Agenda of Maungakiekie-Tamaki Local Board

Maungakiekie-Tamaki Local Board

10 December 2013

Glen Innes Music and Arts Centre for Youth: Governance Implementation Plan

File No.: CP2013/25960

Purpose

1. This report is outlines an implementation plan to establish and operate a committee of the Maungakiekie-Tamaki Local Board to govern the Glen Innes Music and Arts Centre for Youth.

2. This report also provides advice on other mechanisms to provide a high level of community input into the centre, both prior to the committee being in place and following its establishment.

Executive Summary

3. In August 2013 the Maungakiekie-Tamaki Local Board (the Board) approved in principle the establishment of a committee to govern the Glen Innes Music and Arts Centre for Youth (the centre). This committee is to be comprised of both board and community members. Officers were requested to report back in December 2013 with an implementation plan for the committee. The Board also asked officers to advise on mechanisms for wider community input both prior and subsequent to the committee being established.

4. This report sets out an implementation plan that proposes August 2014 as the commencement date for the committee. The Terms of Reference (TOR) are identified as a priority for implementing the committee, and workshop and meeting dates to discuss and approve the TOR are identified for February 2014 and April 2014 respectively. An Expressions of Interest (EOI) process is proposed for appointing community members on the committee, to be progressed once a TOR is finalised. This EOI process will include the development of a skills matrix, to be approved by the Board, to assess the merits of candidates.

5. In relation to the implementation of a committee this report also includes the

· requirements of a TOR

· consideration of Mana Whenua representation

· resourcing requirements.

6. In response to the Board’s request for advice on mechanisms for community input into the centre while still under their governance, officers recommend that existing community engagement mechanisms are utilised until the committee is developed. Officers advise against the establishment of a separate mechanism for community input such as an advisory board at this stage. This is because, as the Expressions of Interest (EOI) process is scheduled to commence in May 2014, there is a significant risk that development of a community advisory board would cause confusion amongst community members who may be interested in applying for a committee position. A Community Working Group already exists that officers will continue to work with in the interim.

7. In response to the Board’s request for advice on the development of a mechanism for community input to complement the committee, this report briefly outlines possible models that could serve this function. These include some form of advisory and review group with appointed representatives from different stakeholder groups, a less formal database of community members who are invited to regular hui, or the formation of a dedicated youth advisory group, community advisory group and creative advisory group. Consideration may also need to be given to a Mana Whenua advisory group, should Mana Whenua iwi not be guaranteed a seat on the committee.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) Approves the implementation plan for the committee of the Maungakiekie-Tamaki Local Board for the governance of the Glen Innes Music and Arts Centre for Youth, which includes:

a. Terms of Reference for the committee developed and approved by April 2014

b. An Expression of Interest process for the appointment of community members completed by July 2014

c. The committee operational by August 2014.

b) Approves in principle the appointment of community members through an Expression of Interest process.

c) Notes the development of a community advisory mechanism, for the purposes of complementing the committee model, will be progressed once the Terms of Reference for the committee are approved.

d) Notes and endorses the continuation of the following community engagement methods:

a. Monthly attendance at the Kulture and Kai markets

b. Monthly library drop in sessions

c. Regular facebook and website updates

d. Regular attendance at the Glen Community Network meetings

e. Community email updates as required

f. Regular Community Working Group meetings

g. Targeted community hui as required

h. Targeted Mana Whenua hui as required.

Discussion

9. Committee of the Board

At its business meeting held on 5 August 2013, the Board made the following resolutions:

That the Maungakiekie-Tamaki Local Board:

d) Approves in principle the development of a sub-committee model of the Maungakiekie-Tamaki Local Board for the long term governance of the Glen Innes Music and Arts Centre for Youth, to be composed of some appointed members of the Maungakiekie-Tamaki Local Board and the Glen Innes community.

e) Requests that officers report back by December 2013 with a detailed implementation plan for the sub-committee model that provides advice on a draft terms of reference, resourcing, proposed process for the appointment for community members of the committee, and proposed timeframes for implementation.

g) Requests that officers report back by December 2013 with information on the implementation timeframes associated with the preferred long term governance structure of the Glen Innes Music and Arts Centre for Youth.

Note, that Council’s Legal Services team has advised that the structure proposed is technically a “committee” of the Board, not a “sub-committee.”

10. Proposed timeline and implementation plan

The table below sets out the proposed timeline of the implementation plan, in accordance with the resolutions of the Board.

Terms of reference	Appointment of committee members	Additional community advisory mechanisms	Time
Terms of reference workshopped with the Board	Process and criteria for appointment of non-board members workshopped with the Board	Existing community advisory mechanisms utilised	February 2014
Terms of reference approved by the Board	Process and criteria for appointment of non board members approved by the Board	Existing community advisory mechanisms utilised	April 2014
	Appointment process commences	· Existing community advisory mechanisms utilised including targeted hui to promote committee opportunities · Options for a future community advisory mechanism to complement the committee workshopped with the Board	May 2014
	Community members and board members of committee appointed	· Preferred model to perform complementary advisory role to committee approved by board	July 2014
	The committee becomes functional	· Existing community advisory mechanisms reviewed in light of committee becoming functional	August 2014
		· An implementation plan for a complementary advisory mechanism approved by the Board	September 2014
		· Complementary advisory mechanism becomes active · Any existing community advisory mechanisms reviewed in light of new complementary advisory mechanism becoming functional	To be confirmed

11. Terms of reference

Officers recommend that the Board prioritise drafting the TOR as a first step towards implementing a committee. The terms of reference should include:

· Purpose

· Objectives

· Membership (including the total number of members, the number of board members and the number of community members)

· Appointment process (in the event of a vacancy arising)

· Roles and responsibilities of the committee, the Board, council officers and teams

· Selection of Chairperson/ Deputy Chairperson

· Quorum

· Voting (including what happens if the vote is deadlocked)

· Decision-making

· How often the committee will meet

· Attendance requirements

· Term of appointment

· Agendas and minutes

· Communications/ spokesperson

· Conflict of interest considerations.

12. Taking into account the items listed above, the development of a TOR will require the Board to make a number of decisions. A board workshop to discuss a draft TOR in February 2014 is therefore identified in the implementation plan, before seeking the Board’s approval of the final TOR in April 2014.

13. The charter, the vision and goals document for the centre which has been extensively consulted on, will provide a sound starting point for the TOR, particularly in relation to purpose, objectives and membership.

14. Proposed process for appointment of committee members

Officers recommend that an EOI process is undertaken for the purposes of appointing members to the committee. The reason for this is that there is a high level of community interest in the centre, and it is likely that the number of individuals interested in being appointed will be greater than the number of positions. The timeline included in this report proposes a workshop with the Board in February 2014 to discuss the process and criteria for appointing community members, and that a decision be made on these at the Board’s April 2014 meeting.

15. Local boards can appoint a person who is not a member of the Board if, in their opinion, that person has the skills, attributes or knowledge that will assist the work of the committee. Officers propose the development of a skills matrix as a means of outlining criteria against which the desired attributes of all candidates could be assessed. This matrix could refer to both core competencies (such as public service and ability to think strategically), and skills and experience specific to governing a music and arts centre for young people in Glen Innes. The charter, a vision and goals document for the centre which has been extensively consulted on, will provide a sound starting point for identifying the specialist skills and experience required.

16. The matrix could also be used to enable a “whole of committee” approach, whereby the combined and complementary attributes of members are considered. Once assessments are made on the individual merit of each candidate, the variety of possible combinations could also be analysed to identify which mix of candidates provides the most rounded and balanced skill set for the committee.

17. Appointment of board committee members

The implementation timeline included in this report identifies the appointment of board members to the committee at the same time as the appointment of community members. The rationale for leaving the Board appointments until this time is that it allows for a “whole of committee” approach, whereby decisions on membership can be made with a view to the skills and experience of the committee as a whole, rather than individual members in isolation. This approach will be particularly helpful if there are more board members with an interest in committee membership than there are available places.

18. Mana Whenua

Ngati Whatua Orakei, Ngai Tai ki Tamaki and Ngati Paoa have all indicated their interest in governance of the centre, and have expressly stated their desire for iwi to be represented on the proposed committee of the Board. Officers also understand that, as part of their Treaty negotiations with the Office of Treaty Settlements (OTS), Ngati Paoa are seeking some form of statutory acknowledgement over Ruapotaka reserve (the site on which the centre will be constructed).

19. More specifically, Ngai Tai ki Tamaki and Ngati Whatua Orakei have informed officers that they desire two dedicated iwi seats on the committee, with a proxy member to stand in for Mana Whenua in the event that one or both of the members can not attend. Mana Whenua have undertaken to provide the Board with a memo outlining the rationale for this position by February 2014, so that this information can be considered as part of the scheduled workshops for that month.

20. The inclusion of a dedicated iwi seat or seats on a committee of a local board is unprecedented, and therefore the legal and governance implications of this requires careful examination and further advice is needed from Council’s Legal Services and Governance teams. Officers will provide the Board with information on these implications in time for the February 2014 workshop.

21. Resourcing

As the committee will be a committee of the Board, it follows that Local Board Services (LBS) are the appropriate council department to provide administrative support to this new governance structure. Centre staff will be able to provide on-site assistance should committee meetings be held in the centre, but governance support (such as minute taking and agendas) is a democracy function carried out by LBS as is the case with any other committee of the Board.

22. It is important to note that the greater the number of members and meetings per year, the greater the staffing and budget implications. In relation to LBS staff resources, early indications from LBS is that servicing a small committee that meets quarterly may be absorbed in current workloads. Should the implications of the TOR be such that existing LBS resources can not absorb the increased workload demands, consideration will need to be given to how best to address this.

23. Auckland Council’s Elected Member’s Expense Rules states that a meeting allowance of $235 per meeting be paid to persons (other than Elected Members of Council, members of the Independent Maori Statutory Board or specialist consultant advisors) appointed to a committee. Allowances are also made for the reimbursement of travel expenses. The potential financial implications of resourcing a committee with three community members that meets on a quarterly basis is likely to be in the order of 10-15k, inclusive of meeting allowances. This would need to be paid out of the Board budget.

24. Short term community advisory mechanism

At its business meeting held on 5 August 2013, the following resolution was made:

That the Maungakiekie-Tamaki Local Board:

c) Requests that officers will report back by December 2013 on mechanisms to provide a high level of community input into the Glen Innes Music and Arts Centre for Youth, such as a community advisory board, while the centre remains under its governance, and potentially as part of the long term governance structure.

25. A high level of community interest and engagement has been a key feature of the centre’s development, and the following community engagement mechanisms are “business as usual” for the project team.

a. Monthly attendance at the Kulture and Kai markets

b. Monthly library drop in sessions

c. Regular facebook and website updates

d. Regular attendance at the Glen Community Network meetings

e. Community email updates as required

f. Regular Community Working Group meetings

g. Targeted community hui as required

h. Targeted Mana Whenua hui as required.

26. One consequence of the large amount of community engagement that occurs on the centre, is that community members can at times be confused by what it is they are being asked to advise on. For example, the “Hook it up” hui were specifically developed for the purposes of community input into the charter, however some community members thought it was an opportunity for a more general question and answer session (which is the purpose of the library drop in sessions and Kulture and Kai market slot).

27. Given that the implementation plan identifies May 2014 as the target date for commencing the EOI process, there is a significant risk that establishment of a community advisory board would cause confusion amongst community members who may be interested in applying for a committee position. For this reason, officers recommend maintaining the existing community engagement mechanisms prior to the committee being appointed.

28. Long term community advisory mechanism

At its business meeting held on 5 August 2013, the following resolution was made:

That the Maungakiekie-Tamaki Local Board:

f) Requests that officers report back by December 2013 on the possibility of an additional community advisory mechanism for the purposes of complementing the sub-committee model, particularly in relation to programming and community engagement.

29. There are a number of ways the committee could receive advice on programming and community engagement, that would complement the role of the committee and Council officers. These include

· some form of advisory and review group with appointed representatives from different stakeholder groups (such as the local schools, Ruapotaka Reserve neighbours, young people, creative practitioners)

· a less formal database of community members who are invited to regular hui

· the formation of a dedicated youth advisory group, community advisory group and creative advisory group.

Consideration may also need to be given to a Mana Whenua advisory group, should Mana Whenua iwi not be guaranteed a seat on the committee following the completion of the TOR.

