Agenda of Whau Local Board - 11 December 2013

1 Welcome

2 Apologies

Apologies have been received from Members Ami Chand and Simon Matafai.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Whau Local Board:

a) Confirm the ordinary minutes of its meeting, held on Wednesday, 20 November 2013, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Councillors Update

An opportunity is provided for the Whau Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

8.1 Deputation from Living Wage Aotearoa

Purpose

The Living Wage Movement Aotearoa NZ has asked for the opportunity to speak to the Whau Local Board to support the introduction of a Living Wage.

Recommendation

That the Whau Local Board:

a) Receives the deputation from The Living Wage Movement Aotearoa NZ.

Attachments

a Living Wage Movement........................................................................ 143

8.2 Deputation from the Whau River Catchment Trust and Eco Matters Environment Trust

Executive Summary

EcoMatters Environment Trust and the Whau River Catchment Trust are two of the most active community-based environmental organisations in the Whau Local Board area. Projects delivered by the two trusts include stream and ecological restoration projects, volunteer support, and household sustainability.

We would like to welcome the new Whau Local Board members, as well as those who are familiar with the work of our two groups, and provide a brief overview of our existing and new programmes.

The Whau River Catchment Trust and EcoMatters are committed to working collaboratively, and in partnership with the Whau Local Board to achieve positive environmental outcomes.

Recommendation

That the Whau Local Board:

a) Receives the deputation from EcoMatters Environment Trust and the Whau River Catchment Trust.

8.3 Deputation from Avondale Community Gardeners

Purpose

1. The Avondale Community Gardeners has asked for the opportunity to speak to the Whau Local Board about a proposal for orchards and gardens at Henry Street Reserve and Orchard Street Reserve.

Recommendation

That the Whau Local Board:

a) Receives the deputation from Avondale Community Gardeners.

Attachments

a Avondale Community Gardeners......................................................... 145

b Biodynamic Orchards for Public Reserves: Concept Plan................ 139

8.4 Deputation from Tag Out Trust

Executive Summary

The Tag Out Trust has developed a number of integrated social change programmes. Our mix of education and awareness schemes tackle the core issues which influence the behaviour of people who create graffiti and those who are the recipients of graffiti vandalism.

These include disincentives for undesirable behaviour, but also give those most at risk an outlet to express themselves and reconnect with their local community. We also run projects which aim to foster an appreciation for the natural and built environment.

All work together to raise awareness of the issue and reduce the incidence of graffiti vandalism.

As a not-for profit community organisation, we see our local community as one of our most important stakeholders and most likely asset in the attempt to achieve long term change in the issue of graffiti.

As a result we have built strong relationships with local organisations, schools and groups.

Tag Out Trusts powerpoint presentation on the following initiatives:

Adopt-a-spot; Neat Street Programme; Self Help Removal/Resident Participation and Awareness Campaigns; Business Promotional Activities: Residents and Ratepayer Groups and Business Associations; Neat Street Programme; The Traffic Box Art Project; Murals; Camera surveillance equipment; Community Services Programme.

Recommendation

That the Whau Local Board:

a) Receives the deputation from the Tag Out Trust.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

11 December 2013

Auckland Transport Update Report

File No.: CP2013/26695

Executive Summary

The purpose of the report is to respond to Local Board requests on transport related matters and to provide information to Elected Members about Auckland Transport activities in the Board area.

Recommendation

That the Whau Local Board:

a) Receives the Auckland Transport Report.

b) Will reinstate the previous driveway access at 568 Blockhouse Bay Road at Council’s cost should the property owner require it.

Discussion

INFORMATION REPORTS

BIKE PARK TRIAL AT TRAIN STATIONS AND FERRY TERMINAL

New bike parking facilities have opened at two train stations and a ferry terminal.

Auckland Transport is trialing enclosed, covered bike parking at Papakura and Papatoetoe train stations and Birkenhead ferry terminal.

The parks at the train stations hold 20 bikes while the one at the Birkenhead ferry terminal can store 30 bikes. All three parks offer a choice of standing racks and hanging bike parking.

Auckland Transport wants to encourage people to leave their car at home and get on their bike to connect with the train or the ferry. It’s a chance to get fit and takes another vehicle off the road.

The bike parks are covered by CCTV cameras and, to add to security, access is by a proximity card which is issued after registering on-line.

The parks at the rail stations also have bike repair stands for small jobs like fixing punctures.

Access to the bike parks is on a six-monthly basis, you will be contacted before your registration runs out in time to renew or cancel it.

Monthly Overview and Implementation Issues Update

CONSULTATION ON PROPOSED BUS ROUTE CHANGES IN BLOCKHOUSE BAY, GREEN BAY, WOOD BAY, FRENCH BAY, TANEKAHA, TITIRANGI, LAINGHOLM, KAURILANDS, AND GLEN EDEN

Purpose

1. The purpose of this information is to provide Local Boards information on consultation being carried out by Auckland Transport for proposed changes to bus routes in Blockhouse Bay, Green Bay, Wood Bay, French Bay, Tanekaha, Titirangi, Laingholm, Kaurilands, and Glen Eden.

2. The consultation ran from Monday 21 October 2013 to Friday 22 November 2013. Please note that due to election processes Local Boards have been given an extension until Friday 6 December 2013.

Brief background on consultation

3. It is proposed to simplify the many different routes and make better use of the bus services that currently run in the Blockhouse Bay, Green Bay, Wood Bay, French Bay, Tanekaha, Titirangi, Laingholm, Kaurilands, and Glen Eden areas. The proposed changes have been determined in consideration of passenger travel information, and the need to make bus routes quicker and simpler while still trying to serve people as best we can.

What happens once the consultation closes?

4. The feedback will be reviewed and the final network will be published on our consultation webpage www.AT.co.nz/GreenBayTitirangi. We will also send submitters information on the feedback received and notification of our final decision.

5. It is anticipated these changes will be implemented by early-mid 2014, subject to the outcome of the consultation. Timetables will be available on our consultation webpage www.AT.co.nz/GreenBayTitirangi prior to implementation to allow people to plan their travel. And an information campaign will be carried out prior to services changing so people can have adequate time to plan their travel.

BOUNDARY ROAD PARKING ISSUES

6. A request has come from residents in Boundary Road for Auckland Transport to look at the illegal parking in the street.

Response

7. Auckland Transport has arranged for its Parking Officers to conduct ongoing patrols at this location over the next few weeks to monitor the situation and enforce illegally parked vehicles. This will help Auckland Transport confirm the extent of the issue and the need for further monitoring. Officers have not so far observed any illegal parking except on one occasion, when an infringement was issued and a vehicle was towed. It is hoped that there will be a change in parking practices.

AVONDALE PARK AND RIDE

8. A proposal for a Park and Ride in Avondale.

Update

9. The site identified as a potential Park and Ride will not be sold to Auckland Transport by Kiwirail. Auckland Transport is still awaiting confirmation from Kiwirail on the leasehold valuation. It is less likely that Auckland Transport will enter into a lease agreement with Kiwirail. Auckland Transport funding for the bus interchange is not available until 2016/2017, and therefore the possibility of managing the bus interchange requirements using an on-road solution is looking more likely.

10. Kiwi Rail is pursuing immediate income generating opportunities from the land. The suggestion that Kiwirail may provide a pay carpark is subject to its confirmation.

AVONDALE RAIL STATION SECURITY

11. A request has come through to Auckland Transport to address the security issues at the Avondale Train Station.

Update

12. Auckland Transport is investigating this request.

BOLTON ROAD SPEED HUMPS

13. A request has come through to Auckland Transport to look at the installation of speed humps.

Update

14. Auckland Transport is investigating this request.

GENEVA PLACE

15. A request has come through to Auckland Transport to look at installation “No Parking Lines” at the bottom of the cul-dac-sac.

