Agenda of Maungakiekie-Tamaki Local Board

Maungakiekie-Tamaki Local Board

28 January 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Maungakiekie-Tamaki Community Funding Round Two 2013/2014 7

13 Review of the dog access rules on the Onehunga foreshore 11

14 Allocation of 2013/2014 Maungakiekie-Tamaki Local Board Environmental Budgets 19

15 Foreshore Project Progress Update December 2013 23

16 Record of Maungakiekie-Tamaki Local Board Workshops 33

17 Board Member Reports 39

18 Chair’s Report to the Maungakiekie-Tamaki Local Board 41

19 Governing Body Member's Update 43

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tamaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 10 December 2013, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Maungakiekie-Tamaki Local Board

28 January 2014

Maungakiekie-Tamaki Community Funding Round Two 2013/2014

File No.: CP2014/00492

Purpose

1. This report presents applications for round two of Maungakiekie-Tamaki Local Board Community Funding. The Maungakiekie-Tamaki Local Board is required to fund, part fund or decline these proposals.

2. The board is also required to make a decision on the number of community funding rounds for the 2013/2014 financial year.

Executive Summary

3. For the 2013/2014 financial year the Maungakiekie-Tamaki Local Board set a total community funding budget of $80,000.00.

4. Through the first funding round, the board approved a total of $31,166.10, leaving a balance of $48,833.90 for the remainder of the financial year.

5. The round two recommendations below leave a balance of $26,142.90 for remaining rounds.

6. 13 applications were received in round two, with a total requested of $85,363.06.

7. The board has canvassed the option of running a fourth funding round in the 2013/2014 financial year. Two funding rounds have been held to date, with a third round to open on 28^th March.

Recommendations

That the Maungakiekie-Tamaki Local Board:

a) consider the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

b) agree to have three discretionary grant funding rounds in the 2013/2014 financial year.

Table 1: Maungakiekie-Tamaki Local Board Community Funding Applications

Organisation name	Funds required for	Amount requested	Amount recommended
Catholic Social Services	Emergency family support	$20,000
Dance Therapy NZ	Dance 4 Us: Dance movement therapy group for adults with special needs (at Onehunga Community Centre)	$4,200	$3,100
Japan Society of Auckland	Japan Day 2014	$3,300	$2,000
Lynfield College	Tehaerenga Maori mongatauiraki Rarotonga	$5,000
Mad Ave Studios	The River Talks	$8,200
Panmure Historical Society Inc.	Reprint of Maungarei booklet	$2,561.05	$2,561.05
Parent and Family Resource Centre Inc.	Networker magazine February/March 2014	$5,000	$4,500
Re-New Mothers project WahinePurotu	The Renew Mothers WahinePurotu Project	$4,710	$3,000
Seasons Onehunga	Seasons Onehunga	$3510	$1,500
Shine - Safer Homes in New Zealand Everyday	KIDshine service for five families living in the Maungakiekie-Tamaki Local Board area	$4,830	$4,830
Synergy Project Trust	The Eclectic Session	$1,610	$1,200
The Synergy Project	Familiarize @ Oranga	$2,442
YMCA AUCKLAND INC	Raise Up - A youth development project	$20,000
Total:		$85,363.05	$22,691.05

Discussion

Community Funding structure

8. In March 2013, the Regional Development Operations Committee (RDOC) resolved to continue the interim community funding approach for the 2013/2014 financial year, noting that there would be no proposed changes to the decision-making budget structures already in place for the 2013/2014 financial year (RDO/2013/32).Two community funding rounds have been held for Maungakiekie-Tamaki to date. One round remains with a closing date of 29^th March and decisions to be made at the May 2014 meeting.

9. When considering the option of holding a fourth round there is limited space in the remainder of the financial year without overlapping existing rounds and ensuring that decisions (and subsequent approval letters) can be processed before 30^th June 2014.