30. All of these mechanisms will have resource implications in terms of staff time, catering and room hireage expenses, and potentially reimbursement rights. Officers recommend any additional advisory mechanism be progressed once the TOR for the committee is finalised, to allow the Board to make a decision on the most appropriate complementary model with full knowledge of the committees purpose, functions and resource requirements. It is also proposed that approaches to individuals or organisations to be part of this mechanism occur once the committee is in place, to avoid confusion amongst community members who may be interested in applying for a committee position.

Consideration

Board Views

31. A strong sense of community ownership and empowerment has consistently been identified by the Board as an objective for the centre. This was again reflected at their business meeting on 5 August 2013 when they

· Resolved in principle to develop a committee of the Board made up of appointed board members and members from the local community

· Sought advice on other mechanisms to provide a high level of community input into the centre, both prior to the committee being in place and following its establishment.

Maori Impact Statement

32. The project team have been working closely with Mana Whenua - Ngai Tai ki Tamaki, Ngati Whatua Orakei and Ngati Paoa – on a number of workstreams relating to the centre.

Mana Whenua have informed officers that they want iwi representation on the committee. Ngati Paoa and Ngati Whatua Orakei have specifically stated that they are seeking two dedicated iwi seats, with a proxy member to stand in for Mana Whenua in the event that one or both of the members can not attend. Officers also understand that, as part of their Treaty negotiations with the Office of Treaty Settlements (OTS), Ngati Paoa are seeking some form of statutory acknowledgement over Ruapotaka reserve (the site on which the centre will be constructed).

33. The inclusion of a dedicated iwi seat or seats on a committee of a local board is unprecedented, and therefore the legal and governance implications of this requires careful examination and further advice is needed from Council’s Legal Services and Governance teams. Officers will provide the Board with information on these implications in time for the February 2014 workshop.

Implementation Issues

34. An implementation plan and resource implications are discussed within the body of this report.

Attachments

There are no attachments for this report.

Signatories

Authors

Kathy O'Connor - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

10 December 2013

Charter for the Glen Innes Music and Arts Centre for Youth

File No.: CP2013/26019

Purpose

1. This report seeks the Maungakiekie-Tamaki Local Boards approval of the charter for the Glen Innes Music and Arts Centre for Youth.

Executive Summary

2. A charter has been developed to provide a clear sense of identity and purpose for the Glen Innes Music and Arts Centre for Youth (the centre).

3. The charter outlines the vision, goals and values for the centre. It defines young people, the Tamaki community and creativity as its core focus.

4. The vision outlined for the centre in the charter is a multipurpose arts and cultural centre for young people where local talent and creativity is developed, supported and celebrated. It is a source of pride and empowerment for all its participants and the local community.

5. The three primary goals/whainga are:

· Young people are inspired and equipped to realise their potential

· The centre is at the heart of the Tamaki community

· The centre is a thriving hub of creative cultural experiences.

6. Values of the centre include reciprocity, respect, aroha, commitment, integrity, manaakitanga and fun.

7. The Glen Innes based organisation Mad Ave Studios were contracted to assist with the development of the charter, with particular responsibility for planning and facilitating community hui. Mad Ave also provided advice on the content and process for the charters development.

8. A comprehensive community engagement process was undertaken to develop the charter which included:

· Four “Hook it Up” community hui

· Workshops with the Maungakiekie-Tamaki Local Board (the Board) and the Community Working Group

· Consultation on a draft via the centre website.

9. Feedback received on the draft charter during the consultation period was predominantly positive. The only substantive changes made since the Board were presented a draft include the insertion of one sub goal in response to Mana Whenua feedback, the addition of “reciprocity” as a value of the centre, and the completion of the values matrix which outlines what the different values mean in the context of the centres target areas: young people, Tamaki community and creativity.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) Approve the “Charter for the Glen Innes Music and Arts Centre for Youth” as attached.

Discussion

10. Purpose of the charter

The charter has been developed to provide a clear sense of identity and purpose for the centre, and is recognised as a critical success factor for the facility. The charter will provide a foundation to inform key planning and decision making, such as the strategic plan, operational plan and future programming decisions. It will also inform the terms of reference for the committee that will govern the centre.

11. Vision

The vision outlined in the charter is a multipurpose arts and cultural centre for young people where local talent and creativity is developed, supported and celebrated. It is a source of pride and empowerment for all its participants and the local community.

12. Focus areas

The focus areas for the centre are defined as:

· Young people – youth aged 12-24

· Tamaki community – residents of Glen Innes, Pt England and Panmure

· Creativity – music, arts and other forms of creative cultural expression.

13. The charter seeks to illustrate that the primary purpose for the centre’s development is the provision of creative opportunities for local young people. This is represented in the part of the above venn diagram where all three focus areas (represented by a “young people” circle, a “Tamaki community” circle and a “creativity” circle) overlap.

14. While the primary focus is fostering the creativity of young people in Tamaki, the charter aims to be inclusive. This means the centre will provide a place for the wider whanau, community and peers of young people, including those who may live beyond Tamaki boundaries. It may also draw on the input of creative practitioners who do not live locally.

15. Goals

The three primary goals/whainga outlined in the charter are

· WHAINGA 1. Young people are inspired and equipped to realise their potential

· WHAINGA 2. The centre is at the heart of the Tamaki community

· WHAINGA 3. The centre is a thriving hub of creative cultural experiences.

Outlined under each whainga are sub-goals, which describe the ways in which those overall goals can be achieved.

16. Values

The values that have been identified include reciprocity, respect, aroha, commitment, integrity, manaakitanga and fun. In order to ground these values in the context of the centre, a matrix was developed to assess what these look like in action when applied to each of the focus areas.

17. Process

The Glen Innes based organisation Mad Ave Studios were contracted to assist with the development of the charter, with particular responsibility for planning and facilitating community hui. Mad Ave also provided advice on the content and process for the charters development. The following process was undertaken to develop the charter:

· Analysis of relevant historical and more recent feedback received from the community and the Board concerning their aspirations for the centre.

· Community Working Group meeting to review the information analysed, identify gaps, and to discuss methods for engaging young people.

· Two community hui with a primary focus on receiving input from young people concerning their aspirations for the centre.

· A third community hui where an early draft was presented to young people and others in the community, for their feedback.

· A workshop with the Board where feedback was received and built in to the draft.

· A consultation period where stakeholders were emailed the draft charter and invited to give feedback, and the draft charter was placed on the centre website. The consultation period was also promoted on the centre facebook page.

· Analysis of feedback received from community members and Mana Whenua.

· A fourth community hui to complete the values matrix on page 3 of the draft charter.

18. Consultation findings

The community hui produced a high level of interest for the opportunities the centre will provide for young people. These included the creative cultural experiences the centre will offer, and the types of decision making and leadership possibilities for youth. Many people at the hui also saw the important role the older generation had to play in making the centre a success, and wanted it to be somewhere that their families could come to support them.

19. The issue of inclusivity and a desire to celebrate and nurture local talent and skills was also a common focus of discussion at these hui. Many participants were keen to be inclusive and welcoming of people outside of the Tamaki community. It was felt that not only could “non-locals” bring knowledge and expertise that could benefit the young people for whom the centre had been developed, but that visitors from outside of Tamaki could benefit from being exposed to all that the local community had to offer. This was alongside a common desire for the centre to “lift up” the Tamaki community, through using local resources and services when possible.

20. Mana Whenua iwi (Ngai Tai ki Tamaki, Ngati Whatua Orakei and Ngati Paoa), Glen Innes based community group Ka Mau te Wero and a member of the Community Working Group were the only parties to provide written feedback on the draft charter, which was predominantly positive.

21. The values matrix is a result of the fourth community hui and input received from submitters on the draft. Reciprocity was also added as a value as a result of this process.

Consideration

Local Board Views

22. The board were presented an earlier draft of the charter at a workshop in September 2013. Feedback from the board was positive, particularly in relation to the vision, focus areas and whainga/goals. Suggestions included making the language used in the sub goals consistently positive, and clarifying the aspirations for training and local capacity building. These suggestions were included in the draft charter before it was circulated for wider community feedback.

Maori Impact Statement

23. Te reo is used throughout the charter document and Mana Whenua Ngati Paoa, Ngai Tai ki Tamaki and Ngati Whatua Orakei all provided feedback on the draft.

24. Ngati Whatua Orakei and Ngai Tai ki Tamaki provided a written response outlining their overall support for the charter, suggesting the addition of a “sub goal” that spoke to the involvement of Mana Whenua iwi in the centre due to their importance to Tamaki.

25. As a result of this feedback, the sub goal WHAINGA 2.e The importance of Mana Whenua iwi to Tamaki is acknowledged through their involvement in the centre has been inserted. Ngati Paoa noted a preference for stating that Mana Whenua will be involved in the centre’s governance. However, Officers do not recommend making an explicit reference to governance, as it presumes a particular outcome before a decision has been made relating to Mana Whenua representation on the proposed committee of the Board to govern the centre.

26. Ngati Paoa also provided verbal feedback that they wanted to see a commitment to Maori programming in the centre. As a result of this, the sub goal WHAINGA 3.c has been changed to read A diverse range of creative cultural expression is celebrated, including Maori and Pacific contemporary and traditional arts and celebrations.

27. Ruapotaka Marae received an invitation to hui and to comment on the draft. Members of the marae board and staff were involved in the community hui and Maori youth were well represented at these.

Implementation Issues

28. There are no implementation issues.

Attachments

No.	Title	Page
a	Draft charter for the Glen Innes Music and Arts Centre for Youth	19

Signatories

Authors

Kathy O'Connor - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

10 December 2013

Infrastructure and Environmental Services Update Report

File No.: CP2013/26002

Purpose

1. This quarterly update from the Infrastructure and Environmental Services (I&ES) department covers the period from August to October 2013. It reports on both regional and place based activities undertaken by the three I&ES units – Environmental Services, Stormwater and Solid Waste.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to the Infrastructure and Environmental Services Department.

Executive Summary

3. The I&ES Department delivers on the Auckland Plan and Local Board Plans through the delivery of environmental programmes, regional stormwater and waste services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to update the Board on the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

5. This report also includes some background information for newly elected board members, to familiarise them with the work programme and priorities of the department.

Recommendation

That the Maungakiekie-Tamaki Local Board:

a) receives the Infrastructure and Environmental Services update report.

Discussion

6. This report and attachments specifically details the activities delivered by the three units of I&ES within the Board area which support and contribute to the following Local Board Plan priorities and initiatives:

Priorities

· Clean Waterways and Harbours

· Looking After our Environment

Initiatives/Project

· Support ongoing planting and maintenance of significant restoration projects within the area

· Work with the Tamaki Estuary Protection Society and the Panmure Basin Advisory Committee to improve water quality.

· Promote and support a schools based “adopt-a-stream” initiatives.

· Continue improvement and restoration of the Onehunga Foreshore.

· Improve recycling collections and mixed receptacles for rubbish in public places, and advocate for incentives for recycling.

7. In addition this report may detail activities which may not be specifically identified in the Local Board Plan but which will; impact on the local area.

8. The following provides some background information for board members, to familiarise them with the work programmes and priorities delivered by the three units within the I and ES department.

Environmental Services Unit

9. The Auckland Plan describes a transformational shift to ‘strongly commit to environmental action and green growth’. It is the responsibility of the Environmental Services Unit (ESU) within I and ES to support that shift through the development, promotion and implementation of projects that support environment and sustainability outcomes.

10. Improving freshwater quality is a key focus for ESU and is supported through the implementation of catchment-based restoration projects (such as the Sustainable Catchments Programme and Project Twin Streams), land management programmes, and community education initiatives such as Wai Care.

11. The vision of the Indigenous Biodiversity Strategy is to ensure that Auckland’s biodiversity is flourishing and treasured. In supporting this vision, as well as that of the Auckland Plan, the biodiversity team provide technical advice to ecological restoration projects being delivered by either Council or private landowners. Biodiversity staff also provides technical input into the evaluation of resource consent applications and other statutory processes, such as the development of the draft unitary plan.

12. Biosecurity works alongside biodiversity to contribute to environmental outcomes. Biosecurity is responsible for the implementation of the Regional Pest Management Strategy through a number of programmes, and is also responsible for the regional coordination of national biosecurity management programmes, such as the local response to kauri dieback and kiwifruit vine disease (PSA).

13. ESU also delivers a number of projects that support community development through engaging communities in environment and sustainability projects. These projects include Wai Care, Enviroschools and Trees for Survival. In addition, ESU is currently developing and trialling a number of household sustainability initiatives in various local board areas.

