure Auckland meets its obligations under the Waste Management Act for the safe and efficient recovery, recycling and disposal of waste across the region.

19. These infrastructure requirements are managed in many ways, for example, through direct service supply contracts for delivery of waste to landfill, Build Operate Own and Transfer contracts for facilities to process recycling, and through council-owned assets and operations such as those at the Waitakere Transfer Station in Henderson and the Claris Landfill on Great Barrier Island. In addition, the team also procures and manages the stock of refuse and recycling bins and public litter bins. Finally, they work with suppliers to make provision for hazardous waste drop off, recovery and disposal through service contracts.

Stormwater Unit

20. Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise the nuisance of flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that is discharged into natural waters.

21. Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032.

22. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP). The Stormwater Asset Management Plan addresses all major asset based activities. A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

23. The draft Stormwater Unit Strategic Direction was completed in 2013. It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management. The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

Consideration

Local Board Views

24. This is a report prepared specifically for the Local Board.

Maori Impact Statement

25. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

26. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Environmental Services Unit update	61
b View	Stormwater Local Board Update Report	63
c View	Solid Waste Update Report	69
d View	Auckland Household Waste Prevention Study	75

Signatories

Authors

Lucy Hawcroft - Relationship Advisor

Emma Joyce - Relationship Advisor

Varsha Belwalkar - Stormwater Liaison Advisor

Mara Bebich - Senior Relationship & Engagement Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

12 December 2013

Stormwater Local Board Update Report (Manurewa)

Relevant to Local Board priorities: Preserve our Heritage and Environment

Auckland Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that discharge into natural waterways.

The Stormwater Unit operates and maintains an extensive stormwater network comprising 6,000 km of pipe, 10,000 km of streams, 140,000 manholes, and 370 ponds and wetlands. Stormwater activities are generally of a regional activity with both local and regional impacts. This report provides the local board with its quarterly update on delivery of the stormwater work programme including any key highlights and is structured to reflect the levels on which the regional stormwater programme is delivered:

- Regional (e.g. annual plan, asset management plan)

- Sub-regional (e.g. network consents)

- Local (e.g. catchment plans and programmes)

- Site specific (projects)

This report detail highlights on these stormwater programmes, including the Unitary Plan, technical guidelines, education initiatives, and network discharge consents.

Managing stormwater requires co-operation from a number of parties within and external to council (Figure 1)

Figure 1. Contributors to stormwater outcomes.

Regional

Strategic Documents

Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP). The Stormwater Asset Management Plan addresses all major asset based activities. A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

The draft Stormwater Unit Strategic Direction was completed in 2013. It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management. The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

Figure 2 encapsulates the direction and way that council manages stormwater and shows the commitment to the Auckland Plan vision to become the world’s most liveable city.

Figure 2. Auckland Council Stormwater Objectives

Proposed Auckland Unitary Plan

The Proposed Auckland Unitary Plan (PAUP) was notified on Monday 30 September and is available on the Auckland Council website. The Stormwater Unit is working through how the provisions with immediate legal effect may impact the stormwater capital works consenting. The Unit is also working with the Special Housing Office, Resource Consents Department, and Unitary Plan teams to support implementation of stormwater management and flooding provisions in the PAUP.

Best Practice, Stormwater Education, and Technical Advice

The Council publishes stormwater and sediment best practice guidelines and construction practice notes, which are non-statutory documents. Best practice guidelines are reviewed and updated at regular intervals to remain current. A number of guidelines are under review and scheduled for update in the next three years as detailed below.

Table 1. Stormwater and sediment best practice guidelines

Guideline or standard	Anticipated completion date
Stormwater Code of Practice	Completed (2013)
GD01 (TP10) Design guideline manual for stormwater treatment devices (ARC 2003)	2014
GD02 (TP108) Guideline for stormwater runoff modelling in the Auckland region (ARC 1999)	2014
GD 03 Proprietary Device Evaluation Protocol for Stormwater Quality Treatment Devices.	GD03/2012 published
GD04 (TP124) Low impact design manual for the Auckland region (ARC 2000)	Nov 2013
GD05 (TP90) Erosion and sediment control guideline for land disturbing activities in the Auckland region (ARC 1999)	2014
Soakage design manual (ACC 2002)	TR2013/040 published
On-site stormwater management manual (ACC 2003)	TR2013/040 published
GD06 (TP58) On-site wastewater management (ARC 2004)	2015

Stormwater Education and Community Programmes

Council manages a range of educational and community programmes that support stormwater and environmental outcomes. The focus of this team over the next year will be implementing the Regional Stormwater Education Implementation Plan. This plan lays out a three year plan with a regional focus to meet network discharge consent requirements and activities including:

· Development and promotion of Water Sensitive Design demonstration sites,

· Updated content for the Environmental Training for Industry education courses.

· Delivery of new courses for the Environmental Training for Industry programme including Water Sensitive Design,

· Delivery of stormwater education events including the annual Sediment Field Day and Auckland Council Stormwater Seminar,

· Development of a pre-application advisory service to support update of Water Sensitive Design and stream restoration,

· Educational outreach (e.g. Great Drain Game, low impact design competition with the University of Auckland),

· A region wide attitudes, awareness and behaviors research survey,

· Development of an integrated communications plan for stormwater initiatives and programmes

· Development of a regional pollution prevention plan, and

· Development of proactive education programmes focused on minimising sedimentation from small construction sites.

Sub-Regional

Operations

Currently Stormwater operations contracts to manage stormwater assets in the road corridor are managed by Auckland Council Stormwater Unit in the south, central and west of Auckland. The northern contract is currently still managed by Auckland Transport and will be handed over to Auckland Council in July 2014.

In the 2013/14 financial year, Stormwater Operations is focusing on:

· effectively operating and maintaining the stormwater network,

· responding to incidents and storm events,

· working collaboratively with the maintenance contractors to improve customer services and responses,

· the successful procurement of the new northern maintenance contract,

· driving health and safety for our staff and stakeholders and implementation of a safety improvement programme,

· securing knowledge of our critical assets and renewals,

· prioritise and carry out works with efficiency and sound financial management to ensure value for money, and

· undertaking minor stormwater pond rehabilitation and capital works renewals.

Network Discharge Consents

Network Discharge Consents based on Consolidated Receiving Environments (Figure 3) are currently being prepared for the Waitemata Harbour, Greater Tamaki, Hauraki Gulf Islands, and Manukau Harbour. The Waitemata Harbour Network Discharge Consent will be the first of its kind. Consultation on the Greater Tamaki Consolidated Receiving Environment has commenced and consultation on the Hauraki Gulf Island and Manukau Harbour Consolidated Receiving Environment are scheduled for later in this financial year.

Figure 3. Stormwater Consolidated Receiving Environments

Local

Catchment Planning

In the 2012/13 financial year, catchment planning provided significant input into the preparation of the Unitary Plan including mapping flood areas, Stormwater Management Areas – Flow (SMAF), and into the location of mixed and terraced housing zones.

The Catchment Planning Group was also involved in the Rural Urban Boundary investigations and undertaking cost estimates to service growth and inputting into the Housing Accord.

A focus for the Council in 2013/14 is to provide input into initiatives to enable growth delivery in priority areas including Housing Accord zones. Input consists of:

· preparing base information related to catchment planning to enable quick responses to development related initiatives, and

· taking part in strategic initiatives such as Rural Urban Boundary-investigations, area planning, submission process to the Unitary Plan and precinct plans.

Site specific

Stormwater Physical Works Programme 2013/14

The Council’s 2013/14 stormwater capital works programme consists of 159 physical works projects as reported by local board area in the previous local board quarterly report. An update on the status and progress of physical works projects within your local board area will be provided in the next update report.

Manurewa Local Board

12 December 2013

Grant of new community leases at 21R Alfriston Road, Manurewa

File No.: CP2013/26099

Purpose

1. This report seeks Manurewa Local Board approval to grant new leases to the Counties Manukau Kindergarten Association Incorporated for the Alfriston Road Kindergarten and The Scout Association of New Zealand for the 2^nd Manurewa Scout Group den at Gallaher Park, 21R Alfriston Road, Manurewa.

Executive Summary

2. The Alfriston Road Kindergarten was built on the site at Gallaher Park, 21R Alfriston Road, Manurewa in 1965. The kindergarten’s last lease was issued under the umbrella of the Franklin Free Kindergarten Association for 15 years and expired on 31 May 2013. The Franklin Free Kindergarten Association was amalgamated into the Counties Manukau Kindergarten Association Incorporated on 11 June 2009.

3. It is recommended that a new lease be granted to the Counties Manukau Kindergarten Association Incorporated for the land occupied by the Alfriston Road Kindergarten (Attachment A) for 10 years commencing 1 June 2013 with one 10 year right of renewal. The land is a recreation reserve and this use of the land is for community purposes. A lease can be granted under Section 73 (3) of the Reserves Act 1977 until such time as the land the kindergarten occupies can be reclassified to fit its purpose and a new lease issued. A Community Outcomes Plan has been set and will be an attachment to the lease subject to Local Board approval (Attachment B).

4. The Scout Association of New Zealand (2^nd Manurewa Scout Group) has been on the site at Gallaher Park, 21R Alfriston Road, Manurewa since 1966. In this time they have had a strong affiliation with The Girl Guides Association New Zealand Association with whom they share the premises. The Scout Associations’ last lease for the site was for 33 years and expired on 31 August 2000 at which point they were placed on a monthly tenancy as the park was due to be redeveloped.

5. It is recommended that a new lease be granted for the land occupied by the Scout building (Attachment C) for 10 years commencing 1 October 2013 with one 10 year right of renewal. The lease would be granted under Section 73 (3) of the Reserves Act 1977 until such time as the land the building occupies can be reclassified to fit its purpose and a new lease issued. A Community Outcomes Plan has been set and will be an attachment to the lease subject to Local Board approval (Attachment D).

