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Waiheke Local
Board
05 December
2013
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Local
Board Agreement 2014/2015
File No.: CP2013/27794
1. This report
seeks agreement from the Waiheke Local Board on content for the draft Annual
Plan 2014/2015 (including the draft Local Board Agreement 2014/2015) and a
draft Fees and Charges Schedule.
2. The report also
provides information on the next steps in the process to finalise local board
budgets and agreements for 2014/2015.
Executive
Summary
3. For each
financial year, the Auckland Council must have a local board agreement (as
agreed between the governing body and the Local Board) for
each local board area.
4. The draft local board agreement is largely based on year three of
the Long-term Plan 2012-2022[1]
(LTP) and reflects the
priorities in the local board plan, shows intended
provision of local activities, and the capital and operating expenditure
required to fund these activities. A separate
consultation section has been developed to identify any proposed budget changes
and to highlight any new areas of advocacy for 2014/2015.
5. The draft local
board agreement must be included in Auckland Council’s draft Annual Plan
2014/2015, which the governing body will meet to adopt on 19 December to be
released for public consultation on 23 January 2014.
6. A summary of
the draft Annual Plan 2014/2015 must also be prepared as part of the
consultation. The summary will contain both regional and local board specific
information. The local information focuses on the local priorities for
2014/2015 and what might change from year three of the LTP.
7. Following the
consultation phase, each local board will reconsider its agreement and budget
for 2014/2015 and, if required, reprioritise proposed local activities within
its fiscal envelope before adopting a final local board agreement in June
2014. The governing body will adopt Auckland Council’s Annual Plan 2014/2015,
including 21 local board agreements, on 26 June 2014.
8. Local fees and
charges schedules will be finalised in May 2014. A draft schedule is provided
for agreement by the Local Board to support draft financial statements. The
Community Development Arts and Culture department are currently reviewing a
fees and charges model and will commence engagement with local boards in
December 2013.
9. A review of the
capital expenditure programme is currently underway by the operations division,
to improve long term delivery and prioritisation of capital projects.
Engagement with local boards on a re-forecasted capital project delivery
programme will commence in early 2014. Financial statements included in this
draft local board agreement remain based on year three of the LTP, adjusted to
reflect approved budget changes since the adoption of the LTP.
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Recommendation/s
a) That the Waiheke Local Board agrees its:
i) Local
content for the draft Annual Plan 2014/2015 (Attachment One), including:
1) draft Local Board Agreement 2014/2015 (including intended
level of service provision and financial statements)
2) introduction to the draft Local Board Agreement (including
chairs message and proposed changes for consultation)
ii) Draft Fees and Charges Schedule
2014/2015 (Attachment Two)
b) That the Waiheke Local Board Chair be delegated the
authority to make any final minor changes to the local board content for the
draft Annual Plan before it is released for public consultation, and to the
summary of the draft Annual Plan 2014/2015.
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Discussion
10. The
governing body will meet to adopt the draft Annual Plan 2014/2015 on 19
December 2013, which must include the draft local board
agreement for each local board.
11. This report seeks approval of local board content for the draft Annual Plan
2014/2015 and agreement of draft local fees and charges for 2014/2015. It also
provides information on the process that will be followed to finalise the local
board budgets and agreements for 2014/2015 following public consultation.
12. The resolutions
of this meeting will be reported to the governing body on 19 December 2013,
when it meets to adopt the draft Annual Plan 2014/2015 for consultation.
13. Local board
financial statements are based on year three of the LTP and adjusted to reflect
revised budgets endorsed by the Budget Committee on 21 November 2013 to achieve
a reduced rates increase of 2.5% for 2014/2015, as well as other approved
budget changes since the adoption of the LTP.
14. Whilst operational
savings are reflected in revised budgets, these changes will not impact service
levels.