Solid Waste Unit

14. The Solid Waste Unit, within the Infrastructure and Environmental Services Department, is responsible for the management of the region’s kerbside domestic refuse, recycling, hazardous waste, inorganics, illegal dumping and litter collection. It also manages some transfer stations, and develops and delivers waste minimisation programmes. It is made up of four main operational delivery groups; Waste Planning, Waste Minimisation, Waste Operations and Waste Infrastructure and Assets.

15. The Waste Planning team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

16. The Waste Minimisation team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as the Create Your Own Eden composting courses and WasteWise schools.

17. The Waste Operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste collection services, servicing and maintaining public litter bins and loose litter cleaning.

18. The Waste Assets and Infrastructure team is responsible for providing infrastructure to ensure Auckland meets its obligations under the Waste Management Act for the safe and efficient recovery, recycling and disposal of waste across the region.

19. These infrastructure requirements are managed in many ways. For example, through direct service supply contracts for delivery of waste to landfill, Build Operate Own and Transfer contracts for facilities to process recycling, and through council-owned assets and operations such as those at the Waitakere Transfer Station in Henderson and the Claris Landfill on Great Barrier Island. In addition, the team also procures and manages the stock of refuse and recycling bins and public litter bins. Finally, they work with suppliers to make provision for hazardous waste drop off, recovery and disposal.

Stormwater Unit

20. Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements.

21. Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032.

22. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP). The Stormwater Asset Management Plan addresses all major asset based activities

23. The draft Stormwater Unit Strategic Direction was completed in 2013. It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management. The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

Consideration

Local Board Views

24. This is a report prepared specifically for the Local Board.

Maori Impact Statement

25. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

26. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a	Environmental Services Update Report	29
b	Stormwater Update Report	33
c	Solid Waste Update Report	39
d	Auckland Household Waste Prevention Study	45

Signatories

Authors

Theresa Pearce - Relationship Advisor

Lucy Hawcroft - Relationship Advisor

Varsha Belwalkar - Stormwater Liaison Advisor

Mara Bebich - Senior Relationship & Engagement Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

10 December 2013

Housing Quality Improvement Stage 2

File No.: CP2013/26742

Purpose

1. This report seeks approval for allocation of funds for community development in the Maungakiekie-Tamaki Local Board budget to fund stage two of the housing quality improvement project in the local board area.

Executive Summary

2. This report seeks approval for allocation of the $50,453 set aside for community development in the Maungakiekie-Tamaki Local Board Budget to fund the improvement of rental housing quality in the local board area. Council staff have worked together to deliver a pilot project for improving rental housing quality and are now moving into stage two of the project which will aim to deliver improvements to 100 houses. This report seeks approval to allocate funding set aside for stage two of the project.

Recommendations

a) That the Maungakiekie-Tamaki Local Board:

i) Agree to fund stage two of the Housing Quality Project as per the implementation project plan from the 2013/2014 Maungakiekie-Tamaki Local Board budget for Housing Quality Improvement.

ii) Request that any significant changes identified during programme delivery be brought back to the Community Development Portfolio holders for approval.

Discussion

The Maungakiekie -Tamaki Local Board members have expressed concerns about the quality of rental housing in their local board area. This is reflected in the local board plan priority to ensure local people have good quality and affordable housing.

The local board set aside $50,453 in their 2013/2014 local board agreement ‘to improve housing quality in rental properties by working with stakeholders to explore options to achieve positive housing outcomes for tenants, particularly in those areas of higher deprivation’.

4. A project to address rental housing quality was scoped after discussions with staff from across council, and a report was presented to the local board in April 2013. The first stage of implementing this project was a pilot project, which aimed at recruiting landlords of 20 residential properties in the local board area, who would take action to improve housing quality. The objectives of the pilot were to:

a) Build relationships with key stakeholders

b) Work with landlords and their tenants to improve housing quality

c) Trial a housing assessment methodology.

The pilot was evaluated and presented to the local board for review. The results have informed planning for stage two of the project.

5. Stage two aims to deliver improvements to 100 properties. The objectives are as follows:

a) To build on existing relationships and develop new relationships with key stakeholders

b) Work with landlords and their tenants to improve housing quality

c) Further develop social enterprises to support delivery of measures to improve housing quality

d) Investigate a range of delivery models for providing the housing quality improvements to landlords and tenants to further inform a model of delivery in Auckland.

6. Stage two of the project includes some changes to the model of delivery from the pilot project, namely changes to the landlord incentive package. The pilot findings highlighted the significance of ensuring properties are insulated. Few landlords took up the incentives offered for this improvement.

7 The cost of insulation for the pilot project was shared by Smart Energy Solutions (SES) and the Energy Efficiency and Conservation Authority (EECA), with the local board providing $500 towards a heat pump. This was matched by SES. Only two landlords took up this funding. Given the low uptake of this offer there is $14,130.44 remaining in the local board budget, which can be used for stage two.

8. As a result of changes to the EECA eligibility criteria for access to the insulation subsidy, the EECA insulation incentive is only available to Community Service Card (CSC) holders with respiratory illnesses. It is proposed that the local board funding to be used to support the insulation component of stage two.

9. The intention is to seek insulation service providers who are willing to make a contribution. The suggested subsidy arrangement is as follows:

· Eligible CSC holders – 60 per cent from EECA, 30 per cent from a combination of local board and the service provider, and 10 per cent from the landlord.

· Tenants not eligible for CSC– up to 50 per cent from a combination of local board and service provider subsidy, 50 per cent landlord.

10. The table following outlines the proposed allocation of funds for stage two of the project:

Housing Quality Improvement Project	Project Partners/Action	Estimated Cost (local board budget)
Housing Quality Symposium	Host a Housing Quality Symposium December 2013 – catering and resource costs	$1500
Recruitment and action	Key actions include: · Working with Auckland Property Investors Association (APIA) to recruit landlords and to expand networks to reach a wider group of landlords · Working with service providers – including Smart Energy Solutions, NZ Fire Service, NZ Green Building Council · Delivering the home assessments and following up with landlords to ensure action is taken · Delivering the home coach service for tenants · Providing a subsidy to landlords for insulation and clean heating	$20,000 towards Relationship Manager $4000 towards materials for tenant education $6000 towards incentives (note that combined with the unspent $14,130.44 subsidy funding from the pilot phase a total of $20,130.44 is available)
Education	Deliver education sessions to landlords and tenants	$5000
Research	Investigate a range of delivery models for the provision of impartial advice to landlords and tenants	$4500
Social Enterprise	Further development of social enterprises to support delivery of measures to improve housing quality	$9,453
Total		$50,453

Consideration

Local Board Views

11. Maungakiekie-Tamaki Local Board members have met with staff to discuss progress of the project, and their recommendations have been incorporated in the project plan.

Maori Impact Statement

12. While this project does not target Maori communities, Maori are likely to benefit from housing quality improvements alongside other groups.

General

13. The decisions sought in this report fall with the Maungakiekie-Tamaki Local Board delegations.

Implementation Issues

14. There are no known financial or implementation issues arising from this report. Project progress will be reported monthly to the Maungakiekie-Tamaki Local Board community development portfolio holders and will follow the basic project plan detailed below.

Any requests for variance will be made in writing to community development portfolio holders. Implementation and timeframes will be as per the Project Plan Overview (see Attachment A –Maungakiekie Tamaki Local Board Housing Quality Improvement Project - Stage Two Project Plan Overview).

Attachments

No.	Title	Page
a	Maungakiekie - Tamaki Local abord Housing Quality Improvement Project: Stage Two Project Plan Overview	53

Signatories

Authors

Carminia Adona - PA/Business Coordinator

Kristin Fanselow - Community Facilitator

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

10 December 2013

Auckland Transport Quarterly Update to Local Boards, For the quarter - 1 July to 30 September 2013

File No.: CP2013/27320

Purpose

1. The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months July-September 2013, and the planned activities anticipated to be undertaken in the three months October-December 2013.

Executive Summary

2. Attachments include:

· A – AT activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues (replaces the previous reports against the Local Board Plan and Local Board Agreement)

· D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation/s

That the report be received.

Main activities during the period under review

Capital Programming

3. The current approved forecast for the 2013/14 Capital Programme is $887M. It is made up of Core Business Capital Projects at $471M, Renewals at $217M, Local Board Initiatives at $12M and CRL/EMU/SMART at $187M.

During the period July to September the organisation was able to deliver/achieve 13% ($115M) of the approved programme. And from the period October to December the projected expenditure is at $218M or 25% of the total programme. It is anticipated that the organisation will be able to improve the delivery of the capital programme during the regular construction period (October to May).

Seal extension validation and prioritisation analysis to determine the 10 year programme is at the final stage with new traffic counts received, and all high priority road asset data checked externally. This will determine which road will be committed to over the summer construction period.

Infrastructure Development

Road Development

4. Taharoto/Wairau Stages 6 and 8 – 1939 bridge replacement completed, new utility ducting 95% complete, cable installation ongoing, retaining wall 27-33 Wairau Rd completed, new cantilever footpath on remaining bridge complete, footpath and kerbing 60% complete, pavement construction 50% complete.

5. Tiverton Wolverton Route upgrade - management of construction phase of project. With Wolverton St construction at 95% completion, pavement reconstruction is being progressed on Tiverton Rd. Planned for 60% completion on Tiverton Rd by 31 December. Kerb and Channel and footpath renewal target is 85% completion for full length of Tiverton Rd

6. Pukekohe Town Centre - Design work has been completed for the 2013-2014 programme of works. (West Street; Queen to Tobin and Tobin Street; Edinburgh to Seddon). Tender documentation will be released in October. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m over two financial years).

7. King-Queen-Constable Intersections – Design is complete and tender document released for public tender. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m).

8. Flat Bush School Road Stage 4 Murphy’s Road Intersection Upgrade – relocation of power cables is ongoing with completion expected in early December 2013; this will be followed by the installation of pipeline along Murphy’s Road by Watercare.

In addition to the works already in progress, further works are to be carried out during the period from October to December 2013. The major projects include:

9. Tiverton Wolverton Route upgrade – complete all works on Wolverton Rd and complete 60% of pavement renewal works on Tiverton Rd. Complete 50% of works on New Windsor Rd including retaining wall package. Complete all works on Blockhouse Bay Rd at intersection.Overall project completion in March 2014.

10. Khartoum Place Upgrade – this is an Auckland Council contract managed by Auckland Transport – tender due to go out in October 2013

11. Taharoto Wairau Upgrade Stages 6 and 8 – complete installation of utilities, all widening works, new pavement, surfacing, signs, signals and road markings. Likely completion date has moved to late November.

12. Evaluate and award both the Pukekohe Town Centre and King-Queen-Constable Intersections as early as possible to provide the successful contractor as much lead time as possible to organise the works prior to 6 January 2014 expected commencement date.

Road Design

13. Hibiscus Coast Busway Station: Auckland Council has received a claim from a third party for a judicial review with regard to the granting of the resource consent for Stage 2 on a non-notified basis. The construction of Stage 2 has been put on hold until the matter is resolved.

14. Albany Highway Upgrade: NZTA has brought forward the SH1-SH18 Connection project in its programme and has requested further analysis of the impact of this on the Albany Highway Upgrade project. Construction is now programmed to start in January 2014.

15. Upper Weiti Bridge: The feasibility study is complete. Three options are recommended to go forward to scheme assessment: Curley Avenue to East Coast Road link road; signalisation of Silverdale Street; and signalisation of Wainui Road.

16. Taharoto/Wairau Upgrade: The construction of Stages 6 & 8 is well underway. Negotiations are proceeding with Atlas Concrete with regard to the encroachment onto the road reserve

17. Upper Harbour Drive Walking and Cycling: The final scheme assessment report has been received and the road safety audit has been completed. The preferred option of on road cycle lanes on both sides and a footpath on the northern side will be taken forward to detail design.

18. Warkworth SH1 Intersections: NZTA’s construction contract for the Hudson Road intersection is well underway.

19. Warkworth Western Collector: 16 of the 17 submissions on the Notice of Requirement were in support of the project and Auckland Council has confirmed that no hearing will be required

20. Gills to Oteha Valley Link: The Notice of Requirement has been served on Auckland Council. The notification period commenced on 17 October 2013.

21. SH17/The Avenue Lucas Bridge Upgrade: The design tender has been withdrawn due to new information coming to light about the structure of the existing Lucas Creek Bridge. Further investigation is required to confirm that the widening of the bridge is still viable before the design contract can be re-tendered.

22. Onewa Road Westbound Transit Lane: The design has been amended to address feedback received during the public consultation process. Construction funding has been brought forward to 2013/14.