Recommendations

That the Manurewa Local Board approves:

a) The granting of a new lease under Section 73 (3) of the Reserves Act 1977 to the Counties Manukau Kindergarten Association Incorporated at Gallaher Park, 21R Alfriston Road, Manurewa subject to the following terms and conditions:

i) Term – 10 years commencing 1 June 2013 with one 10 year right of renewal;

ii) Rent - $1.00 per annum if requested;

iii) That Council staff instigate a process to reclassify the portion of Lot 2 DP 46314 contained in NA1667/88 occupied by the kindergarten and indicated on the lease site plan from recreation reserve to local purpose (community buildings) reserve in accordance with the Reserves Act 1977 at which point a new lease would be issued;

iv) The Counties Manukau Kindergarten Association Incorporated (Alfriston Road Kindergarten) Community Outcomes Plan as approved and attached to the lease document;

v) All other terms and conditions in accordance with the Reserves Act 1977 and the Community Occupancy Guidelines 2012.

b) The granting of a new lease under Section 73 (3) of the Reserves Act 1977 to The Scout Association of New Zealand at Gallaher Park, 21R Alfriston Road, Manurewa subject to the following terms and conditions:

i) Term – 10 years commencing 1 October 2013 with one 10 year right of renewal;

ii) Rent - $1.00 per annum if requested;

iii) That Council staff instigate a process to reclassify the portion of Lot 5 DP 54525 contained in Part NA6C/362 occupied by Scout building and indicated on the lease site plan from recreation reserve to local purpose (community buildings) reserve in accordance with the Reserves Act 1977 at which point a new lease would be issued;

iv) The Scout Association of New Zealand (2^nd Manurewa Scout Group) Community Outcomes Plan as approved and attached to the lease document;

v) All other terms and conditions in accordance with the Reserves Act 1977 and the Community Occupancy Guidelines 2012.

Discussion

6. The Alfriston Road Kindergarten was built on the site at Gallaher Park, 21R Alfriston Road, Manurewa in 1965. It was initially formed as part of the Manurewa Free Kindergarten Association, later came under the Franklin Free Kindergarten Association and is now part of Counties Manukau Kindergarten Association Incorporated which was formed in 2009. The last lease for the kindergarten was for 15 years and expired on 31 May 2013.

7. The kindergarten occupies a portion of the land described as Lot 2 DP 46314 contained in NA1667/88. It is a classified recreation reserve and subject to the Reserves Act 1977. The current use of the land as a kindergarten does not fit within this classification, although the use is contemplated in the Reserves Management Plan. In future the piece of land the kindergarten occupies should be surveyed and reclassified as a local purpose (community buildings) reserve to suit the purposes for which it is being used. This report recommends Council staff investigate this process. In the interim a lease under Section 73 (3) of the Reserves Act 1977 can be granted until such time as the land is reclassified and a new lease can be issued.

8. The Counties Manukau Kindergarten Associations stated aim is to provide high quality early childhood education in partnership with parents and the community. They operate 28 centres with 1700 children in attendance and 150 staff across the south of Auckland. The Alfriston Road Kindergarten is well run and in good repair. The staff participate in education for parents as well as children and immerse participants within the local community. It is recommended that a new lease be granted for the land occupied by the Alfriston Road Kindergarten for 10 years commencing 1 June 2013 with one 10 year right of renewal. The Association own and maintain the building on Council land.

9. The Scout Association of New Zealand (2^nd Manurewa Scout Group) has been on the site at Gallaher Park, 21R Alfriston Road, Manurewa since 1966. The Associations’ last lease for the site was for 33 years and expired on 31 August 2000 at which point they were placed on a monthly tenancy as the park was due to be redeveloped. In 2010 a new lease was granted to Girl Guiding NZ as the local Scouts were not strong at the time. However this was not properly checked with The Scout Association of New Zealand and they own the building. The lease offered to Girl Guiding NZ has been surrendered by them and they are happy for The Scout Association of New Zealand to hold the lease. The two groups continue to work together collaboratively and share the facilities.

10. The Scout building occupies a portion of the land described as Lot 5 DP 54525 contained in Part NA6C/362. It is a classified recreation reserve and subject to the Reserves Act 1977. The current use of the land does not fit within this classification, although the use is contemplated in the Reserves Management Plan. In future the piece of land the Scout building occupies should be surveyed and reclassified as a local purpose (community buildings) reserve to suit the purposes for which it is being used and this report recommends Council staff investigate this process. In the interim a lease under Section 73 (3) of the Reserves Act 1977 can be granted until such time as the land is reclassified and a new lease can be issued.

11. The building is used each day of the week for either Scouts or Guides running programmes for the various age levels and hired out to a church and dance group. Together the Scouts and Guides have 70 young people participating in their programmes with 13 leaders. The programmes teach leadership, self reliance, pride, duty and a sense of achievement. They are reflective of the diversity of the area and cater for children with differing needs. The committee are happy for the building to be used more by the wider community. It is recommended that a new lease be granted for the land on which the Scout building sits for 10 years commencing 1 October 2013 with one 10 year right of renewal. The Association own and maintain the building on Council land.

Consideration

Local Board Views

12. The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

13. Council staff has sought input from the local board portfolio holders.

Maori Impact Statement

14. There are no significant changes or impacts for Maori associated with the recommendations in this report. The groups have ties with local Maori through their activities and Maori benefit as users of the clubs.

General

15. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

16. Council staff have sought input from relevant council departments.

Implementation Issues

17. There are no cost implications for Auckland Council for the granting of the leases. There are cost implications when reclassification processes are undertaken.

Attachments

No.	Title	Page
a View	Site Plan for Counties Manukau Kindergarten - Alfriston Road	83
b View	Counties Manukau Kindergarten (Alfriston Road) Community Outcomes Plan	85
c View	Site Plan for Scout Assoc of NZ - 2nd Manurewa Scouts	87
d View	Scout Assoc of NZ (2nd Manurewa Scouts) Community Outcomes Plan	89

Signatories

Authors

Christine Benson - Advisor Community Lease

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

Manurewa Local Board

12 December 2013

New Road Names Approval for the subdivision by the Kirkdale Investments Limited at 71 Hadley Wood Drive, Wattle Downs

File No.: CP2013/27369

Purpose

1. The purpose of this report is to seek approval from the Manurewa Local Board, for five new road names for the five new roads created by way of subdivision at 71 Hadley Wood Drive, Wattle Downs.

Executive Summary

2. This report outlines the background and assessment of fifteen potential road names proposed by Kirkdale Investments Limited (the ‘Applicant’) for five new roads created by way of a residential subdivision at 71 Hadley Wood Drive, Wattle Downs.

3. The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.

4. The road names ‘Manene Street’, ‘Strathaven Road’, ‘Kirkaldy Street’, ‘Disley Road’ and ‘Wick Place’ are consistent with the road naming policy criteria, and are recommended for approval.

5. Te Akitai Waiohua was consulted and provided the applicant with road name recommendations. It is recommended that the Te Akitai Waiohua name “Manene Street” be approved for the principal road in the subdivision.

Recommendation/s

That the Manurewa Local Board, pursuant to section 319(j) of the Local Government Act 1974, approves the road names ‘Manene Street’, ‘Strathaven Road’, ‘Kirkaldy Street’, ‘Disley Road’ and ‘Wick Place’ proposed by the Applicant, for the new roads created by way of subdivision at 71 Hadley Wood Drive, Manurewa, noting that these names meet the relevant road naming criteria.

Discussion

Background

Applicant: Kirkdale Investments Limited

Site Address: 71 Hadley Wood Drive, Manurewa

Council’s Reference: Resource Consent No. 33608 (SP10410)

6. The legacy Manukau City Council Road Naming Policy allowed the subdivider/developer to suggest to Council their preferred new road name for new roads to be named as a result of subdivision or development.

7. Kirkdale Investments Limited owns the site at 71 Hadley Wood Drive, Wattle Downs. This site is approximately 29.5 hectares in combined area. The site is zoned Main Residential under the Auckland Council District Plan (Manukau Section) and Mixed Housing Suburban and General Coastal Marine zone under the Proposed Auckland Unitary Plan.

8. The Applicant proposes to create 91 residential lots. The residential subdivision will be serviced by new roads that come off Hadley Wood Drive, Wattle Downs. The roads are to be vested in Council. In this case, road name approval is being sought for five new roads within the subdivision.

9. The Applicant has proposed the following names.

Road Number	Proposed New Road Name
Road 1	MANENE STREET (preferred name) IWINUKU STREET (alternative name) TIRAHOU ROAD (alternative name)
Road 2	STRATHAVEN ROAD (preferred name) BAILDON ROAD (alternative name) CREDA ROAD (alternative name)
Road 3	KIRKALDY STREET (preferred name) LONGNIDDRY STREET (alternative name) CHURSTON STREET (alternative name)
Road 4	ALNWICK ROAD(preferred name) BREAN ROAD (alternative name) DISLEY ROAD (alternative name)
Road 7	WICK PLACE (preferred name) KILLIN PLACE (alternative name) ANSTY PLACE (alternative name)

10.

Please refer to Figure 1 on the following page showing the location of the new road.

Figure 1 - Location of the new road for the subdivision at 71 Hadley Wood Drive, Wattle Downs

11. The three road names for Road 1 ‘Manene Street’, ‘Iwinuku Street’ and Tirahou Road’ were suggested by Te Akitai Waiohua. One of the meanings for ‘Manene’ is new, reflecting the nature of newly created residential subdivision. ‘Iwinuku’ is defined as shifting iwi and ‘Tirahou’ is defined as new group.

12. The Applicant suggests using the Te Akitai Waiohua proposal “Manene Street” for Road 1 as it is the main road within the subdivision. The other proposed names for Road 2, Road 3, Road 4 and Road 7 are names of golf courses within Scotland and England. This theme was selected as it is linked to the preceding development and road names within the area, which are also names of golf courses.

13. The proposed use of ‘Street’, ‘Road’, and ‘Place’ are appropriate as the new roads are general thoroughfare roads.

Decision Making

14. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads to Local Boards.

15. The Manurewa Local Board is asked to approve the proposed road names for the roads created by way of subdivision at 71 Hadley Wood Drive, Wattle Downs pursuant to section 319(j) of the Local Government Act 1974.

Assessments

16. The Applicant’s proposed road names have been assessed against the following criteria set out in the legacy Manukau City Council road naming policy;

Manukau City Council Road Naming Policy Assessment

(a) Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation;

(b) Brief, melodious and easily and readily pronounced;

(c) Avoids cartographic problems as the length of the name matches the length of the new road;

(d) Being associated with the nature of the environment or have historic or local significance

(e) Not descriptive;

(f) Not of possessive form;

(g) Has appropriate association with other names in the area;

(h) Not in poor taste or likely to cause offence and;

(i) Suffix for road name is suitable for road layout

Proposed New Road Names for Road 1	Road Naming Policy Assessment
Manene Street (Preferred name)	This road name is consistent with the criteria.
Iwinuku Street (Alternative name)	This road name is consistent with the criteria.
Tirahou Road (Alternative name)	This road name is consistent with the criteria.

