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Waitakere
Ranges Local Board
12 December
2013
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Local
board agreement 2014/2015
File No.:
CP2013/27990
Purpose
1. This report seeks agreement from the Waitakere Ranges Local
Board on content for the draft Annual Plan 2014/2015 (including the draft Local
Board Agreement 2014/2015) and a draft Fees and Charges Schedule.
2. The report also provides information on the next steps in
the process to finalise the Waitakere Ranges local board budgets and agreements
for 2014/2015.
Executive Summary
3. For each financial year, the Auckland Council must have a
local board agreement (as agreed between the governing body and the Local
Board) for each local board area.
4. The draft local board agreement is largely based on year
three of the Long-term Plan 2012-2022[1]
(LTP) and reflects the
priorities in the local board plan, shows intended
provision of local activities, and the capital and operating expenditure
required to fund these activities. A separate
consultation section has been developed to identify any proposed budget changes
and to highlight any new areas of advocacy for 2014/2015
5. The draft local board agreement must be included in
Auckland Council’s draft Annual Plan 2014/2015, which the governing body will
meet to adopt on 19 December to be released for public consultation on 23
January 2014.
6. A summary of the draft Annual Plan 2014/2015 must also be
prepared as part of the consultation. The summary will contain both regional
and local board specific information. The local information focuses on the
local priorities for 2014/2015 and what might change from year three of the
LTP.
7. Following the consultation phase, each local board will
reconsider its agreement and budget for 2014/2015 and, if required,
reprioritise proposed local activities within its fiscal envelope before
adopting a final local board agreement in June 2014. The governing body will adopt
Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements,
on 26 June 2014.
8. Local fees and charges schedules will be finalised in May
2014. A draft schedule is provided for agreement by the Local Board to support
draft financial statements. The Community Development Arts and Culture
department are currently reviewing a fees and charges model and will commence
engagement with local boards in December 2013.
9. A review of the capital expenditure programme is currently
underway by the operations division, to improve long term delivery and
prioritisation of capital projects. Engagement with local boards on a
re-forecasted capital project delivery programme will commence in early 2014.
Financial statements included in this draft local board agreement remain based
on year three of the LTP, adjusted to reflect approved budget changes since the
adoption of the LTP.
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Recommendation/s
That the Waitakere Ranges Local Board:
a) Agrees the local content for the draft Annual Plan 2014/2015
(Attachment One), including:
i) draft Local Board Agreement 2014/2015 (including
intended level of service provision and financial statements)
ii) introduction to the draft Local Board Agreement
(including chairs message and proposed changes for consultation)
b) Agrees the draft Fees and Charges Schedule 2014/2015
(Attachment Two)
c) Delegates the Chair, authority to make any final minor
changes to the local board content for the draft Annual Plan before it is
released for public consultation, and to the summary of the draft Annual Plan
2014/2015.
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Discussion
10. The governing body will meet to adopt the draft Annual Plan
2014/2015 on 19 December 2013, which must include the draft local board
agreement for each local board.
11. This report seeks approval of local board content for the
draft Annual Plan 2014/2015 and agreement of draft local fees and charges for
2014/2015. It also provides information on the process that will be followed
to finalise the local board budgets and agreements for 2014/2015 following
public consultation.
12. The resolutions of this meeting will be reported to the
governing body on 19 December 2013, when it meets to adopt the draft Annual
Plan 2014/2015 for consultation.
13. Local board financial statements are based on year three of
the LTP and adjusted to reflect revised budgets endorsed by the Budget
Committee on 21 November 2013 to achieve a reduced rates increase of 2.5% for
2014/2015, as well as other approved budget changes since the adoption of the
LTP.
14. Whilst operational savings are reflected in revised budgets,
these changes will not impact service levels.
15. Draft Annual Plan 2014/2015 content (Attachment One)
16. The draft Annual Plan 2014/2015 content includes:
a) the draft Local Board Agreement 2014/2015 which outlines:
i. a description of each group of local activities
ii. key initiatives planned for 2014/2015
iii. intended levels of service provision
iv. financial statements
v. capital projects list
b) an introduction to the draft Local Board Agreement which
outlines:
i. a message from the chair
ii. areas for consultation with local communities
iii. proposed budget changes
iv. new advocacy areas for 2014/2015
v. about the local board area
vi. local board plan priorities
17. Community, development, arts and culture performance
measures were reviewed this year to improve clarity. This resulted in the
removal of two performance measures and amendment to wording of six other
performance measures.