23. Albany Highway South Upgrade: Internal traffic modelling review of original NSCC assumptions and feasibility has shown that the design provides capacity beyond what is reasonably required for future growth. Decision over full redesign is on hold however until NZTA modelling into the SH1/SH18 connection is complete; as this has potential traffic implications for the project due to the removal of access to Albany from SH18. NZTA decision is expected before December 2013.

24. Te Atatu Road Corridor Improvements: Continuation of both land take and consents works in the second quarter of 2013/14. Out of 111 properties, 74% of land acquisitions have been settled, with a further 1% verbally-agreed or signed (approaching settlement).

25. Lincoln Road: The funding application for NZTA’s subsidy is at the final stage. The consultation with the directly affected properties owners will commence by the end of October. The public consultation with the wider community and the designation process is planned to start early 2014.

26. Glen Eden Park N Ride: The preferred option has been agreed amongst various stakeholders and this has been communicated to the Waitakere Ranges Local Board. Consultation with the Glen Eden Business Association is completed, and public consultation with the affected parties is underway. The detailed design is anticipated to be completed before Christmas this year.

27. Brigham Creek Road (SH16-SH18): The scoping investigation has started and expected to be completed in February 2014. The outputs of this scoping investigation will be used to set the scope and required outputs for the feasibility phase which will be subject to a separate exercise later in this financial year.

28. Te Atatu Ferry Terminal: The feasibility study to investigate the physical possibility of establishing a ferry terminal and associated facilities at Te Atatu Peninsula has been completed. The study has concluded that it appears physically feasible to construct a ferry terminal and associated facilities on the foreshore of Te Atatu Peninsula on the downstream side of the Whau River Bridge. Further investigation is underway into the operational aspects of the ferry terminal in order to build a business case.

29. Te Atatu Bus Interchange: The investigation and evaluation of location options for the Te Atatu bus interchange has reached a hold point and is waiting for NZTA to release the final design for the SH16/Te Atatu Road intersection upgrade. The investigation has identified 11 potential locations and will be evaluating all options against a set of criteria that are based upon Auckland Transport’s strategic objectives and the feedback received from local residents to date. NZTA are expected to release the final design for the SH16/Te Atatu Road intersection upgrade in late October.

30. Tamaki Drive/Ngapipi Intersection: The tender for the detailed design has been published and closes on 25 October 2013. Public engagement commences in late November; feedback from this process will be integrated into the detailed design as appropriate.

31. Federal Street Upgrade: Construction of the upgrade has started and is on track to be completed in May 2014.

32. Mill Road: The scheme assessment for the northern section is undergoing legal review. A documentation review is under way for the southern section to support preparation of the investigation tender.

33. Half Moon Bay: The investigation phase of this project will be tendered by September 2013. Auckland Transport is continuing to develop the NZTA funding application.

Key Agency Initiatives

34. AMETI: Footpath, kerb and channel construction has begun on Ellerslie-Panmure Highway between Forge Way and Mt Wellington Highway. Work continues on construction of the local road with landscaping and planting underway and finishing works on top of the 220m long covered box adjacent to the Panmure station. Inside the box fire protection, with the installation of electrical and mechanical components being installed. The first fix of services for the station building is complete and internal linings and glazing are being installed. Canopies, lift shafts and escalators are substantially complete, with large areas of architectural finish now being unveiled. The plan is to commission the new building on 19 January 2014.

35. Work has continued on construction of the northern portion of the AMETI Link Road which will extend from Morrin Road to Mt Wellington Highway. Archeological issues have been resolved and documented in this area with construction of the retaining wall and bulk fill for the level of the link road progressing well. A portion of the new road north of Mountain Road Bridge has been sealed. Construction of the southern portion is advancing with the main stormwater line substantially complete. Road sealing has begun on the AMETI link road south between Ellerslie-Panmure Highway and William Harvey Place. A temporary footbridge between William Harvey Place and Ireland Road has been installed and is being well utilised. Work on Ireland Road is progressing well with approximately 50m of the 200m diameter culvert already tunneled. Work has been delayed in the southern area due to archaeological discoveries and delays in NCI Building Consent. Considerable progress has been made on stormwater construction on the southern portion, including the new outfall to Van Dammes Lagoon. The access track into Van Dammes Lagoon is being constructed. Watercare works and NCI accommodation works are yet to commence.

36. The investigation and design of the busway extending from Panmure to Pakuranga continues. The design of the busway between Panmure and the Panmure Bridge is complete and the Scheme Assessment Report for the busway between Panmure Bridge and Botany is being finalised. The Request for Tender of the planning services required for consenting of the Panmure to Pakuranga section of busway and Reeves Road Flyover has been issued. The project is also preparing tender documentation for specimen design of the Reeves Road flyover and final design of the Pakuranga Road section of the busway.

37. The final design of the bus interchange development at Sylvia Park is near complete. Consent documentation has been prepared. An environment court hearing regarding the compulsory acquisition of a property at 430 Mt Wellington Highway has been deferred to November. This acquisition is required to enable consenting and construction to advance.

38. East-West Link (MMEWS): The project team has scheduled options workshops with AT, NZTA and Auckland Council staff to further investigate, develop, assess and agree on programme options. These workshops will incorporate land use planning, social/environmental impacts and other opportunities associated with this project. AT and NZTA plans to further update local boards on the project within the next few months. An approved preferred programme option will be taken forward for full public consultation in early 2014. The feedback from the public consultation will be incorporated into the draft programme business case which will be presented to the AT and NZTA Boards for approval. This is planned for mid-2014. Any preferred programme of work is likely to include a mix of various elements of the options above, not just one of them.

39. Dominion Road: The design contract was awarded to Beca on 14 August 2013. Initial design work will be completed late this year with the plan for stakeholder final review to occur before finalizing the design. The project team is confident that final design work will be completed by April 2014 with a start on construction in August 2014.

40. NorSGA: Construction is continuing on Rua Rd south however wet weather and limited site access is likely to result in the Rua/Fred Taylor intersection not being constructed before the shutdown for the Xmas Moratorium. The resource consent application for the Don Buck Rd extension has been notified and a hearing is scheduled for 15 November to address issues with an adjoining land owner who has not given his approval as an affected party. The Northside Drive East Notice of Requirement has been notified and submissions close 1 November. (A date is yet to be confirmed for the hearing). Resource consent has been lodged for the Fred Taylor/Garelja intersection and it is anticipated that land acquisitions and affected party approvals will be obtained by mid November. (Construction is planned to commence late January 2014). DVAC approval has been obtained to progress the Hobsonville Road project based on the revised design which incorporates transit lanes through Hobsonville Village. The existing Notice of Requirement documentation for Hobsonville Rd is to be updated to incorporate the effects of adopting the revised design.

41. Harbour Edge Development (HED): A master delivery plan for the harbour edge projects is being developed in conjunction with the City Rail Link project, based on earliest delivery of projects with minimum disruption to the city Centre. Four new PT Interchanges for the city centre are being investigated to enable the roll-out of the 2016 PT Network. An early focus is on site locations, layouts and operational efficiencies for Downtown, Wynyard Quarter and the Learning Quarter, as well as the connecting corridors. Concept design options for the Quay St Seawall seismic upgrade are underway, which will inform options for both the Quay St Upgrade and the Ferry Basin Redevelopment master-plan. Early improvements to Quay St start this month and a programme of events on the harbor edge is being developed with ATEED and Waterfront Auckland over summer. A HED Manawhenua Forum meets quarterly to discuss portfolio issues and seek input from interested iwi on the issues and opportunities in this space. Tenders have been called for the design of roading infrastructure in Wynyard Quarter, with construction targeted to start in 2014/15. Waterfront Auckland starts work on the Westhaven Promenade in October. Options to provide a coastal walkway from Westhaven to St Heliers are being investigated.

PT Development

42. Papakura Station: The project is now complete including the cycle storage area. The temporary park and ride adjacent to the bus interchange is under review and towards assessment as a permanent parking area.

43. Mount Albert Station: Stage 2 of the project is to develop the link bridge connection into New North Rd and to upgrade the existing underpass. Confirmation of budget is in progress with expectation that the works will be completed by mid-2014.

44. Half Moon Bay Ferry Terminal and Precinct Plan: The Master Planning report and Concept plan werereviewed by the AT Board and will be presented to the local stakeholder forum in late 2013/early 2014. Over the next 3 months the staging of the overall plan will be reworked to ensure the most important issues are prioritised, taking account of the overarching focus onthe achievement of efficient and effective public transport outcomes. Parking remains key to unlocking the HMB marina and a number of parking demand measures are being planned or in progress over the next 3 months. Reclamation and land use strategies are will be reviewed further over the next 3 months.

45. Manukau Rail Station: The Manukau Institute of Technology (MIT) works have now restarted with a new main contractor Hawkins Infrastructure. As a result the completion date for the station and the tertiary building is now targeted for May 2014 Good progress is being made with building water tightness. Full construction recommenced in September 2013. The new ticketing gates will be installed during March 2014. Detailed design for the bus interchange is still making good progress towards completion in 1^st half of 2015. Construction tender has now been awarded for the North Davies Ave linear park works. The agreed construction completion date for these works is by the end of February 2014.

46. Parnell Station: The final enabling works on the Domain pathways and signaling were substantially completed in September 2013. Over the recent wet period the new soil nail retaining area has been subject to detailed scrutiny that has resulted in the need for some further retaining works and some pathway repair works. This work will be completed over the labour weekend. The Auckland Transport board approved the detailed design funding for the station in September 2013 and over the next months the programme for delivery will be refined towards an anticipated completion date late in 2015. Planning is underway for the access ways, connections to the Domain and Carlaw park development and up to the University precinct. The NZTA are working on plans for better connectivity across Stanley St.

47. Newmarket Rail (formerly Sarawia St) Level Crossing: Public consultation has been finalised including a more detailed analysis of an underpass to Sarawia St. The feedback on all options has been evaluated and a preferred option was recommended to the AT board in September 2013. The AT board requested further information and analysis before any final decision. Over the next month the requested further analysis will be provided to the AT board with an expected final decision by the end of October 2013. Commencement of the detailed design is scheduled for December through to March 2014 during which time there will be further community engagement. Construction works are anticipated to be from April 2014 through to March 2015.

Strategy and Planning

48. Auckland Integrated Transport Programme (ITPv2) and its key components

Work is underway on delivering the next version of the ITP which is due by the middle of 2014. Work are also continuing on the development/updating of the key components of the ITP including:

· Regional Rapid Transit Review (RTN) review – further analysis required in view of the RDS update

· Rail Development Strategy (RDS) update – in progress

· Rail Level Crossings Study – joint review with KiwiRail in progress

· Park and Ride and Parking Strategy – review and update of legacy strategies in progress

· Regional Passenger Transport Plan – formally adopted by the AT Board on 23^rd September 2013. Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15. Implementation of the new network will commence in early 2015.

49. Regulatory planning

Strategy and Planning continues to lead and co-ordinate AT’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable AT to deliver its capital works programme. During the first quarter, there are 33 applications including 3 new applications that are in progress. 5 applications were completed this quarter.

AT also continued working closely with the Auckland Council on the review of the draft Unitary Plan. AT has been assisting the council on matters such as cycle parking, Integrated Transport Assessments, parking, loading and access provisions. AT has also been working with the Auckland Utility Operators Group on trees in road corridor provisions.

Over the next quarter, AT will be reviewing the Proposed Unitary Plan as notified on 30 September 2013.

50. Corridor management plans (CMPs)

The 10 priority arterial CMPs in the 2012/13 year are now nearing completion:

· Great North Road-Rata St-Ash St corridor - draft plan reviewed

· Albany Highway-Greville Rd-Tawa Dr corridor – draft plan reviewed

· Takapuna North (East Coast Road Stage 2) – draft plan reviewed

· East Tamaki Road-Springs Rd-Harris Rd corridor – draft plan completed

· City East West Transport Study – draft plan completed and initial recommended projects are under concept design

· Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor – draft plan under review

· Ellerslie-Panmure Highway – draft plan under review

· Balmoral Road-St Lukes Road corridor – draft plan under review

· Great South Road Stage 2 – scope of the CMP was extended to include Shirley Road and those sections of Coronation and Rangitoto Road that are currently bus routes.