Proposed New Road Names for Road 2	Road Naming Policy Assessment
Strathaven Road (Preferred name)	This road name is consistent with the criteria.
Baildon Road (Alternative name)	This road name is inconsistent with the criteria as this is a duplication of road names already in use within Auckland region.
Creda Road (Alternative name)	This road name is consistent with the criteria.

Proposed New Road Names for Road 3	Road Naming Policy Assessment
Kirkaldy Street (Preferred name)	This road name is consistent with the criteria.
Longniddry Street (Alternative name)	This road name is inconsistent with the criteria as this road name is not easily and readily pronounced.
Churston Street (Alternative name)	This road name is consistent with the criteria.

Proposed New Road Names for Road 4	Road Naming Policy Assessment
Alnwick Road (Preferred name)	This road name is inconsistent with the criteria as this is a duplication of road names already in use within the Auckland region.
Brean Road (Alternative name)	This road name is inconsistent with the criteria as this can be mispronounced. This road name can be confused with ‘Bream’ that is used on various occasions within the Auckland region.
Disley Road (Alternative name)	This road name is consistent with the criteria.

Proposed New Road Names for Road 7	Road Naming Policy Assessment
Wick Place (Preferred name)	This road name is consistent with the criteria.
Killin Place (Alternative name)	This road name is inconsistent with the criteria as it likely to be misinterpreted as ‘Killing Place ’ and is likely to cause offence.
Ansty Place (Alternative name)	This road name is inconsistent with the criteria as this is a duplication of road names already in use within the Auckland region.

17. The following proposed road names are considered to be appropriate as these names meet all the criteria of the road naming policy, as such, Council staff support the road names;

Road Number	Proposed Road Names
Road 1	Manene Street
Road 2	Strathaven Road
Road 3	Kirkaldy Street
Road 4	Disley Road
Road 7	Wick Place

Consideration

Significance of Decision

18. The decision sought from the Manurewa Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori Impact Statement

19. The decision sought from the Manurewa Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

20. Despite the above, the Applicant has initiated consultation with the local iwi to provide them with the opportunity to comment on the proposed road names and offer alternative road names to be put forward for approval if they wish to do so. Please refer to the below section for the consultation details.

Consultation

21. The Applicant initiated consultation with Te Akitai Waiohua as mana whenua of the area. Consultation with Te Akitai Waiohua was first initiated in July and three road names were provided to the applicant in November.

Financial and Resourcing Implications

22. The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

23. The decision sought from the Manurewa Local Board for this report is not considered to have any legal or legislative implications.

Implementation Issues

24. The Southern Resource Consents and Compliance Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Conclusion

25. The Applicant has supplied five sets (one preferred and two alternatives) of road names for the new roads to be named. The names preferred by the Applicant - ‘Manene Street’, ‘Strathaven Road’, ‘Kirkaldy Street’ and ‘Wick Place’ meet the road naming criteria.

26. The preferred road name for Road 4 – ‘Alnwick Road’ is used elsewhere within the Auckland region and therefore is inconsistent with road naming criteria. Additionally, the first alternative name ‘Brean’ can easily be confused with ‘Bream’ which is also used elsewhere within the Auckland region. The remaining alternative ‘Disley Road’ meets the criteria.

27. Therefore, the Applicant’s proposed road names ‘Manene Street’, ‘Strathaven Road’, ‘ Kirkaldy Street’, ‘Disley Road’ and ‘Wick Place’ has been put forward for approval by the Manurewa Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Rex Hewitt - Relationship Manager

Manurewa Local Board

12 December 2013

Auckland Transport Quarterly Update to Local Boards

File No.: CP2013/27446

Executive Summary

1. The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months July-September 2013, and the planned activities anticipated to be undertaken in the three months October-December 2013.

2. Attachments include:

A – AT activities, broken down by Local Board

B – Decisions of the Transport Co-ordinating Committee, by Board

C – Report against local board advocacy issues (replaces the previous reports against the Local Board Plan and Local Board Agreement)

D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation/s

That the Manurewa Local Board:

a) Receive the report entitled “Auckland Transport Quarterly Update to Local Boards”.

Main activities during the period under review

Capital Programming

3. The current approved forecast for the 2013/14 Capital Programme is $887million. It is made up of Core Business Capital Projects at $471million, Renewals at $217million, Local Board Initiatives at $12million and CRL/EMU/SMART at $187million.

During the period July to September the organization was able to deliver/achieve 13% ($115million) of the approved programme. And from the period October to December the projected expenditure is at $218million or 25% of the total programme. It is anticipated that the organization will be able to improve the delivery of the capital programme during the regular construction period (October to May).

Seal extension validation and prioritisation analysis to determine the 10 year programme is at the final stage with new traffic counts received, and all high priority road asset data checked externally. This will determine which road will be committed to over the summer construction period.

Infrastructure Development

Road Development

4. Taharoto/Wairau Stages 6 and 8 – 1939 bridge replacement completed, new utility ducting 95% complete, cable installation ongoing, retaining wall 27-33 Wairau Rd completed, new cantilever footpath on remaining bridge complete, footpath and kerbing 60% complete, pavement construction 50% complete.

5. Tiverton Wolverton Route upgrade - management of construction phase of project. With Wolverton St construction at 95% completion, pavement reconstruction is being progressed on Tiverton Rd. Planned for 60% completion on Tiverton Rd by 31 December. Kerb and Channel and footpath renewal target is 85% completion for full length of Tiverton Rd

6. Pukekohe Town Centre - Design work has been completed for the 2013-2014 programme of works. (West Street; Queen to Tobin and Tobin Street; Edinburgh to Seddon). Tender documentation will be released in October. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m over two financial years).

7. King-Queen-Constable Intersections – Design is complete and tender document released for public tender. The programme is to commence construction of these projects in January 2014, (approximate value $1.3million).

8. Flat Bush School Road Stage 4 Murphy’s Road Intersection Upgrade – relocation of power cables is ongoing with completion expected in early December 2013; this will be followed by the installation of pipeline along Murphy’s Road by Watercare.

In addition to the works already in progress, further works are to be carried out during the period from October to December 2013. The major projects include:

9. Tiverton Wolverton Route upgrade – complete all works on Wolverton Rd and complete 60% of pavement renewal works on Tiverton Rd. Complete 50% of works on New Windsor Rd including retaining wall package. Complete all works on Blockhouse Bay Rd at intersection.Overall project completion in March 2014.

10. Khartoum Place Upgrade – this is an Auckland Council contract managed by Auckland Transport – tender due to go out in October 2013

11. Taharoto Wairau Upgrade Stages 6 and 8 – complete installation of utilities, all widening works, new pavement, surfacing, signs, signals and road markings. Likely completion date has moved to late November.

12. Evaluate and award both the Pukekohe Town Centre and King-Queen-Constable Intersections as early as possible to provide the successful contractor as much lead time as possible to organise the works prior to 6 January 2014 expected commencement date.

Road Design

13. Hibiscus Coast Busway Station: Auckland Council has received a claim from a third party for a judicial review with regard to the granting of the resource consent for Stage 2 on a non-notified basis. The construction of Stage 2 has been put on hold until the matter is resolved.

14. Albany Highway Upgrade: NZTA has brought forward the SH1-SH18 Connection project in its programme and has requested further analysis of the impact of this on the Albany Highway Upgrade project. Construction is now programmed to start in January 2014.

15. Upper Weiti Bridge: The feasibility study is complete. Three options are recommended to go forward to scheme assessment: Curley Avenue to East Coast Road link road; signalisation of Silverdale Street; and signalisation of Wainui Road.

16. Taharoto/Wairau Upgrade: The construction of Stages 6 & 8 is well underway. Negotiations are proceeding with Atlas Concrete with regard to the encroachment onto the road reserve

17. Upper Harbour Drive Walking and Cycling: The final scheme assessment report has been received and the road safety audit has been completed. The preferred option of on road cycle lanes on both sides and a footpath on the northern side will be taken forward to detail design.

18. Warkworth SH1 Intersections: NZTA’s construction contract for the Hudson Road intersection is well underway.

19. Warkworth Western Collector: 16 of the 17 submissions on the Notice of Requirement were in support of the project and Auckland Council has confirmed that no hearing will be required

20. Gills to Oteha Valley Link: The Notice of Requirement has been served on Auckland Council. The notification period commenced on 17 October 2013.

21. SH17/The Avenue Lucas Bridge Upgrade: The design tender has been withdrawn due to new information coming to light about the structure of the existing Lucas Creek Bridge. Further investigation is required to confirm that the widening of the bridge is still viable before the design contract can be re-tendered.

22. Onewa Road Westbound Transit Lane: The design has been amended to address feedback received during the public consultation process. Construction funding has been brought forward to 2013/14.

23. Albany Highway South Upgrade: Internal traffic modelling review of original NSCC assumptions and feasibility has shown that the design provides capacity beyond what is reasonably required for future growth. Decision over full redesign is on hold however until NZTA modelling into the SH1/SH18 connection is complete; as this has potential traffic implications for the project due to the removal of access to Albany from SH18. NZTA decision is expected before December 2013.

24. Te Atatu Road Corridor Improvements: Continuation of both land take and consents works in the second quarter of 2013/14. Out of 111 properties, 74% of land acquisitions have been settled, with a further 1% verbally-agreed or signed (approaching settlement).

25. Lincoln Road: The funding application for NZTA’s subsidy is at the final stage. The consultation with the directly affected properties owners will commence by the end of October. The public consultation with the wider community and the designation process is planned to start early 2014.

26. Glen Eden Park N Ride: The preferred option has been agreed amongst various stakeholders and this has been communicated to the Waitakere Ranges Local Board. Consultation with the Glen Eden Business Association is completed, and public consultation with the affected parties is underway. The detailed design is anticipated to be completed before Christmas this year.

27. Brigham Creek Road (SH16-SH18): The scoping investigation has started and expected to be completed in February 2014. The outputs of this scoping investigation will be used to set the scope and required outputs for the feasibility phase which will be subject to a separate exercise later in this financial year.

28. Te Atatu Ferry Terminal: The feasibility study to investigate the physical possibility of establishing a ferry terminal and associated facilities at Te Atatu Peninsula has been completed. The study has concluded that it appears physically feasible to construct a ferry terminal and associated facilities on the foreshore of Te Atatu Peninsula on the downstream side of the Whau River Bridge. Further investigation is underway into the operational aspects of the ferry terminal in order to build a business case.