10. It is important to ensure that community organisations have appropriate lead in times to prepare their applications and that council staff have sufficient assessment time to review all applications received. Council staff are working towards a more strategic approach to funding workshops across the region with the aim of ensuring that communities are well aware of the council’s funding process going forward.

Funding Application Guidelines

11. Through community grants, the Maungakiekie-Tamaki Local Board aims to build social capital within the local community by supporting projects that provide a community benefit, are equitable and inclusive and result in an ongoing gain to the local area. When reviewing applications, the local board should be guided by the following criteria (these are not eligibility criteria; rather they are guidelines to help the local board when considering the merits of each proposal):

· The proposal’s benefit to the local area

· The applicant group’s role in the local area

· The proposal’s alignment with the board’s priorities, such as

o Young people

o Maori

o The environment

o Culture and arts

o Social cohesion

o Recreation and sport

o Heritage

· Whether the group applies to receive the proceeds of gaming machines.

12. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

13. Round two of the Maungakiekie-Tamaki Local Board Community Funding closed on 6 December. The fund was advertised through local community networks and on the Auckland Council website.

Community Funding Budget

14. Of the original $80,000.00community funding budget, $48,834.90 is available for the remainder of 2013/2014 ($31,166.10 was allocated in round one).

15. 13 applications were received this round, requesting a combined total of $85,363.06. The recommendations in this report leave a balance of $26,142.90 for remaining rounds.

Consideration

Local Board Views

16. Local board feedback on the community funding applications was sought at a workshop with the Maungakiekie-Tamaki Local Board on 21 January.

Maori Impact Statement

17. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

18. The allocation of grants to community groups is within the adopted annual plan.

19. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Implementation Issues

20. All applicants will be notified of the outcome of their application for funding in writing. Staff will administer payment and receipt accountability for all grants.

Attachments

There are no attachments for this report.

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

28 January 2014

Review of the dog access rules on the Onehunga foreshore

File No.: CP2014/00138

Purpose

1. The purpose of this report is to provide an update on the review of the dog access rules for the Onehunga foreshore, and to propose governance arrangements between the Maungakiekie-Tamaki and Puketapapa local boards.

Executive Summary

2. Responsibility for local dog access rules has been delegated to local boards.

3. The Onehunga foreshore project is due to be completed in 2015. The Onehunga foreshore is located mostly within the Maungakiekie-Tamaki Local Board area with a small triangular portion located in the Puketapapa Local Board area.

4. If no review of the Onehunga foreshore is undertaken, default dog access rules will apply. Under the default access rules, dogs would be allowed under control on a leash on the grassed areas and a time and season rule would apply on the beaches (see maps in Attachment A).

5. The area covered by the time and season rule would include the eastern beaches that have been designed as bird habitat areas. It is noted that New Zealand dotterels have been nesting on the site over the 2013 nesting season.

6. Both the Maungakiekie-Tamaki and Puketapapa Local Boards will have indicated a desire to review the default dog access rules and will also consider options for shared decision making to ensure a co-ordinated approach.

7. A shared decision-making model will ensure a comprehensive and timely decision for the entire foreshore area, the efficient use of local board and council staff time and resources, and will avoid confusing the general public.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) Review the default dog access rules on the Onehunga foreshore by 1 October 2015;

b) Establishes the Onehunga foreshore dog access panel pursuant to standing order 2.8 and schedule 7 of the Local Government Act 2002;

c) Delegates to the panel in a), its powers and duties relating to the Auckland Council Policy on Dogs 2012 subject to the following terms of reference:

i) the panel will only be responsible for deciding dog access rules on the Onehunga foreshore contained in the Auckland Council Policy on Dogs 2012.

ii) the panel will be responsible for making proposals, hearing submissions, making decisions on submissions and on changes to the Auckland Council Policy on Dogs 2012, and responsible for all other matters relating to dog access on Onehunga foreshore. The panel will not require the approval of the Maungakiekie-Tamaki or Puketapapa Local Boards in making any decisions.

iii) the panel will consist of two members from the Maungakiekie-Tamaki Local Board and one member of the Puketapapa Local Board.