· Pakuranga Road – in progress

The 2013/14 CMP programme was finalised, three of which are currently at scoping stage:

· Great North Road (between Ash Street and Karangahape Road) – scoping completed

· New North Road (Blockhouse Bay Road to Mt Eden Road) – scoping underway

· Manukau Road (Broadway to Royal Oak roundabout) – scoping underway

51. Transport modelling

Work is continuing on the update/development of transport models including:

· Local area traffic modelling – Takapuna town centre, Ponsonby Road, proposed Convention Centre

· CRL transport model in parallel with the APT3 update

· Updating the Auckland Passenger Transport (APT3) model

52. Asset Management Plan 2015-2018

The development of the next Asset Management Plan 2015-2018 is continuing. The plan will give effect to the ITPv2 and will support forward investment decisions.

53. Seismic Screening Programme

Work is continuing on the screening of all transport assets for earthquake susceptibility.

54. Asset Condition Surveys

The asset condition surveys for higher risk transport assets is continuing and is on schedule for completion by the end of December 2013. Minor safety and other issues are prioritised and addressed through the maintenance teams. More extensive defects are included in the long term forward renewal works programme and, where feasible, coordinated with the capital new works programme.

There were no major safety issues requiring immediate action or restrictions on access have been identified.

Community Transport

55. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 343.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 354 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being developed for the coming eight months:

1. The Sober Driver campaign – with a focus on the Christmas

2. Pedestrian safety campaign – pay attention or pay the price

3. Motorcycle safety and training campaign

4. Back to school speed campaign focused on targeting drivers speed around schools

5. Distractions campaign

56. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The spring “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City & Waiheke routes.

Road Corridor Access

57. Ultra-Fast Broadband (UFB) Rollout

Good progress has been made in closing out the Year 1 (2011/12) and Year 2 (2012/13) cabinet areas with 163 cabinet areas now completed and moved into warranty. The linking of the Year 3 CAR approvals to the completion of the Year 1 and 2 work has had the desired effect and focused the contractor on completing this work. The next milestone is the completion of 230 cabinet areas by 31 October 2013.

There are now 31 Year 3 cabinet areas which have completed the civil and hauling phases and are undergoing final quality assurance checks by VisionStream and Chorus before being handed over to Auckland Transport for sign-off. There are currently 86 cabinet areas under construction with a further 28 cabinet areas awaiting build commencement.

58. Hunua 4 Watermain

The construction of Watercare’s Hunua 4 bulk water watermain is continuing westwards on Puhunui Road.

The final reinstatement of the Great South Road/Puhunui Road intersection has been satisfactorily completed and the general issues around the construction methodology and reinstatement have been resolved.

The crossing of the Puhinui Road/Lambie Drive intersection was carried out over the weekend of 11/13 October 2013. This work was undertaken in much the same manner as that at the Great South Road/Puhunui Road intersection and required the closure of Lambie Drive over the weekend. There were no significant problems experienced and the intersection was fully reopened before the morning peak period on Monday.

59. Waterview Tunnel Boring Machine

There are a further 8 components of the Waterview Tunnel Boring Machine (TBM) which are expected to arrive at the Port of Auckland in October 2013 which will require transport to the Waterview Tunnel site.

We are working with the Well Connected Alliance and the transport contractor regarding the movement of 22,000 reinforced concrete segments from East Tamaki to the Waterview Tunnel site. These precast segments will be used to line the new tunnel and weigh 10 tonnes each. Approval is being sought to move 3 segments on each vehicle which will require a High Productivity Motor Vehicle (HPMV) permit as the gross weight will exceed 44 tonnes. The movement of these precast segments will require in excess of 7,000 laden trips over the next 2 years. Most of the travel will be on SH20.

Road Corridor Maintenance

60. West

· The new contract for west area road maintenance which include the wider scope of the Henderson – Massey, Waitakere and the Whau local board areas started in July and levels of service and contractor resources scaled up to allow for the larger size & scope of works included in this contract.

· Extensive reconstruction works in pavement and footpath assets have been programmed and are well underway across the region. Initial focus has been in the Whau ward to balance out the levels of service and standard of asset condition. Major pavement works are currently underway in Margan Ave, Kinross St and Birdwood Rd. Four other sites are programmed to be rehabilitated this construction season dependent on final design criteria vs. available budget.

· A large programme ($7M+) of resurfacing is also underway throughout the central – west region. This schedule of activities includes approx. 15.6km of Asphaltic Concrete surfacing and 63km of various Chip Sealing (resealing) sites. This programme continues on from the previous 3 years, in the RCM undertaking to raise the standard of road surface condition in the western area.

· Very wet and poor weather conditions encountered in August & September caused multiple slip sites in the Waitakere ward which needed major design and investment in retaining structures. These sites are also well underway, that’s to a quick response from the contractor. The hardest hit area of the storms was Titirangi Road & Titirangi Beach Roads where 5 separate minor under slips required treatment over the last 2 months. Fortunately the torrential cyclone season has passed and two major slip sites within the Waitakere Ranges (Candia Rd & Laingholm drv.) are nearing completion with another two awaiting final detailed design & funding approvals.

61. Streetlights

· Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

· St George Street Papatoetoe is currently being upgraded with new poles and lights. The former decorative type lights will become gas look alike lights for decorative purpose only.

· Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

· Installation of new lights and poles supporting the Vector undergrounding programme removing overhead lines. Areas where undergrounding has taken place are Epsom, and Penrose.

62. South

· Approval has been given to proceed with the second section of the East Street road reconstruction project in Pukekohe. This project is being undertaken by John Filmore Contractors as a separate contract to the RCM South contracts and work is programmed to start in January 2014.

63. Central

· Foot path upgrades in Raumati road, and Poto Street are in the final stages. Foot path work has also commenced at the Remuera road end of Orakie road.

· Preparation for major road works on Orakei road (Shore to Ngapipi roads) is in progress, with construction scheduled to commence early Jan 2014. This project is in conjunction with the Auckland Council Shore road Boardwalk project and in consultation with the local Iwi.

· RCM Central Contract has completed several Footpath and Kerb & Channel Upgrades in the Arch Hill area over the last few months. These upgrades have significantly enhanced the streetscapes of this area within the Waitemata ward.

· A major road rehabilitation upgrade of Hukanui Crs was undertaken over the October Schools holidays which will eliminate on-going maintenance activities on this busy residential road. Our contractor modified their construction programme to ensure that parents and teachers from the school had access into Marist School first week back following the break.

64. North

· During the period of 24-25^th September 2013 the North Shore, Hibiscus Coastand greater Aucklandareawere subjected to a severe weather system that brought high winds and heavy rainfall. High winds toppled a significant number of trees and the heavy rainfall caused flooding and minor slips. Contractors worked hard to ensure that all sites were made safe with only minimal disruption to traffic flows.

· Area wide pavement treatment activities have been completed on Argent Lane, Station Road, Nobilo Road and Wintour Road. Other works completed I September includes Makarau Road Slip reinstatement and Kaipara Flats Walkway and Footbridge

Road Corridor Operations

65. One Network Road Classification project

AT is a Road Controlling Authority member of the One Network Road Classification project with NZTA. This is a national initiative which is a recommendation of the Ministerial Road Maintenance Task Force, which aims to develop a national road classification which will support better asset management across the country.

Benefits are:

Planning, investment, maintenance and operational decisions relating to each road will reflect its function as part of the broader network

Over time road users can expect to have a similar experience across the country, on roads with the same classification

An integrated classification system will also make collaboration easier, leading to a more efficient roading network and improved value for money.

Progress to date includes:

· A draft One Network Road Classification (ONRC) framework has been developed

· Roadshows introducing the draft ONRC to all Road Controlling Authorities in NZ have been completed and feedback sought

· The next step is to collate all feedback and update the ONRC Framework;

66. Route optimisation Investigation and analysis.

Route optimisation was completed on 30% of the arterial road network for the second year of the programme (2012-2013) with 100km of routes being optimised.

This year, 2013/14, our primary focus will be in the Central area of Auckland with a focus on the inner city. This will align our network operations to accommodate recent changes to the Public Transport services and land use changes that have occurred in the Central City.

The Central City has been divided into five key zones and each zone has an assigned technical lead. Approximately 103 intersections in the central area will be reviewed and optimised. Work has commenced on Stage 1 reports to establish the existing conditions, known planning and possible improvements. Internal workshops have been held to understand the programme and the likely effect of Changes to Bus services, The Central East West Transport study and Foreshore development

Work is in progress on 16 identified routes in the Central City

67. Physical Works Programme (other routes across the region):

· 6 projects are at the scheme design stage

· 5 projects are at the detailed design stage

· 1 project is under construction

Road Safety

68. Version 1. of Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups have been mapped and prioritised.

The software methodology will be further revised in Oct/Nov, and is due for launch in December 2013.

69. An Urban Motorcycle Route demonstration project brief has been developed for West Auckland and the project is expected to commence in November.

70. The high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development. Investigation is expected to commence early in the New Year.

71. The Red light camera policy has been agreed with NZ Police and now working on technology applications. AT has completed a site selection report on 22 of the highest red-light running crash risk intersections.

Parking and Enforcement

72. Waitemata

Freemans Bay – A questionnaire survey on parking issues in residential streets was completed in August. 87% of residents felt that crowded parking was a problem in Freemans Bay.

St Marys Bay – A questionnaire survey on the trial parking zone was completed in August. 65% of residents supported the trial parking zone in St Marys Bay.

Eden Terrace – Pay and display on-street parking was introduced into several streets in Eden Terrace in July. Parking in the paid area costs $1.00 per hour. There is no time limit. Paid parking operates from 9am – 5pm, Monday to Friday. The Eden Terrace Business Association is very happy with the parking management system and has even received positive comments from some businesses. No formal surveys have been carried out but there has been an observed improvement in availability.

K Road Car Park – AT exited the K Road Car Park on 13 August ending 40 years of council tenure. The car park was sold by the previous landlord to Tournament Parking.

Parnell – The Parking Design Team completed the review of on-street parking in Parnell in August. This included several minor parking restriction changes and removing a lot of signage on Parnell Road.

73. Waiheke

Matiatia – AT gave notice of termination to all car park leaseholders during September. These 145 leased car parks are often vacant and underutilised, giving rise to complaints from casual users wishing to find a park. Seventy of the currently leased car parks are being converted to pay and display parking, to satisfy the growing demand for casual parking. The remaining 75 will be available for lease at commercial rates. Expressions of interest from current leaseholders are being sought for these car parks.

74. Orakei

Remuera – Time restrictions were removed in August in Remuera town centre along Remuera Road. AT will be using demand responsive pricing to manage the parking.

75. Howick

Howick – Parking occupancy surveys has been completed in August and business questionnaire surveys are being collected currently.

Halfmoon Bay Car Park – Changes have been approved by the Local Board and a report is currently being prepared for approval at Traffic Control Committee. The changes include a 14 hour time restriction and priority for car pool users. Implementation expected in November.

76. Franklin

Pukekohe – Strategy and Planning commenced a Comprehensive Parking Management Plan to coordinate with the Area Plan. The parking report is expected to be completed early next year.

77. Takapuna – Devonport

Killarney Street Car Park – The owner of this car park, Regional Facilities Auckland (RFA), decided to put the car park services up for tender in July. AT did not submit a tender. A contract was awarded by RFA to Wilson parking. AT has exited the car park.

78. Hibiscus and Bays

Orewa – A P120 town centre parking zone was implemented in August.

79. Manurewa – Papakura

Papakura – AT has agreed to seek a temporary consent for the continuation (eighteen months) of the temporary Park and Ride site. This action will enable a further review when more information is known about the possible electrification of the railway to Pukekohe.

Public Transport

80. During the third quarter of 2013, the Public Transport Department focused on analysing feedback on the new on the new network in South Auckland. Planning for implementation of the PTOM contracting model continued.

81. Rail patronage is showing signs of renewed growth after a period of relative stability while rail service reliability has shown pleasing improvements over the last few months.

82. The final quarter of 2013 sees changes to the proposed South Auckland new network bus services in response to public feedback finalised and communicated to customers. This will be followed by preparing the South Auckland bus network for a competitive tendering process.

83. The implementation of Auckland Integrated Fare System (AIFS) on buses was briefly paused while an intermittent technical issue was resolved but has now resumed with implementation on North Star services on 13 October 2013. It is envisaged that the roll-out on remaining NZ Bus services will be completed by the end of 2013.

84. A new train timetable is to be implemented on 29 October 2013 doubling Western Line weekend train frequencies during the day from hourly to half-hourly and extending Sunday train service to Swanson. In addition, weekend Southern Line train services will start earlier and a number of adjustments made to other services, primarily to improve reliability.

85. An ongoing programme of bus timetable adjustments, in partnership with our service providers, continues so that published timetables more closely reflect actual bus running times. This is leading to a significant improvement in bus service reliability.