18. Draft Annual Plan 2014/2015 summary
19. A summary of the draft Annual Plan 2014/2015 must be
prepared as part of the consultation. Local information focuses on local
priorities for 2014/2015 and what might change from year three of the LTP. It
includes both content and images and this year will be presented in
OurAuckland.
20. Officers will work with local boards using the usual
OurAuckland approval process for signoff of the summary content.
21. Draft Fees and Charges Schedule 2014/2015 (Attachment Two)
22. Local fees and charges schedules will be finalised in May
2014. A draft fees and charges schedule has been provided for your agreement
to support draft financial statements. The Community Development Arts and
Culture department are currently reviewing a fees and charges model and will
commence engagement with local boards in December 2013.
23. Process
24. Officers will undertake a budget refresh in February and
updated prioritisation models will be developed for each local board that
reflect adjustments made as part of the budget refresh.
25. The opportunity for a more in depth examination of budgets
across the organisation begins early next year as we start to develop the next
2015-2025 LTP and the next Local Board Plans.
26. The timeline for finalising the local board agreement for
2014/2015 is set out in the implementation section of this report.
Consideration
Local Board Views
27. This report seeks agreement from the Local Board for its
draft Annual Plan 2014/2015 content and draft Fees and Charges Schedule.
Maori Impact Statement
28. Many local board decisions are of importance to Maori and
there is a need to continue to build relationships between local boards and
relevant iwi. The draft local board agreement is based on the local board plan
and the LTP which have both been developed through engagement with the
community, including Maori.
Implementation Issues
29. The timeline and high-level process for finalising the local
board agreement for 2014/2015 is set out below.
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Timing
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Process for finalising local board agreements
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9 – 18 Dec
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Local boards meet to agree draft
local board agreements and content for consultation
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19 Dec
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Adoption of draft Annual Plan
2014/2015, including 21 local board agreements
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23 Jan – 24 Feb
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Draft Annual Plan 2014/2015
consultation
Released for public consultation
on 23 January using the special consultative procedure
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Feb
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Budget Refresh
Officers review budgets to
inform adjustments that will feed into the local board prioritisation models
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Feb - early April
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Engagement on local board
advocacy with departments and CCO’s
Assess progress and inform
development of an updated set of advocacy for 2014/2015
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17 Mar –
17 Apr
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Local board hearings,
workshops and decision meetings
Reconsider agreements (including
budgets) and advocacy areas and hold a formal meeting to agree a final
balanced budget and set of advocacy areas for 2014/2015
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Late April
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Governing body discussions with
local boards
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1 May
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Governing body discussions with
CCOs
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5 - 23 May
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Local board agreements and
financial statements updated
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9 - 26 Jun
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Adoption of Local Board
Agreements and Annual Plan 2014/2015
Local boards meet to adopt their
agreements between 9 - 19 June. Governing body meets to adopt draft annual
plan, including 21 draft LBAs, on 26 June
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Attachments
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No.
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Title
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Page
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a
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Draft local board agreement
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9
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b
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Fees and Charges Schedule - Waitakere Ranges
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23
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Signatories
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Authors
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Kate Marsh - Financial Planning Manager - Local Boards
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges,
Whau
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Authorisers
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Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges,
Whau
Karen Lyons - Manager Local Board Services
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Waitakere
Ranges Local Board
12 December
2013
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Proposed central government electoral boundary changes
in west Auckland
File No.:
CP2013/28220
Purpose
1. The Waitakere Ranges Local Board has expressed a desire to
provide input into the proposed central government electoral boundary changes.
This report provides background information and proposes a process to enable
the board to provide input.
Executive Summary
2. New Zealand's
electorate names and boundaries are being reviewed by the Representation
Commission between October 2013 to April 2014.