29. Te Atatu Bus Interchange: The investigation and evaluation of location options for the Te Atatu bus interchange has reached a hold point and is waiting for NZTA to release the final design for the SH16/Te Atatu Road intersection upgrade. The investigation has identified 11 potential locations and will be evaluating all options against a set of criteria that are based upon Auckland Transport’s strategic objectives and the feedback received from local residents to date. NZTA are expected to release the final design for the SH16/Te Atatu Road intersection upgrade in late October.

30. Tamaki Drive/Ngapipi Intersection: The tender for the detailed design has been published and closes on 25 October 2013. Public engagement commences in late November; feedback from this process will be integrated into the detailed design as appropriate.

31. Federal Street Upgrade: Construction of the upgrade has started and is on track to be completed in May 2014.

32. Mill Road: The scheme assessment for the northern section is undergoing legal review. A documentation review is under way for the southern section to support preparation of the investigation tender.

33. Half Moon Bay: The investigation phase of this project will be tendered by September 2013. Auckland Transport is continuing to develop the NZTA funding application.

Key Agency Initiatives

34. AMETI: Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway. Work continues on construction of the local road with landscaping and planting underway and finishing works on top of the 220m long covered box adjacent to the Panmure station. Inside the box fire protection, with the installation of electrical and mechanical components being installed.The first fix of services for the station building is complete and internal linings and glazing are being installed. Canopies, Lift shafts and escalators are substantially complete,with large areas of architectural finish now being unveiled. The plan is to commission the new building on 19 January 2014.

35. Work has continued on construction of the northern portion of the AMETI Link Road which will extend from Morrin Road to Mt Wellington Highway. Archeological issues have been resolved and documented in this area with construction of the retaining wall and bulk fill for the level of the link road progressing well. However a portion of the new road north of Mountain Road Bridge has been sealed. Construction of the southern portion is advancing with the main storm water line substantially complete. Road sealing has begun on the AMETI link road south between Ellerslie Panmure highway and William Harvey Place. A temporary footbridge between William Harvey Place and Ireland Road has been installed and is being well patronised. Work on Ireland Road is progressing well with approximately 50m of the 200m diameter culvert already tunneled. Work has been delayed in the southern area due to archaeological discoveries and delays in NCI Building Consent. Considerable progress has been made on storm water construction on the southern portion, including the new outfall to Van dames Lagoon. The access track into Van Dammes Lagoon is being constructed. Watercare works and NCI accommodation works are yet to commence.

36. The investigation and design of the busway extending from Panmure to Pakuranga continues. The design of the busway between Panmure and the Panmure Bridge is complete and the Scheme Assessment Report for the busway between Panmure Bridge and Botany is being finalised. The Request for Tender of the planning services required for consenting of the Panmure to Pakuranga section of busway and Reeves Road Flyover has been issued. The project is also preparing tender documentation for specimen design of the Reeves Road flyover and final design of the Pakuranga Road section of the busway.

37. The final design of the bus interchange development at Sylvia Park is near complete. Consent documentation has been prepared. An environment court hearing regarding the compulsory acquisition of a property at 430 Mt Wellington Highway has been deferred to November. This acquisition is required to enable consenting and construction to advance.

38. East-West Link (MMEWS): The project team has scheduled options workshops with AT, NZTA and Auckland Council staff to further investigate, develop, assess and agree on programme options. These workshops will incorporate land use planning, social/environmental impacts and other opportunities associated with this project. AT and NZTA plans to further update local boards on the project within the next few months. An approved preferred programme option will be taken forward for full public consultation in early 2014. The feedback from the public consultation will be incorporated into the draft programme business case which will be presented to the AT and NZTA Boards for approval. This is planned for mid-2014. Any preferred programme of work is likely to include a mix of various elements of the options above, not just one of them.

39. Dominion Road: The design contract was awarded to Beca on 14 August 2013. Initial design work will be completed late this year with the plan for stakeholder final review to occur before finalizing the design. The project team is confident that final design work will be completed by April 2014 with a start on construction in August 2014.

40. NorSGA: Construction is continuing on Rua Rd south however wet weather and limited site access is likely to result in the Rua/Fred Taylor intersection not being constructed before the shutdown for the Xmas Moratorium. The resource consent application for the Don Buck Rd extension has been notified and a hearing is scheduled for 15 November to address issues with an adjoining land owner who has not given his approval as an affected party. The Northside Drive East Notice of Requirement has been notified and submissions close 1 November. (A date is yet to be confirmed for the hearing). Resource consent has been lodged for the Fred Taylor/Garelja intersection and it is anticipated that land acquisitions and affected party approvals will be obtained by mid November. (Construction is planned to commence late January 2014). DVAC approval has been obtained to progress the Hobsonville Road project based on the revised design which incorporates transit lanes through Hobsonville Village. The existing Notice of Requirement documentation for Hobsonville Rd is to be updated to incorporate the effects of adopting the revised design.

41. Harbour Edge Development (HED): A master delivery plan for the harbour edge projects is being developed in conjunction with the City Rail Link project, based on earliest delivery of projects with minimum disruption to the city Centre. Four new PT Interchanges for the city centre are being investigated to enable the roll-out of the 2016 PT Network. An early focus is on site locations, layouts and operational efficiencies for Downtown, Wynyard Quarter and the Learning Quarter, as well as the connecting corridors. Concept design options for the Quay St Seawall seismic upgrade are underway, which will inform options for both the Quay St Upgrade and the Ferry Basin Redevelopment master-plan. Early improvements to Quay St start this month and a programme of events on the harbor edge is being developed with ATEED and Waterfront Auckland over summer. A HED Manawhenua Forum meets quarterly to discuss portfolio issues and seek input from interested iwi on the issues and opportunities in this space. Tenders have been called for the design of roading infrastructure in Wynyard Quarter, with construction targeted to start in 2014/15. Waterfront Auckland starts work on the Westhaven Promenade in October. Options to provide a coastal walkway from Westhaven to St Heliers are being investigated.

Public Transport Development

42. Papakura Station: The project is now complete including the cycle storage area. The temporary park and ride adjacent to the bus interchange is under review and towards assessment as a permanent parking area.

43. Mount Albert Station: Stage 2 of the project is to develop the link bridge connection into New North Rd and to upgrade the existing underpass. Confirmation of budget is in progress with expectation that the works will be completed by mid-2014.

44. Half Moon Bay Ferry Terminal and Precinct Plan: The Master Planning report and Concept plan were reviewed by the AT Board and will be presented to the local stakeholder forum in late 2013/early 2014. Over the next 3 months the staging of the overall plan will be reworked to ensure the most important issues are prioritised, taking account of the overarching focus on the achievement of efficient and effective public transport outcomes. Parking remains key to unlocking the HMB marina and a number of parking demand measures are being planned or in progress over the next 3 months. Reclamation and land use strategies are will be reviewed further over the next 3 months.

45. Manukau Rail Station: The Manukau Institute of Technology (MIT) works have now restarted with a new main contractor Hawkins Infrastructure. As a result the completion date for the station and the tertiary building is now targeted for May 2014 Good progress is being made with building water tightness. Full construction recommenced in September 2013. The new ticketing gates will be installed during March 2014. Detailed design for the bus interchange is still making good progress towards completion in 1^st half of 2015. Construction tender has now been awarded for the North Davies Ave linear park works. The agreed construction completion date for these works is by the end of February 2014.

46. Parnell Station: The final enabling works on the Domain pathways and signaling were substantially completed in September 2013. Over the recent wet period the new soil nail retaining area has been subject to detailed scrutiny that has resulted in the need for some further retaining works and some pathway repair works. This work will be completed over the labour weekend. The Auckland Transport board approved the detailed design funding for the station in September 2013 and over the next months the programme for delivery will be refined towards an anticipated completion date late in 2015. Planning is underway for the access ways, connections to the Domain and Carlaw park development and up to the University precinct. The NZTA are working on plans for better connectivity across Stanley St.

47. Newmarket Rail (formerly Sarawia St) Level Crossing: Public consultation has been finalised including a more detailed analysis of an underpass to Sarawia St. The feedback on all options has been evaluated and a preferred option was recommended to the AT board in September 2013. The AT board requested further information and analysis before any final decision. Over the next month the requested further analysis will be provided to the AT board with an expected final decision by the end of October 2013. Commencement of the detailed design is scheduled for December through to March 2014 during which time there will be further community engagement. Construction works are anticipated to be from April 2014 through to March 2015.

Strategy and Planning

48. Auckland Integrated Transport Programme (ITPv2) and its key components

Work is underway on delivering the next version of the ITP which is due by the middle of 2014. Work are also continuing on the development/updating of the key components of the ITP including:

· Regional Rapid Transit Review (RTN) review – further analysis required in view of the RDS update

· Rail Development Strategy (RDS) update – in progress

· Rail Level Crossings Study – joint review with KiwiRail in progress

· Park and Ride and Parking Strategy – review and update of legacy strategies in progress

· Regional Passenger Transport Plan – formally adopted by the AT Board on 23^rd September 2013. Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15. Implementation of the new network will commence in early 2015.

49. Regulatory planning

Strategy and Planning continues to lead and co-ordinate AT’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable AT to deliver its capital works programme. During the first quarter, there are 33 applications including 3 new applications that are in progress. 5 applications were completed this quarter.

AT also continued working closely with the Auckland Council on the review of the draft Unitary Plan. AT has been assisting the council on matters such as cycle parking, Integrated Transport Assessments, parking, loading and access provisions. AT has also been working with the Auckland Utility Operators Group on trees in road corridor provisions.

Over the next quarter, AT will be reviewing the Proposed Unitary Plan as notified on 30 September 2013.

50. Corridor management plans (CMPs)

The 10 priority arterial CMPs in the 2012/13 year are now nearing completion:

· Great North Road-Rata St-Ash St corridor - draft plan reviewed

· Albany Highway-Greville Rd-Tawa Dr corridor – draft plan reviewed

· Takapuna North (East Coast Road Stage 2) – draft plan reviewed

· East Tamaki Road-Springs Rd-Harris Rd corridor – draft plan completed

· City East West Transport Study – draft plan completed and initial recommended projects are under concept design

· Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor – draft plan under review

· Ellerslie-Panmure Highway – draft plan under review

· Balmoral Road-St Lukes Road corridor – draft plan under review

· Great South Road Stage 2 – scope of the CMP was extended to include Shirley Road and those sections of Coronation and Rangitoto Road that are currently bus routes.