86. Consultation began on Green Bay / Titirangi route changes began on 21 October 2013 to improve the frequency on key routes and simplify the bus network as an interim improvement step towards the future new bus network.

87. The closure of most Northwestern Motorway bus lanes for up to 2-3 years for the Waterview Connection project has delayed many bus services by 6-8 minutes in the afternoon peak. AT has reviewed bus timetables; changed some bus routes and added more express bus service to help address the delays to service. Meanwhile, the New Zealand Transport Agency (NZTA) opened a bus/transit lane on the westbound approach to the Great North Road interchange on 20 October 2013 to significantly reduce bus delays.

Attachments

No.	Title	Page
a	Schedule of activities undertaken for the first quarter (2013/14) ending 30September2013 and forward works programme for the second quarter (2013/14) ending 31 December 2013	117
b	Traffic Control Committee Decisions July-September 2013	139
c	Local Board Advocacy Report	141
d	Local Board Transport Capital Fund Report	143

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

10 December 2013

Auckland Transport Report, Maungakiekie-Tamaki Local Board, December 2013

File No.: CP2013/27337

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area over the last month.

Executive Summary

2. The Maungakiekie-Tamaki Local Board received an update on AMETI works in progress and in planning from the project leads in a workshop in November.

3. A meeting and site visit to Onehunga was held in November to discuss three of the local board capital works projects in the area.

4. A briefing was held in late November in relation to the proposed Pt England to Panmure cycle routes.

5. Auckland Transport’s Quarterly update for local boards is on this agenda.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) Receives the report.

b) In the matter of the Glen Innes Underpass improvements, agrees that Auckland Transport proceed with the arrangements for fencing of the walkway to the underpass once the contribution from Orakei Local Board has been confirmed.

c) Approves Auckland Transport to consult with stakeholders on the improvements for Paynes Lane at its intersection with Onehunga Mall.

d) Approves Auckland Transport, dependent on a favourable outcome from consultation to proceed with construction of the Paynes Lane improvements.

e) Approves Auckland Transport to consult with the community on the planned improvements for Princes Street.

f) Approves Auckland Transport, dependent on that consultation, to proceed with construction of the footpath enhancement and pedestrian facility on Princes Street.

Reporting Back

Consultation Report

6. Consultations forwarded to the local board for comment are attached for board members’ information (Attachment A).

Local Board Capital Projects

Glen Innes Underpass

7. Last term the Local Board received the Crime Prevention Through Environmental Design (CPTED) report that has been completed for the underpass. The report made a number of recommendations for both the underpass itself and the access way from Felton Matthew Avenue.

8. At its September the meeting, the costs below were reported to the Local Board for decision. The Local Board resolved to go ahead with the foliage removal and replanting of the access way, the lighting upgrade in the tunnel and the installation of CCTV for the underpass.

9. Planning for this work is underway and officers have confirmed that the walkway from Felton Matthew Avenue to the underpass will need to be closed for three days to allow the foliage and tree removal to take place. At the same time, the light boxes in the underpass can be taken down and upgraded.

10. Auckland Transport will need to give a notice period before closing the walkway and the dates for this have not yet been set. Preliminary weed spraying of the area took place in the weekend of 23 November in perfect conditions and a repeat spray is due the weekend of 7 December. If the second round of spraying does occur as scheduled then the dates for the tree felling can be set and advised. The goal is for this to occur before Christmas.

11. It is anticipated that the rest of the work will be able to be completed with both the tunnel and walkway open.

12. The Orakei Local Board has agreed in principle to make a contribution toward fencing the accessway. Once this has been resolved, and with the agreement of the Maungakiekie-Tamaki Local Board, the new fencing can be erected.

13. Two styles of fencing have been priced, and a third style is currently being priced, direction will be sought from the Local Board project champions over the preferred style for installation.

*Cost estimates:*
Clearing of existing foliage and planting of new ground cover	40,800
Fencing of the pathway Option 1	67,983
Fencing of the pathway Option 2	62,334
Supply of LED light fittings to be utilised in the existing housings	15,478
Installation of CCTV for the underpass	10,795
*Further costs to be factored:*	Estimates
Painting of the underpass walls and ceiling with an appropriate paint cover	15,000
Installation of the power packs and fittings into the tunnel	10,000
Removal of steel light housings to be sandblasted and repainted	10,000
Some steel work to fix a number of steel light housings	2,000

Onehunga Improvements

14. A Crime Prevention through Environmental Design report (CPTED) review was recently undertaken for Princes Street and the walkway through to Municipal Place. The report supported the work being undertaken with several extra recommendations to be considered. Some of these recommendations are outside of the scope of the project but can be discussed further within Auckland Transport and Auckland Council.

15. These recommendations included permeable fencing around the Onehunga Rail Station, further pruning of plantings here and in the Auckland Council library carpark, walkway lights in the walkway to Upper Municipal Place to be on a timer to deactivate when there is no activity and possible drain/odour issues in this walkway.

Paynes Lane

16. At its September meeting, the Local Board resolved that the design for Paynes Lane be brought back to the Local Board in the new term for further consideration.

17. A site visit was held with Maungakiekie-elected board members in November to discuss the revised plan and it is provided to this report as an attachment (Attachment B).

18. The proposal includes widening the footpath on both sides of Paynes Lane (between Waller Street and Onehunga Mall) to provide better pedestrian linkages to the mall and to provide a raised threshold treatment at the Onehunga Mall entrance to the lane.

19. The cost estimate for the revised design to include the raised table is $120,000.

20. Auckland Transport is now seeking Local Board approval for design and revised project costs, subject to this approval AT would proceed to public consultation (inclusive of key stakeholders and the business association), and then detailed design and construction (subject to positive consultation). However due to the holiday season, consultation will not start until January 2014.

21. Dependent on feedback received during the consultation process the detailed design could be completed within four weeks of consultation closure.

Onehunga Mall to Upper Municipal Place

22. The Maungakiekie-Tamaki Local Board resolved to proceed with the upgrade to this walkway. It is proposed to remove the trees, upgrade the lighting and resurface the walkway. The cost estimate for the design and construction of the project is likely to be around $105,000.

23. The next stage is to discuss the proposed upgrade with the Onehunga Business Association and the immediate neighbours to the lane. It is anticipated that the lane will need to be closed while the tree removal and resurfacing is carried out.

Princes Street Footpath Enhancement

24. At its September meeting, the Local Board resolved that the design for the Princes Street footpath enhancement project be brought back to the Local Board in the new term for further consideration. Several options have been under consideration for the enhancement including the length of the footpath to be widened and the treatment most appropriate for the pedestrian crossing facility.

25. A site visit was held in November with the Maungakiekie elected Board members to discuss the revised plan and the outline for the new design is provided as an attachment to this report (Attachment C).

26. The project is now considerably enlarged from what was first envisaged and therefore the estimate of costs has risen to $110,000.

27. The next stage will be seeking board approval of the design and project costs, subject to this approval Auckland Transport would proceed to public consultation (inclusive of key stakeholders and the business association), and then detailed design and construction (subject to positive consultation). However due to the holiday season, consultation will not start until January 2014.

28. Dependent on feedback received during the consultation process, it is expected the detailed design could be completed within four weeks of consultation closure.

29. Further to Item 21 and the site visit held in November, the board members requested an estimated cost to upgrade asphaltic concrete footpath on the northern side of Princes Street (between Waller Street and the kerb build out, approaching Onehunga Mall) to a concrete footpath. The estimated cost of this upgrade is approximate $25,000.

Tetra Trap Installation

30. At its meeting in July, the Local Board resolved to upgrade stormwater treatment in the Panmure Basin catchment area, Captain Springs and Bycroft reserve areas by the installation of tetra traps.

31. The installation work for the large catchment areas will be tendered out and managed as one contract.

32. It is expected that this work will begin in January 2014.

Capital Programme Financials

Project Description	RoC	Status	Project Cost	Extra $	Notes
Pearce Street Footpath Improvements	10,000	Complete	10,000		Complete
Glen Innes Underpass	106,000	Committed	Approx 146,000	Approx 40,000	It is anticipated that some extra further funding will be necessary to complete the upgrade, dependent on contribution from Orakei LB.
Onehunga Lane – link to bus station	60,000	Committed	105,000	45,000	RoC was an underestimate.
Paynes Lane	40,000	Committed	120,000	80,000	Extra funds will be required to add the raised threshold treatment the LB has requested.
Princes Street Footpath Enhancement	30,000	Committed	120,000	90,000	RoC was an underestimate plus scope of project was increased at site visit.
Princes Street Footpath Enhancement				25,000	Footpath Upgrade addition
Tetra Trap Installation Programme	400,000	Committed	400,000

	646,000	Committed

Allocation 2012/13	$494,757.00
Allocation 2013/14	$494,757.00
Total	$989,514
Actual Project Costs	$901,000	(Approx)
Remainder	$88,000	(Approx)

Pt England to Panmure Cycleway Scheme Update

33. The project team have been working through the various options and routes discussed with the board earlier this year. A scheme assessment report is nearing completion and the progress on this was shared with the Local Board at a workshop in late November .

34. Three routes have been assessed, with different levels of treatment proposed. The routes aim to link to the AMETI improvements, rail and bus interchange, link schools and provide a recreational cycle treatment.

35. Once the scheme assessment report is complete, it is anticipated that public consultation could begin in the early part of 2014 and based on the results of the consultation, move to detailed design, also in 2014.

Glen Innes to Tamaki Drive Cycleway

36. A feasibility study was recently completed into providing a cycle route from Glen Innes to Tamaki Drive. The cycleway is proposed to be an off-road 3 metre shared path that would connect the communities of Glen Innes and Pt England, through to St Heliers and Kohimarama. The cycle scheme would begin at Glen Innes rail station, connect to Meadowbank rail station and use the existing board walk along Orakei Basin joining the southern end of Ngapipi Road. Several different connections from Ngapipi Road to Tamaki Drive are under consideration.

37. The feasibility study considered two possible routes – one along the rail corridor and one following the old NZTA Eastern Highway route. The cycleway scheme will now progress to the investigation stage and a more in-depth report to the Local Board can be made once this stage has been completed.

Orpheus Drive Shared Path

38. This project seeks to close the gap in walking and cycling facilities between Onehunga and the Mangere Bridge community by progressing a safer off-road connection in tandem with the works for the Onehunga Foreshore Restoration Project.

39. The investigation considered two options – one option requires some tree removal along the route to provide the optimal three metre separated path while the second option retains the trees but contains “pinch points”.

40. Community Transport is now reviewing the project objectives before selecting an option to go forward for further design.

AMETI Update

41. Panmure Construction

· Closures of the Ellerslie Panmure Highway at night will need to continue during November and December to complete utility service works and footpaths / driveways in front of local businesses.

· Night works have been completed on Mt Wellington Highway.

· Landscaping around Mountwell Crescent is underway .

· Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway, this work is due for completion mid December.

42. Local Connector Road and Tunnel

The local connector road (LCN) provides a local connection to the transport interchange while the tunnel provides the corridor for the AMETI link road

· Installation of the fire protection and Mechanical and Electrical components of the tunnel are on-going.

· The tunnel is now scheduled for completion in mid 2014.

· As reported last month the Ellerslie Panmure Highway Bridge opening event was held last month and traffic appears to have worked through the change with few delays.

43. AMETI Link Roads

Road to the north and south of the station to provide a link from Morrin Road through to Mt Wellington Highway to take traffic from the Panmure roundabout area

· AMETI Link North – Pavement works are well progressed and landscaping works has commenced.

· AMETI Link South works are well progressed with the main storm water line substantially complete. Bulk fill for the level along AMETI Link South have now commenced between the Ellerslie-Panmure Highway and William Harvey Place. The erection of the noise wall along this section of works is now also underway.

· Work on the link roads is somewhat behind schedule due to the significant archaeological finds

44. William Harvey Bridge

Replacement of the William Harvey footbridge

· William Harvey foot bridge pier foundation pads are under construction.

45. Van Dammes Lagoon

The work undertaken here will upgrade stormwater treatment and improve water quality in the lagoon. Watercare Ltd are also providing upgrade works to improve the area.

· Work in Van Dammes is now underway. Public access to the lagoon has closed for the safety of workers and public. The lagoon is currently programmed for re-opening in mid- 2014.

· An energy dissipation structure is now under construction at the headwaters of the lagoon which will relieve flow velocities from five separate culvert inlets now entering the lagoon.