Update

16. Auckland Transport is investigating this request.

GREAT NORTH ROAD, AVONDALE PEDESTRIAN CROSSINGS

17. A request from the Local Board for Auckland Transport to upgrade the pedestrian crossing on Great North Road, Avondale.

Response

18. Pedestrian Refuge Island South of Racecourse Parade

Site observations showed that a large number of primary school and college students cross at the central refuge island at the Racecourse Parade intersection. A pedestrian count was conducted at this pedestrian refuge which showed that this location meets a warrant for zebra crossing at certain times of the day. It was also observed that this crossing location is more heavily used compared to the other two zebra crossings on this section of Great North Road during the school peaks. A review of the crash history for this location showed that there have been no reported pedestrian crashes here over the past 5 years.

19. Auckland Transport met with representatives from Avondale Primary to discuss options for improving safety at the pedestrian refuge island. It was agreed that the safest option for operating this facility during school peaks would be a ‘Kea Crossing’. The school support this option and agreed to take responsibility for operating such a facility to improve safety for children during the school peaks.

20. Consideration was given to converting this facility into a ‘Zebra’ pedestrian rossing, however, this was not considered to be an appropriate option as currently there are already zebra crossings further south at 100 m intervals. National guidelines recommends against installing “Zebra’ crossing facilities in such close proximity as this can result in a reduction in driver compliance with them.

21. Consideration was also given to installing a raised table at this pedestrian refuge island to slow traffic and further reduces the risk of pedestrian crashes. It is important to note that this section of the road is a busy bus route as the bus services for both Great North Road and New North Road use this section of Great North Road. This route is also on the proposed ‘Frequent’ public transport network, and it is important that these routes provide a high level of service for public transport. Installing raised speed tables on this section of Great North Road is not an ideal option as they cause discomfort to passengers and delays to the bus services, resulting in a reduced level of service to passengers and increased operating costs. There are instances where raised speed tables have been installed through town centres around schools where speeding is a significant issue, but detailed observations carried out in this locations, it was confirmed that speeding is generally not an issue on this section of Great North Road due to the presence of various side friction factors such as parked vehicles, high pedestrian demand, and the existing zebra crossings.

22 Therefore Auckland Transport are proposing to convert the existing pedestrian refuge into a ‘Kea’ crossing that will be operated by the primary school during school peaks, and revert to the current operation at other times.

23. Auckland Transport will also implement minor enhancements to minimise the risk of drivers colliding with this facility, including lighting improvements, enhancing the visibility of the railings and the island, and road marking improvements.

Pedestrian Crossing South of Crayford Street West

24. Our investigation of the zebra crossing at the Crayford Street West intersection revealed that there have been two reported pedestrian crashes over the past five years. Our observations of this location showed that the current layout is less than ideal, and that the ‘Zebra’ crossing facility and signage can easily be overlooked by approached motorists.

25. Auckland Transport are proposing to improve this zebra crossing facility by building out the eastern kerbline which will shorten the crossing distance, encourage lower speeds on the approach and improve conspicuity of the zebra crossing. It will also allow space to install black and white pedestrian crossing pole and belisha sign which is currently missing from this crossing due to lack of space.

26. Auckland Transport proposes to install high friction surfacing and lighting improvements at this facility. The high friction surfacing will be similar to the zebra crossing further south, and will further highlight the presence of the facility to motorists and reduce braking distances improve pedestrians and vehicular safety.

27. Auckland Transport will now carry out the design work of the proposed works and include it in the Minor Improvements Programme for 2014/15 construction depending on available funding.

BLOCKHOUSE BAY TOWN CENTRE PARKING MANAGEMENT

28. The Local Board has requested Auckland Transport to review the Town Centre Parking Management Plan for the Blockhouse Bay Town Centre.

29. Auckland Transport is investigating this request.

30. In response to increased on street parking pressures in the Blockhouse Bay area and on direction from the previous local board Auckland Transport established a new kerbline across an unused driveway access at 568 Blockhouse Bay Road to create a new parking space. The property owner has indicated that he will support this action subject to Auckland Council identifying that it will reinstate the access-way in future, at Council’s cost, should the property owner require it. The owner requests a local board resolution to substantiate this commitment.

WORKSHOPS WITH THE LOCAL BOARD
Subject Name	Description of Workshop
Regional Public Transport Plan	Auckland Transport gave a briefing to the newly elected Local Board on the Regional Public Transport Plan.
Green Bay/Titirangi Consultation Proposed Bus Changes	Auckland Transport presented the current Green Bay/Titirangi proposed bus changes and consultation process to the Local Board. The Local Board a preparing a submission on the changes.
Avondale Park and Ride	Auckland Transport updated the Local Board that the site identified as a potential Park and Ride will not be sold to Auckland Transport by Kiwirail. The Local Board is in the process of looking at what other options they may have with Kiwirail.

Attachments

There are no attachments for this report.

Signatories

Authors	Owena Schuster - Elected Member Relationship Manager - West, Auckland Transport
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

11 December 2013

Auckland Transport Quarterly Update to Local Boards

File No.: CP2013/27831

Executive Summary

1. The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months July-September 2013, and the planned activities anticipated to be undertaken in the three months October-December 2013.

2. Attachments include:

 A – AT activities, broken down by Local Board

 B – Decisions of the Transport Co-ordinating Committee, by Board

 C – Report against local board advocacy issues (replaces the previous reports against the Local

Board Plan and Local Board Agreement)

 D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation

That the Whau Local Board:

a) Acknowledges receipt of the Auckland Transport Quarterly Report.

Discussion

Main activities during the period under review

Capital Programming

3. The current approved forecast for the 2013/14 Capital Programme is $887M. It is made up of Core Business Capital Projects at $471M, Renewals at $217M, Local Board Initiatives at $12M and CRL/EMU/SMART at $187M

During the period July to September the organization was able to deliver/achieve 13% ($115M) of the approved programme. And from the period October to December the projected expenditure is at $218M or 25% of the total programme. It is anticipated that the organization will be able to improve the delivery of the capital programme during the regular construction period (October to May).

Seal extension validation and prioritisation analysis to determine the 10 year programme is at the final stage with new traffic counts received, and all high priority road asset data checked externally. This will determine which road will be committed to over the summer construction period.

Infrastructure Development

Road Development

4. Taharoto/Wairau Stages 6 and 8 – 1939 bridge replacement completed, new utility ducting 95% complete, cable installation ongoing, retaining wall 27-33 Wairau Rd completed, new cantilever footpath on remaining bridge complete, footpath and kerbing 60% complete, pavement construction 50% complete.

5. Tiverton Wolverton Route upgrade - management of construction phase of project. With Wolverton St construction at 95% completion, pavement reconstruction is being progressed on Tiverton Rd. Planned for 60% completion on Tiverton Rd by 31 December. Kerb and Channel and footpath renewal target is 85% completion for full length of Tiverton Rd

6. Pukekohe Town Centre - Design work has been completed for the 2013-2014 programme of works. (West Street; Queen to Tobin and Tobin Street; Edinburgh to Seddon). Tender documentation will be released in October. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m over two financial years).

7. King-Queen-Constable Intersections – Design is complete and tender document released for public tender. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m).

8. Flat Bush School Road Stage 4 Murphy’s Road Intersection Upgrade – relocation of power cables is ongoing with completion expected in early December 2013; this will be followed by the installation of pipeline along Murphy’s Road by Watercare.

In addition to the works already in progress, further works are to be carried out during the period from October to December 2013. The major projects include:

9. Tiverton Wolverton Route upgrade – complete all works on Wolverton Rd and complete 60% of pavement renewal works on Tiverton Rd. Complete 50% of works on New Windsor Rd including retaining wall package. Complete all works on Blockhouse Bay Rd at intersection.Overall project completion in March 2014.