iv) the panel will be responsible for appointing a panel chairperson.

v) the panel, delegations and terms of reference will expire 30 September 2016.

d) Appoints the following person(s) to the panel in a):

i) [insert names]

e) Where the person identified in c) is unavailable the following person(s) shall act in their place:

i) [insert names]

Discussion

8. Responsibility for local dog access rules has been delegated to local boards.

9. The Onehunga Foreshore Project is due to be completed in 2015. The Onehunga foreshore is located mostly within the Maungakiekie-Tamaki Local Board area with a small triangular portion located in the Puketapapa Local Board area.

10. If no review of the Onehunga foreshore is undertaken, default rules will apply. Under the default dog access rules dogs would be allowed under control on a leash on the grassed areas and a time and season rule would apply on the beaches (see maps in Attachment A).

11. The area covered by the time and season rule would include the eastern beaches that have been designed as bird habitat areas. It is noted that New Zealand dotterels have been nesting on the site over the 2013 nesting season.

12. Both the Maungakiekie-Tamaki and Puketapapa Local Boards will have indicated a desire to review the default dog access rules and will also consider options for shared decision making to ensure a co-ordinated approach.

13. The process to review dog access rules are as follows (see Attachment B).

· Nov 2013 to Mar 2014 – Consultation and research

· Mar to Apr 2014 – Local board workshop and decision on proposed changes

· Jun 2014 to Aug 2014 – Public notification, local board hearings and decision

· Sep 2014 to Oct 2104 – Implementation and commencement of changes

14. Consultation is being carried out on the basis of a straw-man (see map in Attachment A) with the following selected groups by mid February 2014 – the Auckland Canine Agility Club, Outreach Therapy Pets, Forest and Bird, All Breeds Dog Obedience Training Club, Waikowhai Forest Restoration Network, Seacliffe Road Residents Group, Big King Queens (dog walkers group), and the Kaitiaki Group.

Governance options

15. The following reasonable and practicable governance options are available to the Puketapapa and Maungakiekie-Tamaki Local Boards:

1. Separate decision-making

2. Joint working party

3. Shared decision-making

Option 1: Separate decision-making

16. Each local board would act independently of each other in making proposals, hearing submissions and making final decisions.

17. Pros

· Local boards retain their full independence to separately adopt a proposal, hear submissions and adopt a final set of dog access rules.

18. Cons

· Potential for two different and contradictory sets of dog access rules due to each board making independent decisions,

· Potential for public confusion if two different and contradictory sets of dog access rules are adopted by the boards,

· Potential public frustration over the lack of a co-ordinated approach to decision making. For instance confusion about which local board is responsible for what part of the Onehunga foreshore, potentially having to make two submissions, and having to appear before two hearing authorities.

Option 2: Joint working party

19. Each local board would agree to a joint working party. The joint working party would be responsible for making recommendations on the proposal, decisions on submissions, and final dog access rules. Each local board would independently adopt a proposal and final decision based on the recommendations of the joint working party.

20. Pros

· Local boards retain their full independence to separately adopt a proposal and adopt a final set of dog access rules,

· A member of the public will only need to appear before one hearing authority,

· Both local boards receive the same recommendation on proposed dog access rules, decisions on submissions, and final dog access rules.

21. Cons

· The two tiered - two local board decision making process would add additional time to the process and additional local board member and staff time would be required without necessarily resulting in a better outcome. Importantly, any delay in adopting a proposal in April 2014 or a final decision in August 2014 will mean a delay of up to one year (meaning the new dog access rules will not be in place in time for the opening of the foreshore to the public) or additional costs to the local board (possibly more than $20,000).

Option 3: Shared decision-making

22. Each local board would delegate the board’s power to make local dog access rules within the Onehunga foreshore to a joint panel. The panel would be responsible for adopting a proposal, hearing submissions, and making a final decision. These decisions would be final and would be reported to the local boards for information only.