· Work on Ireland road are progressing well to install the pipe under the rail line will take place the weekend of the 7^th and 8^th of December as there will be no trains running.

· Tuna relocation is completed for the moment.

46. Panmure Station

Provision of a new rail station and bus interchange at Panmure.

· The new Panmure Station, busway bridge and station road will be open to bus and train passengers on 19 January 2013, with a community event to officially open the station to be held on 18 January 2013. Details of this event are to be discussed with board at a workshop in early December.

· Good progress is being made on the station construction and fit out with the scaffolding now removed

· Bus shelters, architectural finishes, kerbs and planters are all now well progressed.

· Pedestrian changes have been implemented to platform 1 at the station, using the station road, with a lift in operation for disabled access.

· On the rail platform the canopy erection, lift shafts and escalators are substantially complete, with large areas of architectural finish now being unveiled as scaffolding comes down.

47. Panmure to Pakuranga

This work involves upgrading the Panmure roundabout to a signalised intersection, the first stage of the southeastern busway, a new Panmure Bridge and new walking and cycling paths. A new flyover at Reeves Road will reduce congestion at Pakuranga town Centre and provide a direct Pakuranga Road and Southeastern Highway.

· The Notice of Requirement (NoR) and consents application for a final preferred scheme for Phase Two of the AMETI works is expected to be lodged toward the end of 2014.

· The siting of the proposed new Panmure bridge and the effects on Mokoia Pa continue to be discussed with iwi. Options for mitigation are being investigated.

· Construction of Phase Two is due to begin in late 2015 or early 2016, subject to funding and consents.

48. Pakuranga to Botany

This work is to provide pedestrian and cycle improvements and extend the busway from Pakuranga to Botany.

· Scheme assessment for the Pakuranga to Botany section is nearly complete

· Auckland Transport currently intends to apply for a Notice Of Requirement for the Pakuranga to Botany section of AMETI in late 2014 or early 2015, public hearings are likely to follow in mid/late 2015

49. Sylvia Park Improvements

Improvements here include cycle lanes and pedestrian improvements on Mt Wellington Highway, creating an improved bus route via a new road beside the rail corridor and a new bus station.

· Design work is completed and a safety audit completed

· Work is being finalised to allow a Notice of Requirement (NoR) for the project to be lodged.

AMETI East West Link

50. On 28 June 2013 the Prime Minister asked NZ Transport Agency (NZTA) to advise the Government which elements of AMETI and the East-West Link could be accelerated with additional funding, and how that funding can best be targeted across both projects.

51. To report back to the Government, Auckland Transport and NZTA are refining initial programme options based on feedback from local boards and other stakeholder feedback.

52. In late November Auckland Council, NZTA and Auckland Transport staff were involved in a multi-disciplinary inquiry-by-design process to develop, refine and evaluate options.

53. A Treasury Better Business Case evaluation will be undertaken concurrently to guide selection of a preferred option for NZTA/central government investment purposes based on the specific transport objectives developed.

54. High level cost estimates will be calculated and each programme option will be evaluated against the investment objectives and critical success factors and presented to the Auckland Transport and NZTA Boards.

Southern New Network Bus Consultation

55. Consultation on the new bus network for the southern area closed in early August. Interest in the proposal was high and mainly positive. In brief:

· 1148 official feedback forms received

· Three signed petitions ( Save Te Mahia Station (2524 signatures); Save Westfield Station Meat Workers (135 signatures); Save the express buses to the CBD (213 signatures).

· Team Manurewa created two submission slips ( Save Te Mahia Station (411) and Save Randwick Park bus route on Shifnal Drive (128))

56. The network planning team have analysed the submissions that were received and they aim to have a post consultation report ready by December 2013. The report will highlight key themes from the consultation feedback, any resulting changes to the new network and will include the final new network route map for South Auckland. When the report becomes available, all submitters will be notified and the report will be published on the new network website.

57. Affected Local Boards will be sent the report prior to the report going to the public.

Auckland Transport News

Regional Public Transport Plan

58. The final Regional Public Transport Plan (RPTP) was adopted by the Auckland Transport Board on 23 September 2013 and the final document can now be accessed on the Auckland Transport website.

59. The RPTP describes the public transport services and initiatives that AT proposes for the region over the next 10 years and how these will be delivered.

60. The objectives of the plan can be summarized as:

· Network structure: A permanent network of connected frequent services that supports Auckland’s future growth

· Integrated service network: Simple integrated services that connect people with where they want to go

· Infrastructure: A high standard of public transport infrastructure that supports service provision and enhances customer experience

· Service quality: A convenient and reliable public transport system using modern vehicles

· Fares and ticketing: A fares and ticketing system that attracts and retains customers, while balancing user contributions against public funding

· Customer interface: Simple, visible, and intuitive customer information and service

· Assist the transport disadvantaged: Improved access for communities and groups whose needs are not met by the regular public transport system

· Procurement and exempt services: A procurement system that supports the efficient delivery of public transport services

· Funding and prioritisation: Effective and efficient allocation of public transport funding

Train Services Extended

61. The Western Line will get half hourly services on Saturday and Sunday between Britomart and Swanson westbound from 8am to 6pm and eastbound from 9.20am to 7.20pm. Currently there is an hourly service on the weekend (and only as far as Henderson on a Sunday). These changes will also extend Sunday services to Sturges Rd, Ranui and Swanson stations.

62. And there are changes on other lines including:

· Earlier services from Papakura on the weekends (currently first service is 7.10am, new services at 6.15am and 6.45am on both Saturday and Sunday). These earlier services affect Papakura, Takanini, Te Mahia, Manurewa, Homai, Puhinui, Papatoetoe and Middlemore.

· Onehunga services are re-timed with some services leaving earlier than currently. This follows improvements to service delivery over the past nine months and will help to further improve punctuality across the network

· An extra night service to Onehunga on Saturday and Sunday nights:

o Sunday departing Britomart 10.11pm, arriving Onehunga 10.51pm. Currently the last service arrives at 9.06pm.

o Saturday departing Britomart 11.41pm, arriving Onehunga 12.06am. Currently the last service arrives at 11.06pm.

· An extra service to and from Onehunga mid-morning Monday to Friday.

· An extra service from Manukau departing at 9.08am Monday to Friday.

As well as the timetable changes, buses will replace trains on some weekends and evenings to enable KiwiRail to continue to prepare the Auckland rail network for the arrival of the new electric trains. Auckland Transport asks train users to please check the timetable before travelling.

63. Van Dammes Lagoon

64. A forgotten and neglected historic corner of Panmure is getting a major makeover as part of one of Auckland’s biggest transport projects. Work is underway on upgrading and revitalising Van Damme’s Lagoon and reserve as part of Auckland Transport’s Auckland Manukau Eastern Transport Initiative (AMETI). Watercare is also carrying out a stormwater pipe upgrade.

65. Just off Mt Wellington Highway, Van Damme’s Lagoon has been through a number of changes in its history.

66. From the 1870s the lagoon provided water for steam engines and boilers for the Ireland brothers’ tannery, which processed 90 per cent of the Auckland province’s leather. Mr Van Damme bought the property in the 1930s, transforming it with landscaping, planting and stocking the ponds with goldfish and carp.

67. It was later used as a rubbish dump by a company that bought the land, until the local council bought it in 1975 and restored it to a nature reserve. In recent years the water quality has declined and it is difficult to access.

68. Auckland Transport will improve the stormwater quality and environment while providing an enhanced reserve for the community to enjoy. It will be close to the new AMETI road linking Mt Wellington Highway and Morrin Rd.

69. Two new carparks will be built to increase access to the lagoon. New and wider pedestrian paths will also be created.

70. The lagoon area has been closed while this work is in progress.

On-Track Testing for New Trains

71. On-track testing has started for Auckland’s new trains. The first train arrived earlier this year and in October it went out on the lines between the Wiri train depot and Puhinui station for initial testing.

72. The testing was a great success and the train proved to be comfortable, clean, efficient and quiet. Testing and driver training will be done over the next few months with the first trains due to go into service on the Onehunga line in April 2014.

73. The second electric three car train set arrived recently and is undergoing testing at the Wiri depot before commencing on track testing.

74. Auckland Transport has 57 three-car trains on order and all are due to be in service by late 2015. The trains have been designed specifically for the needs of Aucklanders and meet the latest in comfort, safety and technology.

75. Two trains are scheduled to arrive each month between now and November 2014. Thereafter, four trains will arrive monthly until all 57 have been delivered by July 2015. Each train will undergo around a month of testing and commissioning and will be used for driver training.

76. Each train has room for 375 passengers, open gangways between cars allow movement from one end of the train to the other. Security and safety features include an on-board CCTV camera system which operates continuously in all cars, providing images to the driver from any of the 16 cameras. Images will be continuously recorded on-board. Emergency call points, which can be found throughout the train, allowing passengers to communicate directly with the train crew in the event of an incident.

77. As part of the testing programme, the new electric trains will run on the Auckland rail network at night, during weekend shutdowns and over the summer holiday period. People are advised to take extra care around the rail network as the new trains can accelerate quickly and are very quiet.

HOP Card Roll Out Update

78. By mid November, Auckland Transport was just over halfway through the roll-out of its new integrated public transport card, AT HOP.

79. Just under 150,000 AT HOP cards are being used by customers, accounting for approximately 77 per cent of all trips on those parts of the network which are live.

80. In the past month there have been more than 1.2 million AT HOP transactions across bus, ferry and train (an average of 41,348 transactions per day). Although the roll-out is progressing according to plan some customers may have experienced some technical issues which are inevitable with a project of this scale and complexity. Auckland Transport thanks its customers for their patience and support as the HOP card implementation continues.

81. AT HOP can now be used on LINK (City, Inner and Outer) buses and Metrolink buses. All Metrolink buses were converted to AT HOP by 24 November 2013.

82. Waka Pacific servicing South Auckland to central city will launch AT HOP on 7 December and Go West buses serving West Auckland to central city will launch HOP on 8 December.

83. Bus operators still to be fitted with AT HOP are Bayes (school buses), Ritchies (North Shore and West Auckland), Howick and Eastern, Waiheke Bus Company and the Airporter 380 services connecting Onehunga, Papatoetoe and Manukau with Auckland Airport.

84. To assist customers Auckland Transport has ambassadors on buses and at stops.

Issues Raised through/by Board Members

Location or Name of Issue	Description	AT Response
Church Street/Victoria Street	Complaints about an accident prone intersection.	An Auckland Transport engineer has visited the site and undertaken an initial review of the issue raised. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this matter. This investigation has been prioritised and programmed for review, with an expected completion date of February 2014 following which AT will be able to provide you with the outcome and recommendations of its assessment.
Beachcroft and Arthur Street	A section of footpath that is dangerous for pedestrians, especially college children is the section of roadway/footpath on Beachcroft Avenue, Onehunga, between the footbridge at the bottom of Arthur St and the roundabout at the bottom of Church Street. This footpath is extensively used, particularly by school children from Onehunga High School. Traffic along this roadway travels fast and large vehicles such as buses create some draft that can unbalance pedestrians. Suggestion to separate the road from the footpath with a fence.	Logged 14 November 2013, waiting response.
Quadrant and Grey Streets	Jubilee Park area – kauri trees in the grass berms have died. Are they to be replaced?	Referred to AT Maintenance, 19 November, awaiting a reply. To note, AT takes advice on street trees from the AC arborist.
AMETI	The AMETI works now seem to be closing off of the third lane on the Ellerslie -Panmure Highway side of the new bridge permanently between the bridge and the Mt Wellington highway heading west. Concerns were raised at resulting traffic congestion being permanent	AT are of the view that any current tailbacks experienced back to the Panmure roundabout are likely to be related to construction work and are expected to be resolved with the opening of the new north-south road in mid 2014. The new road will carry 20,000 vehicles a day, reducing traffic on Ellerslie-Panmure Highway by 33% and Mt Wellington Highway by 40%. The number of trucks on Ellerslie-Panmure Highway bridge is forecast reduce from 3600 to less than 700 a day. This change in traffic patterns is the reason for lanes being reduced from three to two on this section of the Ellerslie-Panmure Highway. A wider footpath and cycle lane is also being created. The work on the section of Ellerslie -Panmure Highway between Forge Way and Mt Wellington Highway is expected to be completed before Christmas. AT will ask Fletcher Construction to continue to minimise the disruption to traffic wherever possible during construction.