10. Khartoum Place Upgrade – this is an Auckland Council contract managed by Auckland Transport – tender due to go out in October 2013

11. Taharoto Wairau Upgrade Stages 6 and 8 – complete installation of utilities, all widening works, new pavement, surfacing, signs, signals and road markings. Likely completion date has moved to late November.

12. Evaluate and award both the Pukekohe Town Centre and King-Queen-Constable Intersections as early as possible to provide the successful contractor as much lead time as possible to organise the works prior to 6 January 2014 expected commencement date.

Road Design

13. Hibiscus Coast Busway Station: Auckland Council has received a claim from a third party for a judicial review with regard to the granting of the resource consent for Stage 2 on a non-notified basis. The construction of Stage 2 has been put on hold until the matter is resolved.

14. Albany Highway Upgrade: NZTA has brought forward the SH1-SH18 Connection project in its programme and has requested further analysis of the impact of this on the Albany Highway Upgrade project. Construction is now programmed to start in January 2014.

15. Upper Weiti Bridge: The feasibility study is complete. Three options are recommended to go forward to scheme assessment: Curley Avenue to East Coast Road link road; signalisation of Silverdale Street; and signalisation of Wainui Road.

16. Taharoto/Wairau Upgrade: The construction of Stages 6 & 8 is well underway. Negotiations are proceeding with Atlas Concrete with regard to the encroachment onto the road reserve

17. Upper Harbour Drive Walking and Cycling: The final scheme assessment report has been received and the road safety audit has been completed. The preferred option of on road cycle lanes on both sides and a footpath on the northern side will be taken forward to detail design.

18. Warkworth SH1 Intersections: NZTA’s construction contract for the Hudson Road intersection is well underway.

19. Warkworth Western Collector: 16 of the 17 submissions on the Notice of Requirement were in support of the project and Auckland Council has confirmed that no hearing will be required

20. Gills to Oteha Valley Link: The Notice of Requirement has been served on Auckland Council. The notification period commenced on 17 October 2013.

21. SH17/The Avenue Lucas Bridge Upgrade: The design tender has been withdrawn due to new information coming to light about the structure of the existing Lucas Creek Bridge. Further investigation is required to confirm that the widening of the bridge is still viable before the design contract can be re-tendered.

22. Onewa Road Westbound Transit Lane: The design has been amended to address feedback received during the public consultation process. Construction funding has been brought forward to 2013/14.

23. Albany Highway South Upgrade: Internal traffic modelling review of original NSCC assumptions and feasibility has shown that the design provides capacity beyond what is reasonably required for future growth. Decision over full redesign is on hold however until NZTA modelling into the SH1/SH18 connection is complete; as this has potential traffic implications for the project due to the removal of access to Albany from SH18. NZTA decision is expected before December 2013.

24. Te Atatu Road Corridor Improvements: Continuation of both land take and consents works in the second quarter of 2013/14. Out of 111 properties, 74% of land acquisitions have been settled, with a further 1% verbally-agreed or signed (approaching settlement).

25. Lincoln Road: The funding application for NZTA’s subsidy is at the final stage. The consultation with the directly affected properties owners will commence by the end of October. The public consultation with the wider community and the designation process is planned to start early 2014.

26. Glen Eden Park N Ride: The preferred option has been agreed amongst various stakeholders and this has been communicated to the Waitakere Ranges Local Board. Consultation with the Glen Eden Business Association is completed, and public consultation with the affected parties is underway. The detailed design is anticipated to be completed before Christmas this year.

27. Brigham Creek Road (SH16-SH18): The scoping investigation has started and expected to be completed in February 2014. The outputs of this scoping investigation will be used to set the scope and required outputs for the feasibility phase which will be subject to a separate exercise later in this financial year.

28. Te Atatu Ferry Terminal: The feasibility study to investigate the physical possibility of establishing a ferry terminal and associated facilities at Te Atatu Peninsula has been completed. The study has concluded that it appears physically feasible to construct a ferry terminal and associated facilities on the foreshore of Te Atatu Peninsula on the downstream side of the Whau River Bridge. Further investigation is underway into the operational aspects of the ferry terminal in order to build a business case.

29. Te Atatu Bus Interchange: The investigation and evaluation of location options for the Te Atatu bus interchange has reached a hold point and is waiting for NZTA to release the final design for the SH16/Te Atatu Road intersection upgrade. The investigation has identified 11 potential locations and will be evaluating all options against a set of criteria that are based upon Auckland Transport’s strategic objectives and the feedback received from local residents to date. NZTA are expected to release the final design for the SH16/Te Atatu Road intersection upgrade in late October.

30. Tamaki Drive/Ngapipi Intersection: The tender for the detailed design has been published and closes on 25 October 2013. Public engagement commences in late November; feedback from this process will be integrated into the detailed design as appropriate.

31. Federal Street Upgrade: Construction of the upgrade has started and is on track to be completed in May 2014.

32. Mill Road: The scheme assessment for the northern section is undergoing legal review. A documentation review is under way for the southern section to support preparation of the investigation tender.

33. Half Moon Bay: The investigation phase of this project will be tendered by September 2013. Auckland Transport is continuing to develop the NZTA funding application.

Key Agency Initiatives

34. AMETI: Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway. Work continues on construction of the local road with landscaping and planting underway and finishing works on top of the 220m long covered box adjacent to the Panmure station. Inside the box fire protection, with the installation of electrical and mechanical components being installed.The first fix of services for the station building is complete and internal linings and glazing are being installed. Canopies, Lift shafts and escalators are substantially complete,with large areas of architectural finish now being unveiled. The plan is to commission the new building on 19 January 2014.

35. Work has continued on construction of the northern portion of the AMETI Link Road which will extend from Morrin Road to Mt Wellington Highway. Archeological issues have been resolved and documented in this area with construction of the retaining wall and bulk fill for the level of the link road progressing well. However a portion of the new road north of Mountain Road Bridge has been sealed. Construction of the southern portion is advancing with the main storm water line substantially complete. Road sealing has begun on the AMETI link road south between Ellerslie Panmure highway and William Harvey Place. A temporary footbridge between William Harvey Place and Ireland Road has been installed and is being well patronised. Work on Ireland Road is progressing well with approximately 50m of the 200m diameter culvert alreadytunneled.Work has been delayed in the southern area due to archaeological discoveries and delays in NCI Building Consent. Considerable progress has been made on storm water construction on the southern portion, including the new outfall to Van dames Lagoon. The access track into Van Dammes Lagoon is being constructed. Watercare works and NCI accommodation works are yet to commence.

36. The investigation and design of the busway extending from Panmure to Pakuranga continues. The design of the busway between Panmure and the Panmure Bridge is complete and the Scheme Assessment Report for the busway between Panmure Bridge and Botany is being finalised. The Request for Tender of the planning services required for consenting of the Panmure to Pakuranga section of busway and Reeves Road Flyover has been issued. The project is also preparing tender documentation for specimen design of the Reeves Road flyover and final design of the Pakuranga Road section of the busway.

37. The final design of the bus interchange development at Sylvia Park is near complete. Consent documentation has been prepared. An environment court hearing regarding the compulsory acquisition of a property at 430 Mt Wellington Highway has been deferred to November. This acquisition is required to enable consenting and construction to advance.

38. East-West Link (MMEWS): The project team has scheduled options workshops with AT, NZTA and Auckland Council staff to further investigate, develop, assess and agree on programme options. These workshops will incorporate land use planning, social/environmental impacts and other opportunities associated with this project. AT and NZTA plans to further update local boards on the project within the next few months. An approved preferred programme option will be taken forward for full public consultation in early 2014. The feedback from the public consultation will be incorporated into the draft programme business case which will be presented to the AT and NZTA Boards for approval. This is planned for mid-2014. Any preferred programme of work is likely to include a mix of various elements of the options above, not just one of them.