· Pakuranga Road – in progress

The 2013/14 CMP programme was finalised, three of which are currently at scoping stage:

· Great North Road (between Ash Street and Karangahape Road) – scoping completed

· New North Road (Blockhouse Bay Road to Mt Eden Road) – scoping underway

· Manukau Road (Broadway to Royal Oak roundabout) – scoping underway

51. Transport modelling

Work is continuing on the update/development of transport models including:

· Local area traffic modelling – Takapuna town centre, Ponsonby Road, proposed Convention Centre

· CRL transport model in parallel with the APT3 update

· Updating the Auckland Passenger Transport (APT3) model

52. Asset Management Plan 2015-2018

The development of the next Asset Management Plan 2015-2018 is continuing. The plan will give effect to the ITPv2 and will support forward investment decisions.

53. Seismic Screening Programme

Work is continuing on the screening of all transport assets for earthquake susceptibility.

54. Asset Condition Surveys

The asset condition surveys for higher risk transport assets is continuing and is on schedule for completion by the end of December 2013. Minor safety and other issues are prioritised and addressed through the maintenance teams. More extensive defects are included in the long term forward renewal works programme and, where feasible, coordinated with the capital new works programme.

There were no major safety issues requiring immediate action or restrictions on access have been identified.

Community Transport

55. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 343.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 354 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being developed for the coming eight months:

1. The Sober Driver campaign – with a focus on the Christmas

2. Pedestrian safety campaign – pay attention or pay the price

3. Motorcycle safety and training campaign

4. Back to school speed campaign focused on targeting drivers speed around schools

5. Distractions campaign

56. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The spring “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City & Waiheke routes.

Road Corridor Access

57. Ultra-Fast Broadband (UFB) Rollout

Good progress has been made in closing out the Year 1 (2011/12) and Year 2 (2012/13) cabinet areas with 163 cabinet areas now completed and moved into warranty. The linking of the Year 3 CAR approvals to the completion of the Year 1 and 2 work has had the desired effect and focused the contractor on completing this work. The next milestone is the completion of 230 cabinet areas by 31 October 2013.

There are now 31 Year 3 cabinet areas which have completed the civil and hauling phases and are undergoing final quality assurance checks by VisionStream and Chorus before being handed over to Auckland Transport for sign-off. There are currently 86 cabinet areas under construction with a further 28 cabinet areas awaiting build commencement.

58. Hunua 4 Watermain

The construction of Watercare’s Hunua 4 bulk water watermain is continuing westwards on Puhunui Road.

The final reinstatement of the Great South Road/Puhunui Road intersection has been satisfactorily completed and the general issues around the construction methodology and reinstatement have been resolved.

The crossing of the Puhinui Road/Lambie Drive intersection was carried out over the weekend of 11/13 October 2013. This work was undertaken in much the same manner as that at the Great South Road/Puhunui Road intersection and required the closure of Lambie Drive over the weekend. There were no significant problems experienced and the intersection was fully reopened before the morning peak period on Monday.

59. Waterview Tunnel Boring Machine

There are a further 8 components of the Waterview Tunnel Boring Machine (TBM) which are expected to arrive at the Port of Auckland in October 2013 which will require transport to the Waterview Tunnel site.

We are working with the Well Connected Alliance and the transport contractor regarding the movement of 22,000 reinforced concrete segments from East Tamaki to the Waterview Tunnel site. These precast segments will be used to line the new tunnel and weigh 10 tonnes each. Approval is being sought to move 3 segments on each vehicle which will require a High Productivity Motor Vehicle (HPMV) permit as the gross weight will exceed 44 tonnes. The movement of these precast segments will require in excess of 7,000 laden trips over the next 2 years. Most of the travel will be on SH20.

Road Corridor Maintenance

60. West

· The new contract for west area road maintenance which include the wider scope of the Henderson – Massey, Waitakere and the Whau local board areas started in July and levels of service and contractor resources scaled up to allow for the larger size & scope of works included in this contract.

· Extensive reconstruction works in pavement and footpath assets have been programmed and are well underway across the region. Initial focus has been in the Whau ward to balance out the levels of service and standard of asset condition. Major pavement works are currently underway in Margan Ave, Kinross St and Birdwood Rd. Four other sites are programmed to be rehabilitated this construction season dependent on final design criteria vs. available budget.

· A large programme ($7M+) of resurfacing is also underway throughout the central – west region. This schedule of activities includes approx. 15.6km of Asphaltic Concrete surfacing and 63km of various Chip Sealing (resealing) sites. This programme continues on from the previous 3 years, in the RCM undertaking to raise the standard of road surface condition in the western area.

· Very wet and poor weather conditions encountered in August & September caused multiple slip sites in the Waitakere ward which needed major design and investment in retaining structures. These sites are also well underway, that’s to a quick response from the contractor. The hardest hit area of the storms was Titirangi Road & Titirangi Beach Roads where 5 separate minor under slips required treatment over the last 2 months. Fortunately the torrential cyclone season has passed and two major slip sites within the Waitakere Ranges (Candia Rd & Laingholm drv.) are nearing completion with another two awaiting final detailed design & funding approvals.

61. Streetlights

· Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

· St George Street Papatoetoe is currently being upgraded with new poles and lights. The former decorative type lights will become gas look alike lights for decorative purpose only.

· Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

· Installation of new lights and poles supporting the Vector undergrounding programme removing overhead lines. Areas where undergrounding has taken place are Epsom, and Penrose.

62. South

· Approval has been given to proceed with the second section of the East Street road reconstruction project in Pukekohe. This project is being undertaken by John Filmore Contractors as a separate contract to the RCM South contracts and work is programmed to start in January 2014.

63. Central

· Foot path upgrades in Raumati road, and Poto Street are in the final stages. Foot path work has also commenced at the Remuera road end of Orakie road.

· Preparation for major road works on Orakei road (Shore to Ngapipi roads) is in progress, with construction scheduled to commence early Jan 2014. This project is in conjunction with the Auckland Council Shore road Boardwalk project and in consultation with the local Iwi.

· RCM Central Contract has completed several Footpath and Kerb & Channel Upgrades in the Arch Hill area over the last few months. These upgrades have significantly enhanced the streetscapes of this area within the Waitemata ward.

· A major road rehabilitation upgrade of Hukanui Crs was undertaken over the October Schools holidays which will eliminate on-going maintenance activities on this busy residential road. Our contractor modified their construction programme to ensure that parents and teachers from the school had access into Marist School first week back following the break.

64. North

· During the period of 24-25^th September 2013 the North Shore, Hibiscus Coast and greater Auckland area were subjected to a severe weather system that brought high winds and heavy rainfall. High winds toppled a significant number of trees and the heavy rainfall caused flooding and minor slips. Contractors worked hard to ensure that all sites were made safe with only minimal disruption to traffic flows.

· Area wide pavement treatment activities have been completed on Argent Lane, Station Road, Nobilo Road and Wintour Road. Other works completed I September includes Makarau Road Slip reinstatement and Kaipara Flats Walkway and Footbridge

Road Corridor Operations

65. One Network Road Classification project

AT is a Road Controlling Authority member of the One Network Road Classification project with NZTA. This is a national initiative which is a recommendation of the Ministerial Road Maintenance Task Force, which aims to develop a national road classification which will support better asset management across the country.

Benefits are:

Planning, investment, maintenance and operational decisions relating to each road will reflect its function as part of the broader network

Over time road users can expect to have a similar experience across the country, on roads with the same classification

An integrated classification system will also make collaboration easier, leading to a more efficient roading network and improved value for money.

Progress to date includes:

· A draft One Network Road Classification (ONRC) framework has been developed

· Roadshows introducing the draft ONRC to all Road Controlling Authorities in NZ have been completed and feedback sought

· The next step is to collate all feedback and update the ONRC Framework;

66. Route optimisation Investigation and analysis.

Route optimisation was completed on 30% of the arterial road network for the second year of the programme (2012-2013) with 100km of routes being optimised.

This year, 2013/14, our primary focus will be in the Central area of Auckland with a focus on the inner city. This will align our network operations to accommodate recent changes to the Public Transport services and land use changes that have occurred in the Central City.

The Central City has been divided into five key zones and each zone has an assigned technical lead. Approximately 103 intersections in the central area will be reviewed and optimised. Work has commenced on Stage 1 reports to establish the existing conditions, known planning and possible improvements. Internal workshops have been held to understand the programme and the likely effect of Changes to Bus services, The Central East West Transport study and Foreshore development

Work is in progress on 16 identified routes in the Central City

67. Physical Works Programme (other routes across the region):

· 6 projects are at the scheme design stage

· 5 projects are at the detailed design stage

· 1 project is under construction

Road Safety

68. Version 1. of Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups have been mapped and prioritised.

The software methodology will be further revised in Oct/Nov, and is due for launch in December 2013.

69. An Urban Motorcycle Route demonstration project brief has been developed for West Auckland and the project is expected to commence in November.

70. The high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development. Investigation is expected to commence early in the New Year.

71. The Red light camera policy has been agreed with NZ Police and now working on technology applications. AT has completed a site selection report on 22 of the highest red-light running crash risk intersections.

Parking and Enforcement

72. Waitemata

Freemans Bay – A questionnaire survey on parking issues in residential streets was completed in August. 87% of residents felt that crowded parking was a problem in Freemans Bay.

St Marys Bay – A questionnaire survey on the trial parking zone was completed in August. 65% of residents supported the trial parking zone in St Marys Bay.

Eden Terrace – Pay and display on-street parking was introduced into several streets in Eden Terrace in July. Parking in the paid area costs $1.00 per hour. There is no time limit. Paid parking operates from 9am – 5pm, Monday to Friday. The Eden Terrace Business Association is very happy with the parking management system and has even received positive comments from some businesses. No formal surveys have been carried out but there has been an observed improvement in availability.

K Road Car Park – AT exited the K Road Car Park on 13 August ending 40 years of council tenure. The car park was sold by the previous landlord to Tournament Parking.

Parnell – The Parking Design Team completed the review of on-street parking in Parnell in August. This included several minor parking restriction changes and removing a lot of signage on Parnell Road.

73. Waiheke

Matiatia – AT gave notice of termination to all car park leaseholders during September. These 145 leased car parks are often vacant and underutilised, giving rise to complaints from casual users wishing to find a park. Seventy of the currently leased car parks are being converted to pay and display parking, to satisfy the growing demand for casual parking. The remaining 75 will be available for lease at commercial rates. Expressions of interest from current leaseholders are being sought for these car parks.

74. Orakei

Remuera – Time restrictions were removed in August in Remuera town centre along Remuera Road. AT will be using demand responsive pricing to manage the parking.

75. Howick

Howick – Parking occupancy surveys has been completed in August and business questionnaire surveys are being collected currently.