3. The Electoral Act 1993 imposes electoral
population limits on the Commission. These provide an overall constraint
to ensure that there are approximately equal numbers of people in each
electorate so that they have equality of representation in Parliament.
All electorates must contain electoral populations varying not more than ±5%
from quotas which are calculated in accordance with the Act.
4. Within those
allowances the Commission, in dividing New Zealand into General electorates, is
required by law to give due consideration to the following criteria:
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existing electoral district boundaries,
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community of interest,
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facilities of communications – for example, roads
and bridges,
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topographical features- this includes factors such
as mountains and rivers; and
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any projected variation in the general electoral
population of those districts during their life.
The overall timeline for the 2013/14
Electorate Boundary Review is as follows.
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7 Oct 2013
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Government Statistician releases electoral population
figures
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16 Oct 2013
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Representation Commission begins meeting to set proposed
electorate boundaries
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21 Nov 2013
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Proposed boundaries released
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21 Nov - 23 Dec 2013
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Public can make objections on the proposed boundaries
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14 Jan 2014
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Representation Commission publishes summary of objections
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14 Jan - 29 Jan 2014
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Public can make counter objections on any objection
received
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10 Feb - 19 Feb 2014
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Public hearings of objections and counter objections
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17 April 2014
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Final electorate boundaries published
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2014 General Election
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New electorate boundaries used in the 2014 general
election
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Summary of proposed changes in west Auckland
5. The proposed boundaries have recently
been notified simultaneously to the general public and to Members of
Parliament.
6. Under the proposed boundary changes, the communities within
the Waitakere Ranges Local Board area will be covered by three general
electorates, as well as two Maori electorates. A summary
of the boundary and name changes proposed for west
Auckland are below, and maps are attached to provide a pictorial view.
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The Waitakere electorate has been removed, with
its areas incorporated into the electorates of Helensville, Te Atatu, Kelston
(new electorate) and Upper Harbour (new electorate).
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Te Henga, Piha, Karekare, Henderson Valley,
Oratia, Swanson and Waitakere will move from the Waitakere electorate to the
Helensville electorate, in north west Auckland.
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Waima, Woodlands Park, Laingholm, Parau,
Cornwallis, Huia and Little Huia will move from the New Lynn electorate to the
Helensville electorate.
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Glen Eden will be incorporated into the new
electorate of Kelston, which will include parts of Waterview, Avondale,
Glendene, Sunnyvale, and Kelston. The proposed Kelston electorate will draw its
population from the current electorates of Te Atatū, Mt Albert, Waitakere
and New Lynn.
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Titirangi remains in the New Lynn electorate,
the boundaries of which move east to incorporate New Windsor, though loses
Avondale town centre.
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Henderson and Ranui will become part of the Te
Atatu electorate.
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Massey and West Harbour will be incorporated in
the new electorate of Upper Harbour, which also includes Hobsonville,
Greenhithe and Glenfield.
Objections
7. Objections to the proposed boundaries should be based on the
criteria listed in paragraph 4 above, and need to be made online or in writing
to the Representation Commission, by 10am, Monday 23
December 2013.
8. The names of objectors and a summary
of the objections will be published online and in hard copy on Tuesday 14
January. The public (and board) will then be able to make counter
objections until 5pm Wednesday 29 January following which the Commission will
conduct public hearings in February.
9. Due to the tight timeframes it is proposed that the Chair
be delegated responsibility to finalise the Board’s submission and Counter
objections based on Board members input with support from Local Board Services
staff.
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Recommendations
That the Waitakere Ranges Local Board:
a) Receives the Proposed central government electoral
boundary changes in the Waitakere Ranges report.
b) Delegates to the Chair responsibility to finalise the
Board’s submission and Counter objections based on Board members input.
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Attachments
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No.
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Title
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Page
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a
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Map of proposed electorate changes (by population)
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29
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b
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revised Helensville electorate (incorporating parts
of Waitakere) - map
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31
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c
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revised New Lynn electorate - map
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33
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d
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new Kelston electorate - map
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35
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e
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revised Te Atatu electorate - map
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37
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f
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new Upper Harbour electorate - map
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39
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Signatories
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Authors
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Brett Lane - Local Board Democracy Advisor
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Authorisers
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Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges,
Whau
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