39. Dominion Road: The design contract was awarded to Beca on 14 August 2013. Initial design work will be completed late this year with the plan for stakeholder final review to occur before finalizing the design. The project team is confident that final design work will be completed by April 2014 with a start on construction in August 2014.

40. NorSGA: Construction is continuing on Rua Rd south however wet weather and limited site access is likely to result in the Rua/Fred Taylor intersection not being constructed before the shutdown for the Xmas Moratorium. The resource consent application for the Don Buck Rd extension has been notified and a hearing is scheduled for 15 November to address issues with an adjoining land owner who has not given his approval as an affected party. The Northside Drive East Notice of Requirement has been notified and submissions close 1 November. (A date is yet to be confirmed for the hearing). Resource consent has been lodged for the Fred Taylor/Garelja intersection and it is anticipated that land acquisitions and affected party approvals will be obtained by mid November. (Construction is planned to commence late January 2014). DVAC approval has been obtained to progress the Hobsonville Road project based on the revised design which incorporates transit lanes through Hobsonville Village. The existing Notice of Requirement documentation for Hobsonville Rd is to be updated to incorporate the effects of adopting the revised design.

41. Harbour Edge Development (HED): A master delivery plan for the harbour edge projects is being developed in conjunction with the City Rail Link project, based on earliest delivery of projects with minimum disruption to the city Centre. Four new PT Interchanges for the city centre are being investigated to enable the roll-out of the 2016 PT Network. An early focus is on site locations, layouts and operational efficiencies for Downtown, Wynyard Quarter and the Learning Quarter, as well as the connecting corridors. Concept design options for the Quay St Seawall seismic upgrade are underway, which will inform options for both the Quay St Upgrade and the Ferry Basin Redevelopment master-plan. Early improvements to Quay St start this month and a programme of events on the harbor edge is being developed with ATEED and Waterfront Auckland over summer. A HED Manawhenua Forum meets quarterly to discuss portfolio issues and seek input from interested iwi on the issues and opportunities in this space. Tenders have been called for the design of roading infrastructure in Wynyard Quarter, with construction targeted to start in 2014/15. Waterfront Auckland starts work on the Westhaven Promenade in October. Options to provide a coastal walkway from Westhaven to St Heliers are being investigated.

PT Development

42. Papakura Station: The project is now complete including the cycle storage area. The temporary park and ride adjacent to the bus interchange is under review and towards assessment as a permanent parking area.

43. Mount Albert Station: Stage 2 of the project is to develop the link bridge connection into New North Rd and to upgrade the existing underpass. Confirmation of budget is in progress with expectation that the works will be completed by mid-2014.

44. Half Moon Bay Ferry Terminal and Precinct Plan: The Master Planning report and Concept plan werereviewed by the AT Board and will be presented to the local stakeholder forum in late 2013/early 2014. Over the next 3 months the staging of the overall plan will be reworked to ensure the most important issues are prioritised, taking account of the overarching focus onthe achievement of efficient and effective public transport outcomes. Parking remains key to unlocking the HMB marina and a number of parking demand measures are being planned or in progress over the next 3 months. Reclamation and land use strategies are will be reviewed further over the next 3 months.

45. Manukau Rail Station: The Manukau Institute of Technology (MIT) works have now restarted with a new main contractor Hawkins Infrastructure. As a result the completion date for the station and the tertiary building is now targeted for May 2014 Good progress is being made with building water tightness. Full construction recommenced in September 2013. The new ticketing gates will be installed during March 2014. Detailed design for the bus interchange is still making good progress towards completion in 1^st half of 2015. Construction tender has now been awarded for the North Davies Ave linear park works. The agreed construction completion date for these works is by the end of February 2014.

46. Parnell Station: The final enabling works on the Domain pathways and signaling were substantially completed in September 2013. Over the recent wet period the new soil nail retaining area has been subject to detailed scrutiny that has resulted in the need for some further retaining works and some pathway repair works. This work will be completed over the labour weekend. The Auckland Transport board approved the detailed design funding for the station in September 2013 and over the next months the programme for delivery will be refined towards an anticipated completion date late in 2015. Planning is underway for the access ways, connections to the Domain and Carlaw park development and up to the University precinct. The NZTA are working on plans for better connectivity across Stanley St.

47. Newmarket Rail (formerly Sarawia St) Level Crossing: Public consultation has been finalised including a more detailed analysis of an underpass to Sarawia St. The feedback on all options has been evaluated and a preferred option was recommended to the AT board in September 2013. The AT board requested further information and analysis before any final decision. Over the next month the requested further analysis will be provided to the AT board with an expected final decision by the end of October 2013. Commencement of the detailed design is scheduled for December through to March 2014 during which time there will be further community engagement. Construction works are anticipated to be from April 2014 through to March 2015.

Strategy and Planning

48. Auckland Integrated Transport Programme (ITPv2) and its key components

Work is underway on delivering the next version of the ITP which is due by the middle of 2014. Work are also continuing on the development/updating of the key components of the ITP including:

· Regional Rapid Transit Review (RTN) review – further analysis required in view of the RDS update

· Rail Development Strategy (RDS) update – in progress

· Rail Level Crossings Study – joint review with KiwiRail in progress

· Park and Ride and Parking Strategy – review and update of legacy strategies in progress

· Regional Passenger Transport Plan – formally adopted by the AT Board on 23^rd September 2013. Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15. Implementation of the new network will commence in early 2015.

49. Regulatory planning

Strategy and Planning continues to lead and co-ordinate AT’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable AT to deliver its capital works programme. During the first quarter, there are 33 applications including 3 new applications that are in progress. 5 applications were completed this quarter.

AT also continued working closely with the Auckland Council on the review of the draft Unitary Plan. AT has been assisting the council on matters such as cycle parking, Integrated Transport Assessments, parking, loading and access provisions. AT has also been working with the Auckland Utility Operators Group on trees in road corridor provisions.

Over the next quarter, AT will be reviewing the Proposed Unitary Plan as notified on 30 September 2013.

50. Corridor management plans (CMPs)

The 10 priority arterial CMPs in the 2012/13 year are now nearing completion:

· Great North Road-Rata St-Ash St corridor - draft plan reviewed

· Albany Highway-Greville Rd-Tawa Dr corridor – draft plan reviewed

· Takapuna North (East Coast Road Stage 2) – draft plan reviewed

· East Tamaki Road-Springs Rd-Harris Rd corridor – draft plan completed

· City East West Transport Study – draft plan completed and initial recommended projects are under concept design

· Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor – draft plan under review

· Ellerslie-Panmure Highway – draft plan under review

· Balmoral Road-St Lukes Road corridor – draft plan under review

· Great South Road Stage 2 – scope of the CMP was extended to include Shirley Road and those sections of Coronation and Rangitoto Road that are currently bus routes.

· Pakuranga Road – in progress

The 2013/14 CMP programme was finalised, three of which are currently at scoping stage:

· Great North Road (between Ash Street and Karangahape Road) – scoping completed

· New North Road (Blockhouse Bay Road to Mt Eden Road) – scoping underway

· Manukau Road (Broadway to Royal Oak roundabout) – scoping underway

51. Transport modelling

Work is continuing on the update/development of transport models including:

· Local area traffic modelling – Takapuna town centre, Ponsonby Road, proposed Convention Centre

· CRL transport model in parallel with the APT3 update

· Updating the Auckland Passenger Transport (APT3) model

52. Asset Management Plan 2015-2018

The development of the next Asset Management Plan 2015-2018 is continuing. The plan will give effect to the ITPv2 and will support forward investment decisions.

53. Seismic Screening Programme

Work is continuing on the screening of all transport assets for earthquake susceptibility.

54. Asset Condition Surveys

The asset condition surveys for higher risk transport assets is continuing and is on schedule for completion by the end of December 2013. Minor safety and other issues are prioritised and addressed through the maintenance teams. More extensive defects are included in the long term forward renewal works programme and, where feasible, coordinated with the capital new works programme.

