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Upper Harbour
Local Board
10 December
2013
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no requests
for leave of absence.
6 Acknowledgements
The Upper
Harbour Local Board acknowledged the passing of John Hogan. John was a guardian of the environment
and a most generous man. His generosity and commitment will be continually in
everyone’s mind as they venture through many of his success stories for the
environment. One in particular, of significance to us all on the North Shore
and in Auckland, was the gifting of the Three Streams Reserve by John and his
family to the people of New Zealand. John will be sadly missed.
7 Petitions
There were no petitions.
8 Deputations
Secretarial
Note: Item 8.1 was taken after item 12.
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8.1
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Deputation from the Upper Harbour Local Board Youth Caucus
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Representatives
of the Upper Harbour Local Board Youth Caucus were in attendance to present
their findings of an informal study of community facilities in the Upper
Harbour area.
A PowerPoint
presentation titled ‘Youth Perceptions of Community Facilities’ was provided.
A copy of the
presentation has been placed on the official minutes and can be viewed at the
Auckland Council website.
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Resolution number UH/2013/252
MOVED by Chairperson BK Neeson, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a) receives
the deputation from the Upper Harbour Local Board Youth Caucus and thanks
them for their attendance and presentation.
CARRIED
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Attachments
a Presentation
by Upper Harbour Local Board Youth Caucus titled 'Youth Perceptions of
Community Facilities'
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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13
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Parks, Sports & Recreation Quarterly Update to the Upper
Harbour Local Board for the July-September 2013 Period
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The Parks
Advisor, Sports Turf Advisor and Team Leader Projects North were in
attendance to speak to the report.
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Resolution number UH/2013/254
MOVED by Member JG McLean, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a) receives
the Parks, Sports & Recreation Quarterly
Update to the Upper Harbour Local Board for the July-September 2013 Period
report.
CARRIED
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14
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Foundation Infrastructure Budget Approval
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The Parks
Advisor to the Upper Harbour Local Board was in attendance to speak to the
report.
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Resolution number UH/2013/255
MOVED by Chairperson BK Neeson, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a) allocates
$240,000 of Foundation Infrastructure funding to progress scoped projects at
Hosking and Sanders Reserves in the 2013-14 financial year.
CARRIED
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15
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Discretionary funding application from Achilles International
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The Advisor
to the Upper Harbour Local Board was in attendance to speak to the report.
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Resolution number UH/2013/256
MOVED by Member MA Miles, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) considers the application from Achilles International.
b) grants $3,000 to Achilles
International towards the hosting of the fourth Hope & Possibility Run, to be held on
Sunday 26 February 2014 at North Harbour Stadium, from its discretionary
community grant fund.
CARRIED
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16
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Auckland Transport Update to the Upper Harbour Local Board,
November 2013
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Elected
Member Relationship Team Manager and Elected Member Relationship Manager,
Auckland Transport, were in attendance to speak to the report.
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Resolution number UH/2013/257
MOVED by Member MA Miles, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a)
receives the Auckland Transport Update
to the Upper Harbour Local Board, November 2013, report.
b)
requests that, given the difficulties
experienced in the UHLB area from the construction of narrow roads in
sub-divisions over the last 5-10 years, road widths in new sub-divisions,
along with the provision of car parking, be re-evaluated.
CARRIED
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Secretarial Note: Item 20 was taken
at this time.
Secretarial Note: Item 17 was taken
after item 20.
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17
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Northern Joint Funding Committee
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The Advisor
to the Upper Harbour Local Board was in attendance to speak to the report.
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Resolution number UH/2013/258
MOVED by Member CK Rankin-MacIntyre, seconded by Member JG McLean:
That the Upper Harbour Local Board:
a) agrees to
re-instate the Northern Joint Funding Committee for 2013/2014 to administer the legacy
funds as per the Terms of Reference.
b) endorses the
draft Terms of Reference for the Northern Joint Funding Committee.
c) appoints Member
MA Miles, and Chairperson BK Neeson as alternate, to the Northern Joint Funding Committee
for 2013/ 2014 with appropriate delegated authority to bind the board on
decisions relating to the legacy community
funding schemes made by the Committee.
CARRIED
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18
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Appointments to Outside Organisations
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The Advisor
to the Upper Harbour Local Board was in attendance to speak to the report.
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Resolution number UH/2013/259
MOVED by Member C Blair, seconded by Member MA Miles:
That the Upper Harbour Local Board:
a) allocates
board members to outside organisations and community networks, as listed
below:
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Organisation
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Lead
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Alternate
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Associations
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Local Government New Zealand Zone One
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Member JG McLean
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Chairperson BK Neeson
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Business Associations
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North Harbour Business Association
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Chairperson
BK Neeson
Deputy Chairperson LM Whyte
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Stakeholder groups
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Albany Community Coordinator Management
Committee
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Member CK Rankin-MacIntyre
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Member MA Miles
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Hobsonville Land Company Placemaking
Advisory Committee
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Chairperson BK Neeson
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Member C Blair
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Trusts
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Rosedale Sports Trust
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Deputy Chairperson LM Whyte
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Member MA Miles
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North Shore Heritage Trust – joint
appointment Devonport-Takapuna, Kaipătiki, Upper Harbour and Hibiscus and
Bays)
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Member C Blair
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Chairperson BK Neeson
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CARRIED
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19
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Developing the Local Board Plan
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The Advisor
to the Upper Harbour Local Board was in attendance to speak to the report.
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Resolution number UH/2013/260
MOVED by Member JG McLean, seconded by Member C Blair:
That the Upper Harbour Local Board:
a) confirms
the use of the vision and priorities set out in the 2011 local board plan as
the starting point for the development of the 2014-2017 local board plan.
b) confirms
that the approach set out in the agenda report for the first round of
informal engagement is correct.
c) delegates
responsibility for signing off the first round engagement plan to the
Chairperson and Deputy Chairperson, by 31 January 2014.
CARRIED
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Secretarial Note: Item 20 was taken
after item 16.
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20
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Local board agreement 2014/2015
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Lead
Financial Advisors were in attendance to speak to the report.
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Resolution number UH/2013/261
MOVED by Member C Blair, seconded by Member CK Rankin-MacIntyre:
That the Upper Harbour Local Board:
a) agrees the
local content for the draft Annual Plan 2014/2015, including:
i) draft
Local Board Agreement 2014/2015 (including intended level of service
provision and financial statements)
ii) introduction
to the draft Local Board Agreement (including chairs message and proposed
changes for consultation).
b) notes that the
Upper Harbour area does not currently have facilities that generate fees and
charges.
c) delegates
the Chairperson authority to make any final minor changes to the local board
content for the draft Annual Plan before it is released for public
consultation, and to the summary of the draft Annual Plan 2014/2015.
CARRIED
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Resolution number UH/2013/262
MOVED by Member MA Miles, seconded by Chairperson BK Neeson:
That the
Upper Harbour Local Board:
d) thanks the exiting Lead Financial Advisor, Colin Duffee, for his
outstanding and valuable service to the Upper Harbour Local Board, for
especially bringing with him the knowledge from 20+ years with the former
North Shore City Council, and wishes him well for his future endeavours.
CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
11.32am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
