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Rodney Local
Board
09 December
2013
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1 Welcome
The
Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Secretarial Note: Cr Webster sent an
apology and indicated that she hoped to be able to attend some of the meeting
later in the day.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
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8.1
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Hill Street intersection
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Roger
Williams was in attendance to address the Rodney Local Board on an alternative
solution in regard to traffic flow at the very busy Hill Street intersection
in Warkworth. Mr Williams gave a PowerPoint presentation and tabled written
information. A copy of the PowerPoint presentation and the tabled
information has been placed on the file copy of the minutes and can be viewed
at the Auckland Council website.
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Resolution number RD/2013/329
MOVED
by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:
That the Rodney
Local Board:
a) thank Mr Williams for his
proposal to improve Hill Street intersection at Warkworth.
CARRIED
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Resolution number RD/2013/330
MOVED by Deputy Chairperson SR Garner, seconded by Member TP
Grace:
That the
Rodney Local Board:
b) write to New Zealand
Transport Agency to reinforce its request for Hill Street intersection to be
upgraded as soon as possible and that alternative options for the design of
Hill Street intersection be considered such as the design by Roger Williams.
CARRIED
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Attachments
a Alternative
proposal for Hill Street intersection, Warkworth
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8.2
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Sandspit Residents and Ratepayers Association
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Alex Fowler (Chairman)
and Bruce McCallum of Sandspit Residents and Ratepayers Association
were in attendance to address the Rodney Local Board on concerns they have on
coastal infrastructure at Sandspit. Also in attendance, Guy Jones of Hopper
Construction Limited. Mr Fowler tabled written information, a copy of which
has been placed on the file copy of the minutes and can be viewed on the
Auckland Council website. Mr Fowler considered that quality dredging from the
proposed Sandspit Marina could be used to strengthen and enhance the spit.
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Resolution number RD/2013/331
MOVED
by Deputy Chairperson SR Garner, seconded by Member JG McLean:
That the Rodney
Local Board:
a) thank Alex Fowler and Bruce
McCallum of the Sandspit Residents and Ratepayers Association for their
presentation on infrastructure concerns at Sandspit.
CARRIED
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Attachments
a Presentation by Sandspit
Residents and Ratepayers Association
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9 Public Forum
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9.1
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Kumeu-Huapai Residents and Ratepayers Association
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Pete Sinton
from Kumeu-Huapai Residents and Ratepayers Association was in attendance to
address the Rodney Local Board on the proposal for Special Housing Areas in
the Kumeu-Huapai area and the proposal regarding a cleanfill in the area.
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Resolution number RD/2013/332
MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:
That the
Rodney Local Board:
a) thank Pete Sinton of the Kumeu-Huapai Residents and
Ratepayers Association for his presentation on the proposal for a Special
Housing Area in the Kumeu-Huapai area and the proposal regarding a cleanfill
in the area.
CARRIED
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9.2
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Warkworth Sports Collective
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Mark
Illingworth and Dave Cash of the Warkworth Sports Collective were in
attendance to address the Rodney Local Board in regard to wastewater infrastructure
issues at the Warkworth Showgrounds.
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Resolution number RD/2013/333
MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR
Garner:
That the
Rodney Local Board:
a) thank Mark Illingworth and Dave Cash from the Warkworth
Sports Collective for their presentation on wastewater infrastructure issues
at the Warkworth Showgrounds.
CARRIED
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12
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North Rodney Swimming Pool Needs Assessment and Feasibility Study
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Paul Clark
(Principal Policy Analyst) and Jan Grabowsky (Policy Analyst) in attendance
for this item.
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Resolution number RD/2013/334
MOVED
by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a) agree to fund $30,000 for
specialised technical work as part of a north Rodney swimming pool
feasibility study from the ‘Community Facility Initiatives’ budget 2013-2014.
b) endorse
the project time line for the north of Rodney swimming pool needs assessment
and feasibility study with the final feasibility study being reported to the
local board for approval in September 2014.
CARRIED
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Secretarial Note: Item 15 was heard
before item 13. Members of Highfield Donkeys Incorporated (the Society), Alan
Norton, Peter Caccia-Birch and Peter Couling (Chairperson of the Society) were
in attendance for this item.
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15
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Highfield Donkey Society Incorporated Memorandum of Understanding
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Danielle
Hancock (Parks Advisor) in attendance for this item.
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Resolution number RD/2013/335
MOVED
by Deputy Chairperson SR Garner, seconded by Member AG Sayers:
That the Rodney
Local Board:
a) approve the Memorandum of
Understanding between Highfield Donkey Incorporated and the Rodney Local
Board dated September 2013 in relation to the care and management of donkeys
within Highfield Garden Reserve, Algies Bay.
b) consider funding up to
$1,500 per annum as part of the annual work plan for the care of the donkeys
in Highfield Garden Reserve, Algies Bay as outlined in the Memorandum of
Understanding with Highfield Donkeys Incorporated (the Society) and Rodney
Local Board.
CARRIED
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13
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Concept Plan for the Atlas Site, 80 Great North Road, Warkworth
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Wendy
Rutherford (Principal Policy Analyst in attendance for this item).
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Resolution number RD/2013/336
MOVED
by Member JG Colville, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a) endorse the
project plan (including consultation) and timeline outlined in Table 1 of the
report for the development of the Atlas site, 80 Great North Road, Warkworth.
b) endorse that
the preliminary draft key principles (Attachment C of the agenda report) will
be used to inform development of the concept plan for the Atlas site, 80
Great North Road, Warkworth and subject to refinement in consultation with
delegated members of the Rodney Local Board.
c) delegate Members Steele, Sayers, Houlbrooke, Garner and Colville to
assist in the development of the concept plan and work with Council officers
on all matters relating to the development of the Atlas site at 80 Great
North Road, Warkworth including the approval of draft concept plans and the
final recommended concept prior to approval by the Rodney Local Board in July
2014.
CARRIED
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14
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Huapai Skate Half Pipe Update
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Danielle
Hancock (Parks Advisor) in attendance for this item. Mrs Hancock tabled a map
of all the locations considered for placement of the skatepipe. A copy of the
tabled map has been placed on the file copy of the minutes and can be viewed
on the Auckland Council website.
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Resolution number RD/2013/337
MOVED by Member TP Grace, seconded by Member PH Pirrie:
That the Rodney
Local Board:
a) approve the relocation of
the Huapai skate half pipe within the Huapai Recreation Reserve as identified
on the Huapai Skate Ramp Location (Attachment A of the agenda report).
b) request that the Parks staff
complete a review of the skate half pipe facility twelve months after its
installation in regard to aspects such as public nuisance, safety, behaviour,
graffiti, rubbish and the impact on other assets.
CARRIED
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Attachments
a Huapai
skate half pipe locations
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16
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Warkworth Showgrounds Landscape Plan Approval
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Danielle
Hancock (Parks Advisor) in attendance for this item. Ms Hancock tabled a
concept plan. A copy of the concept plan has been placed on the file copy of
the minutes and can be viewed on the Auckland Council website.
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Resolution number RD/2013/338
MOVED by Deputy Chairperson SR Garner, seconded by Member PH
Pirrie:
That the Rodney
Local Board:
a) approve the Warkworth
Showgrounds Landscape Plan attached as Attachment A to the agenda report.
b) delegate
the Parks portfolio holders of the Rodney Local Board to approve the final
Warkworth Showgrounds playground design in accordance with the location shown
on the landscape plan (as Attachment A to the agenda report) after
consultation has been undertaken.
CARRIED
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Attachments
a Warkworth
Showgrounds Redevelopment
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17
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Matakana Playground Design
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Danielle
Hancock (Parks Advisor) in attendance for this item. Ms Hancock tabled a
summary of the feedback received from public consultation on the proposed
playground. A copy of the tabled document has been placed on the file copy of
the minutes and can be viewed on the Auckland Council website.
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Resolution number RD/2013/339
MOVED
by Member PH Pirrie, seconded by Member WW Flaunty:
That the Rodney
Local Board:
a) approve the Matakana
Playspace Concept Plan attached as Attachment A to the agenda report.
b) request
that the Parks Advisor distribute the Matakana Playspace Concept Plan to
those people who participated in the engagement/consultation sessions.
CARRIED
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Attachments
a Matakana Playspace Public
Consultation Summary
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18
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Memorial Seat Request Puhoi Pioneers Memorial Park
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Danielle
Hancock (Parks Advisor) in attendance for this item.
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Resolution number RD/2013/340
MOVED
by Member BP Houlbrooke, seconded by Member PH Pirrie:
That the Rodney
Local Board:
a) approve the installation of two memorial park benches on the loop
walkway within the Puhoi Pioneers Memorial Park for the remembrance of Arthur
Dunn in the locations shown in Attachment A to the agenda report.
CARRIED
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19
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Parks, Sports & Recreation Quarterly Update to the Rodney
Local Board for the July-September 2013 Period
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Danielle
Hancock (Parks Advisor) in attendance for this item.
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Resolution number RD/2013/341
MOVED by Member TP Grace, seconded by Member PH Pirrie:
That the Rodney Local Board:
a) receive the
Parks, Sports and Recreation Quarterly Update report.
b) request
that the Parks Department report back to the Local Board on storm damage in
the Rodney Local Board area.
CARRIED
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20
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King George V War Memorial Renewal
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Annalily van
den Broeke (Arts and Culture Project Manager) in attendance for this item.
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Resolution number RD/2013/342
MOVED by Member WW Flaunty, seconded by Deputy Chairperson SR
Garner:
That the Rodney
Local Board:
a) approve
the expenditure of $4,200 from the 2013/2014 Arts Collection Renew (Rodney)
budget line to contribute towards the cost of the renewal of the King George
V Memorial Monument, located at the Matakana Wharf Reserve, Matakana.
CARRIED
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21
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Warkworth Library Mural
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Annalily van
den Broeke (Arts and Culture Project Manager) in attendance for this item.
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Resolution number RD/2013/343
MOVED by Member AG Sayers, seconded by Member JG Colville:
That the Rodney
Local Board:
a) approve the design of the
Warkworth Library mural, as per Attachment A to the agenda report, by student
Grace Newson in collaboration with artist Adrian Jackman for a mural painted
on panels which will be fixed to the building and feature wood pigeons, a tui
and a fantail.
b) grant landowner approval to
attach the mural by Mahurangi College student Grace Newson to the rear
outside wall of the Warkworth Library and grants any access needed for the
installation of the mural.
CARRIED
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22
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Consultation results on public art by Ruby Watson for Warkworth
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Annalily van
den Broeke (Arts and Culture Project Manager) in attendance for this item.
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Resolution number RD/2013/344
MOVED by Deputy Chairperson SR Garner, seconded by Member JG
Colville:
That the Rodney
Local Board:
a) approve
the Ko nga Manu te Mahurangi – Birds of the Mahurangi project proceeding
based on the feedback from the Warkworth community.
b) approve
the locations on the Mahurangi Riverbank for the Ko nga Manu o te Mahurangi –
Birds of the Mahurangi artwork by Ruby Watson as proposed in Attachment A of the
agenda report.
c) grant
land owner approval for installation of the Ko nga Manu o te Mahurangi –
Birds of the Mahurangi artwork on the Mahurangi Riverbank.
CARRIED
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26
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New Road Name – Tamahunga Lane
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Frank
Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this
item.