There were no major safety issues requiring immediate action or restrictions on access have been identified.

Community Transport

55. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 343.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 354 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being developed for the coming eight months:

1. The Sober Driver campaign – with a focus on the Christmas

2. Pedestrian safety campaign – pay attention or pay the price

3. Motorcycle safety and training campaign

4. Back to school speed campaign focused on targeting drivers speed around schools

5. Distractions campaign

56. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The spring “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City & Waiheke routes.

Road Corridor Access

57. Ultra-Fast Broadband (UFB) Rollout

Good progress has been made in closing out the Year 1 (2011/12) and Year 2 (2012/13) cabinet areas with 163 cabinet areas now completed and moved into warranty. The linking of the Year 3 CAR approvals to the completion of the Year 1 and 2 work has had the desired effect and focused the contractor on completing this work. The next milestone is the completion of 230 cabinet areas by 31 October 2013.

There are now 31 Year 3 cabinet areas which have completed the civil and hauling phases and are undergoing final quality assurance checks by VisionStream and Chorus before being handed over to Auckland Transport for sign-off. There are currently 86 cabinet areas under construction with a further 28 cabinet areas awaiting build commencement.

58. Hunua 4 Watermain

The construction of Watercare’s Hunua 4 bulk water watermain is continuing westwards on Puhunui Road.

The final reinstatement of the Great South Road/Puhunui Road intersection has been satisfactorily completed and the general issues around the construction methodology and reinstatement have been resolved.

The crossing of the Puhinui Road/Lambie Drive intersection was carried out over the weekend of 11/13 October 2013. This work was undertaken in much the same manner as that at the Great South Road/Puhunui Road intersection and required the closure of Lambie Drive over the weekend. There were no significant problems experienced and the intersection was fully reopened before the morning peak period on Monday.

59. Waterview Tunnel Boring Machine

There are a further 8 components of the Waterview Tunnel Boring Machine (TBM) which are expected to arrive at the Port of Auckland in October 2013 which will require transport to the Waterview Tunnel site.

We are working with the Well Connected Alliance and the transport contractor regarding the movement of 22,000 reinforced concrete segments from East Tamaki to the Waterview Tunnel site. These precast segments will be used to line the new tunnel and weigh 10 tonnes each. Approval is being sought to move 3 segments on each vehicle which will require a High Productivity Motor Vehicle (HPMV) permit as the gross weight will exceed 44 tonnes. The movement of these precast segments will require in excess of 7,000 laden trips over the next 2 years. Most of the travel will be on SH20.

Road Corridor Maintenance

60. West

· The new contract for west area road maintenance which include the wider scope of the Henderson – Massey, Waitakere and the Whau local board areas started in July and levels of service and contractor resources scaled up to allow for the larger size & scope of works included in this contract.

· Extensive reconstruction works in pavement and footpath assets have been programmed and are well underway across the region. Initial focus has been in the Whau ward to balance out the levels of service and standard of asset condition. Major pavement works are currently underway in Margan Ave, Kinross St and Birdwood Rd. Four other sites are programmed to be rehabilitated this construction season dependent on final design criteria vs. available budget.

· A large programme ($7M+) of resurfacing is also underway throughout the central – west region. This schedule of activities includes approx. 15.6km of Asphaltic Concrete surfacing and 63km of various Chip Sealing (resealing) sites. This programme continues on from the previous 3 years, in the RCM undertaking to raise the standard of road surface condition in the western area.

· Very wet and poor weather conditions encountered in August & September caused multiple slip sites in the Waitakere ward which needed major design and investment in retaining structures. These sites are also well underway, that’s to a quick response from the contractor. The hardest hit area of the storms was Titirangi Road & Titirangi Beach Roads where 5 separate minor under slips required treatment over the last 2 months. Fortunately the torrential cyclone season has passed and two major slip sites within the Waitakere Ranges (Candia Rd & Laingholm drv.) are nearing completion with another two awaiting final detailed design & funding approvals.

61. Streetlights

· Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

· St George Street Papatoetoe is currently being upgraded with new poles and lights. The former decorative type lights will become gas look alike lights for decorative purpose only.

· Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

· Installation of new lights and poles supporting the Vector undergrounding programme removing overhead lines. Areas where undergrounding has taken place are Epsom, and Penrose.

62. South

· Approval has been given to proceed with the second section of the East Street road reconstruction project in Pukekohe. This project is being undertaken by John Filmore Contractors as a separate contract to the RCM South contracts and work is programmed to start in January 2014.

63. Central

· Foot path upgrades in Raumati road, and Poto Street are in the final stages. Foot path work has also commenced at the Remuera road end of Orakie road.

· Preparation for major road works on Orakei road (Shore to Ngapipi roads) is in progress, with construction scheduled to commence early Jan 2014. This project is in conjunction with the Auckland Council Shore road Boardwalk project and in consultation with the local Iwi.

· RCM Central Contract has completed several Footpath and Kerb & Channel Upgrades in the Arch Hill area over the last few months. These upgrades have significantly enhanced the streetscapes of this area within the Waitemata ward.

· A major road rehabilitation upgrade of Hukanui Crs was undertaken over the October Schools holidays which will eliminate on-going maintenance activities on this busy residential road. Our contractor modified their construction programme to ensure that parents and teachers from the school had access into Marist School first week back following the break.

64. North

· During the period of 24-25^th September 2013 the North Shore, Hibiscus Coastand greater Aucklandareawere subjected to a severe weather system that brought high winds and heavy rainfall. High winds toppled a significant number of trees and the heavy rainfall caused flooding and minor slips. Contractors worked hard to ensure that all sites were made safe with only minimal disruption to traffic flows.

· Area wide pavement treatment activities have been completed on Argent Lane, Station Road, Nobilo Road and Wintour Road. Other works completed I September includes Makarau Road Slip reinstatement and Kaipara Flats Walkway and Footbridge

Road Corridor Operations

65. One Network Road Classification project

AT is a Road Controlling Authority member of the One Network Road Classification project with NZTA. This is a national initiative which is a recommendation of the Ministerial Road Maintenance Task Force, which aims to develop a national road classification which will support better asset management across the country.

Benefits are:

Planning, investment, maintenance and operational decisions relating to each road will reflect its function as part of the broader network

Over time road users can expect to have a similar experience across the country, on roads with the same classification

An integrated classification system will also make collaboration easier, leading to a more efficient roading network and improved value for money.

Progress to date includes:

· A draft One Network Road Classification (ONRC) framework has been developed

· Roadshows introducing the draft ONRC to all Road Controlling Authorities in NZ have been completed and feedback sought

· The next step is to collate all feedback and update the ONRC Framework;

66. Route optimisation Investigation and analysis.

Route optimisation was completed on 30% of the arterial road network for the second year of the programme (2012-2013) with 100km of routes being optimised.

This year, 2013/14, our primary focus will be in the Central area of Auckland with a focus on the inner city. This will align our network operations to accommodate recent changes to the Public Transport services and land use changes that have occurred in the Central City.

The Central City has been divided into five key zones and each zone has an assigned technical lead. Approximately 103 intersections in the central area will be reviewed and optimised. Work has commenced on Stage 1 reports to establish the existing conditions, known planning and possible improvements. Internal workshops have been held to understand the programme and the likely effect of Changes to Bus services, The Central East West Transport study and Foreshore development

Work is in progress on 16 identified routes in the Central City

67. Physical Works Programme (other routes across the region):

· 6 projects are at the scheme design stage

· 5 projects are at the detailed design stage

· 1 project is under construction

Road Safety

68. Version 1. of Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups have been mapped and prioritised.

The software methodology will be further revised in Oct/Nov, and is due for launch in December 2013.

69. An Urban Motorcycle Route demonstration project brief has been developed for West Auckland and the project is expected to commence in November.

70. The high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development. Investigation is expected to commence early in the New Year.

