Agenda of Puketapapa Local Board

Puketapapa Local Board

12 December 2013

Puketapapa Local Board Community Funding: Round Two 2013-14

File No.: CP2013/26541

Purpose

1. The purpose of this report is to present applications for the Puketapapa Local Board Community Grants, round two to the Puketapapa Local Board for their consideration.

Executive Summary

2. The Puketapapa Local Board has a total discretionary community grants budget of $43,412 for 2013/2014. (A further $10,000 was added by Resolution number PKTPP/2013/223 on 29 August 2013).

3. In the first round of community grants the board approved a total of $14,940.38, leaving a balance of $28,471.62 for the remaining two funding rounds.

4. Council has received 12 applications for the second round, requesting a combined total of $52,432.95.

5. This report provides a recommendation summary, an analysis of the applications received in comparison to round one and an overview of the application process.

Recommendation

That the Puketapapa Local Board:

a) Considers the applications listed in Table 1 and agrees to fund, partially-fund or not fund an application in this round.

Table 1 : Puketepapa Local Board Community Grants Applications

Organisation name	Funds required for	Amount requested	Amount recommended
Auckland Pride Festival	Auckland Pride Parade	$5,000.00	$800.00
YMCA of Auckland Inc	Raise Up 'n' Represent - A Youth Development project	$3,500.00	Decline
Bhartiya Samaj Charitable Trust	Elder support programme	$4,971.00	$1,771.00
Roopa Aur Aap Charitable Trust	Women’s empowerment programmes	$5,000.00	$700.00
Grandparents Raising Grandchildren Trust NZ	GRG Members Training Conference March 5th/6th 2014	$3,564.00	$2,000.00
Bhartiya Samaj Charitable Trust	Annual children and youth summer camp	$4,942.00	Decline
The UMMA Trust	Empowering women and young people	$5,000.00	$480.00
Auckland Sexual Abuse HELP Foundation	‘We Can Keep Safe’ childhood prevention programme	$1,800.00	$845.83
The Gifted Children's Charitable Trust	Laptops	$4,136.25	Decline
Breakthrough Church Auckland	‘The king is born’	$5,000.00	Decline
Japan Society of Auckland	Japan Day 2014	$2,875.00	$800.00
Iti Nga Ra Trust	Wesley Community Centre Christmas event	$6,644.70	$2,000.00
Total:		$52,432.95	$9,396.83

Discussion

6. In March 2013, the Regional Development Operations Committee (RDOC) resolved to continue the interim community funding approach for the 2013/2014 financial year, noting that there would be no proposed changes to the decision-making budget structures already in place for the 2013/2014 financial year (RDO/2013/32).

7. Through the Local Board Community Grants Fund, the Puketapapa Local Board aims to assist community groups in their activities, projects, programmes, initiatives and events that make a positive contribution within the local area.

8. When reviewing applications, the local board should be guided by the following criteria (these are not eligibility criteria; rather they are guidelines to help the local board when considering the merits of each proposal):

- The proposal’s alignment with the priorities of the Puketapapa Local Board Plan priorities, such as:

o Improving and enjoying our parks and natural environment

o Creating quality places for our people

o Bringing our people together

o Building local prosperity

o A transport system that meets our needs

o Revitalising our town centres

- How the proposal addresses an identified community need

- The impact of declining or partially-funding the proposal

- Whether applicants or the proposed activity are based in the local board area

- Costs applied for are not legal costs, debt repayment or promotion of a particular political goal or religious ministry.

9. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

10. Round two of the Puketapapa Local Board Community Funding closed on 25 October. The fund was advertised through local community networks and on the Auckland Council website.

Budget

11. Of the original $43,412.00 budget, $28,471.62 is available for the remainder of 2013/2014 ($14,940.38 was allocated in round one).

12. 12 applications were received this round, requesting a combined total of $54,432.95 in local board community funding. The amount recommended totals $9,396.83 for this round.

13. For round one the local board funded 31.7 per cent of the total amount requested by community groups. This represented 44.7 per cent of the funding available for the year. For round two, it is recommended that 42 per cent of the total applied for be funded.

Application analysis

New applicants

14. In round one, one of the nine applicants considered was new to community funding. Three out of the 10 applications in round two are new.

Types of projects

15. Figure A below shows a comparison of costs applied for in rounds one and two.

16. Across the rounds, equipment and venue hire represent a large portion of costs applied for (23/76 items, or 30.3 per cent). Staffing and participation costs are also frequently requested.

Application Process

17. In July 2013, an online application process was launched. All applications for community funding are now submitted online.

18. Once the local board have made their final funding decisions, all applicants are notified in writing of the outcome of their application. Applicants will be required to provide an accountability report back to Council once their project has been completed.

19. An online accountability process has been introduced, to make the funding process more efficient and in the future enable clearer reporting on each applicant’s funding history.

Consideration

Local Board Views

20. Local board feedback on the discretionary applications was sought at a workshop with the Puketapapa Local Board, in early December.

Maori Impact Statement

21. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

22. The allocation of grants to community groups is within the adopted annual plan.

23. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Attachments

There are no attachments for this report.

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

Puketapapa Local Board

12 December 2013

Infrastructure and Environmental Services Update Report

File No.: CP2013/25443

Purpose

1. This quarterly update from the Infrastructure and Environmental Services (I&ES) department covers the period from August to October 2013. It reports on both regional and place based activities undertaken by the three I&ES units – Environmental Services, Stormwater and Solid Waste.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to the Infrastructure and Environmental Services Department.

Executive Summary

3. The I&ES Department delivers on the Auckland Plan and Local Board Plans through the delivery of environmental programmes, regional stormwater and waste services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to update the Board on the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

5. This report also includes some background information for newly elected board members, to familiarise them with the work programme and priorities of the department.

Recommendation

That the Puketapapa Local Board:

a) receives the Infrastructure and Environmental Services update report.

Discussion

6. This report and attachments specifically details the activities delivered by the three units of I&ES within the Board area which support and contribute to the following Local Board Plan priorities and initiatives:

Priority

Improving and Enjoying our Parks and Natural Environment

Initiatives

· Support ongoing pine tree removal, weed management and eradication and pest control along the Manukau Harbour foreshore with the involvement of local groups.

· Develop a management plan for the Manukau Harbour foreshore and implement proposed changes

· Implement restoration planting and re-naturalisation projects along the Oakley Creek as part of the Puketapapa Greenways Project

7. In addition this report may detail activities which may not be specifically identified in the Local Board Plan but which will impact on the local area.

8. The following provides some background information for board members, to familiarise them with the work programmes and priorities delivered by the three units within the I and ES department.

Environmental Services Unit

9. The Auckland Plan describes a transformational shift to ‘strongly commit to environmental action and green growth’. It is the responsibility of the Environmental Services Unit (ESU) within I and ES to support that shift through the development, promotion and implementation of projects that support environment and sustainability outcomes.

10. Improving freshwater quality is a key focus for ESU and is supported through the implementation of catchment-based restoration projects (such as the Sustainable Catchments Programme and Project Twin Streams), land management programmes, and community education initiatives such as Wai Care.

11. The vision of the Indigenous Biodiversity Strategy is to ensure that Auckland’s biodiversity is flourishing and treasured. In supporting this vision, as well as that of the Auckland Plan, the biodiversity team provide technical advice to ecological restoration projects being delivered by either Council or private landowners. Biodiversity staff also provides technical input into the evaluation of resource consent applications and other statutory processes, such as the development of the draft unitary plan.

12. Biosecurity works alongside biodiversity to contribute to environmental outcomes. Biosecurity is responsible for the implementation of the Regional Pest Management Strategy through a number of programmes, and is also responsible for the regional coordination of national biosecurity management programmes, such as the local response to kauri dieback and kiwifruit vine disease (PSA).

13. ESU also delivers a number of projects that support community development through engaging communities in environment and sustainability projects. These projects include Wai Care, Enviroschools and Trees for Survival. In addition, ESU is currently developing and trialling a number of household sustainability initiatives in various local board areas.

Solid Waste Unit

14. The Solid Waste Unit, within the Infrastructure and Environmental Services Department, is responsible for the management of the region’s kerbside domestic refuse, recycling, hazardous waste, inorganics, illegal dumping and litter collection. It also manages some transfer stations, and develops and delivers waste minimisation programmes. It is made up of four main operational delivery groups; Waste Planning, Waste Minimisation, Waste Operations and Waste Infrastructure and Assets.

15. The Waste Planning team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

16. The Waste Minimisation team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as the Create Your Own Eden composting courses and WasteWise schools.

17. The Waste Operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste collection services, servicing and maintaining public litter bins and loose litter cleaning.

18. The Waste Assets and Infrastructure team is responsible for providing infrastructure to ensure Auckland meets its obligations under the Waste Management Act for the safe and efficient recovery, recycling and disposal of waste across the region.

19. These infrastructure requirements are managed in many ways. For example, through direct service supply contracts for delivery of waste to landfill, Build Operate Own and Transfer contracts for facilities to process recycling, and through council-owned assets and operations such as those at the Waitakere Transfer Station in Henderson and the Claris Landfill on Great Barrier Island. In addition, the team also procures and manages the stock of refuse and recycling bins and public litter bins. Finally, they work with suppliers to make provision for hazardous waste drop off, recovery and disposal.

Stormwater Unit

20. Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise the nuisance of flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that is discharged into natural waters.

21. Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032.

22. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP). The Stormwater Asset Management Plan addresses all major asset based activities. A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

23. The draft Stormwater Unit Strategic Direction was completed in 2013. It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management. The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

Consideration

Local Board Views

24. This is a report prepared specifically for the Local Board.

Maori Impact Statement

25. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

26. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a	Environmental Services Update Report	17
b	Stormwater Local Board Update Report	19
c	Solid Waste Update Report	25
d	Auckland Household Waste Prevention Study	31

Signatories

Authors

Theresa Pearce - Relationship Advisor

Lucy Hawcroft - Relationship Advisor

Mara Bebich - Senior Relationship & Engagement Advisor

Emma Joyce - Relationship Advisor

Varsha Belwalkar - Stormwater Liaison Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Puketapapa Local Board

12 December 2013

Stormwater Local Board Update Report (Puketapapa)

Relevant to Local Board priority: Protecting our cultural and natural heritage

Auckland Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that discharge into natural waterways.

The Stormwater Unit operates and maintains an extensive stormwater network comprising 6,000 km of pipe, 10,000 km of streams, 140,000 manholes, and 370 ponds and wetlands. Stormwater activities are generally of a regional activity with both local and regional impacts. This report provides the local board with its quarterly update on delivery of the stormwater work programme including any key highlights is structured to reflect the levels on which the regional stormwater programme is delivered:

- Regional (e.g. annual plan, asset management plan)

- Sub-regional (e.g. network consents)

- Local (e.g. catchment plans and programmes)

- Site specific (projects)

This report detail highlights on these stormwater programmes, including the Unitary Plan, technical guidelines, education initiatives, and network discharge consents.

Managing stormwater requires co-operation from a number of parties within and external to council (Figure 1)

Figure 1. Contributors to stormwater outcomes.

Regional

Strategic Documents

Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP). The Stormwater Asset Management Plan addresses all major asset based activities. A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

The draft Stormwater Unit Strategic Direction was completed in 2013. It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management. The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

Figure 2 encapsulates the direction and way that council manages stormwater and shows the commitment to the Auckland Plan vision to become the world’s most liveable city.

Figure 2. Auckland Council Stormwater Objectives

Proposed Auckland Unitary Plan

The Proposed Auckland Unitary Plan (PAUP) was notified on Monday 30 September and is available on the Auckland Council website. The Stormwater Unit is working through how the provisions with immediate legal effect may impact the stormwater capital works consenting. The Unit is also working with the Special Housing Office, Resource Consents Department, and Unitary Plan teams to support implementation of stormwater management and flooding provisions in the PAUP.

Best Practice, Stormwater Education, and Technical Advice

The Council publishes stormwater and sediment best practice guidelines and construction practice notes, which are non-statutory documents. Best practice guidelines are reviewed and updated at regular intervals to remain current. A number of guidelines are under review and scheduled for update in the next three years as detailed below.

Table 1. Stormwater and sediment best practice guidelines

Guideline or standard	Anticipated completion date
Stormwater Code of Practice	Completed (2013)
GD01 (TP10) Design guideline manual for stormwater treatment devices (ARC 2003)	2014
GD02 (TP108) Guideline for stormwater runoff modelling in the Auckland region (ARC 1999)	2014
GD 03 Proprietary Device Evaluation Protocol for Stormwater Quality Treatment Devices.	GD03/2012 published
GD04 (TP124) Low impact design manual for the Auckland region (ARC 2000)	Nov 2013
GD05 (TP90) Erosion and sediment control guideline for land disturbing activities in the Auckland region (ARC 1999)	2014
Soakage design manual (ACC 2002)	TR2013/040 published
On-site stormwater management manual (ACC 2003)	TR2013/040 published
GD06 (TP58) On-site wastewater management (ARC 2004)	2015

Stormwater Education and Community Programmes

Council manages a range of educational and community programmes that support stormwater and environmental outcomes. The focus of this team over the next year will be implementing the Regional Stormwater Education Implementation Plan. This plan lays out a three year plan with a regional focus to meet network discharge consent requirements and activities including:

· Development and promotion of Water Sensitive Design demonstration sites,

· Updated content for the Environmental Training for Industry education courses.

· Delivery of new courses for the Environmental Training for Industry programme including Water Sensitive Design,

· Delivery of stormwater education events including the annual Sediment Field Day and Auckland Council Stormwater Seminar,

· Development of a pre-application advisory service to support update of Water Sensitive Design and stream restoration,

· Educational outreach (e.g. Great Drain Game, low impact design competition with the University of Auckland),

· A region wide attitudes, awareness and behaviors research survey,

· Development of an integrated communications plan for stormwater initiatives and programmes

· Development of a regional pollution prevention plan, and

· Development of proactive education programmes focused on minimising sedimentation from small construction sites.

Sub-Regional

Operations

Currently Stormwater operations contracts to manage stormwater assets in the road corridor are managed by Auckland Council Stormwater Unit in the south, central and west of Auckland. The northern contract is currently still managed by Auckland Transport and will be handed over to Auckland Council in July 2014.

In the 2013/14 financial year, Stormwater Operations is focusing on:

· effectively operating and maintaining the stormwater network,

· responding to incidents and storm events,

· working collaboratively with the maintenance contractors to improve customer services and responses,

· the successful procurement of the new northern maintenance contract,

· driving health and safety for our staff and stakeholders and implementation of a safety improvement programme,

· securing knowledge of our critical assets and renewals,

· prioritise and carry out works with efficiency and sound financial management to ensure value for money, and

· undertaking minor stormwater pond rehabilitation and capital works renewals.

Network Discharge Consents

Network Discharge Consents based on Consolidated Receiving Environments (Figure 3) are currently being prepared for the Waitemata Harbour, Greater Tamaki, Hauraki Gulf Islands, and Manukau Harbour. The Waitemata Harbour Network Discharge Consent will be the first of its kind. Consultation on the Greater Tamaki Consolidated Receiving Environment has commenced and consultation on the Hauraki Gulf Island and Manukau Harbour Consolidated Receiving Environment are scheduled for later in this financial year.

CRE Catchments 2

Figure 3. Stormwater Consolidated Receiving Environments

Local

Catchment Planning

In the 2012/13 financial year, catchment planning provided significant input into the preparation of the Unitary Plan including mapping flood areas, Stormwater Management Areas – Flow (SMAF), and into the location of mixed and terraced housing zones.

The Catchment Planning Group was also involved in the Rural Urban Boundary investigations and undertaking cost estimates to service growth and inputting into the Housing Accord.

A focus for the Council in 2013/14 is to provide input into initiatives to enable growth delivery in priority areas including Housing Accord zones. Input consists of:

· preparing base information related to catchment planning to enable quick responses to development related initiatives, and

· taking part in strategic initiatives such as Rural Urban Boundary-investigations, area planning, submission process to the Unitary Plan and precinct plans.

Site specific

Stormwater Physical Works Programme 2013/14

The Council’s 2013/14 stormwater capital works programme consists of 159 physical works projects as reported by local board area in the previous local board quarterly report. An update on the status and progress of physical works projects within your local board area will be provided in the next update report.

Puketapapa Local Board

12 December 2013

Puketapapa Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

File No.: CP2013/26811

Purpose

1. This report provides an overview of the Puketapapa Local Board 2013/2014 Small Local Improvement Projects (SLIPs) programme and recommends projects for scoping approval and commencement.

Executive Summary

2. The Puketapapa Local Board has $1,191218 SLIPs capital funding (Capex) in the 2013/2014 financial year. Of this, $581,052 has been allocated to projects in year 2012/2013 financial year and deferred into year 2013/2014. The Puketapapa Local Board has allocated a further $287,000 to new projects in year 2013/2014 financial year.

3. The Puketapapa Local Board has $137,813 SLIPs operational funding (Opex) to allocate in the 2013/2014 financial year. Of this, $93,705 has been allocated to projects.

4. The Puketapapa Local Board has $113,140 Local Board discretionary capital funding (Capex) in the 2013/2014 financial year. Of this, $80,000 has been allocated to projects in year 2012/2013 financial year and deferred into year 2013/2014.

5. Recommendations are being sought in this report to allocate budget to the scope proposals as detailed below:

1	Turner Freeland Playground development	$70,000 SLIPs Capex
2	Top-up funding - Mt Roskill War Memorial Upgrade / Freyberg Room improvements	$100,000 SLIPs Capex
3	May Road Fitness trail Signage - map	$5,000 SLIPs Capex
4	Keith Hay Park Lighting	$100,000 SLIPs Capex
5	Native Mistletoe Protective Barrier	$5,000 SLIPs Opex
6	Playground renewals topup funding	$48,166 SLIPs Capex, $33,140 LB Discretionary Capex

6. Approval of the recommendations in this report will allocate 100% of the available SLIPs capital expenditure and 72% of the available SLIPs operational expenditure. Further reports will be submitted at the Puketapapa Local Board’s February 2014 meeting for approval of remaining $39,108 SLIPs operational expenditure.

7. Eighty percent of 2013/2014 SLIPs projects should have budget allocated to them within the first quarter of the 2013/2014 financial year to commence and be completed between 1 July 2013 and 30 June 2014. The remaining twenty percent to be allocated within the second quarter of the 2013/2014 financial year to allow all projects to commence and be completed between 1 July 2013 and 30 June 2014.

8. Most projects will need eight months or more to be successfully delivered within the 2013/2014 financial year. Projects that had budget allocated to them with less then eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

9. Longer term projects will result in SLIPs capital funding being carried forward to the 2014/2015 financial year and these projects will not be delivered within the 2013/2014 financial year.

Recommendation/s

That the Puketapapa Local Board:

a) Acknowledge receipt of Puketapapa Local Board 2013/2014 SLIPs funding summary programme.

b) Delegate authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.

c) Approves the Turner Freeland Playground development project and allocates $70,000 SLIPs capital budget.

d) Approves top-up funding towards the Mt Roskill War Memorial Upgrade / Freyberg Room improvements and allocates $100,000 SLIPs capital budget.

e) Approves the May Road Fitness trail map signage project and allocates $5,000 SLIPs capital budget.

f) Approves the Keith Hay Park Lighting design and implementation project and allocates $100,000 SLIPs capital budget.

g) Approves the Native Mistletoe Protective Barrier project and allocates $5,000 SLIPs operational budget.

h) Approves top-up funding towards Puketapapa Local Board Playground Renewals projects and allocates $48,166 SLIPs capital budget and $33,140 Local Board Discretionary capital budget.

i) Note upon approval of the above recommendations there will approximately $39,108 SLIPs operational funding remaining to allocate in the 2013/2014 financial year.

Discussion

10. The Puketapapa Local Board has $1,191218 SLIPs capital funding (Capex) in the 2013/2014 financial year. Of this, $581,052 has been allocated to projects in year 2012/2013 financial year and deferred into year 2013/2014. The Puketapapa Local Board has allocated a further $287,000 to new projects in year 2013/2014 financial year.

11. The Puketapapa Local Board has $137,813 SLIPs operational funding (Opex) to allocate in the 2013/2014 financial year. Of this, $93,705 has been allocated to projects.

12. The Puketapapa Local Board has $113,140 Local Board discretionary capital funding (Capex) in the 2013/2014 financial year. Of this, $80,000 has been allocated to projects in year 2012/2013 financial year and deferred into year 2013/2014.

13. Recommendations are being sought in this report to allocate budget to the scope proposals as detailed below:

1	Turner Freeland Playground development	$70,000 SLIPs Capex
2	Top-up funding - Mt Roskill War Memorial Upgrade / Freyberg Room improvements	$100,000 SLIPs Capex
3	May Road Fitness trail Signage - map	$5,000 SLIPs Capex
4	Keith Hay Park Lighting	$100,000 SLIPs Capex
5	Native Mistletoe Protective Barrier	$5,000 SLIPs Opex
6	Playground renewals topup funding	$48,166 SLIPs Capex, $33,140 LB Discretionary Capex

14. Approval of the recommendations in this report will allocate 100% of the available SLIPs capital expenditure and 72% of the available SLIPs operational expenditure. Further reports will be submitted at the Puketapapa Local Board’s February 2014 meeting for approval of remaining $39,108 SLIPs operational expenditure.

15. Eighty percent of 2013/2014 SLIPs projects should have budget allocated to them within the first quarter of the 2013/2014 financial year to commence and be completed between 1 July 2013 and 30 June 2014. The remaining twenty percent to be allocated within the second quarter of the 2013/2014 financial year to allow all projects to commence and be completed between 1 July 2013 and 30 June 2014.

16. Most projects will need eight months or more to be successfully delivered within the 2013/2014 financial year. Projects that had budget allocated to them with less then eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

17. Longer term projects will result in SLIPs capital funding being carried forward to the 2014/2015 financial year and these projects will not be delivered within the 2013/2014 financial year.

Consideration

Local Board Views

18. This report canvasses the views of the Puketapapa Local Board.

19. The recommendations contained within this report fall within the Local Boards allocated authority.

Maori Impact Statement

20. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

General

21. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

22. Funding for the proposed projects within this report will come from the Puketapapa Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Puketapapa Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

23. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

24. Eighty percent of 2013/2014 SLIPs projects should have budget allocated to them within the first quarter of the 2013/2014 financial year to commence and be completed between 1 July 2013 and 30 June 2014. The remaining twenty percent to be allocated within the second quarter of the 2012/2013 financial year to allow all projects to commence and be completed between 1 July 2013 and 30 June 2014.

25. Most projects will need eight months or more to be successfully delivered within the 2013/2014 financial year. Projects that had budget allocated to them with less then eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

26. Longer term projects will result in SLIPs capital funding being carried forward to the 2014/2015 financial year and these projects will not be delivered within the 2013/2014 financial year.

27. Budgets for projects funded from 2013/2014 SLIPs operational expenditure must be fully expended within the 2013/2014 financial year.

28. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a	Puketapapa Local Board SLIPs Programme 2013/2014	39

Signatories

Authors

Vandna Kirmani - SLIPs Project Portfolio Leader

Authorisers

Oliver Kunzendorff - Team Leaser SLIPs

Julie Pickering - Manager Asset Development & Business Support Central

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Puketapapa Local Board

12 December 2013

Auckland Transport Monthly Update Report – December 2013

File No.: CP2013/27880

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area over the last month.

Monthly Overview

2. The Chair and Board Member Holm were briefed on transport matters in the Puketapapa area in October.

3. Auckland Transport provided an in depth briefing to new board members on the Dominion Road project and parallel cycle routes and the Mt Roskill Safe Routes scheme. This was followed by a briefing for the whole board on the Dominion Road Parallel Cycle Route schemes and the Mt Roskill Safe Cycle Route scheme which are both programmed for public consultation in December.

4. Board Member Holm attended the first meeting of the Village Design Group which has been brought together to consider design treatments for the three villages on Dominion Road effected by the upgrade. The Chair attended a subsequent meeting where iwi presented some design concepts for the villages, which will help to inform the process going forward.

Recommendation/s

That the Puketapapa Local Board:

a) Receives the report.

b) Agrees for Auckland Transport to continue the work towards the design and construction of the safety improvement proposed for Halsey Road School through the use of the Local Board’s Transport Capital Fund.

c) Agrees for Auckland Transport to continue the work towards the design and construction of the safety improvement proposed for Waikowhai School through the use of the Local Board’s Transport Capital Fund.

Reporting Back

Consultation Report

5. Consultations forwarded to the local board for comment are attached for board members’ information (Attachment A).

6. Notice of Works letters are also attached to this report (Attachments B and C) for Hillsborough Road and Dominion Road Extension. These are for the Local Board’s information.

Local Board Capital Projects

Hillsborough Road/Dominion Road Extension

7. The Puketapapa Local Board resolved to proceed with this safety improvement project in September and the Chair and Board Member Holm were briefed on the status of the project in November. The project will be delivered in conjunction with a maintenance road rehabilitation project about to commence on Hillsborough Road in late November.

8. The safety improvement project will square off the slip lane from Hillsborough Road into Dominion Road extension providing better sight lines for drivers. Some adjustments to the traffic islands will also be made along with some changes to Hillsborough Road itself. A notice of works letter was delivered to households in November, copied to the Puketapapa Local Board and is provided as an attachment to this report (Attachment B).

Richardson Road and Oakdale Road Intersection

9. The Puketapapa Local Board resolved to proceed with this safety project in September and the Chair and Board Member Holm were briefed on the status of the project in November. Subject to all the consultation material being ready in time, public consultation is expected to occur between Monday 9 December and Friday 20 December 2013, with the collation and assessment of submissions occurring in January 2014. If these consultation dates cannot be met, public consultation will proceed in January 2014. Dependent on the outcome of the consultation, detailed design and construction will follow shortly after the consultation process.

Mt Albert Road Pedestrian Crossing Facility

10. The Puketapapa Local Board resolved to proceed with this safety project in September and the Chair and Board Member Holm were briefed on the status of the project in November. Subject to all the consultation material being ready in time, public consultation is expected to occur between Monday 9 December and Friday 20 December 2013, with the collation and assessment of submissions occurring in January 2014. If these consultation dates cannot be met, public consultation will proceed in January 2014. Dependent on the outcome of the consultation, detailed design and construction will follow shortly after the consultation process.

Hillsborough Road Cycleway SH20 to Monte Cecilia

11. A rough order of costs has been provided to the board for this project. Further investigation into feasibility is now taking place and more accurate costings prepared.

Waikowhai School Travel Plan

12. Representatives from AT’s Community Transport team have met with the school principal to discuss the proposals. Auckland Transport will look at this project again in the New Year if the Local Board still wish to proceed.

Halsey Road School Travel Plan

13. The proposal has been discussed with the school. Auckland Transport will look at this project again in the New Year if the Local Board still wish to proceed.

Financials

Project Description	Allocation	RoC	Final Cost	Status	Notes
Hillsborough Road/Dominion Road Extension Intersection		$77,000	$100,000	Committed	Construction likely with maintenance works along Hillsborough Road in late November 2013.
Richardson Road and Oakdale Road Intersection		$43,000	$80,000	Committed	Public Consultation likely in December.
Mt Albert Road Pedestrian Crossing Facility		$50,000	$135,000	Committed	Public Consultation likely in December
Hillsborough Road Cycleway SH 20 to Monte Cecilia		$315,000	$315,000	Under investigation	This project is being investigated for feasibility and final costing.
Waikowhai School Travel Plan		$32,000	$32,000	Under investigation	Further discussions taking place with the school.
Halsey Drive School Travel Plan		$32,000	$32,000	Under investigation	Further discussions taking place with the school.

Allocation 2012/13	$379,117			$315,000	Committed
Allocation 2013/14	$379,117			$379,000	Proposed Spending
				$694,000
	Remainder			$64,234	Remainder

Mt Roskill Safe Routes Scheme Update

14. The project team have been working through the various options and routes discussed with the board earlier this year. A briefing was held with the local board in November to present the scheme assessment and discuss the preferred route.

15. The route will begin at War Memorial Park, linking with the parallel routes to be constructed next year to complement the Dominion Road scheme. The route will follow quieter streets and make its way through Keith Hay Park and Molley Green reserve to Hillsborough Road. A map of the route is provided as an attachment to this report (Attachment 3).

16. The draft scheme is now ready to go to public consultation in December. An open day is planned for Saturday December 7 at Dominion Road School from 11am until 3pm, where Auckland Transport officers will be on hand to discuss the route, its opportunities and limitations and provide some comments on the road treatments under consideration.

17. Letters will be distributed to 2,500 homes on the route in late November. A separate letter will be sent to schools in the area offering a meeting with the project manager, as well as providing a contact with Auckland Transport’s Community Transport team, to discuss cycling programmes with the schools.

18. Comments from the public will be open until December 20. Dependent on this feedback, the scheme assessment will proceed to detailed design next year.

Dominion Road Update

19. Design work on the upgrade to Dominion Road has been proceeding at fast pace. The project will provide continuous bus lanes along Dominion Road from SH 20 to View Road in an effort to improve bus travel times down this important route and include necessary road widening between Mt Albert Road and SH 20.

20. Other features include kerb build outs to allow bus passengers to board efficiently and buses to continue their journey without having to merge with general traffic. The upgrade will see footpaths upgraded and widened through the three villages, safety improvements for pedestrians and improved optimisation of traffic signals.

21. A Village Design Group has been established with representatives from the local boards, business community and iwi to provide input into appropriate designs and street furniture for the village centres. This group has had its first meeting with further meetings scheduled for December and January.

22. At the same time, the project team has been developing safe cycling routes running parallel to Dominion Road that link to reserves in Puketapapa Local Board area which will link to the Mt Roskill Safe Routes scheme. These parallel routes will need to be in place to provide an alternate route for cyclists before the work on Dominion Road commences.

23. The parallel routes are on road, but traffic calming measures will be used on some roads to improve safety for cyclists and a number of signalised crossings across busy roads will need to be provided.

24. Consultation on the parallel routes will begin in early December. At the time of writing two open days were planned for community engagement being December 3 and December 7. The open day on December 7 is to be held at Dominion Road School and will be combined with the open day for Mt Roskill Safe Routes scheme.

25. Depending on matters raised during the consultation, it is expected that construction of infrastructure required by the parallel routes will begin in April 2014.

26. Consultation on the detailed design for Dominion Road is scheduled for the first quarter of 2014.

AMETI East West Link

27. On 28 June 2013 the Prime Minister asked NZ Transport Agency (NZTA) to advise the Government which elements of AMETI and the East-West Link could be accelerated with additional funding, and how that funding can best be targeted across both projects.

28. To report back to the Government, Auckland Transport and NZTA are refining initial programme options based on feedback from local boards and other stakeholder feedback.

29. In late November Auckland Council, NZTA and Auckland Transport staff were involved in a multi-disciplinary inquiry-by-design process to develop, refine and evaluate options.

30. A Treasury Better Business Case evaluation will be undertaken concurrently to guide selection of a preferred option for NZTA/central government investment purposes based on the specific transport objectives developed.

31. High level cost estimates will be calculated and each programme option will be evaluated against the investment objectives and critical success factors and presented to the Auckland Transport and NZTA Boards.

Southern New Network Bus Consultation

32. Consultation on the new bus network for the southern area closed in early August. Interest in the proposal was high and mainly positive. In brief:

· 1148 official feedback forms received

· Three signed petitions ( Save Te Mahia Station (2524 signatures); Save Westfield Station Meat Workers (135 signatures); Save the express buses to the CBD (213 signatures).

· Team Manurewa created two submission slips ( Save Te Mahia Station (411) and Save Randwick Park bus route on Shifnal Drive (128))

33. The network planning team are currently analysing the submissions that were received and they aim to have a post consultation report ready by December 2013. The report will highlight key themes from the consultation feedback, any resulting changes to the new network and will include the final new network route map for South Auckland. When the report becomes available, all submitters will be notified and the report will be published on the new network website.

34. Affected Local Boards will be sent the report prior to the report going to the public.

Auckland Transport News

AMETI Update

35. AMETI is a group of transport projects for the eastern suburbs that aims to give residents greater transport choices and to unlock the economic potential of the area by improving strategic transport links. Construction work is underway currently in Panmure to provide a transport interchange, build two link roads to remove traffic from the Panmure roundabout and provide a local connector road. Eventually the roundabout will be replaced with a signalised intersection. Complementary works on Van Dammes Lagoon are also in progress with the reserve now closed to the public while work proceeds.

36. Planning for the busway along Lagoon Drive to link Panmure to Pakuranga with a duplication of the bridge is well advanced and also underway is planning for the busway to continue to Botany.

37. Improvements at Sylvia Park including new bus lanes and improvements for cycling and walking are also in progress.

38. Panmure Construction

Underway at the moment are changes to the Ellerslie Panmure Highway, construction of new AMETI Link roads and a local connector road and associated works around the new transport interchange at Panmure.

· Closures of the Ellerslie Panmure Highway at night will need to continue during November and December to complete utility service works and footpaths / driveways in front of local businesses.

· Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway, this work is due for completion mid December.

39. Local Connector Road and Tunnel

The local connector road (LCN) provides a local connection to the transport interchange while the tunnel provides the corridor for the AMETI link road

· The tunnel is now scheduled for completion in mid 2014.

40. AMETI Link Roads

Road to the north and south of the station to provide a link from Morrin Road through to Mt Wellington Highway to take traffic from the Panmure roundabout area.

· AMETI Link North – Pavement works are well progressed and landscaping works has commenced.

· AMETI Link South works are well progressed with the main storm water line substantially complete. Bulk fill for the level along AMETI Link South have now commenced between the Ellerslie-Panmure Highway and William Harvey Place. The erection of the noise wall along this section of works is now also underway.

· Work on the link roads is somewhat behind schedule due to the significant archaeological finds

41. Panmure Station

Provision of a new rail station and bus interchange at Panmure.

· Good progress is being made on the station construction and fit out, with the scaffolding now removed

· Bus shelters, architectural finishes, kerbs and planters are all now well progressed, with an anticipated mid- January public opening of the station and the bus way bridge.

· Pedestrian changes have been implemented to platform 1 at the station, using the LCN, with a lift in operation for disabled access.

· On the rail platform, canopy erection, lift shafts and escalators are substantially complete, with large areas of architectural finish now being unveiled as scaffolding comes down.

· A community event is planned for January 18^th to open the station. Details of this event are to be discussed with board at a workshop in early December.

42. Panmure to Pakuranga

This work involves upgrading the Panmure roundabout to a signalised intersection, the first stage of the southeastern busway, a new Panmure Bridge and new walking and cycling paths. A new flyover at Reeves Road will reduce congestion at Pakuranga town Centre and provide a direct Pakuranga Road and Southeastern Highway.

· The Notice of Requirement (NoR) and applications for consents for a final preferred scheme for Phase Two of the AMETI works is expected to be lodged toward the end of 2014.

· The siting of the proposed new Panmure bridge and the effects on Mokoia Pa continue to be discussed with iwi. Options for mitigation are being investigated.

· Construction of Phase Two is due to begin in 2015/16, subject to funding and the outcome of the NoR and the consenting process.

43. Pakuranga to Botany

This work is to provide pedestrian and cycle improvements and provide a rapid busway connection from Pakuranga to Botany.

· Scheme assessment for the Pakuranga to Botany section is nearly complete

· Auckland Transport intends to apply for a Notice Of Requirement for the Pakuranga to Botany section of AMETI in late 2014 or early 2015, public hearings are likely to follow in mid/late 2015

44. Sylvia Park Improvements

Improvements here include cycle lanes and pedestrian improvements on Mt Wellington Highway, adjusting bus routes, a new bus station and a new road beside the rail corridor.

· Design work is completed and a safety audit completed

· The Notice of Requirement (NoR) for the new bus lanes beside the rail corridor is due to be lodged in the next month

· Necessary consents for the work will also be lodged in the coming weeks

45. Van Dammes Lagoon

The work undertaken here will upgrade stormwater treatment and improve water quality in the lagoon. Watercare Ltd are also providing upgrade works to improve the area.

· Work in Van Dammes is now underway. Public access to the lagoon has closed for the safety of workers and public. The lagoon is currently programmed for re-opening in mid- 2014.

· An energy dissipation structure is now under construction at the headwaters of the lagoon which will relieve flow velocities from five separate culvert inlets now entering the lagoon.

Regional Public Transport Plan

46. The final Regional Public Transport Plan (RPTP) was adopted by the Auckland Transport Board on 23 September 2013 and the final document can now be accessed on the Auckland Transport website.

47. The RPTP describes the public transport services and initiatives that AT proposes for the region over the next 10 years and how these will be delivered.

48. The objectives of the plan can be summarized as:

· Network structure: A permanent network of connected frequent services that supports Auckland’s future growth

· Integrated service network: Simple integrated services that connect people with where they want to go

· Infrastructure: A high standard of public transport infrastructure that supports service provision and enhances customer experience

· Service quality: A convenient and reliable public transport system using modern vehicles

· Fares and ticketing: A fares and ticketing system that attracts and retains customers, while balancing user contributions against public funding

· Customer interface: Simple, visible, and intuitive customer information and service

· Assist the transport disadvantaged: Improved access for communities and groups whose needs are not met by the regular public transport system

· Procurement and exempt services: A procurement system that supports the efficient delivery of public transport services

· Funding and prioritisation: Effective and efficient allocation of public transport funding

Train Services Extended

49. The Western Line will get half hourly services on Saturday and Sunday between Britomart and Swanson westbound from 8am to 6pm and eastbound from 9.20am to 7.20pm. Currently there is an hourly service on the weekend (and only as far as Henderson on a Sunday). These changes will also extend Sunday services to Sturges Rd, Ranui and Swanson stations.

50. And there are changes on other lines including:

· Earlier services from Papakura on the weekends (currently first service is 7.10am, new services at 6.15am and 6.45am on both Saturday and Sunday). These earlier services affect Papakura, Takanini, Te Mahia, Manurewa, Homai, Puhinui, Papatoetoe and Middlemore.

· Onehunga services are re-timed with some services leaving earlier than currently. This follows improvements to service delivery over the past nine months and will help to further improve punctuality across the network

· An extra night service to Onehunga on Saturday and Sunday nights:

o Sunday departing Britomart 10.11pm, arriving Onehunga 10.51pm. Currently the last service arrives at 9.06pm.

o Saturday departing Britomart 11.41pm, arriving Onehunga 12.06am. Currently the last service arrives at 11.06pm.

· An extra service to and from Onehunga mid-morning Monday to Friday.

· An extra service from Manukau departing at 9.08am Monday to Friday.

As well as the timetable changes, buses will replace trains on some weekends and evenings to enable KiwiRail to continue to prepare the Auckland rail network for the arrival of the new electric trains. Auckland Transport asks train users to please check the timetable before travelling.

Van Dammes Lagoon

51. A forgotten and neglected historic corner of Panmure is getting a major makeover as part of one of Auckland’s biggest transport projects. Work is underway on upgrading and revitalising Van Damme’s Lagoon and reserve as part of Auckland Transport’s Auckland Manukau Eastern Transport Initiative (AMETI). Watercare is also carrying out a stormwater pipe upgrade.

52. Just off Mt Wellington Highway, Van Damme’s Lagoon has been through a number of changes in its history.

53. From the 1870s the lagoon provided water for steam engines and boilers for the Ireland brothers’ tannery, which processed 90 per cent of the Auckland province’s leather. Mr Van Damme bought the property in the 1930s, transforming it with landscaping, planting and stocking the ponds with goldfish and carp.

54. It was later used as a rubbish dump by a company that bought the land, until the local council bought it in 1975 and restored it to a nature reserve. In recent years the water quality has declined and it is difficult to access.

55. Auckland Transport will improve the stormwater quality and environment while providing an enhanced reserve for the community to enjoy. It will be close to the new AMETI road linking Mt Wellington Highway and Morrin Rd.

56. Two new carparks will be built to increase access to the lagoon. New and wider pedestrian paths will also be created.

57. The lagoon area has been closed while this work is in progress.

On-Track Testing for New Trains

58. On-track testing has started for Auckland’s new trains. The first train arrived earlier this year and in October it went out on the lines between the Wiri train depot and Puhinui station for initial testing.

59. The testing was a great success and the train proved to be comfortable, clean efficient and quiet. Testing and driver training will be done over the next few months with the first trains due to go into service on the Onehunga line in April 2014.

60. The second electric three car train set arrived recently and is undergoing testing in at the Wiri depot before commencing on track testing.

61. Auckland Transport has 57 three-car trains on order and all are due to be in service by late 2015. The trains have been designed specifically for the needs of Aucklanders and meet the latest in comfort, safety and technology.

62. Two trains are scheduled to arrive each month between now and November 2014. Thereafter, four trains will arrive monthly until all 57 have been delivered by July 2015. Each train will undergo around a month of testing and commissioning and will be used for driver training.

63. Each train has room for 375 passengers, open gangways between cars allow movement from one end of the train to the other. Security and safety features include an on-board CCTV camera system which operates continuously in all cars, providing images to the driver from any of the 16 cameras. Images will be continuously recorded on-board. Emergency call points, which can be found throughout the train, allowing passengers to communicate directly with the train crew in the event of an incident.

64. As part of the testing programme, the new electric trains will run on the Auckland rail network at night, during weekend shutdowns and over the summer holiday period. People are advised to take extra care around the rail network as the new trains can accelerate quickly and are very quiet.

HOP Card Roll Out Update

65. By mid November, Auckland Transport was just over halfway through the roll-out of its new integrated public transport card, AT HOP.

66. Just under 150,000 AT HOP cards are being used by customers, accounting for approximately 77 per cent of all trips on those parts of the network which are live.

67. In the past month there have been more than 1.2 million AT HOP transactions across bus, ferry and train (an average of 41,348 transactions per day). Although the roll-out is progressing according to plan some customers may have experienced some technical issues which are inevitable with a project of this scale and complexity. Auckland Transport thanks its customers for their patience and support as the HOP card implementation continues.

68. AT HOP can now be used on LINK (City, Inner and Outer) buses and Metrolink buses. All Metrolink buses were converted to AT HOP by 24 November 2013.

69. Waka Pacific servicing South Auckland to central city will launch AT HOP on 7 December and Go West buses serving West Auckland to central city will launch HOP on 8 December.

70. Bus operators still to be fitted with AT HOP are Bayes (school buses), Ritchies (North Shore and West Auckland), Howick and Eastern, Waiheke Bus Company and the Airporter 380 services connecting Onehunga, Papatoetoe and Manukau with Auckland Airport.

71. To assist customers Auckland Transport has ambassadors on buses and at stops.

Issues Raised through/ by Board Members

Location or Name of Issue

Description

AT Response

Gardens on SW Cycleway

The south western cycleway and walking routes runs parallel to SH20 and links walkers and cyclists from Puketapapa with SA via Mangere Bridge and Onehunga. Some untidy gardens in this area including an untidy patch on Melrose Place.

The garden maintenance issue has been referred to AC Parks. Work began in the area on Melrose Place in the week of 18 November. The area is to become grass verge.

Hillsborough Cemetery Gate

The cemetery is bisected by Clifton Road which provides access to the residential properties behind the cemetery. There are issues with

people using the road for inappropriate purposes at night and a request was made as to whether the installation of gate to be shut at night can be investigated.

The gate cannot be installed as it is a public road and it needs to be able to be accessed by emergency vehicles at all times. Police have declined to support the proposed curfew from 9pm to 4am due to resource issues.

Ramelton Road

Request for traffic calming measures to be installed to stop cars racing down the long straight hill that forms part of the street.

AT investigated this site and found speeds were low during the site visit but we do acknowledge that some vehicles may speed due to the steep grade and the width of road. However, overall, the crash record for Ramelton Road does not suggest there is a significant issue with excessive speeds on the road. Also the road is a cul-de-sac, with relatively low traffic volumes. Taking all of the factors considered into account this street does not rank highly when compared to other similar streets across the region and AT are unfortunately not able to recommend proceeding with your request for speed calming measures on Ramelton Road at this stage.

Mt Eden Road West end

The area of Mt Eden Road near Hunters Park Rd attracts a large amount of long-term on-street parking that adversely affects local residents’ ability to use on-street car parks. Break ins are also reported.

Auckland Transport does not believe parking restrictions are warranted in this area, however it will be monitored, as parking demand in certain areas can change due to new developments. AT are familiar with this area, as earlier in the year new 60-minute (P60) time restrictions were installed along 985 Mt Eden Road, Three Kings. This was due to the high demand and increase in parking along this section of road. AT has observed there are a number of sections along Mt Eden Road which often experience high parking demand, either due to commuters or local staff use. The location along 884 Mt Eden Road was noted as not having the same demands as other sections.

Stoddard Rd opposite Denny Crescent

Investigation into parking restrictions in the vicinity to provide customer parking for a business.

Auckland Transport (AT) has visited this area a number of times and on our visits this area is parked out often. On the occasions AT visited, there were one or two cars parked outside No. 38. This stretch of road does get heavily parked and it appears it would be due to the workers in this area. There is an existing P30 restriction outside 34 Stoddard Rd, however, due to the high parking demand AT could look to include some additional P30 restrictions along 38-42 Stoddard Rd to cover some of the shops there. This process will involve a public consultation with affected properties in that area. The consultation process from start to end can take some time, normally up to 6 months. Once AT start the consultation there will be contact regarding this proposal.

Gifford Avenue

Traffic management and parking is a problem on market days (Tuesday and Friday).

AT Parking Design officer took visited this street, last Friday during the market day. One side of the street, has “No Parking on Tuesday and Fridays” signs on the northern kerb, stretching for about 50m. While the southern kerb or opposite side of the street allows for unrestricted parking. This road is long, and appears wide enough to allow parking on both sides along certain sections. It was observed a number of people visiting the markets try and park as close as possible to the main entrances, which results in illegal parking i.e. parking on yellow lines, double parking and parking in the “no parking” areas. Besides, having a regular enforcement patrol during market days, there isn’t much AT can suggest as far as parking restrictions are concerned.. Many other events throughout the region e.g Avondale, Pakuranga, Otara Markets have traffic management plans in place for their market days.

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Attachments

No.	Title	Page
a	Consultation Update	57
b	Hillsborough Road Notice of Works	59
c	Dominion Road Extension Notice of Works	61

Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketapapa Local Board

12 December 2013

Auckland Transport Quarterly Update to Local Boards
For the quarter July to September 2013

File No.: CP2013/27885

Purpose

1. The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months July-September 2013, and the planned activities anticipated to be undertaken in the three months October-December 2013.

Executive Summary

1. Attachments include:

· A – AT activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues (replaces the previous reports against the Local Board Plan and Local Board Agreement)

· D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation/s

That the Puketapapa Local Board:

a) Receive the report.

Main activities during the period under review

Capital Programming

2. The current approved forecast for the 2013/14 Capital Programme is $887M. It is made up of Core Business Capital Projects at $471M, Renewals at $217M, Local Board Initiatives at $12M and CRL/EMU/SMART at $187M

During the period July to September the organization was able to deliver/achieve 13% ($115M) of the approved programme. And from the period October to December the projected expenditure is at $218M or 25% of the total programme. It is anticipated that the organization will be able to improve the delivery of the capital programme during the regular construction period (October to May).

Seal extension validation and prioritisation analysis to determine the 10 year programme is at the final stage with new traffic counts received, and all high priority road asset data checked externally. This will determine which road will be committed to over the summer construction period.

Infrastructure Development

Road Development

3. Taharoto/Wairau Stages 6 and 8 – 1939 bridge replacement completed, new utility ducting 95% complete, cable installation ongoing, retaining wall 27-33 Wairau Rd completed, new cantilever footpath on remaining bridge complete, footpath and kerbing 60% complete, pavement construction 50% complete.

4. Tiverton Wolverton Route upgrade - management of construction phase of project. With Wolverton St construction at 95% completion, pavement reconstruction is being progressed on Tiverton Rd. Planned for 60% completion on Tiverton Rd by 31 December. Kerb and Channel and footpath renewal target is 85% completion for full length of Tiverton Rd.

5. Pukekohe Town Centre - Design work has been completed for the 2013-2014 programme of works. (West Street; Queen to Tobin and Tobin Street; Edinburgh to Seddon). Tender documentation will be released in October. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m over two financial years).

6. King-Queen-Constable Intersections – Design is complete and tender document released for public tender. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m).

7. Flat Bush School Road Stage 4 Murphy’s Road Intersection Upgrade – relocation of power cables is ongoing with completion expected in early December 2013; this will be followed by the installation of pipeline along Murphy’s Road by Watercare.

In addition to the works already in progress, further works are to be carried out during the period from October to December 2013. The major projects include:

8. Tiverton Wolverton Route upgrade – complete all works on Wolverton Rd and complete 60% of pavement renewal works on Tiverton Rd. Complete 50% of works on New Windsor Rd including retaining wall package. Complete all works on Blockhouse Bay Rd at intersection.Overall project completion in March 2014.

9. Khartoum Place Upgrade – this is an Auckland Council contract managed by Auckland Transport – tender due to go out in October 2013.

10. Taharoto Wairau Upgrade Stages 6 and 8 – complete installation of utilities, all widening works, new pavement, surfacing, signs, signals and road markings. Likely completion date has moved to late November.

11. Evaluate and award both the Pukekohe Town Centre and King-Queen-Constable Intersections as early as possible to provide the successful contractor as much lead time as possible to organise the works prior to 6 January 2014 expected commencement date.

Road Design

12. Hibiscus Coast Busway Station: Auckland Council has received a claim from a third party for a judicial review with regard to the granting of the resource consent for Stage 2 on a non-notified basis. The construction of Stage 2 has been put on hold until the matter is resolved.

13. Albany Highway Upgrade: NZTA has brought forward the SH1-SH18 Connection project in its programme and has requested further analysis of the impact of this on the Albany Highway Upgrade project. Construction is now programmed to start in January 2014.

14. Upper Weiti Bridge: The feasibility study is complete. Three options are recommended to go forward to scheme assessment: Curley Avenue to East Coast Road link road; signalisation of Silverdale Street; and signalisation of Wainui Road.

15. Taharoto/Wairau Upgrade: The construction of Stages 6 & 8 is well underway. Negotiations are proceeding with Atlas Concrete with regard to the encroachment onto the road reserve.

16. Upper Harbour Drive Walking and Cycling: The final scheme assessment report has been received and the road safety audit has been completed. The preferred option of on road cycle lanes on both sides and a footpath on the northern side will be taken forward to detail design.

17. Warkworth SH1 Intersections: NZTA’s construction contract for the Hudson Road intersection is well underway.

18. Warkworth Western Collector: 16 of the 17 submissions on the Notice of Requirement were in support of the project and Auckland Council has confirmed that no hearing will be required.

19. Gills to Oteha Valley Link: The Notice of Requirement has been served on Auckland Council. The notification period commenced on 17 October 2013.

20. SH17/The Avenue Lucas Bridge Upgrade: The design tender has been withdrawn due to new information coming to light about the structure of the existing Lucas Creek Bridge. Further investigation is required to confirm that the widening of the bridge is still viable before the design contract can be re-tendered.

21. Onewa Road Westbound Transit Lane: The design has been amended to address feedback received during the public consultation process. Construction funding has been brought forward to 2013/14.

22. Albany Highway South Upgrade: Internal traffic modelling review of original NSCC assumptions and feasibility has shown that the design provides capacity beyond what is reasonably required for future growth. Decision over full redesign is on hold however until NZTA modelling into the SH1/SH18 connection is complete; as this has potential traffic implications for the project due to the removal of access to Albany from SH18. NZTA decision is expected before December 2013.

23. Te Atatu Road Corridor Improvements: Continuation of both land take and consents works in the second quarter of 2013/14. Out of 111 properties, 74% of land acquisitions have been settled, with a further 1% verbally-agreed or signed (approaching settlement).

24. Lincoln Road: The funding application for NZTA’s subsidy is at the final stage. The consultation with the directly affected properties owners will commence by the end of October. The public consultation with the wider community and the designation process is planned to start early 2014.

25. Glen Eden Park N Ride: The preferred option has been agreed amongst various stakeholders and this has been communicated to the Waitakere Ranges Local Board. Consultation with the Glen Eden Business Association is completed, and public consultation with the affected parties is underway. The detailed design is anticipated to be completed before Christmas this year.

26. Brigham Creek Road (SH16-SH18): The scoping investigation has started and expected to be completed in February 2014. The outputs of this scoping investigation will be used to set the scope and required outputs for the feasibility phase which will be subject to a separate exercise later in this financial year.

27. Te Atatu Ferry Terminal: The feasibility study to investigate the physical possibility of establishing a ferry terminal and associated facilities at Te Atatu Peninsula has been completed. The study has concluded that it appears physically feasible to construct a ferry terminal and associated facilities on the foreshore of Te Atatu Peninsula on the downstream side of the Whau River Bridge. Further investigation is underway into the operational aspects of the ferry terminal in order to build a business case.

28. Te Atatu Bus Interchange: The investigation and evaluation of location options for the Te Atatu bus interchange has reached a hold point and is waiting for NZTA to release the final design for the SH16/Te Atatu Road intersection upgrade. The investigation has identified 11 potential locations and will be evaluating all options against a set of criteria that are based upon Auckland Transport’s strategic objectives and the feedback received from local residents to date. NZTA are expected to release the final design for the SH16/Te Atatu Road intersection upgrade in late October.

29. Tamaki Drive/Ngapipi Intersection: The tender for the detailed design has been published and closes on 25 October 2013. Public engagement commences in late November; feedback from this process will be integrated into the detailed design as appropriate.

30. Federal Street Upgrade: Construction of the upgrade has started and is on track to be completed in May 2014.

31. Mill Road: The scheme assessment for the northern section is undergoing legal review. A documentation review is under way for the southern section to support preparation of the investigation tender.

32. Half Moon Bay: The investigation phase of this project will be tendered by September 2013. Auckland Transport is continuing to develop the NZTA funding application.

Key Agency Initiatives

33. AMETI: Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway. Work continues on construction of the local road with landscaping and planting underway and finishing works on top of the 220m long covered box adjacent to the Panmure station. Inside the box fire protection, with the installation of electrical and mechanical components being installed.The first fix of services for the station building is complete and internal linings and glazing are being installed. Canopies, Lift shafts and escalators are substantially complete,with large areas of architectural finish now being unveiled. The plan is to commission the new building on 19 January 2014.

34. Work has continued on construction of the northern portion of the AMETI Link Road which will extend from Morrin Road to Mt Wellington Highway. Archeological issues have been resolved and documented in this area with construction of the retaining wall and bulk fill for the level of the link road progressing well. However a portion of the new road north of Mountain Road Bridge has been sealed. Construction of the southern portion is advancing with the main storm water line substantially complete. Road sealing has begun on the AMETI link road south between Ellerslie Panmure highway and William Harvey Place. A temporary footbridge between William Harvey Place and Ireland Road has been installed and is being well patronised. Work on Ireland Road is progressing well with approximately 50m of the 200m diameter culvert already tunneled. Work has been delayed in the southern area due to archaeological discoveries and delays in NCI Building Consent. Considerable progress has been made on storm water construction on the southern portion, including the new outfall to Van dames Lagoon. The access track into Van Dammes Lagoon is being constructed. Watercare works and NCI accommodation works are yet to commence.

35. The investigation and design of the busway extending from Panmure to Pakuranga continues. The design of the busway between Panmure and the Panmure Bridge is complete and the Scheme Assessment Report for the busway between Panmure Bridge and Botany is being finalised. The Request for Tender of the planning services required for consenting of the Panmure to Pakuranga section of busway and Reeves Road Flyover has been issued. The project is also preparing tender documentation for specimen design of the Reeves Road flyover and final design of the Pakuranga Road section of the busway.

36. The final design of the bus interchange development at Sylvia Park is near complete. Consent documentation has been prepared. An environment court hearing regarding the compulsory acquisition of a property at 430 Mt Wellington Highway has been deferred to November. This acquisition is required to enable consenting and construction to advance.

37. East-West Link (MMEWS): The project team has scheduled options workshops with AT, NZTA and Auckland Council staff to further investigate, develop, assess and agree on programme options. These workshops will incorporate land use planning, social/environmental impacts and other opportunities associated with this project. AT and NZTA plans to further update local boards on the project within the next few months. An approved preferred programme option will be taken forward for full public consultation in early 2014. The feedback from the public consultation will be incorporated into the draft programme business case which will be presented to the AT and NZTA Boards for approval. This is planned for mid-2014. Any preferred programme of work is likely to include a mix of various elements of the options above, not just one of them.

38. Dominion Road: The design contract was awarded to Beca on 14 August 2013. Initial design work will be completed late this year with the plan for stakeholder final review to occur before finalizing the design. The project team is confident that final design work will be completed by April 2014 with a start on construction in August 2014.

39. NorSGA: Construction is continuing on Rua Rd south however wet weather and limited site access is likely to result in the Rua/Fred Taylor intersection not being constructed before the shutdown for the Xmas Moratorium. The resource consent application for the Don Buck Rd extension has been notified and a hearing is scheduled for 15 November to address issues with an adjoining land owner who has not given his approval as an affected party. The Northside Drive East Notice of Requirement has been notified and submissions close 1 November. (A date is yet to be confirmed for the hearing). Resource consent has been lodged for the Fred Taylor/Garelja intersection and it is anticipated that land acquisitions and affected party approvals will be obtained by mid November. (Construction is planned to commence late January 2014). DVAC approval has been obtained to progress the Hobsonville Road project based on the revised design which incorporates transit lanes through Hobsonville Village. The existing Notice of Requirement documentation for Hobsonville Rd is to be updated to incorporate the effects of adopting the revised design.

40. Harbour Edge Development (HED): A master delivery plan for the harbour edge projects is being developed in conjunction with the City Rail Link project, based on earliest delivery of projects with minimum disruption to the city Centre. Four new PT Interchanges for the city centre are being investigated to enable the roll-out of the 2016 PT Network. An early focus is on site locations, layouts and operational efficiencies for Downtown, Wynyard Quarter and the Learning Quarter, as well as the connecting corridors. Concept design options for the Quay St Seawall seismic upgrade are underway, which will inform options for both the Quay St Upgrade and the Ferry Basin Redevelopment master-plan. Early improvements to Quay St start this month and a programme of events on the harbor edge is being developed with ATEED and Waterfront Auckland over summer. A HED Manawhenua Forum meets quarterly to discuss portfolio issues and seek input from interested iwi on the issues and opportunities in this space. Tenders have been called for the design of roading infrastructure in Wynyard Quarter, with construction targeted to start in 2014/15. Waterfront Auckland starts work on the Westhaven Promenade in October. Options to provide a coastal walkway from Westhaven to St Heliers are being investigated.

PT Development

41. Papakura Station: The project is now complete including the cycle storage area. The temporary park and ride adjacent to the bus interchange is under review and towards assessment as a permanent parking area.

42. Mount Albert Station: Stage 2 of the project is to develop the link bridge connection into New North Rd and to upgrade the existing underpass. Confirmation of budget is in progress with expectation that the works will be completed by mid-2014.

43. Half Moon Bay Ferry Terminal and Precinct Plan: The Master Planning report and Concept plan were reviewed by the AT Board and will be presented to the local stakeholder forum in late 2013/early 2014. Over the next 3 months the staging of the overall plan will be reworked to ensure the most important issues are prioritised, taking account of the overarching focus on the achievement of efficient and effective public transport outcomes. Parking remains key to unlocking the HMB marina and a number of parking demand measures are being planned or in progress over the next 3 months. Reclamation and land use strategies are will be reviewed further over the next 3 months.

44. Manukau Rail Station: The Manukau Institute of Technology (MIT) works have now restarted with a new main contractor Hawkins Infrastructure. As a result the completion date for the station and the tertiary building is now targeted for May 2014 Good progress is being made with building water tightness. Full construction recommenced in September 2013. The new ticketing gates will be installed during March 2014. Detailed design for the bus interchange is still making good progress towards completion in 1^st half of 2015. Construction tender has now been awarded for the North Davies Ave linear park works. The agreed construction completion date for these works is by the end of February 2014.

45. Parnell Station: The final enabling works on the Domain pathways and signaling were substantially completed in September 2013. Over the recent wet period the new soil nail retaining area has been subject to detailed scrutiny that has resulted in the need for some further retaining works and some pathway repair works. This work will be completed over the labour weekend. The Auckland Transport board approved the detailed design funding for the station in September 2013 and over the next months the programme for delivery will be refined towards an anticipated completion date late in 2015. Planning is underway for the access ways, connections to the Domain and Carlaw park development and up to the University precinct. The NZTA are working on plans for better connectivity across Stanley St.

46. Newmarket Rail (formerly Sarawia St) Level Crossing: Public consultation has been finalised including a more detailed analysis of an underpass to Sarawia St. The feedback on all options has been evaluated and a preferred option was recommended to the AT board in September 2013. The AT board requested further information and analysis before any final decision. Over the next month the requested further analysis will be provided to the AT board with an expected final decision by the end of October 2013. Commencement of the detailed design is scheduled for December through to March 2014 during which time there will be further community engagement. Construction works are anticipated to be from April 2014 through to March 2015.

Strategy and Planning

47. Auckland Integrated Transport Programme (ITPv2) and its key components

Work is underway on delivering the next version of the ITP which is due by the middle of 2014. Work are also continuing on the development/updating of the key components of the ITP including:

· Regional Rapid Transit Review (RTN) review – further analysis required in view of the RDS update

· Rail Development Strategy (RDS) update – in progress

· Rail Level Crossings Study – joint review with KiwiRail in progress

· Park and Ride and Parking Strategy – review and update of legacy strategies in progress

· Regional Passenger Transport Plan – formally adopted by the AT Board on 23^rd September 2013. Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15. Implementation of the new network will commence in early 2015.

48. Regulatory planning

Strategy and Planning continues to lead and co-ordinate AT’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable AT to deliver its capital works programme. During the first quarter, there are 33 applications including 3 new applications that are in progress. 5 applications were completed this quarter.

AT also continued working closely with the Auckland Council on the review of the draft Unitary Plan. AT has been assisting the council on matters such as cycle parking, Integrated Transport Assessments, parking, loading and access provisions. AT has also been working with the Auckland Utility Operators Group on trees in road corridor provisions.

Over the next quarter, AT will be reviewing the Proposed Unitary Plan as notified on 30 September 2013.

49. Corridor management plans (CMPs)

The 10 priority arterial CMPs in the 2012/13 year are now nearing completion:

· Great North Road-Rata St-Ash St corridor - draft plan reviewed

· Albany Highway-Greville Rd-Tawa Dr corridor – draft plan reviewed

· Takapuna North (East Coast Road Stage 2) – draft plan reviewed

· East Tamaki Road-Springs Rd-Harris Rd corridor – draft plan completed

· City East West Transport Study – draft plan completed and initial recommended projects are under concept design

· Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor – draft plan under review

· Ellerslie-Panmure Highway – draft plan under review

· Balmoral Road-St Lukes Road corridor – draft plan under review

· Great South Road Stage 2 – scope of the CMP was extended to include Shirley Road and those sections of Coronation and Rangitoto Road that are currently bus routes.

· Pakuranga Road – in progress.

The 2013/14 CMP programme was finalised, three of which are currently at scoping stage:

· Great North Road (between Ash Street and Karangahape Road) – scoping completed

· New North Road (Blockhouse Bay Road to Mt Eden Road) – scoping underway

· Manukau Road (Broadway to Royal Oak roundabout) – scoping underway

50. Transport modelling

Work is continuing on the update/development of transport models including:

· Local area traffic modelling – Takapuna town centre, Ponsonby Road, proposed Convention Centre

· CRL transport model in parallel with the APT3 update

· Updating the Auckland Passenger Transport (APT3) model.

51. Asset Management Plan 2015-2018

The development of the next Asset Management Plan 2015-2018 is continuing. The plan will give effect to the ITPv2 and will support forward investment decisions.

52. Seismic Screening Programme

Work is continuing on the screening of all transport assets for earthquake susceptibility.

53. Asset Condition Surveys

The asset condition surveys for higher risk transport assets is continuing and is on schedule for completion by the end of December 2013. Minor safety and other issues are prioritised and addressed through the maintenance teams. More extensive defects are included in the long term forward renewal works programme and, where feasible, coordinated with the capital new works programme.

There were no major safety issues requiring immediate action or restrictions on access have been identified.

Community Transport

54. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 343.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 354 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being developed for the coming eight months:

1. The Sober Driver campaign – with a focus on the Christmas

2. Pedestrian safety campaign – pay attention or pay the price

3. Motorcycle safety and training campaign

4. Back to school speed campaign focused on targeting drivers speed around schools

5. Distractions campaign.

55. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The spring “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City & Waiheke routes.

Road Corridor Access

56. Ultra-Fast Broadband (UFB) Rollout

Good progress has been made in closing out the Year 1 (2011/12) and Year 2 (2012/13) cabinet areas with 163 cabinet areas now completed and moved into warranty. The linking of the Year 3 CAR approvals to the completion of the Year 1 and 2 work has had the desired effect and focused the contractor on completing this work. The next milestone is the completion of 230 cabinet areas by 31 October 2013.

There are now 31 Year 3 cabinet areas which have completed the civil and hauling phases and are undergoing final quality assurance checks by VisionStream and Chorus before being handed over to Auckland Transport for sign-off. There are currently 86 cabinet areas under construction with a further 28 cabinet areas awaiting build commencement.

57. Hunua 4 Watermain

The construction of Watercare’s Hunua 4 bulk water watermain is continuing westwards on Puhunui Road.

The final reinstatement of the Great South Road/Puhunui Road intersection has been satisfactorily completed and the general issues around the construction methodology and reinstatement have been resolved.

The crossing of the Puhinui Road/Lambie Drive intersection was carried out over the weekend of 11/13 October 2013. This work was undertaken in much the same manner as that at the Great South Road/Puhunui Road intersection and required the closure of Lambie Drive over the weekend. There were no significant problems experienced and the intersection was fully reopened before the morning peak period on Monday.

58. Waterview Tunnel Boring Machine

There are a further 8 components of the Waterview Tunnel Boring Machine (TBM) which are expected to arrive at the Port of Auckland in October 2013 which will require transport to the Waterview Tunnel site.

We are working with the Well Connected Alliance and the transport contractor regarding the movement of 22,000 reinforced concrete segments from East Tamaki to the Waterview Tunnel site. These precast segments will be used to line the new tunnel and weigh 10 tonnes each. Approval is being sought to move 3 segments on each vehicle which will require a High Productivity Motor Vehicle (HPMV) permit as the gross weight will exceed 44 tonnes. The movement of these precast segments will require in excess of 7,000 laden trips over the next 2 years. Most of the travel will be on SH20.

Road Corridor Maintenance

59. West

· The new contract for west area road maintenance which include the wider scope of the Henderson – Massey, Waitakere and the Whau local board areas started in July and levels of service and contractor resources scaled up to allow for the larger size & scope of works included in this contract.

· Extensive reconstruction works in pavement and footpath assets have been programmed and are well underway across the region. Initial focus has been in the Whau ward to balance out the levels of service and standard of asset condition. Major pavement works are currently underway in Margan Ave, Kinross St and Birdwood Rd. Four other sites are programmed to be rehabilitated this construction season dependent on final design criteria vs. available budget.

· A large programme ($7M+) of resurfacing is also underway throughout the central – west region. This schedule of activities includes approx. 15.6km of Asphaltic Concrete surfacing and 63km of various Chip Sealing (resealing) sites. This programme continues on from the previous 3 years, in the RCM undertaking to raise the standard of road surface condition in the western area.

· Very wet and poor weather conditions encountered in August & September caused multiple slip sites in the Waitakere ward which needed major design and investment in retaining structures. These sites are also well underway, that’s to a quick response from the contractor. The hardest hit area of the storms was Titirangi Road & Titirangi Beach Roads where 5 separate minor under slips required treatment over the last 2 months. Fortunately the torrential cyclone season has passed and two major slip sites within the Waitakere Ranges (Candia Rd & Laingholm drv.) are nearing completion with another two awaiting final detailed design & funding approvals.

60. Streetlights

· Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

· St George Street Papatoetoe is currently being upgraded with new poles and lights. The former decorative type lights will become gas look alike lights for decorative purpose only.

· Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

· Installation of new lights and poles supporting the Vector undergrounding programme removing overhead lines. Areas where undergrounding has taken place are Epsom, and Penrose.

61. South

· Approval has been given to proceed with the second section of the East Street road reconstruction project in Pukekohe. This project is being undertaken by John Filmore Contractors as a separate contract to the RCM South contracts and work is programmed to start in January 2014.

62. Central

· Foot path upgrades in Raumati road, and Poto Street are in the final stages. Foot path work has also commenced at the Remuera road end of Orakie road.

· Preparation for major road works on Orakei road (Shore to Ngapipi roads) is in progress, with construction scheduled to commence early Jan 2014. This project is in conjunction with the Auckland Council Shore road Boardwalk project and in consultation with the local Iwi.

· RCM Central Contract has completed several Footpath and Kerb & Channel Upgrades in the Arch Hill area over the last few months. These upgrades have significantly enhanced the streetscapes of this area within the Waitemata ward.

· A major road rehabilitation upgrade of Hukanui Crs was undertaken over the October Schools holidays which will eliminate on-going maintenance activities on this busy residential road. Our contractor modified their construction programme to ensure that parents and teachers from the school had access into Marist School first week back following the break.

63. North

· During the period of 24-25^th September 2013 the North Shore, Hibiscus Coast and greater Auckland area were subjected to a severe weather system that brought high winds and heavy rainfall. High winds toppled a significant number of trees and the heavy rainfall caused flooding and minor slips. Contractors worked hard to ensure that all sites were made safe with only minimal disruption to traffic flows.

· Area wide pavement treatment activities have been completed on Argent Lane, Station Road, Nobilo Road and Wintour Road. Other works completed I September includes Makarau Road Slip reinstatement and Kaipara Flats Walkway and Footbridge

Road Corridor Operations

64. One Network Road Classification project

AT is a Road Controlling Authority member of the One Network Road Classification project with NZTA. This is a national initiative which is a recommendation of the Ministerial Road Maintenance Task Force, which aims to develop a national road classification which will support better asset management across the country.

Benefits are:

Planning, investment, maintenance and operational decisions relating to each road will reflect its function as part of the broader network

Over time road users can expect to have a similar experience across the country, on roads with the same classification

An integrated classification system will also make collaboration easier, leading to a more efficient roading network and improved value for money.

Progress to date includes:

· A draft One Network Road Classification (ONRC) framework has been developed

· Roadshows introducing the draft ONRC to all Road Controlling Authorities in NZ have been completed and feedback sought

· The next step is to collate all feedback and update the ONRC Framework;

65. Route optimisation Investigation and analysis.

Route optimisation was completed on 30% of the arterial road network for the second year of the programme (2012-2013) with 100km of routes being optimised.

This year, 2013/14, our primary focus will be in the Central area of Auckland with a focus on the inner city. This will align our network operations to accommodate recent changes to the Public Transport services and land use changes that have occurred in the Central City.

The Central City has been divided into five key zones and each zone has an assigned technical lead. Approximately 103 intersections in the central area will be reviewed and optimised. Work has commenced on Stage 1 reports to establish the existing conditions, known planning and possible improvements. Internal workshops have been held to understand the programme and the likely effect of Changes to Bus services, The Central East West Transport study and Foreshore development.

Work is in progress on 16 identified routes in the Central City.

66. Physical Works Programme (other routes across the region):

· 6 projects are at the scheme design stage

· 5 projects are at the detailed design stage

· 1 project is under construction

Road Safety

67. Version 1. of Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups have been mapped and prioritised. The software methodology will be further revised in Oct/Nov, and is due for launch in December 2013.

68. An Urban Motorcycle Route demonstration project brief has been developed for West Auckland and the project is expected to commence in November.

69. The high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development. Investigation is expected to commence early in the New Year.

70. The Red light camera policy has been agreed with NZ Police and now working on technology applications. AT has completed a site selection report on 22 of the highest red-light running crash risk intersections.

Parking and Enforcement

71. Waitemata

Freemans Bay – A questionnaire survey on parking issues in residential streets was completed in August. 87% of residents felt that crowded parking was a problem in Freemans Bay.

St Marys Bay – A questionnaire survey on the trial parking zone was completed in August. 65% of residents supported the trial parking zone in St Marys Bay.

Eden Terrace – Pay and display on-street parking was introduced into several streets in Eden Terrace in July. Parking in the paid area costs $1.00 per hour. There is no time limit. Paid parking operates from 9am – 5pm, Monday to Friday. The Eden Terrace Business Association is very happy with the parking management system and has even received positive comments from some businesses. No formal surveys have been carried out but there has been an observed improvement in availability.

K Road Car Park – AT exited the K Road Car Park on 13 August ending 40 years of council tenure. The car park was sold by the previous landlord to Tournament Parking.

Parnell – The Parking Design Team completed the review of on-street parking in Parnell in August. This included several minor parking restriction changes and removing a lot of signage on Parnell Road.

72. Waiheke

Matiatia – AT gave notice of termination to all car park leaseholders during September. These 145 leased car parks are often vacant and underutilised, giving rise to complaints from casual users wishing to find a park. Seventy of the currently leased car parks are being converted to pay and display parking, to satisfy the growing demand for casual parking. The remaining 75 will be available for lease at commercial rates. Expressions of interest from current leaseholders are being sought for these car parks.

73. Orakei

Remuera – Time restrictions were removed in August in Remuera town centre along Remuera Road. AT will be using demand responsive pricing to manage the parking.

74. Howick

Howick – Parking occupancy surveys has been completed in August and business questionnaire surveys are being collected currently.

Halfmoon Bay Car Park – Changes have been approved by the Local Board and a report is currently being prepared for approval at Traffic Control Committee. The changes include a 14 hour time restriction and priority for car pool users. Implementation expected in November.

75. Franklin

Pukekohe – Strategy and Planning commenced a Comprehensive Parking Management Plan to coordinate with the Area Plan. The parking report is expected to be completed early next year.

76. Takapuna – Devonport

Killarney Street Car Park – The owner of this car park, Regional Facilities Auckland (RFA), decided to put the car park services up for tender in July. AT did not submit a tender. A contract was awarded by RFA to Wilson parking. AT has exited the car park.

77. Hibiscus and Bays

Orewa – A P120 town centre parking zone was implemented in August.

78. Manurewa – Papakura

Papakura – AT has agreed to seek a temporary consent for the continuation (eighteen months) of the temporary Park and Ride site. This action will enable a further review when more information is known about the possible electrification of the railway to Pukekohe.

Public Transport

79. During the third quarter of 2013, the Public Transport Department focused on analysing feedback on the new on the new network in South Auckland. Planning for implementation of the PTOM contracting model continued.

80. Rail patronage is showing signs of renewed growth after a period of relative stability while rail service reliability has shown pleasing improvements over the last few months.

81. The final quarter of 2013 sees changes to the proposed South Auckland new network bus services in response to public feedback finalised and communicated to customers. This will be followed by preparing the South Auckland bus network for a competitive tendering process.

82. The implementation of Auckland Integrated Fare System (AIFS) on buses was briefly paused while an intermittent technical issue was resolved but has now resumed with implementation on North Star services on 13 October 2013. It is envisaged that the roll-out on remaining NZ Bus services will be completed by the end of 2013.

83. A new train timetable is to be implemented on 29 October 2013 doubling Western Line weekend train frequencies during the day from hourly to half-hourly and extending Sunday train service to Swanson. In addition, weekend Southern Line train services will start earlier and a number of adjustments made to other services, primarily to improve reliability.

84. An ongoing programme of bus timetable adjustments, in partnership with our service providers, continues so that published timetables more closely reflect actual bus running times. This is leading to a significant improvement in bus service reliability.

85. Consultation began on Green Bay / Titirangi route changes began on 21 October 2013 to improve the frequency on key routes and simplify the bus network as an interim improvement step towards the future new bus network.

86. The closure of most Northwestern Motorway bus lanes for up to 2-3 years for the Waterview Connection project has delayed many bus services by 6-8 minutes in the afternoon peak. AT has reviewed bus timetables; changed some bus routes and added more express bus service to help address the delays to service. Meanwhile, the New Zealand Transport Agency (NZTA) opened a bus/transit lane on the westbound approach to the Great North Road interchange on 20 October 2013 to significantly reduce bus delays.

Signatories

Authors	Various Auckland Transport authors
Authorisers	Roger Wilson, Council Engagement Manager, Auckland Transport

Attachments

No.	Title	Page
a	Schedule of activities undertaken for the first quarter (2013/14) ending 30 September 2013 and forward works programme for the second quarter (2013/14) ending 31 December 2013	75
b	Traffic Control Committee Decisions July-September 2013	93
c	Local Board Advocacy Report	95
d	Local Board Transport Capital Fund Report	97

Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketapapa Local Board

12 December 2013

Local board agreement 2014/2015

File No.: CP2013/28271

Purpose

1. This report seeks agreement from the Local Board on content for the draft Annual Plan 2014/2015 (including the draft Local Board Agreement 2014/2015) and a draft Fees and Charges Schedule.

2. The report also provides information on the next steps in the process to finalise local board budgets and agreements for 2014/2015.

Executive Summary

3. For each financial year, Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

4. The draft local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities. A separate consultation section has been developed to identify any proposed budget changes and to highlight any new areas of advocacy for 2014/2015

5. The draft local board agreement must be included in Auckland Council’s draft Annual Plan 2014/2015, which the governing body will meet to adopt on 19 December to be released for public consultation on 23 January 2014.

6. A summary of the draft Annual Plan 2014/2015 must also be prepared as part of the consultation. The summary will contain both regional and local board specific information. The local information focuses on the local priorities for 2014/2015 and what might change from year three of the LTP.

7. Following the consultation phase, each local board will reconsider its agreement and budget for 2014/2015 and, if required, reprioritise proposed local activities within its fiscal envelope before adopting a final local board agreement in June 2014. The governing body will adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

8. Local fees and charges schedules will be finalised in May 2014. A draft schedule is provided for agreement by the Local Board to support draft financial statements. The Community Development Arts and Culture department (CDAC) are currently reviewing a fees and charges model and will commence engagement with local boards in December 2013.

9. A review of the capital expenditure programme is currently underway by the operations division to improve long term delivery and prioritisation of capital projects. Engagement with local boards on a re-forecasted capital project delivery programme will commence in early 2014. Financial statements included in this draft local board agreement remain based on year three of the LTP, adjusted to reflect approved budget changes since the adoption of the LTP.

Recommendation/s

That the Puketapapa Local Board:

a) agrees the local content for the draft Annual Plan 2014/2015 including:

i) draft Local Board Agreement 2014/2015 (Attachment A) (including intended level of service provision and financial statements)

ii) introduction to the draft Local Board Agreement (including Chairperson’s message and proposed changes for consultation).

b) agrees the draft Fees and Charges Schedule 2014/2015 (Attachment B).

c) delegates the Chairperson, authority to make any final minor changes to the local board content for the draft Annual Plan before it is released for public consultation, and also to the summary of the draft Annual Plan 2014/2015.

Discussion

10. The Governing Body will meet to adopt the draft Annual Plan 2014/2015 on 19 December 2013, which must include the draft local board agreement for each local board.

11. This report seeks approval of local board content for the draft Annual Plan 2014/2015 and agreement of draft local fees and charges for 2014/2015. It also provides information on the process that will be followed to finalise the local board budgets and agreements for 2014/2015 following public consultation.

12. The resolutions of this meeting will be reported to the Governing Body on 19 December 2013, when it meets to adopt the draft Annual Plan 2014/2015 for consultation.

13. Local board financial statements are based on year three of the LTP and adjusted to reflect revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve a reduced rates increase of 2.5% for 2014/2015, as well as other approved budget changes since the adoption of the LTP.

14. Whilst operational savings are reflected in revised budgets, these changes will not impact service levels.

Draft Annual Plan 2014/2015 content

15. The draft Annual Plan 2014/2015 content includes:

a) the draft Local Board Agreement 2014/2015 which outlines:

i. a description of each group of local activities

ii. key initiatives planned for 2014/2015

iii. intended levels of service provision

iv. financial statements

v. capital projects list.

b) an introduction to the draft Local Board Agreement which outlines:

i. a message from the chair

ii. areas for consultation with local communities

iii. proposed budget changes

iv. new advocacy areas for 2014/2015

v. about the local board area

vi. local board plan priorities.

16. Community, development, arts and culture performance measures were reviewed this year to improve clarity. This resulted in the removal of two performance measures and amendment to wording of six other performance measures.

Draft Annual Plan 2014/2015 summary

17. A summary of the draft Annual Plan 2014/2015 must be prepared as part of the consultation. Local information focuses on local priorities for 2014/2015 and what might change from year three of the LTP. It includes both content and images and this year will be presented in OurAuckland.

18. Officers will work with local boards using the usual OurAuckland approval process for signoff of the summary content.

Draft Fees and Charges Schedule 2014/2015

19. Local fees and charges schedules will be finalised in May 2014. A draft fees and charges schedule has been provided for your agreement to support draft financial statements. The Community Development Arts and Culture (CDAC) department are currently reviewing a fees and charges model and will commence engagement with local boards in December 2013.

Process

20. Officers will undertake a budget refresh in February 2014, and updated prioritisation models will be developed for each local board that reflect adjustments made as part of the budget refresh.

21. The opportunity for a more in depth examination of budgets across the organisation begins early next year as part of the development of the next 2015-2025 LTP and Local Board Plans.

22. The timeline for finalising the local board agreement for 2014/2015 is set out in the implementation section of this report.

Consideration

Local Board Views

23. This report seeks agreement from the Local Board for its draft Annual Plan 2014/2015 content and draft Fees and Charges Schedule.

Maori Impact Statement

24. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The draft local board agreement is based on the local board plan and the LTP, which have both been developed through engagement with the community, including Maori.

Implementation Issues

25. The timeline and high-level process for finalising the local board agreement for 2014/2015 is set out below.

Timing	Process for finalising local board agreements
9 – 18 Dec	Local boards meet to agree draft local board agreements and content for consultation
19 Dec	Adoption of draft Annual Plan 2014/2015, including 21 local board agreements
23 Jan – 24 Feb	Draft Annual Plan 2014/2015 consultation Released for public consultation on 23 January using the special consultative procedure
Feb	Budget Refresh Officers review budgets to inform adjustments that will feed into the local board prioritisation models
Feb - early April	Engagement on local board advocacy with departments and CCO’s Assess progress and inform development of an updated set of advocacy for 2014/2015
17 Mar – 17 Apr	Local board hearings, workshops and decision meetings Reconsider agreements (including budgets) and advocacy areas and hold a formal meeting to agree a final balanced budget and set of advocacy areas for 2014/2015
Late April	Governing body discussions with local boards
1 May	Governing body discussions with CCOs
5 - 23 May	Local board agreements and financial statements updated
9 - 26 Jun	Adoption of Local Board Agreements and Annual Plan 2014/2015 Local boards meet to adopt their agreements between 9 - 19 June. Governing body meets to adopt draft Annual Plan, including 21 draft LBAs, on 26 June

Attachments

No.	Title	Page
a	Draft Local Board Agreement	103
b	Draft Fees and Charges Schedule	117

Signatories

Authors	Kate Marsh - Financial Planning Manager - Local Boards
Authorisers	Victoria Villaraza - Relationship Manager

[1] 2014/2015 financial statements reflect reprioritisations made during the 2013/2014 annual planning process and revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve a 2.5% rates increase for 2014/2015.

Chairperson	Julie Fairey
Deputy Chairperson	Harry Doig
Members	David Holm
	Ella Kumar
	Nigel Turnbull
	Michael Wood

No.	Title	Page
a	Puketapapa Local Board Workshop Proceedings 11 September 2013	135
b	Puketapapa Local Board Workshop Proceedings 25 September 2013	137
c	Puketapapa Local Board Workshop Proceedings 16 October 2013	139
d	Puketapapa Local Board Workshop Proceedings 23 October 2013	141
e	Puketapapa Local Board Workshop Proceedings 30 October 2013	143

No.	Title	Page
a	HAJ Doig Board Member Report, December 2013	147
b	DA Holm Board Member Report, December 2013	149
c	MP Wood Board Member Report, 31 October - 11 December 2013	151