Orākei Local Board

OPEN MINUTES

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 12 December 2013 at 3.30pm.

present

Chairperson	Desley Simpson, JP
Deputy Chairperson	Mark Thomas
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Colin Davis, JP
	Kit Parkinson

ALSO PRESENT

Cllr Cameron Brewer

From 3.50pm

Until 5.20pm

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

            There were declarations of interest from:

Member CRJ Davis declared an interest in item 16.

Deputy Chairperson M Thomas declared an interest in item 17.

Chairperson DEC Simpson declared an interest in item 15 resolution e).

Member KH Baguley stated that he is no longer on the Auckland Rugby Board and therefore declared he had no conflict of interest in item 8.1.

4          Confirmation of Minutes

Resolution number OR/2013/257

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) confirms the minutes of its meeting, held on Thursday, 28 November 2013, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	College Rifles
	Resolution number OR/2013/258 MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson: That the Orākei Local Board: a) thanks Derek Rope, Kevin Reilly and Phil Bradley, College Rifles for their presentation on capacity issues and requirement for more playing fields. b) requests officers to review the Sports Field Capacity Development programme data and sport code facility plans for the Orākei Local Board area and to advise on capacity requirements and code priorities for Liston Park, and report back to the Orākei Local Board in February 2014. CARRIED
	Attachments a     College Rifles Rugby Union Football and Sports Club (Inc) Submission/proposal to the Orakei Local Board requesting usage rights to Liston Park

9 Public Forum

9.1	St Heliers Bay Village Association
	Resolution number OR/2013/259 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a)      thanks Wendy Caspersonn, Manager, St Heliers Bay Village Association for her presentation on the Association’s Business Association Support Fund applications for the Christmas 2013 project, St Heliers Sandcastle Competition and the Heritage Trail and notes that the application will be considered at item 16. CARRIED
	Attachments a     Lighting in St Heliers

9.2	Remuera Business Association
	Resolution number OR/2013/260 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a)  thanks Laura Carr, Remuera Business Association for her presentation on the Association’s Business Association Support Fund application for the Remuera goes to Rio Carnival and notes that the application will be considered at item 17. CARRIED

10 Extraordinary Business

There was no extraordinary business.

Item 19 was heard at this point.

11 Notices of Motion

11.1

Notice of Motion - Tamaki Drive/Ngapipi intersection

Resolution number OR/2013/261 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a) remains unconvinced that Auckland Transport’s proposal to signalise the intersection at Tamaki Drive/Ngapipi Road has been well justified to the board, links with Tamaki Drive, Ngapipi Road, Kepa and Kupe Streets (TANKK) corridor management plan and is in the best interests of all road users. b) notes that the key driver for Auckland Transport’s recommendations appears to be safety despite this not being adequately justified and considered together with other important Tamaki Drive Masterplan factors. c) notes that the Coroner’s report received on 15 November 2013 reported that road design on Tamaki Drive played a minor role in the cause of cycling fatalities and requests Auckland Transport to explain its decision to propose traffic lights in light of this. d) notes the pleasing reduction in cycling accidents at the Tamaki Drive/Ngapipi intersection since the cycle warning lights were introduced. e) has not had sufficient information on other safety/warning light options to detect all cycle movements. f) requests that, in addition to a roundabout, Auckland Transport look at other tangible safety options as well with evidence either supporting or against those options. g) notes that the Chair has discussed this issue with the Mayor and he supports roundabouts in principle and will be requesting Auckland Transport to re-look at a roundabout as a viable option. h) notes with concern that the consultation/feedback form has not been designed to enable clear community feedback. i) is concerned that insufficient time has been given for feedback on this proposal and following reconsideration of the roundabout option that Auckland Transport formally consult in the new year. j) requests clarification on whether Auckland Transport is undertaking full public consultation on the Tamaki Drive/Ngapipi Road signalised intersection or seeking feedback on a pre-determined option and seeks clarification on the closing date for this consultation/feedback. k) is concerned that the proposal does not allow for an extension of the Ngapipi bridge by allowing for a separated pedestrian walkway on the outside of the Ngapipi bridge. CARRIED