71. The Red light camera policy has been agreed with NZ Police and now working on technology applications. AT has completed a site selection report on 22 of the highest red-light running crash risk intersections.

Parking and Enforcement

72. Waitemata

Freemans Bay – A questionnaire survey on parking issues in residential streets was completed in August. 87% of residents felt that crowded parking was a problem in Freemans Bay.

St Marys Bay – A questionnaire survey on the trial parking zone was completed in August. 65% of residents supported the trial parking zone in St Marys Bay.

Eden Terrace – Pay and display on-street parking was introduced into several streets in Eden Terrace in July. Parking in the paid area costs $1.00 per hour. There is no time limit. Paid parking operates from 9am – 5pm, Monday to Friday. The Eden Terrace Business Association is very happy with the parking management system and has even received positive comments from some businesses. No formal surveys have been carried out but there has been an observed improvement in availability.

K Road Car Park – AT exited the K Road Car Park on 13 August ending 40 years of council tenure. The car park was sold by the previous landlord to Tournament Parking.

Parnell – The Parking Design Team completed the review of on-street parking in Parnell in August. This included several minor parking restriction changes and removing a lot of signage on Parnell Road.

73. Waiheke

Matiatia – AT gave notice of termination to all car park leaseholders during September. These 145 leased car parks are often vacant and underutilised, giving rise to complaints from casual users wishing to find a park. Seventy of the currently leased car parks are being converted to pay and display parking, to satisfy the growing demand for casual parking. The remaining 75 will be available for lease at commercial rates. Expressions of interest from current leaseholders are being sought for these car parks.

74. Orakei

Remuera – Time restrictions were removed in August in Remuera town centre along Remuera Road. AT will be using demand responsive pricing to manage the parking.

75. Howick

Howick – Parking occupancy surveys has been completed in August and business questionnaire surveys are being collected currently.

Halfmoon Bay Car Park – Changes have been approved by the Local Board and a report is currently being prepared for approval at Traffic Control Committee. The changes include a 14 hour time restriction and priority for car pool users. Implementation expected in November.

76. Franklin

Pukekohe – Strategy and Planning commenced a Comprehensive Parking Management Plan to coordinate with the Area Plan. The parking report is expected to be completed early next year.

77. Takapuna – Devonport

Killarney Street Car Park – The owner of this car park, Regional Facilities Auckland (RFA), decided to put the car park services up for tender in July. AT did not submit a tender. A contract was awarded by RFA to Wilson parking. AT has exited the car park.

78. Hibiscus and Bays

Orewa – A P120 town centre parking zone was implemented in August.

79. Manurewa – Papakura

Papakura – AT has agreed to seek a temporary consent for the continuation (eighteen months) of the temporary Park and Ride site. This action will enable a further review when more information is known about the possible electrification of the railway to Pukekohe.

Public Transport

80. During the third quarter of 2013, the Public Transport Department focused on analysing feedback on the new on the new network in South Auckland. Planning for implementation of the PTOM contracting model continued.

81. Rail patronage is showing signs of renewed growth after a period of relative stability while rail service reliability has shown pleasing improvements over the last few months.

82. The final quarter of 2013 sees changes to the proposed South Auckland new network bus services in response to public feedback finalised and communicated to customers. This will be followed by preparing the South Auckland bus network for a competitive tendering process.

83. The implementation of Auckland Integrated Fare System (AIFS) on buses was briefly paused while an intermittent technical issue was resolved but has now resumed with implementation on North Star services on 13 October 2013. It is envisaged that the roll-out on remaining NZ Bus services will be completed by the end of 2013.

84. A new train timetable is to be implemented on 29 October 2013 doubling Western Line weekend train frequencies during the day from hourly to half-hourly and extending Sunday train service to Swanson. In addition, weekend Southern Line train services will start earlier and a number of adjustments made to other services, primarily to improve reliability.

85. An ongoing programme of bus timetable adjustments, in partnership with our service providers, continues so that published timetables more closely reflect actual bus running times. This is leading to a significant improvement in bus service reliability.

86. Consultation began on Green Bay / Titirangi route changes began on 21 October 2013 to improve the frequency on key routes and simplify the bus network as an interim improvement step towards the future new bus network.

87. The closure of most Northwestern Motorway bus lanes for up to 2-3 years for the Waterview Connection project has delayed many bus services by 6-8 minutes in the afternoon peak. AT has reviewed bus timetables; changed some bus routes and added more express bus service to help address the delays to service. Meanwhile, the New Zealand Transport Agency (NZTA) opened a bus/transit lane on the westbound approach to the Great North Road interchange on 20 October 2013 to significantly reduce bus delays.

Attachments

No.	Title	Page
a	Scheduled of activities undertaken for the first quarter (2013/14) ending 30 September 2013 and forward works programme for the second quarter (2013/14) ending 31 December 2013	29
b	Traffic Control Committee Decisions July-September 2013	49
c	Local Board Advocacy Report	51
d	Local Board Transport Caital Fund Report	53

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Whau Local Board

11 December 2013

Suburbs New Lynn Rugby Football Club Changing Rooms

File No.: CP2013/27044

Purpose

1. To inform the Whau Local Board about the Suburbs New Lynn Rugby Club’s plans to build eight changing rooms at Shadbolt Park and to seek approval from the Whau Local Board on next steps for this project.

Executive Summary

2. Suburbs New Lynn Rugby Football Club (RFC) requires new toilets and changing rooms to be built on Sister Rene Shadbolt Park (Shadbolt Park) to support the two rugby fields at the park. The Rugby Sports Facility Plan was compiled by Auckland Rugby Union, Harbour Rugby Union, Counties Manukau Rugby Union and Auckland Council. The plan indicates that a typical profile for a rugby club with two or three fields is approximately four to six changing rooms. There are five options being presented to the Whau Local Board for proposed new changing rooms at Shadbolt Park.

Recommendation

That the Whau Local Board:

a) Approves option 1 and commits an additional $200,000 to the budgeted $700,000 to enable the design and construction of the new toilets and four changing rooms on Sister Rene Shadbolt Park.

Discussion

3. Suburbs New Lynn Rugby Football Club was located at Racecourse Parade in Avondale, where they had been domiciled since 1918. At this location, the Club had 14 changing rooms and two referee rooms. Suburbs New Lynn Rugby Football Club (RFC) relocated to Sister Rene Shadbolt Park in 2010 and has an active growing membership. They currently have 26 Junior Teams and eight Senior Teams and they are about to trial an amalgamation with Roskill Districts Rugby, which has six Junior Teams and one Senior Team.

4. As well as Rugby over the winter period, the Club will have one rugby team, two sevens rugby teams and a new touch module on Tuesday and Wednesday nights with a minimum of 12 teams running over the summer period. The Club runs two holiday programmes out of their current clubrooms and they hosted the 2013 Legend Marathon with over 12,000 runners involved.

5. As reported to the Whau Local Board in July 2012, the Club is looking to the future and wishes to carry out a number of improvements and developments to the facilities including the construction of eight changing rooms.

6. Suburbs New Lynn RFC have proposed that the Club build an eight changing room block at Sister Rene Shadbolt Park and then sell it to Council for $700,000. The Whau Local Board have budgeted $700,000 for changing rooms in 2015/2016. The Club has said that they will use their own club members to build the changing rooms and they will be able to purchase the building material required.

7. Approval has been given to the club to undertake Stage One only of a three stage plan, which includes internal renovations to the southern half of the current clubrooms plus the removal of the lean to on the south-eastern corner. Suburbs Rugby Football Club also propose to demolish the existing changing rooms on the northern half of the current club rooms and rebuild as a club lounge and kids lounge in Stage Three. For them to be able to demolish the existing changing rooms, new changing rooms will need to be constructed on Sister Rene Shadbolt Park.