23. Pros

· Comprehensive decision making on dog access rules for the entire Onehunga foreshore,

· A member of the public will only need to appear before one hearing authority,

· More efficient use of local board member and council staff time and resource (reduces potential for delays in decision-making).

24. Cons

· Each local board would have less autonomy in deciding the dog access rules within the board’s respective local board area.

Other options identified

25. A fourth option that was identified which involved the Puketapapa Local Board delegating the power to make local dog access rules within the Onehunga foreshore to the Maungakiekie-Tamaki local board. This option was not developed further as members of the Puketapapa Local Board indicated a preference for more active involvement.

Consideration

Local Board Views

26. The views of Maungakiekie-Tamaki and Puketapapa Local Boards are being sought in parallel by consideration of this report. The views of other local boards have not been sought.

Maori Impact Statement

27. The views of iwi, in particular the kaitiaki group for the Onehunga foreshore project will be sought as part of the research and engagement phase of the review.

Implementation Issues

28. Issues related to implementation relate to the local board costs holding hearings and deliberations, for any additional research, engagement and public notification initiatives, and for the cost of any signage.

29. The costs of implementation are expected to be obtained from existing budgets. The cost of signage will become clearer as the review progresses and has been identified as a matter for inclusion as part of the Onehunga foreshore project.

Attachments

No.	Title	Page
a View	Maps of current and possible dog access rules for Onehunga foreshore	15
b View	Dog access rule review process	17

Signatories

Authors

Paul Wilson - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

28 January 2014

Allocation of 2013/2014 Maungakiekie-Tamaki Local Board Environmental Budgets

File No.: CP2014/00139

Purpose

1. To seek approval for allocation of the remainder of two 2013/14 Maungakiekie-Tamaki Local Board opex budgets to projects for implementation by the Environmental Services Unit of the Infrastructure and Environmental Services Department.

Executive Summary

2. The Maungakiekie-Tamaki Local Board plan highlights that “Maungakiekie-Tamaki Local Board will prioritise projects that look after and restore our maunga, buildings, water, open spaces and wahi tapu. Improving the water quality and the foreshore of the Manukau Harbour and Tamaki Estuary are areas of particular focus”. To give effect to the local board plan the Maungakiekie-Tamaki Local Board has allocated three budgets for the 2013/2014 financial year, with a total of $165,267.00, for enhancement and protection of the local environment.

3. The three budgets are for ongoing ecological restoration ($63,788); Manukau Harbour water quality improvements ($52,412) and Tamaki Estuary Panmure Basin water quality improvements ($49,068).

4. This report seeks the allocation of the remaining $37,412 of the Manukau Harbour water quality improvements budget and the remaining $34,068 of the Tamaki Estuary / Panmure Basin water quality improvements budget to projects discussed at a workshop with the local board on 3 December 2013.

Recommendations

That the Maungakiekie-Tamaki Local Board:

a) approves the allocation of $15,000 from the Manukau Harbour water quality improvements budget to conduct an industry pollution prevention area blitz around the Ann’s Creek area.

b) approves the allocation of $22,412 from the Manukau Harbour water quality improvements budget to the restoration of the wetland at 64 Arthur Street Onehunga.

c) approves the allocation of $13,000 from the Tamaki Estuary / Panmure Basin water Quality Improvements budget to the Ko Au Te Awa and Wai Care programme in Omaru River.

d) approves the allocation of $15,000 from the Tamaki Estuary / Panmure Basin water quality improvements budget to conduct an industry pollution prevention area blitz around the Bowden Road, Mt Wellington area.

e) approves the allocation of $1068 from the Tamaki Estuary / Panmure Basin water quality improvements budget for signage and communication for the Water Sensitive Panmure project.

f) approves the allocation of $5,000 from the Tamaki Estuary / Panmure Basin water quality improvements budget to revisit sites audited in the Omaru industry pollution prevention area blitz.

g) requests officers seek the approval of the local board for any substantial variations to the agreed projects, if required, during implementation.