12	Mission Bay streetscape upgrade targeted rate
	Andrew Duncan, Manager Financial Policy and Aaron Matich, Principal Advisor,  were in attendance to speak to this report.
	Resolution number OR/2013/262 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a) supports the use of a targeted rate to fund the upgrade of Mission Bay footpaths. b) requests the Governing Body to fund Auckland Transport for the delivery of the footpath upgrade in Mission Bay to be funded from a targeted rate that will be consulted on via the 2014/2015 annual plan process. c) notes that this project aligns with the Tamaki Drive Masterplan, Mission Bay Precinct Plan, the Orākei Economic Development Plan, the Orākei Visitor Strategy and the Orākei Local Board Plan priorities. d) notes that Retail Holdings has received verbal support for the targeted rate from owners representing 92 per cent of affected business owners while accepting that a full consultation process will take place as part of the 2014/2015 annual plan process. e) notes that Retail Holdings has confirmed that it will not pass on any rates increase to its tenants. CARRIED

Items 16, 17 and 18 were heard at this point.

13	Orākei Economic Development Action Plan
	Resolution number OR/2013/263 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board defer this item until the 13 February 2014 meeting. CARRIED

14

Stonefields Heritage Trail Concept Plan

Resolution number OR/2013/264 MOVED by Member CRJ Davis, seconded by Member CC Parkinson: That the Orākei Local Board: a) requests that Todd Property Limited pass the ownership of the proposed trail site to the Auckland Council before 20 December 2013. b) adopts the draft Stonefields Heritage Trail Concept Plan. c) requests parks officers to prepare detailed design; prepare consent applications and report back to the Orākei Local Board on the steps required to progress implementation of the priority actions to develop the Stonefields Heritage Trail. d) notes the total funding is available is $1,573,000 and that it is estimated that the available budget will cover the installation of the balustrade and the transition area between the haul out roads. e) notes that the budget will not cover the Gollan Road entry, the works in Stonefields Reserve, the furniture, lighting, artwork and signage, the ecological restoration and the open space connections through adjacent properties via easements. f) requests parks officers to prepare funding proposals for the Orākei and Maungakiekie-Tamaki Local Boards to develop the remaining projects of the draft Stonefields Heritage Trail concept plan, which are not included as a priority. g) notes that the residents of Stonefields were very supportive of the Stonefields Heritage Trail Concept Plan at the open day held on Sunday 8 September 2013. h) requests that negotiations are urgently progressed to secure access ways to the three defined areas as indicated in the Stonefields Heritage Trail Concept Plan. CARRIED

15	Orākei Local Board Community Funding: Round One 2013-14
	Resolution number OR/2013/265 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a) notes that the board have a total of $37,327 for the 2013/2014 Orākei Local Board Community Fund and received 18 applications with a combined total of $71,292 for the first round. b) notes that insufficient information has been provided by some applicants and asks that unsuccessful applicants re-apply to the next round with more information. c) approves $2,118 from the ANZAC Events budget and $1,196 from the Community Volunteer Awards budget to the St Heliers/Glendowie Scout Group for the 2014 St Heliers ANZAC Day Parade. d) approves $900 from the 2013/2014 discretionary community grants budget to the Auckland Choral Society Incorporated for the vocal coaching programme for residents or ratepayers within the Orākei Local Board area. CARRIED
	Chairperson DEC Simpson declared an interest in resolution e) and took no part in the discussion or voting on the matter.
	Resolution number OR/2013/266 MOVED by Deputy Chairperson M Thomas, seconded by Member TG Churton: That the Orākei Local Board: e) approves $4,100 from the 2013/2014 discretionary community grants budget to the Ellerslie Theatrical Society Incorporated for the 2014 publicity noting the board have a preference that the funds be spent within the Orākei Local Board area. CARRIED
	Resolution number OR/2013/267 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: Member CRJ Davis requested his vote against be recorded. That the Orākei Local Board: f) aproves $2,700 from the 2013/2014 discretionary community grants budget to the Ngati Whatua Orākei  for the Kainga Ora programme for residents or ratepayers within the Orākei Local Board area. CARRIED
	Resolution number OR/2013/268 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: g) approves $3,000 from the 2013/2014 discretionary community grants budget to the Remuera Heritage for the website redevelopment. CARRIED
	Resolution number OR/2013/269 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: h) approves $450 from the 2013/2014 discretionary community grants budget to the Re-New Mothers for The Re-New Mothers Project Wahine Purotu for residents or ratepayers within the Orākei Local Board area. CARRIED
	Resolution number OR/2013/270 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: i) notes that $26,177 remains for the second round of the 2013/2014 Orākei Local Board Discretionary Community Grants Fund. CARRIED