8. One of the reasons for considering the alternative approach of the club building the changing room and Council purchasing it off them was due to the timing of the budget allocation and the desire of the club to construct the Facility before 2015/2016. However due to the delay this reason is no longer of significance.

9. $700,000 will provide a four room changing facility and toilet block however, there are additional costs required to cover professional services and consents.

10. There are five options to be considered by the Whau Local Board.

Option One

11. The Whau Local Board commits an additional $200,000 to the project which will enable Council to construct four changing rooms and toilets at Sister Rene Shadbolt Park and moves the allocated $ 700,000 budget forward to 2014/2015.

12. The Facility will meet Council design specifications and construction requirements. It will minimise any risks to Council that would be associated with allowing a sports club to construct Council owned and managed facilities.

13. The Whau Local Board will need to prioritise an additional $200,000 from other areas of the Local Board budget. Unless the Whau Local Board are able to move their budget for the changing rooms and toilets into the 2014/2015 budget then the Facility will not be built until 2015/2016 which will hold up Suburbs New Lynn RFC plans of renovating their existing clubrooms, however temporary facilities could be an option e.g. Portacom Buildings. An additional $200,000 will bring the total budget to $900,000, which will be able to build four changing rooms however; the club may want to contribute some additional money to enable Council to build six changing rooms.

Option Two

14. Suburbs New Lynn RFC builds eight changing rooms and Council purchases it off them in 2015/2016 when the budgeted $700,000 becomes available.

15. Council acquires eight changing rooms for the estimated cost of building four changing rooms.

16. Limited quality control may lead to Council purchasing a building that does not meet the specifications of Council owned changing rooms. Experience from Council project managers indicates that there is risk associated with allowing a club to manage construction that could undermine the project and the purchase of a building that could potentially be substandard in condition. Council officers recommend that all fixtures and fittings used within toilets and changing rooms are in line with Council public toilet specifications so if something is broken then it is easier for them to replace it. Eight changing rooms will only be used by the Club throughout the rugby season, for the summer season at least four of the changing rooms will be locked up. The ongoing cleaning and maintenance costs for eight changing rooms is estimated to be $2,808 per annum compared to cleaning and maintenance costs for two to four changing room which approximately $950 per annum. An eight changing room facility does not align to the Rugby Facilities Plan that was written in collaboration between Council and the three Auckland rugby regional sport organisations. The Rugby Facilities Plan states that for a club with two or three fields (one sand-based, one soil-based and one training area) that there should be 4-6 changing rooms. There are two fields at Sister Rene Shadbolt Park. Therefore, Council could be seen by other rugby clubs to be setting a precedent by allowing Suburbs New Lynn RFC to build eight.

Option Three

17. Suburbs New Lynn RFC build eight changing rooms, Council contracts an external project manager to oversee the construction and Council purchase it off them in 2015/2016 when the budgeted $700,000 money becomes available.

18. Council acquires eight changing rooms for less than the cost of building four changing rooms. A project manager will allow there to be quality control throughout the construction of the facility. If the project manager is contracted by Council then it also means they report to Council and mitigate the risks associated with a fully independent construction.

19. Council is still seen as setting a precedent by not following the recommendations in the Rugby Facilities Plan. Extra resourcing will be required by Council to contract a project manager to oversee the design and build of the eight changing rooms. There will be ongoing maintenance costs as outlined in point six. There are also associated, but largely unknown risks, in a breakdown in communication or the working relationship between the contracted project manager and approach that the rugby club wish to pursue with the construction.

Option Four

20. Suburbs New Lynn RFC build four to six changing rooms, Council contracts an external project manager to oversee the construction and Council purchase it off them in 2015/2016 when the budgeted $700,000 money becomes available.

21. This aligns to the Rugby Facilities Plan and Local Board budget. A project manager will allow there to be quality control throughout the construction of the facility to mitigate any risk associated with independent construction. If the project manager is contracted by Council then it also means they report to Council. It will allow Suburbs New Lynn RFC to begin proposed alterations to their club rooms once the new changing rooms are built. Money can be released on the condition that it meets Council specifications. The cost of any changes required to be made by Auckland Council to the Facility will be deducted from the $700,000 before purchase.

22. The Suburbs New Lynn RFC would like eight changing rooms. Extra resourcing will be required by Council to contract an external project manager. There are also associated, but largely unknown risks, in a breakdown in communication or the working relationship between the contracted project manager and approach that the rugby club wish to pursue with the construction.

Option Five

23. Council builds four changing rooms in 2015/2016 when the budgeted $700,000 money becomes available.

24. This aligns to the Rugby Facilities Plan and Local Board budget. The changing rooms will be designed and built by Council meeting all specifications.

25. Changing Rooms will not be built until 2015/2016 which will hold up Suburbs New Lynn RFC plans of renovating their existing clubrooms, however temporary facilities could be an option e.g. Portacom Buildings. Suburbs New Lynn RFC can use their funds that they would have spent on eight changing rooms to benefit the Club in other ways such as an artificial playing surface or renovation of the clubrooms.

Analysis of Options

26. Officer’s recommend that Option One is adopted by the Whau Local Board to ensure risk is minimised and that Council build a facility that meets all Council design and build requirements and the needs of the local community. There are risks associated with the other four options which enable Suburbs New Lynn RFC to construct the facility and these risks include the construction of a substandard facility, which will end up costing Council extra money to fix or maintain.

27. Suburbs New Lynn RFC will be opposed to building only four changing rooms, as they want to cater for future growth and provide a secure location for team members to lock their gear up. Due to only having two fields, growth of the club and the number of home games they have is already limited.

Consideration

Local Board Views

28. The Club made a submission to the Local Board Plan and as a result, the Whau Local Board allocated $700,000 to the 2015/2016 budget for construction of a changing room/toilet facility.

29. On the 10 July 2012 the Whau Local Board passed resolution for the following:

13. d) That the Whau Local Board supports Suburbs RFC seeking additional external funding to increase the overall budget and allow the building of a larger toilet/changing room block in the future, on the understanding that the design and procurement of any new build are to be to Council standards and requirements.

WH/2012/95

Maori Impact Statement

30. Through the lease process, local Iwi will be consulted regarding the construction of the changing rooms and toilets.

Attachments

No.	Title	Page
a	Rugby Facilities Plan	79

Signatories

Authors

Gabrielle Gofton - Sport and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Sharon Rimmer - Manager Recreation Partnerships Programmes and Funding

Whau Local Board

11 December 2013

Local Event Support Fund - Round 2 2013/2014

File No.: CP2013/26891

Purpose

1. To present a summary of applications received in round two of the local event support fund for 2013/2014 for the Whau Local Board.

Executive Summary

2. A local events support fund of $84,248, is available to the Whau Local Board for distribution over two funding rounds in the 2013/2014 financial year. In round one the Whau Local Board distributed $65,748, leaving a balance of $18,500 for disbursement in round 2.

3. For round two, five applications totalling $69,055 have been received (Attachment A).

Recommendations

That the Whau Local Board:

a) Agree to fund the Round two, 2013/2014 Local Event Support Fund applications as follows:

Applicant	Event	Venue	Date	Amount Requested	Amount Recommended
Nix Crew Trust Inc	EID Ethnic Food Festival	Trusts Stadium Arena	17 August 2014	$35,000	$1,000
Condor Rugby Football Club	BNZ Condor 7’s	Kelston Boys High School	30 November 2013	$15,000	$3,500
Ethiopian Sport and Culture Club	Ethiopian Cultural Celebration	Blockhouse Bay Primary	1 May 2014	$1,000	$1,000
The Peace Poppy Project	Peace Poppy Project	Various	25 – 28 April 2014	$13,055	$4,000
Sargam School of Indian Music	An Evening of Indian Music	Blockhouse Bay Community Hall	6 – 7 September 2014	$5,000	Defer to Round 1 of 2014/2015 Fund
TOTAL				$69,055	$9,500

Discussion

4. The local events support fund provides the opportunity for the Whau Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

5. The local events support fund has two funding rounds, which close at specified times during the 2013/2014 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2013	June 2013	July/August 2013
2	31 October 2013	November 2013	December 2013/February 2014

6. A local events support fund of $84,248, is available to the Whau Local Board for distribution over two funding rounds in the 2013/2014 financial year. In round one the Whau Local Board distributed $65,748, leaving a balance of $18,500 for disbursement in round 2.