Draft Annual Plan
2014/2015 content (Attachment One)
15. The draft Annual
Plan 2014/2015 content includes:
a) the draft Local Board Agreement 2014/2015 which
outlines:
i. a description of each group of
local activities
ii. key initiatives planned for
2014/2015
iii. intended levels of service
provision
iv. financial statements
v. capital projects list
b) an introduction to the draft
Local Board Agreement which outlines:
i. a message from the chair
ii. areas for consultation with local
communities
iii. proposed budget changes
iv. new advocacy areas for 2014/2015
v. about the local board area
vi. local board plan priorities
16. Community,
development, arts and culture performance measures were reviewed this year to
improve clarity. This resulted in the removal of two performance measures and
amendment to wording of six other performance measures.
Draft Annual
Plan 2014/2015 summary
17. A summary of the
draft Annual Plan 2014/2015 must be prepared as part of the consultation.
Local information focuses on local priorities for 2014/2015 and what might
change from year three of the LTP. It includes both content and images and
this year will be presented in OurAuckland.
18. Officers will
work with local boards using the usual OurAuckland approval process for signoff
of the summary content.
Draft Fees
and Charges Schedule 2014/2015 (Attachment Three)
19. Local fees and
charges schedules will be finalised in May 2014. A draft fees and charges
schedule has been provided for your agreement to support draft financial
statements. The Community Development Arts and Culture department are
currently reviewing a fees and charges model and will commence engagement with
local boards in December 2013.
Process
20. Officers will undertake a budget
refresh in February and updated prioritisation models will be developed for
each local board that reflect adjustments made as part of the budget refresh.
21. The opportunity for a more in
depth examination of budgets across the organisation begins early next year as
we start to develop the next 2015-2025 LTP and the next Local Board Plans.
22. The timeline for finalising the
local board agreement for 2014/2015 is set out in the implementation section of
this report.
Consideration
Local
Board Views
23. This report
seeks agreement from the Local Board for its draft
Annual Plan 2014/2015 content and draft Fees and Charges Schedule.
Maori
Impact Statement
24. Many local board decisions are of importance to Maori and there is a
need to continue to build relationships between local boards and relevant Iwi.
The draft local board agreement is based on the local board plan and the LTP
which have both been developed through engagement with the community, including
Maori.
Implementation
Issues
25. The timeline
and high-level process for finalising the local board agreement for 2014/2015
is set out below.
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Timing
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Process for finalising local board
agreements
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9 – 18 Dec
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Local boards
meet to agree draft local board agreements and content for consultation
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19 Dec
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Adoption
of draft Annual Plan 2014/2015, including 21
local board agreements
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23 Jan – 24
Feb
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Draft
Annual Plan 2014/2015 consultation
Released for
public consultation on 23 January using the special consultative procedure
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Feb
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Budget
Refresh
Officers
review budgets to inform adjustments that will feed into the local board
prioritisation models
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Feb - early
April
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Engagement
on local board advocacy with departments and CCO’s
Assess
progress and inform development of an updated set of advocacy for 2014/2015
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17 Mar –
17 Apr
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Local
board hearings, workshops and decision meetings
Reconsider
agreements (including budgets) and advocacy areas and hold a formal meeting
to agree a final balanced budget and set of advocacy areas for 2014/2015
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Late April
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Governing body discussions with local boards
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1 May
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Governing body discussions with CCOs
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5 - 23 May
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Local board
agreements and financial statements updated
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9 - 26 Jun
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Adoption of Local Board Agreements and Annual Plan 2014/2015
Local boards meet to adopt their agreements between 9 - 19 June.
Governing body meets to adopt draft annual plan, including 21 draft LBAs, on
26 June
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Attachments
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No.
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Title
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Page
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a
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Draft Local Board Agreement 2014/2015
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9
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b
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Draft Fees and Charges Schedule
2014/2015
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25
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Signatories
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Authors
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Janine Geddes - Local Board Advisor
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Authorisers
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Judith Webster - Relationship Manager
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