Minutes of Regional Strategy and Policy Committee

Regional Strategy and Policy Committee

OPEN MINUTES

Minutes of a meeting of the Regional Strategy and Policy Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 5 December 2013 at 9.30am.

present

Chairperson	Cr George Wood, CNZM
Members	Cr Cameron Brewer
	Mayor Len Brown, JP	From 9:56am item 10; until 11:26am item 16
	Cr Dr Cathy Casey
	Cr Bill Cashmore
	Cr Ross Clow	From 9:42am item 9
	Cr Linda Cooper, JP	From 9:56am item 10
	Cr Chris Darby
	Cr Alf Filipaina	From 9:38am item 9
	Cr Hon Chris Fletcher, QSO	From 9:46am item 10
	Deputy Mayor Penny Hulse	From 9:48am item 10
	Cr Denise Krum
	Kris MacDonald
	Cr Calum Penrose
	Cr Dick Quax	From 10:21am item 13; until 12:40pm item C1
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE	From 10:21am item 13
	Cr Wayne Walker
	Cr John Watson	From 9:32am item 2
	Karen Wilson

APOLOGIES

Deputy Chair	Cr Arthur Anae	Absence
	Cr Mike Lee	Absence
	Cr Penny Webster	Absence
	Glenn Wilcox	Absence

IN ATTENDANCE

	Kay Macintyre, Chair, Kaipatiki Local Board
	Ann Hartley, Deputy Chair, Kaipatiki Local Board

1 Apologies

Resolution number REG/2013/1

MOVED by Chairperson GS Wood, seconded by Cr CM Penrose:

That the Regional Strategy and Policy Committee:

a) accept the apologies from Cr Anae and Glenn Wilcox for absence, Cr Webster and Cr Lee for absence on council business, and Crs Cooper, Quax and Watson for lateness.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

Cr J Watson entered the meeting at 9:32am

3 Confirmation of Minutes

There were no minutes to confirm.

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	The Southern Initiative Progress Report
	Attachment A to the report was tabled as it was unreadable in the published agenda. A copy of the document has been placed on the official copy of these minutes and is available on the Auckland Council website. Officers were in attendance and gave a verbal presentation in support of the item.
	Cr AM Filipaina entered the meeting at 9.38am. Cr RI Clow entered the meeting at 9.42am.
	Resolution number REG/2013/2 MOVED by Chairperson GS Wood, seconded by Cr AM Filipaina: That the Regional Strategy and Policy Committee: a) receive the report. CARRIED
	Attachments a Attachment A

Waste Management and Minimisation Plan Status Update Report

Cr CE Fletcher entered the meeting at 9.46am.

Cr PA Hulse entered the meeting at 9.48 am.

Cr LA Cooper entered the meeting at 9.56 am.

Mayor LCM Brown entered the meeting at 9.56 am.

Resolution number REG/2013/3

MOVED by Chairperson GS Wood, seconded by Cr WD Walker:

That the Regional Strategy and Policy Committee:

a) receive the ‘Waste Management and Minimisation Plan Status Update Report’

b) request that the Environment, Climate Change and Natural Heritage Committee report to this committee on a regular basis, at least every six months, on progress.

CARRIED

Delegation of decision making on the Waste Minimisation and Innovation Fund

Resolution number REG/2013/4

MOVED by Chairperson GS Wood, seconded by Cr WD Walker:

That the Regional Strategy and Policy Committee:

a) allocate the budget and delegate the decision-making responsibility for applications for medium ($5,000 to $25,000) and large (over $25,000) grants from the Waste Minimisation and Innovation Fund to the Environment, Climate Change and Natural Heritage Committee

b) request that the Environment, Climate Change and Natural Heritage Committee prepare an appropriate paper to increase the waste levy.

CARRIED

12	Strategy and Policy Forward Programme: Quarterly Monitoring Report
	Officers were in attendance and gave a presentation in support of the item. A copy of the presentation has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Resolution number REG/2013/5 MOVED by Chairperson GS Wood, seconded by Cr CM Penrose: That the Regional Strategy and Policy Committee: a) note the Strategy and Policy Forward Programme, and progress being made b) agree to review and reconfirm the Strategy and Policy Forward Programme for the next three years at the committee meeting in March 2014, and to receive regular quarterly monitoring reports in June, September and December thereafter in line with the previous Auckland Plan Committee of 17 December 2012, resolution number APC/2012/48 (CP2013/26522). CARRIED
	Attachments a Presentation

Economic Development Status Update Report

Cr JG Walker entered the meeting at 10.21am.

Cr D Quax entered the meeting at 10.21am.

Resolution number REG/2013/6

MOVED by Chairperson GS Wood, seconded by Cr RI Clow:

That the Regional Strategy and Policy Committee:

a) note the contents of the Economic Development Status Update report

b) request that in further reports on implementation progress there be a specific mention of the Southern Initiative Project, and progress in development of the Wynyard Quarter Innovation Hub.