7. Round two of the 2013/2014 local events fund received four applications (Attachment A). A summary of these is as follows:

Applicant	Event	Venue	Date	Amount Requested
Nix Crew Trust Inc	EID Ethnic Food Festival	Trusts Stadium Arena	17 August 2014	$35,000
Condor Rugby Football Club	BNZ Condor 7’s	Kelston Boys High School	30 November 2013	$15,000
Ethiopian Sport and Culture Club	Ethiopian Cultural Celebration	Blockhouse Bay Primary	1 May 2014	$1,000
The Peace Poppy Project	Peace Poppy Project	Various	25 – 28 April 2014	$13,055
Sargam School of Indian Music	An Evening of Indian Music	Blockhouse Bay Community Hall	6 – 7 September 2014	$5,000
TOTAL				$69,055

8. Local event support funding criteria guidelines for 2013/2014 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

9. The Whau Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

10. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Whau Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

11. The Whau Local Board seeks to engage with their diverse communities and provide for their social and cultural needs. The Whau area is a desirable place for people to live, work and play with an increasing family focus and great community spirit. Supporting local community events assists in building a strong sense of community and ensures that each community maintains its own identity.

Local Board Views

12. A local board workshop was held on 13 November 2013 to consider the applications to the Whau Local Event Support Fund round two. This report reflects the views of local board members expressed at the workshop.

Maori Impact Statement

13. This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

General

14. The decisions sought within this report fall within the local board delegations.

15. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

16. Once the Whau Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a	Funding Cover Sheets - R2 2013/2014	111

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

11 December 2013

Establishment of Swimming Pool Fencing Exemption Committee

File No.: CP2013/25885

Purpose

1. To establish the Whau Local Board Swimming Pool Fencing Exemptions Committee to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987, and to appoint a maximum of four local board members to the committee.

Executive Summary

2. Under S6 of the Fencing of Swimming Pools Act 1987, territorial authorities may grant exemptions from the requirements in the Act for particular pools if satisfied that it “would not significantly increase danger to young children”.

3. The decision-making responsibility for swimming pool fences exemptions has been delegated to local boards. To administer this delegation in the 2010 – 2013 political term, local boards formed committees to assess and consider swimming pool fencing exemption applications.

4. In accordance with Clause 30(7) of the Local Government Act 2002, all committees have been automatically dissolved following the 2013 Local Government elections.

5. Officers recommend that the local board:

· Establishes a committee to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987

· Appoints a maximum of four local board members to the Whau Local Board Swimming Pool Fencing Exemptions Committee.

Recommendation/s

That the Whau Local Board:

a) Establishes the Whau Local Board Swimming Pool Fencing Exemptions Committee to assess, consider and decide swimming pool fencing exemption applications.

b) Appoints the following four members to the Whau Local Board Swimming Pool Fencing Exemptions Committee:

- Duncan Macdonald

- Derek Battersby

- Simon Matafai

- Susan Zhu

Discussion

6. The purpose of the Fencing of Swimming Pools Act 1987 (the Act) is to promote the safety of young children by requiring the fencing of certain swimming pools. The Act places an obligation on territorial authorities to ensure that pool owners comply with the Act, both at the time when the pool is built, and subsequently by occasional inspections of pools to ensure ongoing compliance.

7. Under S6 of the Act, territorial authorities may grant exemptions from the requirements in the Act for particular pools. Territorial authorities can also impose special conditions on a property and a pool. A territorial authority can only grant an exemption, or impose a special condition, if, after having regard to the characteristics of the pool and the property, it is satisfied that it “would not significantly increase danger to young children”. No exemption is required for a new pool fence, or an alteration to an existing fence, if the new or altered fence is at least as safe as one built in accordance with the standard in the schedule of the Act.

8. The governing body has delegated decision-making responsibility for swimming pool fences exemptions to local boards (resolution GB/2011/163). This decision is documented in the following report: “Auckland Council Long Term Plan 2012-20122. Volume three: Financial information, policies and fees. Chapter one: Allocation of decision-making responsibility for non-regulatory activities. Part one: Source of decision-making responsibilities”.

9. To administer this delegation, the previous local boards considered two options, as detailed in the table below.

Option one: Creation of swimming pool fencing exemption subcommittee
(recommended option)

Description

A subcommittee is created to assess and consider swimming pool fencing exemption applications

Benefits

· enables decision-making to be undertaken in a timely manner as and when applications are received

· the application and hearing can be the appropriate consideration away from a congested business meeting agenda

· provides flexibility to organise a meeting as some applications will require a site visit

Costs / risks

· additional workload for local board members

· not all local board members will sit on the subcommittee

· can be difficult to organise a meeting time with members on an ad-hoc basis

Option two: Application considered at local board business meeting

Description

Local board assess and consider swimming pool fencing exemption applications at their business meetings

Benefits

· consistent and streamlined approach that is considered at the next local board business meeting

· no additional workload for local board members

Costs / risks

· item may not be given due consideration amongst congested local board business meeting

· site visits

10. After consideration, the previous local boards opted for option one and established committees to assess and consider swimming pool fencing exemption applications. Under this option, the committee is called together when a suitable number of applications are to be heard. A particular time is set aside to hear the applications, giving each applicant sufficient time to present their case. Some applications for exemption require a site visit; the committee meeting may be adjourned for that purpose, and reconvened following the site visit.

11. In accordance with Clause 30(7) of the Local Government Act 2002, all committees have been automatically dissolved following the 2013 Local Government elections.

12. Officers recommend that in the 2013 – 2016 political, local boards re-establish committees to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987.

13. It is also recommended that the boards each appoint a maximum of four local board members to their local board swimming pool fencing exemptions committees.

Consideration

Local Board Views

14. The recommendations within this report fall within the local board’s delegated authority. A workshop discussion has been held at which local board members indicated an interest and availability to be on the committee.

Māori Impact Statement

15. This report does not specifically impact on Māori population or iwi.

General

16. The local board’s decision on this matter does not trigger the Auckland Council Significance Policy.

Implementation Issues

17. Costs associated with the formation of the Local Board Swimming Pool Fencing Exemptions Committee will be met within internal operating budgets.

18. The decision of a local board following an exemption hearing is open to challenge by a judicial review process. Members appointed to the Local Board Swimming Pool Fencing Exemptions Committee will be briefed by Legal Services and Building Control officers regarding the requirements of the Fencing of Swimming Pools Act 1987, the Building Act and the appropriate considerations to take into account when determining an application by a hearings process.

Attachments

There are no attachments for this report.

Signatories

Authors

Carole Canler - Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

7 October 2013	Government Statistician releases electoral population figures
16 October 2013	Representation Commission begins meeting to set proposed electorate boundaries
21 November 2013	Proposed boundaries released
21 November – 23 December 2013	Public can make objections on the proposed boundaries
14 January 2014	Representation Commission publishes summary of objections
14 January – 29 January 2014	Public can make counter objections on any objection received
10 February – 19 February 2014	Public hearings of objections and counter objections
17 April 2014	Final electorate boundaries published
2014 General Election	New electorate boundaries used in the 2014 general election

No.	Title	Page
a	Whau Local Board Workshop Records - 13 November 2013	135
b	Whau Local Board Workshop Records - 20 November 2013	137
c	Whau Local Board Workshop Records - 27 November 2013	139

Authors	Brett Lane - Local Board Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Authors	Mark Allen - Senior Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau