Puketapapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketapapa Local Board held in the Waikowhai Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 12 December 2013 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

Member

Nigel Turnbull

 

 

Councillor

Fletcher

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Councillor

Casey

 

 

 

 

 

 

 

 


 

1          Welcome Message

 

HAJ Doig, Deputy Chairperson, delivered the welcome message.

 

2          Apologies

 

Resolution number PKTPP/2013/287

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)         accept the apology from Councillor Christine Fletcher and Member Turnbull for absence.

CARRIED

 

 

3          Declaration of Interest

 

Member Wood declared a conflict of interest in relation to Item 16 c) in his role as Chair of the Waikowhai Primary School Board of Trustees.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2013/288

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketapapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 28 November 2013, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Three Kings Precinct Plan

 

Prof. Dick Bellamy, South Epsom Planning Group was in attendance to present to the Board.

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number PKTPP/2013/289

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)        thank Prof. Dick Bellamy, South Epsom Planning Group, for his presentation.

CARRIED

 

 

 

Attachments

a     South Epsom Planning Group presentation

 

 

9          Public Forum

 

9.1

Greg McKeown – Three Kings Precinct Plan

 

Greg McKeown, local resident, was in attendance to present to the Board his concerns relating to the Three Kings Planning process.

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number PKTPP/2013/290

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)         thank Greg McKeown for his presentation.

CARRIED

 

 

 

Resolution number PKTPP/2013/291

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)         grant Greg McKeown an extension of 5 minutes to complete his address to the Board.

CARRIED

 

 

 

Attachments

a     Presentation by G McKeown

.

9.2

Three Kings United Residents Group

 

Garry Bryant, Three Kings United Residents Group, was in attendance to present to the Board his concerns that Fletchers could be in breach of their Resource Consent to fill if they apply for a zoning change.

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number PKTPP/2013/292

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:  

That the Puketapapa Local Board:

a)         thank Garry Bryant for his presentation.

CARRIED

 

 

 

Attachments

a     Three Kings United Residents Group presentation

 

9.3

Grant Price and Kevin Sherlock, Tri Star Gymnastics

 

Grant Price and Kevin Sherlock were in attendance to update the Board on the progress of the Stage 2 Development of the Auckland Gymsport Centre in Keith Hay Park, Mt Roskill – the home of Tri Star Gymnastics.

 

Resolution number PKTPP/2013/293

MOVED by Member E Kumar, seconded by Member DA Holm:  

CARRIED

 

That the Puketapapa Local Board:

a)         thank Grant Price and Kevin Sherlock for their update.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Albert-Eden-Roskill Councillor Update

 

Resolution number PKTPP/2013/294

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)         thank the Albert-Eden-Roskill Councillor Casey for her update.

CARRIED

 

 

Secretarial Note: Item 24 was taken at this point.

Secretarial Note: Item 13 was deferred and item 14 was taken at this point.

Secretarial Note: Deputy Chairperson HAJ Doig left the meeting at 7.19pm.  Deputy Chairperson HAJ Doig returned to the meeting at 7.22pm.

           

 

13

Puketapapa Local Board Community Funding: Round Two 2013-14

 

Resolution number PKTPP/2013/295

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketapapa Local Board:

a)      considers the applications listed in Table 1 and agrees to fund, partially-fund or not fund an application in this round.

Table 1 : Puketapapa Local Board Community Grants Applications

Organisation name

Funds required for

Amount requested

Amount recommended

Auckland Pride Festival

Auckland Pride Parade

$5,000.00

$1,000.00

Auckland Refugee Community Coalition

Sublease and administration

$4,000.00

$3,000.00

Auckland Sexual Abuse HELP Foundation

‘We Can Keep Safe’ childhood prevention programme

$1,800.00

$1,800.00

Bhartiya Samaj Charitable Trust

Annual children and youth summer

(Towards craft materials for summer camp).

$4,942.00

$600.00

 

Bhartiya Samaj Charitable Trust

Elder support programme

(Towards outings pending receipt of quotes – now received.  $1,771 for venue hire = not eligible, Council venue).

$4,971.00

$900.00

Breakthrough Church Auckland

‘The king is born’

$5,000.00

Decline

Grandparents Raising Grandchildren Trust NZ

GRG Members Training Conference March 5th/6th 2014

$3,564.00

$2,000.00

Iti Nga Ra Trust

Wesley Community Centre Christmas event

 

$6,644.70

Decline

(To be funded through another mechanism)

Japan Society of Auckland

Japan Day 2014

$2,875.00

$1,300.00

The Gifted Children's Charitable Trust

Laptops

$4,136.25

$1,400.00

Roopa Aur Aap Charitable Trust

Women’s empowerment programmes

(to include promotional material)

$5,000.00

$900.00

The UMMA Trust

Empowering women and young people

$5,000.00

$480.00

YMCA of Auckland Inc

Raise Up 'n' Represent - A Youth Development project

$3,500.00

Decline

Total:

$52,432.95

 

$13,280.00

 

 

b)         note that a number of applicants were regional organisations and the Board requests that this be reviewed in conjunction with the Community Assistance Framework development.

 

c)         agree to review the Puketapapa Local Board funding criteria for the 2014/2015 funding year.

CARRIED

 

Secretarial Note: Member MP Wood left the meeting at 7.30 pm.  Member MP Wood returned to the meeting at 7.33 pm.

 

14

Infrastructure and Environmental Services Update Report

 

Resolution number PKTPP/2013/296

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:  

That the Puketapapa Local Board:

a)      receives the Infrastructure and Environmental Services update report.

CARRIED

 

 

15

Puketapapa Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Resolution number PKTPP/2013/297

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)       acknowledge receipt of Puketapapa Local Board 2013/2014 SLIPs funding summary programme.

b)      delegate authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.

c)       approves the Turner Freeland Playground development project and allocates $70,000 SLIPs capital budget.

d)      approves top-up funding towards the Mt Roskill War Memorial Upgrade / Freyberg Room improvements and allocates $100,000 SLIPs capital budget.

e)      approves the May Road Fitness trail map signage project and allocates $5,000 SLIPs capital budget.

f)       approves the Keith Hay Park Lighting design and implementation project and allocates $100,000 SLIPs capital budget.

g)      approves the Native Mistletoe Protective Barrier project and allocates $5,000 SLIPs operational budget.

h)      approves top-up funding towards Puketapapa Local Board Playground Renewals projects and allocates $48,166 SLIPs capital budget and $33,140 Local Board Discretionary capital budget.

i)        approves the allocation of $5,000 towards the Wesley Xmas Festival activities organised by officers, from SLIPs operational budget.

j)        approves top up funding towards to the Roskill Youth Zone (RYZ) kitchen upgrade and allocates $375 SLIPS operational budget.

k)      note upon approval of the above recommendations there will approximately $33,703 SLIPs operational funding remaining to allocate in the 2013/2014 financial year.

CARRIED

 

 

 

Attachments

a     Updated Puketapapa Local Board SLIPs Programme 2013/2014

 

 

16

Auckland Transport Monthly Update Report – December 2013

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number PKTPP/2013/298

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)      receives the report.

b)      agrees for Auckland Transport to continue the work towards the design and construction of the safety improvement proposed for Halsey Road School through the use of the Local Board’s Transport Capital Fund.

c)      authorise Auckland Transport to prepare a rough order of cost for the installation of flashing warning signs outside Waikowhai School to be considered for funding through the Local Board’s Transport Capital Fund.

CARRIED

 

 

 

Attachments

a     Local Board Transport Capital Fund - Financial Update for Puketapapa Local Board

 

 

Secretarial Note: Member Wood declared a conflict of interest, in his role as Chair of the Waikowhai Primary School Board of Trustees, in Item 16 c) and took no part in the discussion or voting on the matter.

 

 

17

Auckland Transport Quarterly Update to Local Boards
For the quarter July to September 2013

 

Resolution number PKTPP/2013/299

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)      receive the report.

CARRIED

 

 

18

Local board agreement 2014/2015

 

Resolution number PKTPP/2013/300

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketapapa Local Board:

a)      agrees the local content for the draft Annual Plan 2014/2015 including:

i)        draft Local Board Agreement 2014/2015 (Attachment A) (including intended level of service provision and financial statements)

ii)       introduction to the draft Local Board Agreement (including Chairperson’s message and proposed changes for consultation).

b)      agrees the draft Fees and Charges Schedule 2014/2015 (Attachment B).

c)      delegates the Chairperson, authority to make any final minor changes to the local board content for the draft Annual Plan before it is released for public consultation, and also to the summary of the draft Annual Plan 2014/2015.

CARRIED

 

 

19

Resolutions Pending Action Schedule

 

Resolution number PKTPP/2013/301

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the Resolutions Pending Action Schedule for October 2013.

CARRIED

 

 

20

Local Board Workshop record of proceedings

 

Resolution number PKTPP/2013/302

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)      accept the record of proceedings for the Puketapapa Local Board workshops held 11 and 25 September 2013, 16, 23 and 30 October 2013.

CARRIED

 

 

21

Board Member Reports December 2013

 

Resolution number PKTPP/2013/303

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)         receive the Board Member reports for December 2013.

CARRIED

 

 

 

Attachments

a     E Kumar Board Member Report September to 11 December 2013

 

 

21.1

Board Member Holm

 

Resolution number PKTPP/2013/304

MOVED by Member DA Holm, seconded by Member MP Wood:  

That the Puketapapa Local Board:

a)         requests clarification from the Auckland Council Governing Body on information it relied on to inform the Council submission on deep sea oil well drilling projects in the vicinity of the Auckland region referred to in resolution GB2013/138 dated 14/11/13, and more specifically information on:

·         areas likely to be exposed to oil in the event of significant spills

·         the location of emergency response units, their capacity and the speed with which they could respond to a significant spill and

·         the requirements for insurance cover that deep sea oil drillers operating in New Zealand waters must meet.

b)            In relation to the Council’s submission to the NZ Block Offer 2014, the Board asks to be informed as to the Government’s response to:

·         the request for action to ensure that the risks of oil spills and other discharges are minimised and

·         the proposed Unitary Plan provision 5.1.5 Policy 3 requiring application for mineral extraction to identify the significance of adverse effects and the extent to which they can be avoided, remedied or mitigated.

CARRIED

 

21.2

Board Member Wood – Wairaki Stream concrete spill

 

Resolution number PKTPP/2013/305

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:  

That the Puketapapa Local Board:

a)          notes with concern the recent concrete spill at Wairaki Stream.

b)          thank Council pollution control officers for their prompt response to the incident and their excellent work in organising remediation.

c)          seek a dialogue with the relevant Council department to ensure timely and open communication between officers and the Local Board where a pollution incident occurs in a Local Board park.

CARRIED

 

21.3

Board Member Kumar

 

Resolution number PKTPP/2013/306

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:  

That the Puketapapa Local Board

a)         requests officers to investigate other methods to deter people from dumping including possible erecting signs around the Sommerset Road indicating “No Dumping” to deter people from dumping along this road.

CARRIED

 

 

MOVED by Member E Kumar, seconded by Member MP Wood:  

That the Puketapapa Local Board:

 

b)         agrees to investigate options for addressing the berm mowing issue is proving to be a problem issue for some parts of our community.

c)         requests officers to assist in identifying ownership of those parcels of land that are overgrown so that it can help the board and the community to find a way to address this.

LOST

 

 

 

 

22

Chairperson's Report December 2013

 

Resolution number PKTPP/2013/307

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketapapa Local Board:

a)            receive the Chairperson’s Report December 2013.

b)            confirm our commitment to the Design Working Group process set up as part of the Three Kings Precinct Plan Stage Two, endorsed in resolution PKTPP/2013/1 dated 28 November 2013, noting that the membership of the Design Working Group should consist of representatives from:

·         Antipodean Properties

·         Fletcher Developments

·         Puketapapa Local Board

·         Mana whenua

·         Auckland Council

·         Auckland and CCOs

c)            confirm the inclusion of representation from the following to the Design Working Group:

·         Local community

·         Housing New Zealand

·         Other significant parties as required and agreed

 

d)            sincerely thank Board staff for their work and commitment over the last year.