Discussion

5. The Maungakiekie-Tamaki Local Board has three budgets to allocate in the 2013/14 financial year:

a) Ongoing ecological restoration $63,788 – to support ongoing planting and maintenance of significant restoration projects within the Maungakiekie-Tamaki area.

b) Manukau Harbour water quality improvements $52,412 – to work with local boards, to engage local communities and to develop a vision and strategy for improving water quality and the environs of the Manukau Harbour.

c) Tamaki Estuary / Panmure Basin water quality improvements $49,068 – to work with environmental groups such as the Tamaki Estuary Pollution Steering Group, the Tamaki Estuary Environmental Forum and the Panmure Basin Advisory Committee to improve water quality in the Tamaki Estuary and catchment.

6. A summary of the budgets and their allocation is contained in the table below.

Budget

2012 / 2013 FY

Budget allocations

Allocated in Sept 13

2013 / 2014 FY budget allocations

Proposed Feb 2014

2013 / 2014 FY budget allocations

Ongoing Ecological Restoration Budget

$77,475 total 2012/2013

Allocated to ecological restoration projects in Apirana Reserve (Omaru Creek), Captain Springs, Bycroft Springs - all recommended in the Ecological Prioritisation Report prepared for the local board by biodiversity officers.

$63,788 total this FY -Continuation of restoration projects in Omaru Creek (Apriana Reserve), Bycroft Springs and Captain Springs.

Nil

Manukau Harbour Water Quality Improvement

$51,650 total 2012/2013

Water quality investigations of stormwater discharging into the Mangere Inlet. Results showed no disproportionately polluted discharges and that discharges were typical of urban industrial land use in the area. Officers recommended an industry pollution prevention project to focus on source control. This project was carried out with the remainder of the budget in Southdown (identified as a priority area in the Ecological Prioritisation report).

$52,412 total this FY

$15,000 of the budget allocated to the Water Sensitive Onehunga project – a project to educate householders about the impacts of stormwater from residential properties on receiving environments through the installation of low impact devices.

$37,412 remaining.

Proposed allocation of $15,000 to conduct an industry pollution prevention area blitz around the Ann’s Creek area (identified in the Ecological Prioritisation report). Proposed allocation of $22,412 to the restoration of the wetland at 64 Arthur Street Onehunga.

Tamaki Estuary / Panmure Basin Water Quality Improvement

$51,650 total 2012/2013

Allocated to Wai Care, education, community engagement and celebrations around the Omaru River and Johnson Reserve (priority area in the Ecological Prioritisation report). Also to an industry pollution prevention project in Omaru.

$49,068 total this FY $15,000 of the budget allocated to the Water Sensitive Panmure project – a project to educate householders about the impacts of stormwater from residential properties on receiving environments through the installation of low impact devices.

$34,068 remaining.

Proposed allocation of $15,000 to conduct an industry pollution prevention area blitz around the Bowden Road area. Proposed allocation of $1068 for signage and communication for the Water Sensitive Panmure project. Proposed allocation of $5,000 from the Tamaki Estuary / Panmure Basin water quality improvements budget to revisit sites audited in the Omaru industry pollution prevention area blitz.

7. At a workshop held 3 December 2013 with the Maungakiekie-Tamaki Local Board, officers discussed options for the expenditure of the remainder of two of the 2013/14 budgets. The proposed projects are described below.

8. Manukau Harbour Water Quality Improvements Budget - $37,412 remaining

This budget was used for monitoring and industry engagement in the 2012/13 financial year. Results from monitoring of stormwater discharging into the Mangere Inlet showed no disproportionately polluted discharges and that discharges were typical of urban industrial land use in the area. As a result officers recommended working with industry in the area to prevent contamination entering the Manukau Harbour and to focus on contamination source control.

9. The local board funded an industry pollution prevention programme in the Southdown area in the 2012/2013 financial year. The positive outcomes of this programme included increased connection between the local board, local businesses and industry in the area to support businesses to adopt practices to minimise discharges to the Manukau Harbour. The Stormwater Unit also provided free spill kits to those businesses within the programme where a need was identified.