Halfmoon Bay Car Park – Changes have been approved by the Local Board and a report is currently being prepared for approval at Traffic Control Committee. The changes include a 14 hour time restriction and priority for car pool users. Implementation expected in November.

76. Franklin

Pukekohe – Strategy and Planning commenced a Comprehensive Parking Management Plan to coordinate with the Area Plan. The parking report is expected to be completed early next year.

77. Takapuna – Devonport

Killarney Street Car Park – The owner of this car park, Regional Facilities Auckland (RFA), decided to put the car park services up for tender in July. AT did not submit a tender. A contract was awarded by RFA to Wilson parking. AT has exited the car park.

78. Hibiscus and Bays

Orewa – A P120 town centre parking zone was implemented in August.

79. Manurewa – Papakura

Papakura – AT has agreed to seek a temporary consent for the continuation (eighteen months) of the temporary Park and Ride site. This action will enable a further review when more information is known about the possible electrification of the railway to Pukekohe.

Public Transport

80. During the third quarter of 2013, the Public Transport Department focused on analysing feedback on the new on the new network in South Auckland. Planning for implementation of the PTOM contracting model continued.

81. Rail patronage is showing signs of renewed growth after a period of relative stability while rail service reliability has shown pleasing improvements over the last few months.

82. The final quarter of 2013 sees changes to the proposed South Auckland new network bus services in response to public feedback finalised and communicated to customers. This will be followed by preparing the South Auckland bus network for a competitive tendering process.

83. The implementation of Auckland Integrated Fare System (AIFS) on buses was briefly paused while an intermittent technical issue was resolved but has now resumed with implementation on North Star services on 13 October 2013. It is envisaged that the roll-out on remaining NZ Bus services will be completed by the end of 2013.

84. A new train timetable is to be implemented on 29 October 2013 doubling Western Line weekend train frequencies during the day from hourly to half-hourly and extending Sunday train service to Swanson. In addition, weekend Southern Line train services will start earlier and a number of adjustments made to other services, primarily to improve reliability.

85. An ongoing programme of bus timetable adjustments, in partnership with our service providers, continues so that published timetables more closely reflect actual bus running times. This is leading to a significant improvement in bus service reliability.

86. Consultation began on Green Bay / Titirangi route changes began on 21 October 2013 to improve the frequency on key routes and simplify the bus network as an interim improvement step towards the future new bus network.

87. The closure of most Northwestern Motorway bus lanes for up to 2-3 years for the Waterview Connection project has delayed many bus services by 6-8 minutes in the afternoon peak. AT has reviewed bus timetables; changed some bus routes and added more express bus service to help address the delays to service. Meanwhile, the New Zealand Transport Agency (NZTA) opened a bus/transit lane on the westbound approach to the Great North Road interchange on 20 October 2013 to significantly reduce bus delays.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2013/14) ending 30 September 2013 and forward works programme for the second quarter (2013/14) ending 31 December 2013	109
b View	Traffic Control Committee Decisions July-September 2013	129
c View	Local Board Advocacy Report	131
d View	Local Board Transport Capital Fund Report	137

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Manurewa Local Board

12 December 2013

Appointment of Board Members to outside organisations, community networks, committees, subcommittees, working parties, and representatives for various Council initiatives

File No.: CP2013/25872

Purpose

1. To appoint board members as representatives to outside organisations, community networks within the local board area, including local Mainstreet or Business Improvement District (BID) executive committees, Local Government New Zealand, Board representatives for various Council initiatives, committees, subcommittees and working parties.

Executive Summary

2. Elected members participate on management, governance or networking groups in outside organisations for a number of reasons. This report provides details of the organisations and networks relevant to the local board. It includes the appointments delegated to the local boards by the governing body (Resolution GB/2013/126).

3. The beginning of the new electoral term generates the need for new appointments. It is recommended that the board appoint one representative, and one alternate representative for each organisation and community network listed in the recommendations.

4. From time to time Council Officers request that Local Boards appoint members to represent the local board view on various matters.

5. During the last term the Board appointed members to the Manurewa Youth Leadership Scholarship Panel and the Volunteer Awards Subcommittee. These two subcommittees will continue in this triennium. The Board is being asked to appoint members to these two subcommittees.

Recommendation/s

That the Manurewa Local Board:

a) Allocates board members to outside organisations and community networks, as listed below:

Organisation	Primary	Alternate
Auckland Region Women's Corrections Facility
CAB Manurewa Management Committee
Clendon Community Action Group on Youth & Drugs (CAYD)
Community Liaison Committee Northern (Weymouth) Residential Centre
Community Liaison Committee Youth Justice Northern (Kiwi Tamaki Road)
Friends of the Auckland Botanical Gardens Incorporated
Community Impact Forum (CIF) for the Wiri Men’s Prison
Mainstreet or Business Improvement District	Primary	Alternate
Manurewa Business Improvement District
Wiri Business Improvement District [appointment made at 14/11/2013 meeting, item 17, resolution e), MR/2013/201]	Michael Bailey	Danella McCormick
Local Government New Zealand	Primary	Alternate

Council Initiatives	Primary	Alternate
Southern Initiative Joint Steering Group
Industrial South Integrated Business Precinct Plan Political Working Group
Neighbourhood Planning Taskforce
Committees, subcommittees, working parties	Membership
Southern Joint Funding Committee
Local Alcohol Policy Political Working Party
Manurewa Local Board Scholarships Panel
Volunteer Awards Subcommittee

Discussion

6. A number of external organisations provide for the formal participation of elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation. Board members may provide updates of their activities with their allocated organisations at local board meetings.

7. The reasons for participation in external organisations can be described in a number of ways:

· a trust deed of an organisation providing for the council to appoint a trustee

· an organisation of interest to the council simply inviting representation at its meetings

· associations entered into by the council which provide for representation - such as Local Government New Zealand (LGNZ)

· organisation governance, or project or programme oversight, such as regional or local parks management groups

· a statutory or regulatory provision (for example a regulation providing for a community liaison committee)

· a resource consent requiring the formation of a representative committee

8. At the commencement of each triennium, committees and local boards recommend appointments to outside organisations as appropriate and the governing body reviews and either makes the appointments it sees fit and delegates the remaining appointments to local boards. At the end of each triennium, appointments to outside organisations must be reviewed by the appropriate officers as to current relevance, and a recommendation made to the appointing body as to whether or not representation should be continued.

9. It is recommended that the board appoint one representative, and one alternate representative for each organisation and community network listed in the recommendations.

10. In making decisions about these appointments, it is suggested that local boards are mindful of:

· Historical relationships

· Relevance and interest

· Time commitment.

11. In addition, the governing body has delegated appointment to the local boards (Resolution GB/2013/126). The Manurewa Local Board has been delegated authority to appoint a member to the Community Impact Forum (CIF) for the correctional facility at Wiri and to the Kiwican Trust.

Local Government New Zealand

12. Membership of Local Government New Zealand Zone One (i.e. Auckland and Northland) Committee includes a representative from each of the 21 local boards.

13. Each local board needs to consider selecting their representative, as well as an alternate. Meetings take place four times a year and the venue for meetings is shared across the entire Zone One area.

14. Further information on LGNZ is available in Attachment B.

Business Improvement District (BID) Partnership Programmes

15. There are 46 BID Partnership Programmes operating within the Auckland region; many other business areas have also expressed an interest in involvement with the BID Partnership Programme. The programme provides a focal point for local business clusters to assist and help themselves in creating local employment opportunities. It provides a means for local innovation and economic growth. Details of the programme and the role of the local boards are provided in Attachment A.

16. There are two local mainstreet or business improvement districts (BIDs) in the Manurewa Local Board area. The appointment to the Wiri Business Improvement District was made at the 14 November 2013 Manurewa Local Board meeting (refer to item 17, resolution e), MR/2013/201). The appointment to the Manurewa Business Improvement District was deferred to the December meeting.

17. The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme. The local board will work with the business associations to align the direction for the BID programme and local priorities expressed the Local Board Plan. The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives.

18. It is recommended that the local board appoints a local board member and an alternate on each business association to represent the local board regarding all matters relating to the business association.

19. The business association may invite the appointed member onto the BID Governance Board or Executive Committee. The discretion on whether this member has voting rights will lie with the business association under the rules of their constitution.

Appointment of representatives to Council Initiatives

20. From time to time Council Officers request Local Boards to appoint members to represent the local board view on various matters. The Board is being asked to appoint a representative for the following:

i) Southern Initiative Joint Steering Group

ii) Industrial South Integrated Business Precinct Plan Political Working Group

iii) Neighbourhood Planning Taskforce

Committee, Subcommittee, Panel, and Working Party

21. During the last term the Board appointed members to the following committee, panel, subcommittee and working party. It is anticipated these meetings will continue in the 2013-2016 triennium. The Board is being asked to appoint representatives for the following:

i) Southern Joint Funding Committee

ii) Local Alcohol Policy Political Working Party

iii) Manurewa Local Board Scholarships Panel

iv) Volunteer Awards Subcommittee

Consideration

Local Board Views

22. This report seeks the local board’s decision on representatives to outside organisations and community networks.

23. The decisions in this report fall within the local board’s delegated authority.

Māori Impact Statement

24. This report has no specific impact on Māori. It covers appointments of local board members to outside organisations and community networks to represent the view of local communities, including Māori communities.

General

25. Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

26. Elected representatives may be part of any organisation in their private capacity and personal interests.

27. Elected representatives are encouraged to disclose memberships to external orgasniations in the conflict of interest register.

Implementation Issues

28. The venues for Local Government NZ Zone One meetings are shared across the entire Zone One area and some travel costs may be incurred by local boards as a result of the appointments.

Attachments

No.	Title	Page
a View	Business Improvement District Partnership Programme	147
b View	Local Government New Zealand	151
c View	Terms of Reference - Auckland International Airport Ltd Noise Committee Consultative Group	153
d View	Letter from Department of Corrections Re Community Impact Forum	157

Signatories

Authors	John Adams - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

Manurewa Local Board

12 December 2013

Manurewa Local Board Portfolios - Roles and Responsibilities

File No.: CP2013/25884

Purpose

1. This report provides the Manurewa Local Board members with a structure for managing the board’s portfolios. It also provides guidance on how to carry out the different roles within a portfolio and suggests mechanisms for reporting back on activities to both the board and the wider community.

Executive Summary

2. At the beginning of the first term of Auckland Council in 2010, the Manurewa Local Board (Board) created a number of portfolios for specific subject areas, reflecting the Board’s decision-making delegations and priority areas. This was intended to assist the Board to manage its responsibilities effectively, build subject matter knowledge, create a public face for portfolio areas, share the workload and efficiently utilise council staff resources.

3. At a workshop on Tuesday 22^nd October, Manurewa Local Board members considered the ways in which they would work together for the next three years. This included a discussion on portfolio subject areas. Changes were proposed from the previous term, both to subject areas and to the way in which these would be supported by Board members.

4. This report proposes a way of working and further describes the roles and responsibilities associated with holding a portfolio and the different roles within the portfolio. It also describes how the Local Board Services team will assist the members with carrying out their portfolio duties.

Recommendation/s

That the Manurewa Local Board:

a) Adopts the roles and responsibilities as set out in this report regarding:

i) The overall function of a portfolio;

ii) The different roles within a portfolio.

b) Adopts the communication strategy for portfolios as set out in the report and the reporting template.

Discussion

Background

5. At the beginning of the first term of Auckland Council in 2010, the Manurewa Local Board (Board) created a number of portfolios for specific subject areas, reflecting the Board’s decision-making delegations and priority areas. This was intended to assist the Board to manage its responsibilities effectively, build subject matter knowledge, create a public face for portfolio areas, share the workload and efficiently utilise council staff resources.

6. Board Members were assigned Lead or Associate portfolio roles with responsibility for:

· Ensuring the Board was kept up to date on progress with projects and work programmes that were agreed with the Board;

· Acting as a sounding board on behalf of the Board;

· Raising issues with the full Board for discussion (as appropriate);

· Representing the views of the Board to give direction to council officers;

· Attending council workshops and briefings organised for the portfolio area;

· Meeting regularly with council staff for briefings and catch-ups on matters related to the portfolio area.

7. Local Boards were not obliged to establish portfolios and minimal guidance was given regarding carrying out portfolio duties. Therefore a great variety in work practices existed amongst the 21 local boards, especially in how the different roles were carried out and how staff interacted with portfolio holders.

8. At a workshop on Tuesday 22^nd October, Manurewa Local Board members considered the ways in which they would work together for the next three years. This included a discussion on portfolio subject areas. Changes were proposed from the previous term, both to subject areas and to the way in which these would be supported by Board members.

9. In addition to portfolio Leads and Associates (now referred to as Deputies), the Board proposed the establishment of teams that also include Support and Mentor roles for each portfolio.

10. At its November business meeting the Board formally signed off on this and established the following portfolios and allocated the following Members to the different roles:

Board Member	Portfolio Lead	Portfolio Deputy	Portfolio Support	Portfolio Mentor
Planning, policy, governance, finance, regulatory, bylaws, compliance, Unitary Plan, Southern Initiative	Angela Dalton	Simeon Brown		George Hawkins
Arts and Culture and Events	Angela Cunningham-Marino	Daryl Wrightson	Michael Bailey	George Hawkins
Community Services inc CAB	Simeon Brown	Daryl Wrightson	Michael Bailey	Angela Dalton
Libraries	Michael Bailey	George Hawkins	Angela Cunningham-Marino	Angela Dalton
Recreation Services	Angela Cunningham-Marino	Simeon Brown	Danella McCormick	Angela Dalton
Parks including playgrounds	Michael Bailey	Danella McCormick	Angela Cunningham-Marino	George Hawkins
Built and Natural Environment	Angela Cunningham-Marino	Danella McCormick	Michael Bailey	George Hawkins
Street environment and Town Centres (BIDS)	Simeon Brown	Michael Bailey	Ken Penney	Angela Dalton
Civil Defence and Emergency Management	Danella McCormick	Angela Cunningham-Marino	Michael Bailey	George Hawkins

11. This report proposes a way of working and further describes the roles and responsibilities associated with holding a portfolio and the different roles within the portfolio. It also describes how the Local Board Services team will assist the members with carrying out their portfolio duties.

Roles and responsibilities

12. Portfolios are an additional mechanism for the board to exercise its delegations and governance responsibilities in local projects and services and the development of regional policy and strategy. It should not replace:

· Decision making at Business meetings;

· Consultation and engagement with the public and community organisations to help inform the board’s decision making.

13. It is recommended that portfolio holding responsibilities are limited to:

· Overseeing projects and work programmes that have been agreed by the Board and ensure that the Board is kept up to date with progress;

· Acting as a sounding board on behalf of the Board;

· Raising issues with the full Board for discussion as appropriate;

· Representing the views of the Board to give direction to Council officers;

· Attending Council workshops and briefings organised for the portfolio subject area;

· Meeting regularly with Council staff for briefings and catch-ups on matters related to the portfolio area;

· Initiating the development of feedback on legislation and policies related to the portfolio area for the Manurewa Local Board;

· Any decision making as expressly laid out in the delegations protocols and agreed by the board;

· Any other responsibilities which are conferred to portfolio holders by resolution of the Board.

14. Portfolio holders should not:

· Be perceived by Council officers and other stakeholders as being decision-makers on topics and projects related to their portfolio area;

· Make any decisions related to major changes to the portfolio related budgets that are outside the delegations protocols;

· Offer their personal view and/or opinion as representing that of the full Board unless they have delegated responsibility to do so by resolution of the Board.

15. The Manurewa Local Board has also defined four different roles within a portfolio: the Portfolio Lead, Portfolio Deputy, Portfolio Support and the Portfolio Mentor. It is proposed that the different roles include the following responsibilities:

Portfolio Lead:

· Lead the portfolio catch-up meetings;

· Set the agenda and taking full account of the issues and concerns of all portfolio members and the rest of the Board;

· Monitor the progress towards timely and effective achievement and implementation of the portfolio plan and underlying workprogrammes;

· Monitor the budget related to projects as described in the portfolio plan and underlying work programmes specific to that portfolio;

· Initiate the development of feedback on legislation and policies related to the specific portfolio area;

· Raise issues with the full Board for discussion as appropriate;

· Report back to the full Board on the activities undertaken within the portfolio.

Portfolio Deputy:

· Provide support and guidance to the Portfolio Lead;

· Deputise for the Portfolio Lead if and when required.

Portfolio Support:

· Provide support to both the Portfolio Lead and Deputy;

· Carry out specific tasks related to the portfolio as requested by the Portfolio Lead and Deputy.

Portfolio Mentor:

· Provide support and guidance to the Portfolio Lead with regards to the direction setting for the portfolio;

· Provide support and guidance to the Portfolio Lead, Portfolio Deputy and Portfolio Support on how to carry out the different tasks effectively;

· Oversee the effectiveness of the portfolio and raise any concerns with the Portfolio Lead in first instance and inform the Local Board Chair if and when appropriate.

Communication

16. With regards to the communication around a specific portfolio there are several communication loops:

· Communication between departments and the portfolio holders;

· Communication around achievements within the portfolio area;

· Communication between portfolio holders and the rest of the Board.

Note that it will be the role of the Local Board Chair to speak to the media on behalf of the Board unless the Chair decides to delegate this to another member.

17. Feedback from the previous term indicates that the communication from Portfolio holders back to other Board members was an area that could be improved. Good communication around what happens within a portfolio is essential for several reasons:

· Early identification of any issues;

· Putting issues on the radar of all members and receiving guidance and feedback when required;

· Increase the visibility of the work that the Local Board is doing within the community.

· Portfolio holders have a responsibility to provide a feedback loop to other Board members.

18. With regards to keeping the other Board members informed about what happens in a specific portfolio area it is proposed that the following actions are taken:

· All members to be informed about portfolio meeting dates. The meetings however will be scheduled around the availability of both the Portfolio Lead and Deputy but all members are welcome to attend;

· Minutes will be distributed to all Board members after approval from the Portfolio members;

· Portfolio Lead to report back to the full Board on activities they have undertaken within their portfolio role using the report template in attachment A. Verbal reporting back can either be done at a Business meeting or at the beginning or end of a workshop;

· The portfolio report to be placed on the agenda of the monthly business meeting;

· Key achievements within the portfolio area can be highlighted in the Manurewa Local Board e-news bulletin which also will be placed on Facebook.

Portfolio support from Local Board Services

19. Local Board Services staff will support the portfolio holders with carrying out their tasks described above. The following support can be expected:

Local Board advisors:

· Support the Portfolio Lead with setting the agenda and work with the relevant Council officers;

· Assist the Portfolio Lead with monitoring the progress towards timely and effective achievement and implementation of the portfolio plan and underlying work programmes;

· Assist the Portfolio Lead with monitoring the budget related to projects as described in the portfolio plan and underlying work programmes specific to that portfolio

· Support and advice during the portfolio catch-ups and other meetings with officers and external stakeholders;

· Support the development of feedback on legislation and policies related to the specific portfolio area;

· Ensure that notes are taken and are distributed to all members after approval from the portfolio holders.

Democracy advisor:

· Diarise the portfolio meetings;

· Place the portfolio reports, as provided by the members, on the business agenda.

Consideration

Local Board Views

20. The Manurewa Local Boards view is sought through this report.

Maori Impact Statement

21. There is no specific impact for Māori arising from this report.

Implementation Issues

22. The Local Boards work around portfolios is supported by both Local Board Services staff and the different departments within Council.

Attachments

No.	Title	Page
a View	Member's report template	167

Signatories

Authors	Madelon De Jongh - Local Board Advisor Manurewa
Authorisers	Rex Hewitt - Relationship Manager

Manurewa Local Board

12 December 2013

Manurewa Local Board Agreement 2014/2015

File No.: CP2013/27991

Purpose

1. This report seeks agreement from the Local Board on content for the draft Annual Plan 2014/2015 (including the draft Local Board Agreement 2014/2015) and a draft Fees and Charges Schedule.

2. The report also provides information on the next steps in the process to finalise local board budgets and agreements for 2014/2015.

Executive Summary

3. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

4. The draft local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities. A separate consultation section has been developed to identify any proposed budget changes and to highlight any new areas of advocacy for 2014/2015.

5. The draft local board agreement must be included in Auckland Council’s draft Annual Plan 2014/2015, which the governing body will meet to adopt on 19 December to be released for public consultation on 23 January 2014.

6. A summary of the draft Annual Plan 2014/2015 must also be prepared as part of the consultation. The summary will contain both regional and local board specific information. The local information focuses on the local priorities for 2014/2015 and what might change from year three of the LTP.

7. Following the consultation phase, each local board will reconsider its agreement and budget for 2014/2015 and, if required, reprioritise proposed local activities within its fiscal envelope before adopting a final local board agreement in June 2014. The governing body will adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

8. Local fees and charges schedules will be finalised in May 2014. A draft schedule is provided for agreement by the Local Board to support draft financial statements. The Community Development Arts and Culture department are currently reviewing a fees and charges model and will commence engagement with local boards in December 2013.

9. A review of the capital expenditure programme is currently underway by the operations division, to improve long term delivery and prioritisation of capital projects. Engagement with local boards on a re-forecasted capital project delivery programme will commence in early 2014. Financial statements included in this draft local board agreement remain based on year three of the LTP, adjusted to reflect approved budget changes since the adoption of the LTP.

Recommendation/s

a) That the Manurewa Local Board agrees its:

i) Local content for the draft Annual Plan 2014/2015 (Attachment A to the report entitled Manurewa Local Board Agreement 2014/2015), including:

1) draft Local Board Agreement 2014/2015 (including intended level of service provision and financial statements)

2) introduction to the draft Local Board Agreement (including chairs message and proposed changes for consultation)

ii) Draft Fees and Charges Schedule 2014/2015 (Attachment B to the report entitled Manurewa Local Board Agreement 2014/2015).

b) That the Manurewa Local Board Chairperson be delegated the authority to make any final minor changes to the local board content for the draft Annual Plan before it is released for public consultation, and to the summary of the draft Annual Plan 2014/2015.

Discussion

10. The governing body will meet to adopt the draft Annual Plan 2014/2015 on 19 December 2013, which must include the draft local board agreement for each local board.

11. This report seeks approval of local board content for the draft Annual Plan 2014/2015 and agreement of draft local fees and charges for 2014/2015. It also provides information on the process that will be followed to finalise the local board budgets and agreements for 2014/2015 following public consultation.

12. The resolutions of this meeting will be reported to the governing body on 19 December 2013, when it meets to adopt the draft Annual Plan 2014/2015 for consultation.

13. Local board financial statements are based on year three of the Long Term Plan (LTP) and adjusted to reflect revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve a reduced rates increase of 2.5% for 2014/2015, as well as other approved budget changes since the adoption of the LTP.

14. Whilst operational savings are reflected in revised budgets, these changes will not impact service levels.

Draft Annual Plan 2014/2015 content (Attachment A)

15. The draft Annual Plan 2014/2015 content includes:

a) the draft Local Board Agreement 2014/2015 which outlines:

i. a description of each group of local activities

ii. key initiatives planned for 2014/2015

iii. intended levels of service provision

iv. financial statements

v. capital projects list

b) an introduction to the draft Local Board Agreement which outlines:

i. a message from the chair

ii. areas for consultation with local communities

iii. proposed budget changes

iv. new advocacy areas for 2014/2015

v. about the local board area

vi. local board plan priorities

16. Community, development, arts and culture performance measures were reviewed this year to improve clarity. This resulted in the removal of two performance measures and amendment to wording of six other performance measures.

Draft Annual Plan 2014/2015 summary

17. A summary of the draft Annual Plan 2014/2015 must be prepared as part of the consultation. Local information focuses on local priorities for 2014/2015 and what might change from year three of the LTP. It includes both content and images and this year will be presented in OurAuckland.

18. Officers will work with local boards using the usual OurAuckland approval process for signoff of the summary content.

Draft Fees and Charges Schedule 2014/2015 (Attachment B)

19. Local fees and charges schedules will be finalised in May 2014. A draft fees and charges schedule has been provided for your agreement to support draft financial statements. The Community Development Arts and Culture department are currently reviewing a fees and charges model and will commence engagement with local boards in December 2013.

Process

20. Officers will undertake a budget refresh in February and updated prioritisation models will be developed for each local board that reflect adjustments made as part of the budget refresh.

21. The opportunity for a more in depth examination of budgets across the organisation begins early next year as we start to develop the next 2015-2025 LTP and the next Local Board Plans.

22. The timeline for finalising the local board agreement for 2014/2015 is set out in the implementation section of this report.

Consideration

Local Boards

23. This report seeks agreement from the Local Board for its draft Annual Plan 2014/2015 content and draft Fees and Charges Schedule.

Maori Impact Statement

24. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The draft local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

25. The timeline and high-level process for finalising the local board agreement for 2014/2015 is set out below.

Timing	Process for finalising local board agreements
9 – 18 Dec	Local boards meet to agree draft local board agreements and content for consultation
19 Dec	Adoption of draft Annual Plan 2014/2015, including 21 local board agreements
23 Jan – 24 Feb	Draft Annual Plan 2014/2015 consultation Released for public consultation on 23 January using the special consultative procedure
Feb	Budget Refresh Officers review budgets to inform adjustments that will feed into the local board prioritisation models
Feb - early April	Engagement on local board advocacy with departments and CCO’s Assess progress and inform development of an updated set of advocacy for 2014/2015
17 Mar – 17 Apr	Local board hearings, workshops and decision meetings Reconsider agreements (including budgets) and advocacy areas and hold a formal meeting to agree a final balanced budget and set of advocacy areas for 2014/2015
Late April	Governing body discussions with local boards
1 May	Governing body discussions with CCOs
5 - 23 May	Local board agreements and financial statements updated
9 - 26 Jun	Adoption of Local Board Agreements and Annual Plan 2014/2015 Local boards meet to adopt their agreements between 9 - 19 June. Governing body meets to adopt draft annual plan, including 21 draft LBAs, on 26 June

Attachments

No.	Title	Page
a View	Draft Manurewa Local Board Agreement 2014/2015	173
b View	Draft Fees and Charges Schedule 2014/2015	187

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

[1] 2014/2015 financial statements reflect reprioritisations made during the 2013/2014 annual planning process and revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve a 2.5% rates increase for 2014/2015.

Meeting date	Topics discussed	Attendees	Actions

Meeting date	Topics discussed	Attendees	Actions

Row No.	Date of Resolution	Group reporting	Issue	Resolution/Description	Target Date	COMMENTS
1.	13 December 2012 Item 20 Resolution f) and 11 July 2013 Item 26 Resolution ii) and 8 August 2013 Item 28 Resolution b) and 12 September 2013 Item 37 Resolution b)	Community Facilities	Redevelop Wiri Community Hall	That the Manurewa Local Board requests officers to develop a plan for the redevelopment of Wiri Community Hall, including a process for consulting with the community and other stakeholders, timelines and resource requirements to implement the plan. The Board notes that there are unallocated funds within the Community Facilities Renewals capital expenditure budget in the Long Term Plan for 2012/2013 and 2013/2014 that could be applied to this project. Officers are requested to report this plan to the Local Board meeting in February 2013. That officers urgently provide an update on the progress of the Wiri community Hall usage and refurbishment. That the Manurewa Local Board request community facilities supply a report providing the information requested on rows 3, 4, 7 and 8 of the report. _______________________________________ That the Manurewa Local Board expresses its disappointment at the rate of progress with the development of Wiri Hall, which has been reported as due to the operational department being under resourced; and sees this as an untenable situation and one impacting upon the Boards ability to deliver on its priorities. The Board requests that Councillors Penrose and Walker raise the resourcing issue with the Chief Executive.	Feb 2013	The Local Board Advisors are following up with the community facilities staff on this issue. The Senior Advisor is waiting on information from the Manager, Community Occupancy following a meeting on July 10. The Manager Community Occupancy tabled information in relation to Manurewa venues for hire, usage and utility, fees and charges and accessibility at the 12 September 2013 Manurewa Local Board meeting. The Manager Community Occupancy advises that a report on the community’s preferred options for the redevelopment, timelines and budget will be provided to the Board information in due course. The Manager Community Occupancy advises that a report on the findings and recommendations will be provided for the 12 December 2013 Manurewa Local Board meeting.
2.	12 September 2013 Item 26 Resolution d)	Community Development & Safety/ Property Department	Safety Aspects Relating to Housing for Older Persons	That the Manurewa Local Board requests a further report on safety aspects for Housing for Older Persons in Manurewa following completion of the current safety assessment.	TBC
3.	12 September 2013 Item 27 Resolutions b) and c)	Parks, Sports & Recreation	Parks Maintenance, restoration and security contracts and levels of service	a) That the Manurewa Local Board be provided with the performance audits on all Local and Sports Parks maintenance, restoration and security contracts in Manurewa. b) That the Manurewa Local Board notes it is still awaiting the report on service level contracts in relation to Local and Sports Parks.	TBC	A joint workshop with the Papakura and Manurewa Local Boards has been organised for Monday, 9 December 2013.
4.	14 November 2013 Item C1 Resolution b)	Regional Facilities Auckland	Sale of land at 834 Great south Road and 10 Pacific Centre Drive	Report back on progress.	TBC

No.	Title	Page
a View	7 November 2013 workshop notes	207
b View	19 November 2013 workshop notes	211
c View	20 November 2013 workshop notes	213
d View	21 November 2013 workshop notes	215

Present:	Angela Dalton (Chair)	George Hawkins, QSO
	Simeon Brown (Deputy Chair)	Danella McCormick
	Michael Bailey	Daryl Wrightson

Staff Present:	Rex Hewitt, Relationship Manager
	John Adams, Senior Local Board Advisor
	Madelon De Jongh, Local Board Advisor
	Angeline Barlow, Senior Communications Adviser
	Aroha Webster, Communications Adviser
	Natasha Duivenbode, Senior Integrated Communications Adviser
	Matt Ogilvy, Communications intern
	Christine Watson, Manager Financial Advisory Services – LB
	Debbie Pinfold, Lead Financial Adviser

Apologies:	Ken Penney	Angela Cunningham-Marino

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino
	Hon George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson

Item		Who to Action
1. Local Board Plan – Session 1 1.1 Overview overall process and timelines 1.2 Improving Health and Well-being 1.3 Transport 1.4 Environment and Heritage Board members shared their aspirations and desires for the Manurewa Local Board area. This workshop was the initial discussion with officers about the Local Board Plan.
1.5 Wrap up and next steps
	Officers were thanked for attending and advised that there will be ongoing discussion as the plan is developed in 2014. Officers will also check if there are other engagement opportunities that the Board could piggy back the Local Board Plan consultation on.

Item	Who to Action
1. Local Board Plan – session 2 1.1 Economy, Jobs and Prosperity 1.2 Neighbourhoods and Community Safety 1.3 Inclusion Board members shared their aspirations and desires for the Manurewa Local Board area in relation to the above topics. This workshop was the initial discussion with officers about the Local Board Plan.
1.4 Wrap up and next steps Officers were thanked for attending and advised that there will be ongoing discussion as the plan is developed in 2014.
2 Local Board Agreement The Local Board Agreement text was tabled. The financial information will be included next week.