Attachments

No.	Title	Page
a	Consultation Update	157
b	Paynes Lane, Updated Design	159
c	Princes Street, Updated Design	161

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

10 December 2013

Local board agreement 2014/2015

File No.: CP2013/28054

Purpose

1. This report seeks agreement from the Local Board on content for the draft Annual Plan 2014/2015 (including the draft Local Board Agreement 2014/2015) and a draft Fees and Charges Schedule.

2. The report also provides information on the next steps in the process to finalise local board budgets and agreements for 2014/2015.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

4. The draft local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities. A separate consultation section has been developed to identify any proposed budget changes and to highlight any new areas of advocacy for 2014/2015

5. The draft local board agreement must be included in Auckland Council’s draft Annual Plan 2014/2015, which the governing body will meet to adopt on 19 December to be released for public consultation on 23 January 2014.

6. A summary of the draft Annual Plan 2014/2015 must also be prepared as part of the consultation. The summary will contain both regional and local board specific information. The local information focuses on the local priorities for 2014/2015 and what might change from year three of the LTP.

7. Following the consultation phase, each local board will reconsider its agreement and budget for 2014/2015 and, if required, reprioritise proposed local activities within its fiscal envelope before adopting a final local board agreement in June 2014. The governing body will adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

8. Local fees and charges schedules will be finalised in May 2014. A draft schedule is provided for agreement by the Local Board to support draft financial statements. The Community Development Arts and Culture department (CDAC) are currently reviewing a fees and charges model and will commence engagement with local boards in December 2013.

9. A review of the capital expenditure programme is currently underway by the operations division to improve long term delivery and prioritisation of capital projects. Engagement with local boards on a re-forecasted capital project delivery programme will commence in early 2014. Financial statements included in this draft local board agreement remain based on year three of the LTP, adjusted to reflect approved budget changes since the adoption of the LTP.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) agrees the local content for the draft Annual Plan 2014/2015, including:

i) draft Local Board Agreement 2014/2015 (including intended level of service provision and financial statements)

ii) introduction to the draft Local Board Agreement (including chairs message and proposed changes for consultation).

b) agrees the draft Fees and Charges Schedule 2014/2015.

c) delegates the Chairperson authority to make any final minor changes to the local board content for the draft Annual Plan before it is released for public consultation, and to the summary of the draft Annual Plan 2014/2015.

Discussion

10. The Governing Body will meet to adopt the draft Annual Plan 2014/2015 on 19 December 2013, which must include the draft local board agreement for each local board.

11. This report seeks approval of local board content for the draft Annual Plan 2014/2015 and agreement of draft local fees and charges for 2014/2015. It also provides information on the process that will be followed to finalise the local board budgets and agreements for 2014/2015 following public consultation.

12. The resolutions of this meeting will be reported to the Governing Body on 19 December 2013, when it meets to adopt the draft Annual Plan 2014/2015 for consultation.

13. Local board financial statements are based on year three of the LTP and adjusted to reflect revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve a reduced rates increase of 2.5% for 2014/2015, as well as other approved budget changes since the adoption of the LTP.

14. Whilst operational savings are reflected in revised budgets, these changes will not impact service levels.

Draft Annual Plan 2014/2015 content

15. The draft Annual Plan 2014/2015 content includes:

a) the draft Local Board Agreement 2014/2015 which outlines:

i. a description of each group of local activities

ii. key initiatives planned for 2014/2015

iii. intended levels of service provision

iv. financial statements

v. capital projects list.

b) an introduction to the draft Local Board Agreement which outlines:

i. a message from the chair

ii. areas for consultation with local communities

iii. proposed budget changes

iv. new advocacy areas for 2014/2015

v. about the local board area

vi. local board plan priorities.

16. Community, development, arts and culture performance measures were reviewed this year to improve clarity. This resulted in the removal of two performance measures and amendment to wording of six other performance measures.

Draft Annual Plan 2014/2015 summary

17. A summary of the draft Annual Plan 2014/2015 must be prepared as part of the consultation. Local information focuses on local priorities for 2014/2015 and what might change from year three of the LTP. It includes both content and images and this year will be presented in OurAuckland.

18. Officers will work with local boards using the usual OurAuckland approval process for signoff of the summary content.

Draft Fees and Charges Schedule 2014/2015

19. Local fees and charges schedules will be finalised in May 2014. A draft fees and charges schedule has been provided for your agreement to support draft financial statements. The Community Development Arts and Culture (CDAC) department are currently reviewing a fees and charges model and will commence engagement with local boards in December 2013.

Process

20. Officers will undertake a budget refresh in February 2014, and updated prioritisation models will be developed for each local board that reflect adjustments made as part of the budget refresh.

21. The opportunity for a more in depth examination of budgets across the organisation begins early next year as part of the development of the next 2015-2025 LTP and Local Board Plans.

22. The timeline for finalising the local board agreement for 2014/2015 is set out in the implementation section of this report.

Consideration

Local Board Views

23. This report seeks agreement from the Local Board for its draft Annual Plan 2014/2015 content and draft Fees and Charges Schedule.

Maori Impact Statement

24. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The draft local board agreement is based on the local board plan and the LTP, which have both been developed through engagement with the community, including Maori.

Implementation Issues

25. The timeline and high-level process for finalising the local board agreement for 2014/2015 is set out below.

Timing	Process for finalising local board agreements
9 – 18 Dec	Local boards meet to agree draft local board agreements and content for consultation
19 Dec	Adoption of draft Annual Plan 2014/2015, including 21 local board agreements
23 Jan – 24 Feb	Draft Annual Plan 2014/2015 consultation Released for public consultation on 23 January using the special consultative procedure
Feb	Budget Refresh Officers review budgets to inform adjustments that will feed into the local board prioritisation models
Feb - early April	Engagement on local board advocacy with departments and CCO’s Assess progress and inform development of an updated set of advocacy for 2014/2015
17 Mar – 17 Apr	Local board hearings, workshops and decision meetings Reconsider agreements (including budgets) and advocacy areas and hold a formal meeting to agree a final balanced budget and set of advocacy areas for 2014/2015
Late April	Governing body discussions with local boards
1 May	Governing body discussions with CCOs
5 - 23 May	Local board agreements and financial statements updated
9 - 26 Jun	Adoption of Local Board Agreements and Annual Plan 2014/2015 Local boards meet to adopt their agreements between 9 - 19 June. Governing body meets to adopt draft Annual Plan, including 21 draft LBAs, on 26 June

Attachments

No.	Title	Page
a	Draft Local Board Agreement	167
b	Proposed Fees and Charges - to be tabled	179

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Chris Carroll - Manager Planning and Policy

Victoria Villaraza - Relationship Manager

[1] 2014/2015 financial statements reflect reprioritisations made during the 2013/2014 annual planning process and revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve a 2.5% rates increase for 2014/2015.

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall

Values	Young people	Tamaki Community	Creativity
Reciprocity Tangaengae	Young people are encouraged to take what the centre has to offer and to give back	The Tamaki community are encouraged to contribute to the centre and share in its successes	What is learnt and developed in the centre is also shared for the benefit of others
Respect Faka’apa’apa	Young people are valued and they value the roles others play in the centre	The Tamaki community is listened to and they appreciate the contribution others make to the centre	Creative cultural expression is treasured and cultural values considered when making decisions
Aroha Care	Young people feel accepted and care for themselves, each other and the centre overall	The Tamaki community feel accepted and able to support their whanau in the centre	Creative cultural expression is cared for in a supportive and safe environment
Commitment Tautoga	Young people apply themselves and receive consistent guidance	The Tamaki community participate in running the centre	Appropriate and quality resources and expertise are required
Integrity Fa’amaoni	There is a strong emphasis on walking the talk, open communication with youth and transparent decision making	There is a strong emphasis on walking the talk, open communication with the Tamaki community and transparent decision making	There is a strong emphasis on walking the talk, open communication with creative practitioners and transparent decision making
Manaakitanga Hospitality	Young people feel welcome and take an active role in hosting visitors to the centre	The Tamaki Community feel welcome and take an active role in hosting visitors to the centre	All aspects of cultural creativity are welcome
Fun Harikoa	Young people are inspired to relish in the joy of the centre and much laughter is essential	The Tamaki Community are able to participate in intergenerational celebrations	Enjoyment and humour feature in the centres programming, and celebrations are creative and vibrant

Organisation	Primary	Alternate
Advance Onehunga @ Risk Group	Bridget Graham	Obed Unasa
Aircraft Noise Community Consultative Group	Simon Randall
Citizens Advice Bureau, Glen Innes	Simon Randall	Brett Clark
Citizens Advice Bureau, Onehunga	Simon Randall	Brett Clark
Citizens Advice Bureau, Panmure/Ellerslie	Simon Randall	Brett Clark
Citizens Advice Bureau, Sylvia Park	Simon Randall	Brett Clark
Dunkirk Road Activity Centre	Alan Verrall	Chris Makoare
Hamlins Hill Management Trust	Brett Clark
Old Mangere Bridge Project Reference Group	Simon Randall	Brett Clark
Onehunga Combined Sports Trust	Brett Clark	Alan Verrall
Onehunga Community House	Bridget Graham	Simon Randall
Onehunga Fencible and Historic Society	Bridget Graham	Obed Unasa
Onehunga Senior Citizens	Bridget Graham	Simon Randall
Oranga Community Committee	Brett Clark	Simon Randall
Panmure Basin Advisory Committee	Josephine Bartley	Simon Randall
Panmure Historical Association	Obed Unasa	Alan Verrall
Tamaki Estuary Environmental Forum	Alan Verrall	Josephine Bartley
Community Network	Primary	Alternate
Eastside Youth Network	Chris Makoare	Josephine Bartley
Glen Innes Drug and Alcohol Group	Chris Makoare	Josephine Bartley
Onehunga District Council of Social Services (ODCOSS)	Bridget Graham	Simon Randall
Onehunga/Oranga Youth Providers Network	Brett Clark	Chris Makoare
Panmure Community Network	Chris Makoare	Alan Verrall
Riverside Community Network	Chris Makoare	Josephine Bartley
Glen Innes Community Network	Chris Makoare	Josephine Bartley
Tamaki Community Liaison Group Meeting on Policing and Security	Josephine Bartley	Obed Unasa
Mainstreet or Business Improvement District	Primary	Alternate
Glen Innes	Brett Clark	Josephine Bartley
Panmure	Brett Clark	Chris Makoare
Penrose	Brett Clark	Simon Randall
Onehunga	Brett Clark	Chris Makoare
Local Government New Zealand	Primary	Alternate
	Simon Randall	Chris Makoare
Community Partnerships	Primary	Alternate
The Onehunga Foreshore Working Group	Brett Clark
The Maungakiekie-Tamaki Youth Connections Steering Group	Simon Randall, Chris Makoare, Obed Unasa

Housing Quality Improvement Project	Project Partners/Action	Timeframes
Housing Quality Symposium	Host a Housing Quality Symposium December 2013 – catering and resource costs	December 2013
Recruitment + Action	This aspect of the project is focused on direct improvements to housing quality. Key actions include: · Working with APIA to recruit landlords as well as expanding networks to reach wider group of landlords · Working with service providers – including Smart Energy Solutions, NZ Fire Service, NZ Green Building Council · Delivering the home assessments and following up with landlords to ensure action taken · Delivering the home coach service for tenants · Providing a subsidy to landlords for insulation and clean heating [see note below] For Stage Two the following incentive package is proposed on an as needed basis up to a maximum of $20,130.44: Insulation For CSC holders – 60% from EECA, 30% from a combination of Local Board and service provider subsidy, 10% landlord For general income – to 50% from a combination of Local Board and service provider subsidy, 50% landlord Clean Heating · $500 from Local Board towards heat pump or · $1000 from Local Board towards an efficient wood/pellet burner Plus an additional $500 from Cozy Kiwi Fund towards a heat pump	March 2014
Education	Deliver education sessions to landlords and tenants. Objectives of these will be to provide impartial information to landlords on housing quality improvements, encourage behavior change and to begin to encourage positive and open dialogue to enable long term shifts in tenant/landlord relationships.	Ongoing
Research	Investigate a range of delivery models for the provision of impartial advice to landlords and tenants, specifically including social enterprise models of delivery.	Ongoing
Social Enterprise	Further development of social enterprises to support delivery of measures to improve housing quality. These projects would produce improvements in housing quality in the short term as in the pilot phase, but will also look to addressing the long term delivery and sustainability of the overall project by considering alternative models of delivery.	Ongoing

Authors	Emma Cordery - Local Board Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Authors	Emma Cordery – Local Board Democracy Advisor
Authorisers	Victoria Villaraza – Relationship Manager