CARRIED

14	Parks and Open Space Work Programme
	Officers were in attendance and gave presentations in support of the item. A copy of the presentations have been placed on the official copy of these minutes and is available on the Auckland Council website.
	Cr CM Penrose left the meeting at 10.35am. Cr JG Walker left the meeting at 10.38am. Cr CM Penrose returned to the meeting at 10.44am. Cr JG Walker returned to the meeting at 10.44am. Cr J Watson left the meeting at 10.51am. Cr J Watson returned to the meeting at 11.01am.
	Resolution number REG/2013/7 MOVED by Chairperson GS Wood, seconded by Cr CE Fletcher: That the Regional Strategy and Policy Committee: a) receive the Parks and Open Space Work Programme report b) request the matter raised in relation to economic viability and sustainability of sport, recreation and events be reported back to the committee on a regular basis c) request that officers explore strategies for revenue utilising council’s park and sporting network in an environmentally and culturally sensitive way, respecting the rights of access for the Auckland public. CARRIED
	Attachments a Presentation One b Presentation Two c Presentation Three

15	Update on Regional Social Policy work programme.
	Officers were in attendance and gave a presentation in support of the item. A copy of the presentation has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Resolution number REG/2013/8 MOVED by Chairperson GS Wood, seconded by Cr WB Cashmore: That the Regional Strategy and Policy Committee: a) receive the presentation on the Regional Social Policy work programme. CARRIED
	Attachments a Presentation

16	Local Alcohol Policy development process update.
	Officers were in attendance and gave a presentation in support of the item. A copy of the presentation has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Mayor LCM Brown left the meeting at 11.26am.
	Resolution number REG/2013/9 MOVED by Chairperson GS Wood, seconded by Cr CM Casey: That the Regional Strategy and Policy Committee: a) receive the presentation on the Local Alcohol Policy development process update. CARRIED
	Attachments a Presentation

Council responses to current and future proposals for reform of the class 4 (pokie) gambling sector

Cr Ross Clow declared a conflict of interest, but before leaving the room verbally objected to the use of the word ‘pokie’ in the report.

Cr Linda Cooper declared a conflict of interest and left the room.

Resolution number REG/2013/10

MOVED by Chairperson GS Wood, seconded by Cr CM Casey:

That the Regional Strategy and Policy Committee:

a) endorse a submission made to the Minister of Internal Affairs by officers in response to the discussion document titled ‘Gambling Act 2003: Public consultation on four class 4 gambling proposals’

b) agree that the committee establish a working party comprising the Chair Cr Wood, Crs Filipaina and Penrose, local boards and two members of the Independent Māori Statutory Board, to develop council responses to government proposals to reform the class 4 gambling sector, including:

i) developing a definition of areas and rates of local return for Auckland, in anticipation that the Minister may seek further input on this matter

ii) respond to any further consultation documents on changes to existing regulations that may be forthcoming

iii) inform the development of a submission on any further changes to gambling legislation.

CARRIED

18	Local Government Act (2002) Amendment Bill (No 3)
	Officers were in attendance and gave a presentation in support of the item. A copy of the presentation has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Resolution number REG/2013/11 MOVED by Chairperson GS Wood, seconded by Cr CM Penrose: That the Regional Strategy and Policy Committee: a) note that the Local Government Act (2002) Amendment Bill (No 3) was recently introduced to Parliament and submissions will soon be called for b) note that officers will report back to the committee in due course with policy recommendations to inform the development of Auckland Council’s submission on this Bill. CARRIED
	Attachments a Presentation

19	Update on commercial partnership and sponsorship opportunities
	The late report was distributed under separate cover and was tabled at the meeting. A copy of the report has been placed on the official copy of these minutes and is available on the Auckland Council website.
	Cr WD Walker left the meeting at 12.12 pm.
	Resolution number REG/2013/12 MOVED by Chairperson GS Wood, seconded by Cr LA Cooper: That the Regional Strategy and Policy Committee: a) note the work undertaken to date by Auckland Tourism, Events and Economic Development (ATEED) to explore opportunities for a more coherent and proactive approach to sponsorship and commercial partnership opportunities b) agree that the work programme set out in paragraph 21 of the report be progressed by ATEED, working closely with Auckland Council and other council-controlled organisations (CCOs) c) agree that a political working party of Councillors Wood, Brewer, Cashmore, Cooper, Darby, Filipaina, Fletcher, Krum and Quax, and two members of the Independent Statutory Board be established to oversee the above work programme. CARRIED
	Attachments a Presentation

20 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

21 Procedural motion to exclude the public

Resolution number REG/2013/13

MOVED by Cr CM Penrose, seconded by Cr CE Brewer:

That the Regional Strategy and Policy Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Proposed acquisition of land in Birkdale

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Acquisition of open space at Hobsonville for the purpose of sport fields

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

In particular, the report contains information on property values, if published, could be prejudicial to ongoing negotiations between parties.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.15pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

After consideration of the above items it was resolved:

Resolution number REG/2013/14

MOVED by Chairperson GS Wood, seconded by Cr CM Penrose:

That the Regional Strategy and Policy Committee:

a) reopen the meeting to the public.

CARRIED

1.31pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Proposed acquisition of land in Birkdale
	Confirm there be no restatement of the confidential report, attachments or resolutions for the acquisition of the property in Birkdale.

C2	Acquisition of open space at Hobsonville for the purpose of sport fields
	Confirm that the above decision and report not be restated in the open minutes.

1.31 pm The Chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Regional Strategy and Policy Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................