Items 20 and 21 were heard at this point.

16	Business Association Support Fund Allocation - St Heliers Bay Village Association
	Member CRJ Davis declared an interest in this item and took no part in the discussion or voting on the matter.
	Resolution number OR/2013/271 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a) receives the St Heliers Bay Village Association applications and approves the following grants from its Business and Residents Associations support 2013/2014 Budget to the St Heliers Village Association: i.            $5,000 for the Christmas 2013 project ii.           $8,000 for the St Heliers Sandcastle Competition; and iii.          up to $2,000 for the Heritage Trail. b) notes that there is $5,000 remaining in the 2013/2014 Business Association Support Fund budget for potential future St Heliers Village Association applications. c) requests that the St Heliers Bay Village Association confirms with Board Member Davis any communications on Orākei Local Board branding prior to publication. CARRIED

17	Business Association Support Fund Allocation - Remuera Business Association
	Deputy Chairperson M Thomas declared an interest in this item and took no part in the discussion or voting on the matter.
	Resolution number OR/2013/272 MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson: That the Orākei Local Board: a) receives the Remuera Business Association application and approves $11,500 from its Business and Residents Associations support 2013/2014 Budget to the Remuera Business Association for the Remuera goes to Rio Carnival. b) notes that there is $9,500 remaining in the 2013/2014 Business Association Support Fund budget for potential future Remuera Business Association applications. c) requests that the Remuera Business Association confirms with Board Member Thomas any communications on Orākei Local Board branding prior to publication. CARRIED

18	Infrastructure and Environmental Services Update Report
	Emma Joyce, Relationship Advisor was in attendance to speak to this report.
	Resolution number OR/2013/273 MOVED by Member CRJ Davis, seconded by Member CC Parkinson: That the Orākei Local Board: a) congratulates Auckland Council’s stormwater department on the Excellence in Environmental Practice award from the Institute of Professional Engineers NZ for the Martyn Wilson Reserve stormwater upgrade project. b) receives the Infrastructure and Environmental Services update report. c) requests that the information on page 85 of the agenda on the Stonefileds third pipe in the Infrastructure and Environmental Services update be sent to the Stonefields Residents Association for information. d) requests that officers provide a face to face update provided to Board Member Davis and other board members prior to future Infrastructure and Environmental Services reports.  CARRIED