 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

24

Three Kings Precinct Plan: Stage Two

 

Resolution number PKTPP/2013/308

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:  

That the Puketapapa Local Board:

a)         thank officers for their work on the Three Kings Precinct Planning exercise to date.

b)         thank members of the public who prepared submissions about the Precinct Plan, and who attended the public meeting on 4 December to give their views on the direction of the plan. The Board notes that the directions provided in (c) (d) are in response to public comment provided at that meeting.

c)         Provide officers with the following key directions for the next phase of the Three Kings Precinct Plan process.

i)          Note that none of the 5 options under discussion met with strong public support in or of themselves.

ii)         Agree to develop a further option(s) in line with the following aspects identified as supported from the options presented, which are to be read in conjunction with the key principles outlined in the current Precinct Plan document:

·         Creation of a reasonable net increase in the total amount of public open space, including playing fields and informal recreation space

·         Improving to Big King/Te Tatua-a-Riukiuta, and utilising additional open space to partially restore the form and contours of the cone.

·         Providing integrated linkages between the residential development, open space, and the town centre

·         Development of a clear position on the question of completed fill level and final contours, and advice on the implications of the current fill consent given the major impact this has on the ability to integrate the residential development and town centre areas

·         That further work is conducted to ensure that the interface between the quarry development and Mt Eden Rd retains clear sightlines to Big King, and that an aesthetically pleasing and inviting road frontage with appropriate access-ways is achieved.

·         Within the town centre area, attractive and appropriately scaled mixed development including retail and residential, the development of quality public spaces, and careful integration with the civic quarter and open space areas.

·         Within the town centre area, the development of an open and inviting environment, not a closed-in, big box centre. Effective and efficient use of land, particularly in relation to parking.

·         Town centre development to be focused on the northern side of Mt Albert Rd.

·         Good quality, safe pedestrian and cycle linkages connecting through the residential, open space, and town centre areas.

·         Creation of a well-designed transport interchange that links together the Mt Eden B Line, and the Mt Albert Rd east-west routes

·         Adequate provision of affordable and social housing in the precinct area, including the quarry development.

·         Careful consideration of existing heritage sites, and sensitive integration into the overall development.

·         A greater emphasis on more intense development at the southern end of the quarry area.

d)         Asks officers for a more comprehensive analysis of, and response to, key ideas developed in the submissions process so that we can ensure that community feedback shapes the next phase of the Plan.

e)         Asks officers to liaise with key infrastructure providers (including Ministry of Education) to develop a clear understanding of the required infrastructure for development at the levels indicated in the Precinct Plan, and publicly by Fletchers (the developer of the quarry site), and to report back to the Board about these requirements.

f)          Asks officers for further information and advice about the appropriate position for the Local Board to adopt in relation to its Unitary Plan input, noting that options range from retention of the current Special Purpose Quarry zoning through to a range of residential, business, and open space zones.

g)         Requires that officers review and amend the Project Plan for Stage 2 to allow for further community consultation in February 2014. The Board notes its intention to develop a robust and participative process for directly involving community in further developing the Plan at this point.

h)         Asks officers to request all developers (including Fletchers, Antipodean, and Housing NZ) in the Precinct Planning Area to present their development plans at the community consultation in February.

i)          In relation to (g) the Board notes its intention to work towards finalization of the Precinct Plan prior to the close of submissions to the Unitary Plan, but reserves the right to extend the process contingent on the outcome of discussions and consultation in the January-February period. The Board notes that its over-riding concern is to develop a robust, visionary, and well-supported Plan, rather than to meet the submissions deadline.

j)          Notes its intention, in the short-term, to work with the local community to develop a Community Reference group about Three Kings Planning issues, that will enable local community interests to be more directly involved in the development of the Precinct Plan and other local planning issues.

CARRIED

  

 

 

9.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketapapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................