10. At a workshop held 3 December 2013 officers recommended conducting an industry pollution prevention area blitz around the Ann’s Creek area ($15,000) to build on the positive results from the earlier programme in the Southdown area. Ann’s Creek is identified in the Ecological Prioritisation report prepared for the local board as an area of medium priority for restoration.

11. Also discussed was a restoration project in the Maungakiekie subdivision of the local board area. The Maungakiekie-Tamaki Youth Panel have expressed an interest in carrying out a project similar to the Ko Au Te Awa project (in the Omaru River) within the Maungakiekie subdivision. With support from the local board, officers from Biodiversity and Environmental Programmes visited a potential headland habitat wetland restoration site at 64 Arthur Street in Onehunga on 22 November 2013. The site, though infested with weeds, appeared to function well hydraulically, with flows in a channel running through a broad gully system.

12. Officers suggested this site as a potential restoration site for the Maungakiekie-Tamaki Youth Panel to adopt as a key project, with support from the local board and officers from Council. In addition, the deputy principal of Onehunga High School has expressed an interest in supporting the project through the school’s environmental group.

13. Officers recommended, given the extent of the weed infestation, that weed control professionals be contracted to manage the site and that the remainder of the budget be used to support the development of a community concept plan for the project. The total amount of budget allocation recommended for the project this financial year is $22,412.

14. Tamaki Estuary/Panmure Basin Water Quality Improvements - $34,068 remaining

This budget supported community and industry engagement activities for the Omaru River in the 2012/13 financial year. In parallel with projects funded by the local board, the stormwater team carried out catchment management planning, and a watercourse management plan for the Omaru River.

15. The local board has agreed to allocate $13,000 to a project to enhance the Ko Au Te Awa and Wai Care programme carried out in the last financial year in the Omaru River. The funding is to support event planning and delivery, site preparation, plants and creative engagement in the Omaru River and environs. In addition to local board funding, there is regional funding available through the provision of a Wai Care coordinator and for plants (up to $7,500).

16. Marine science officers from the Research, Investigation and Monitoring Unit (RIMU) also recommended an industry pollution prevention area blitz around Bowden Road, Mt Wellington in the local board area. Bowden Road is one of the older, densely urbanised and industrialised headwater zones leading to the Tamaki Estuary. Officers recommend the project to assist in reducing the source of contaminants entering the Tamaki Estuary. The local board agreed at the workshop to allocate $15,000 to this project.

17. To assist with signage and communication for the “Water Sensitive Panmure” project it is recommended that the local board allocate a further $1,068 to the project.

18. In the last financial year the local board funded an industry pollution prevention area blitz in the Omaru River area. It is recommended that a further $5,000 be allocated to revisit the businesses and industry involved in the project to determine the efficacy of the project, to identify any new issues and to continue to build the relationships between the local board and the businesses.

Consideration

Local Board Views

19. Members of Maungakiekie-Tamaki Local Board met with Environmental Services Unit staff to discuss budget allocations for 2013/14 financial year to projects across the local board area. Updates will be provided to the environmental portfolio holders for the local board throughout the implementation of the projects and approval sought for variations to the original allocations.

Maori Impact Statement

20. This report provides information for current and anticipated environmental programmes. Many of the identified activities are of interest to Maori and provisions for mana whenua participation, contribution, and consultation are incorporated into the relevant projects as part of the work programmes.

General

21. Responsibility for decision making and allocation of these budgets is the delegation of the Maungakiekie-Tamaki Local Board.

22. Expenditure and activity will be regularly reported to the local board via the quarterly update report from the Infrastructure and Environmental Services department.

Implementation Issues

23. There are no known financial or implementation issues arising from this report.

Attachments

There are no attachments for this report.

Signatories

Authors

Theresa Pearce - Relationship Advisor

Dr Viv Heslop – Environment Programmes Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tamaki Local Board

28 January 2014

Foreshore Project Progress Update December 2013

File No.: CP2014/00531

Purpose

1. The purpose of this report is to provide the Maungakiekie-Tamaki Local Board the progress position of the Onehunga Foreshore project as at the end of December 2013.

Executive Summary

2. The report provides information on physical progress, project budget and cost, NZTA funding support, Kaitiaki Working Group activities, Onehunga Foreshore Working Group activities, existing storm water quality, Puhinui Reserve coastal bird mitigation, Orpheus Drive, and project risks

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) Receive the report for information.

Discussion

Progress

Physical Progress

The project contractual and official completion date is 10 July 2015. Completion as early as February 2015 has now been identified as a stretch target based on availability of suitable fill. The overall project is 61% complete.

Essentially, the project is an earthworks filling operation. Filling operations throughout the winter advanced well ahead of programme due to the availability of material from Waterview.

A total of 328,000М³ of fill is required with 270,000М³ placed by November 2013, against a programme requirement of 206,000M³.

Reference to Appendix 1 will show that the filling operation picked up pace with supply from Waterview. Ample supplies of general fill, rock and sand are available. The seaward perimeter of the project has been established. Reference Appendix 3 general filling operations are well advanced in area A4. Soil spreading has also commenced in A4. The dredged boat channel is complete.

Pile foundation supports for the bridge are complete allowing construction of bridge piers and abutments to proceed. Prefabrication of the bridge truss components has commenced.

Budget and Cost

Separable portion 1:

· SP 1 budget of $5.23 million made up of:

o $3.07 million for Fulton Hogan

o $1.06 million for consultants

o $1.10 million for preliminary costs.

· SP1 actual cost is $5.79 million made up of:

o $3.63 million for Fulton Hogan (includes $0.56 million additional work effort to achieve a consent )

o $1.06 million for consultants

o $1.10 million for preliminary costs

Separable portion 2:

· SP 2 current budget of $22.21 million made up of:

o $19.93 million for construction

o $0.84 million for consultants and administration.

o $1.44 million (additional work complying with consent conditions $1.06 million. This includes projected contract recoveries of $0.49 million leaving an unallocated contingency $0.38 million)

The Fulton Hogan SP 2 cost to end of December is $11.05 million.

Three main items of work still to be finalized by the project team. The team is endeavoring to provide good outcomes within the Fulton Hogan construction budget.

o Project footpaths-cost agreement on chosen material type

o Car Park-pricing up the new design

o Toilet-Casidy Construction working with Archoffice to provide a design/build lump sum price.

$2.0 million project contingency drawdown.

· $0.56 million to achieve successful outcome for SP1

· $1.55 million to comply with consent conditions.

· -$0.49 million projected contract recoveries/savings.

· $0.38 million unallocated contingency

The provision for disabled access to one of the swimming beaches is currently an item outside the Fulton Hogan responsibility that will require funding from project contingency

The project believes that this is a positive position to be in given the complexity of the project, and the fact that the major risk to the project was in gaining consent with conditions that were achievable within the project budget.

NZTA funding support

The project budget of $28 million includes a construction only contribution of $18 million from NZTA. The NZTA Funding Agreement provides for four equal payments of $4.5 million. The trigger point for the second payment was met in December 2013.

Mana Whenua Kaitiaki Working Group

The group has held four official meetings, one unofficial meeting and one workshop this calendar year. The group has responded well to the urgency to address the matters of significance to mana whenua to ensure no delay to the project programme.

Matters of significance addressed so far include.

1. Sourcing of filling material and construction monitoring.

2. Archeological Protection Procedure discovery protocol.

3. Preparation of a heritage map of the project area.

4. Water quality of existing storm water discharges.

5. Storm water collection and dispersal on the new reclamation.

6. The selection of an artist to assist in bridge artwork.

7. The bridge artist’s brief.

8. Agreement to appoint a consultant to assist the architect with vegetation selection and location.

9. Park furniture selection and location.

10. Iwi interpretive signage.

The bridge artist selection provided an outcome strictly in accordance with an agreed selection process.