19	Auckland Transport Update – Orākei Local Board: November 2013
	Melanie Dale, Elected Member Relationship Manager, and Roger Wilson, Council Engagement Manager, were in attendance to speak to this report.
	Resolution number OR/2013/274 MOVED by Member KH Baguley, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: a) receives the Auckland Transport Update – Orākei Local Board: November 2013 report. b) notes that the Board’s advocacy against Auckland Transport’s suggested bus lane along Remuera Road resulting in T3 has indicated in the 2013 survey to be currently the most efficient. c) requests further information from Auckland Transport to support the T2/T3 conclusions reached in the Remuera Road high occupancy vehicle lane report. d) notes that Auckland Transport will undertake an efficiency survey on an annual basis and will report to the Board annually in order to measure trends. e) notes with concern that the sharrow markings trial in Riddell Road has been approved without any consultation with the Board or a publicity/marketing campaign and it is unsure of what consultation has taken place with key stakeholders including the retirement village, primary school, secondary school and hospice. f) notes with concern that feedback on the sharrow markings trial in Riddell Road is due on 20 January 2014 which is within the holiday period. g) requests Auckland Transport to verbally report on why the Kupe Street pavement upgrade work has not been coordinated with the Orākei Project Group urban design proposals, and seeks clarification as to who in the Orākei suburb community was consulted about the work. h) accepts Auckland Transport’s offer to have Orākei Local Board input into the first draft of the Auckland Transport revised local board engagement plan consultation document. i) notes with concern that the Auckland Transport response time to Board Member and public enquiries is failing to meet its own standards of 10 working days. j) requests that all Auckland Transport letters sent to Orākei Local Board area residents also be sent to the Orākei Local Board office to enhance communication between both organisations. CARRIED

20	Board Member Reports
	Resolution number OR/2013/275 MOVED by Member TG Churton, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: a) receives the Orākei Local Board Member reports. b) receives Member Parkinson’s tabled Board report. c) requests Auckland Transport to prepare a Rough Order of Cost for the first phase of the Remuera Village Upgrade Project (ReVup) project: the Remuera Road entrance to the Village Green and walkway, and the service lane upgrade. d) notes the very small number of people attending the Auckland Isthmus Unitary Plan Expo and requests that officers reconsider providing support to local boards, on an as requested basis, to improve communities’ understanding of the Proposed Auckland Unitary Plan ahead of submissions closing on 28 February 2014. e) requests Auckland Council to urgently reinstate the provision of parking permits for Board Member business use at controlled on street sites by the end of January 2014. CARRIED
	Attachments a     Board Member Parkinson - Board Report

21

Chairperson's Report

Resolution number OR/2013/276 MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson: That the Orākei Local Board: a) receives the Chairperson’s report to the Orākei Local Board. b) approves moving the Sports Field Capacity Development budget for sand-carpeting fields one and three at Orākei Domain forward from financial year 2017/2018 to financial year 2014/2015. c) notes the anticipated shortfall of $300,000 in funding for Glover Park has been resolved through the allocation of $150,000 previously unallocated funds from the $2.2M Long Term Plan budget for the sportsfield developments at Glover Park and Crossfield Reserve, and $150,000 reprioritised from the 2014/2015 renewals budget for the existing field lights at Glover Park. d) requests officers to review the Sports Field Capacity Development programme data and sport code facility plans for the Orākei Local Board area to advise on capacity requirements and code priorities for Ellerslie Domain, and to review the status of the Clubrooms on site as to the suitability for funding of upgrading the building, and requests officers to report back to the Orākei Local Board in March 2014. CARRIED

22	Local Board Workshop Record of Proceedings
	Resolution number OR/2013/277 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: a)         That the record of proceedings for the Orākei Local Board workshops held on 31 October, 5 November, 7 November, 14 November and 21 November 2013 be received. CARRIED

23	Resolutions Pending Action
	Resolution number OR/2013/278 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: a)         That the Orākei Local Board resolutions pending action report be received. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25	Local Board Agreement 2014/2015
	Resolution number OR/2013/279 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: a) That the Orākei Local Board approves its: i) local content for the draft Annual Plan 2014/2015 (tabled at the meeting), including: 1)    draft Local Board Agreement 2014/2015 (including intended level of service provision and financial statements) 2)    introduction to the draft Local Board Agreement (including chairs message and proposed changes for consultation) ii) draft Fees and Charges Schedule 2014/2015. b) That the Orākei Local Board Chair be delegated the authority to make any final minor changes to the local board content for the draft Annual Plan before it is released for public consultation, and to the summary of the draft Annual Plan 2014/2015. CARRIED
	Attachments a     Orakei Local Board Draft Local Board Agreement 2014/2015

5.40 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................