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Resolution number RD/2013/348
MOVED by Member TP Grace, seconded by Member JG Colville:
That the Rodney
Local Board:
a) decline the request for a new
road name under section 319(j) of the Local Government Act 1974 of Tamahunga
Lane for the MVR Ltd subdivision off Tamahunga Drive in Matakana, Council
reference R57104 because the name is too similar to that of existing
Tamahunga Drive and the name will cause confusion.
CARRIED
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32
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Greens Road Update
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Roger Sweeney
(Team Leader Project Management, Auckland Council Property Limited) in
attendance for this item.
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Resolution number RD/2013/349
MOVED
by Member JG McLean, seconded by Deputy Chairperson SR Garner:
That the Rodney Local Board:
a) support
the renewal of tenure of the two residential dwellings on the property at 124
Greens Road, Dairy Flat continuing at market rental.
b) direct
that Auckland Council Property Limited terminate the arrangement with the
existing grazier of the property at 124 Green Road as soon as possible and Auckland
Council Property Limited to give a maximum of one month’s notice to vacate in
consultation with the Council’s Legal department.
c) direct
that a farm assessment be carried out to ascertain the appropriate grazing
conditions for the property, including type, age & size of animals,
maximum stock numbers and other conditions. This assessment to include
recommendations as to how much of the 154ha property could/should be given
over to grazing.
d) direct Auckland
Council Property Limited to negotiate the use and tenure of the land at 124
Green Road for an initial term of six months at a market rental determined by
Auckland Council Property Ltd.
e) direct
that Auckland Council Property Limited report back to the Rodney Local Board
on the potential for and area of the property at Greens Road to be used for;
i) a
ToughMudder event; ToughMudder is an international adventure event organising
company who wish to hold an annual event incorporating a 16-20km obstacle
course run at Green Road.
ii) investigating
the opportunity for using the property for dog obedience classes and
short-term use for impounded stock.
f) seek a report recommending
community leases and formal agreements for current community users of the
property at 124 Green Road being the North
Shore Model Aero Club and the Silverdale Pony Club as interim
measures until planning for the future sports park has been completed.
CARRIED
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3.50pm – 4.10pm Afternoon tea adjournment.
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28
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Appointments to internal Council groups
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Resolution number RD/2013/351
MOVED by Deputy Chairperson SR Garner, seconded by Member BP
Houlbrooke:
That the Rodney
Local Board:
a) appoint a member and
alternate to the following internal Council groups:
i) Drainage Boards; Te Arai,
Okahukura (Tapora) and Glorit representative Member James Colville.
ii) Urban Design Champion
representative Brenda Steele with Member Phelan Pirrie as an alternate.
CARRIED
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29
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Proposed Unitary Plan - Submissions process and local board input
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Resolution number RD/2013/352
MOVED by Deputy Chairperson SR Garner, seconded by Chairperson BM
Steele:
That the Rodney
Local Board:
a) delegate to the Chairperson
and the Deputy Chairperson the authority to finalise and approve the Rodney
Local Board’s input into the Auckland Council’s submission on the Proposed
Auckland Unitary Plan for the Unitary Plan Committee meeting in February
2014.
CARRIED
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Secretarial Note: Cr Webster in attendance from 4.12pm.
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31
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Local Board Agreement
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Resolution number RD/2013/354
MOVED
by Chairperson BM Steele, seconded by Member WW Flaunty:
That the Rodney
Local Board:
a) agree the
local content for the draft Annual Plan 2014/2015, including:
i) draft
Local Board Agreement 2014/2015 (including intended level of service
provision and financial statements).
ii) introduction
to the draft Local Board Agreement (including chairs message and proposed
changes for consultation).
b) agree the
draft Fees and Charges Schedule 2014/2015.
c) delegate
the Chairperson authority to make any final minor changes to the local board
content for the draft Annual Plan before it is released for public
consultation, and to the summary of the draft Annual Plan 2014/2015.
CARRIED
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33 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
4.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