A site meeting on 27 May agreed the protocol for monitoring excavation work in the Festival Lawn area. One bone has been found and identified as cow.

The change in venue for the meetings on site has provided all iwi the opportunity to inspect work in progress. Agreement (subject to Local Board approval) was reached at the October Working Group meeting as to park furniture and its location.

A proposal was put forward by Te Kawerau a Maki in December 2012 that each iwi should be offered the opportunity to provide an interpretation of their history of the site. The proposal in the form of individual ‘story boards’ has been met with mixed feelings by some iwi. A staff and local board workshop is proposed to consider the implications of individual interpretations versus an overall depiction of all local iwi and European settlements.

Onehunga Foreshore Working Group (OFWG)

An introductory meeting took place on 5 December 2013. Brett Clark of the Maungakiekie-Tamaki Board was introduced as the new board representative. It was proposed and accepted that an addendum to the working agreement be prepared to acknowledge some of the changes that had taken place.

A second meeting took place on 19 December 2013. The meeting was provided a full rundown of construction and other activities. The Onehunga Enhancement Society (TOES) raised two matters of concern to them.

a. The position of the footpath leading from the access bridge in the Onehunga Park. TOES view is that the west side footpath should be moved closer to SH 20 to provide a larger area for the festival activities.

b. The half tide boat ramp should be provided with fender piles and access pontoons.

Water Quality

Auckland Council Stormwater Operations has undertaken an extensive CCTV inspection of the local stormwater network (1.6km) in and around Buckley Road. The results of this inspection show that it is unlikely that a cross connection from this sub catchment is contributing negatively to water quality. A number of minor pipe faults have been identified and will be rectified in the coming weeks.

The next area to be inspected is the sub catchment between Symonds St and Pleasant Road, this work is expected to commence in late January and the physical works completed by mid March.

Orpheus Drive

Auckland Transport are considering options for their pedestrian and traffic management along Orpheus Drive between the sea scout building and Seacliffe Road. Auckland Transport has not prioritized this work alongside other transport projects. The current likely outcome is that Orpheus Drive upgrade will not commence until after completion of the reclamation project.

Puhinui Reserve.

Protective traps and bait stations have been installed to provide improved protection for nesting birds. Over October and November 4 stoats, 1 weasel, 5 hedgehogs, and 1 rabbit had been caught.

In March 2014 the nesting reserve will be cleared of rubbish, weeds and mangroves. The nesting reserve will be maintained for the 35 year duration of the Onehunga consent.

In regard to suitable nesting sites, pied stilts and dotterels chose the Onehunga project site as best choice for their nesting accommodation.

Festival Lawn Park

Apart from a storm water drainage pipe and the construction of the bridge abutment no earthworks were undertaken in the reporting period.

Public Engagement

The project enjoyed a high community and media profile at the end of 2013

A public open day of a portion of the project site took place on Sunday 8 December 2013. An estimated 300 people enjoyed the walkover and showed appreciation for the large presence of experts to provide information. The Aotea Sea Scouts once again provided volunteer support and the Manukau Cruising Club hosted a display. The open day was promoted locally by a letter-drop to residents and through local newspapers, websites and community groups. A further open day is planned, likely for April 2014.

A very good article appeared in the NZ Construction News in December, iwi groups expressed support for the article. The Board and NZ Transport Agency have continued to receive recognition for their governance and funding contributions. Council’s public affairs is seeking an update for Auckland Now. A specialized industry magazine, Contractors News, is expected to publish an article in February. The Onehunga Community News and Onehunga Business Association continue to follow the project and assist by providing regular updates and snippets of news on their websites and social media pages.

Project Risks

The majority of project risks recognised throughout the early days and during the development and execution of SP1 have now been addressed and removed from the register.

Two outstanding risks are worthy of note to the Board:

The extent of work required to satisfy the aspirations of iwi groups have not been fully identified.

The extent of oyster beds and soft silts that will place time limits on swimming availability

Consideration

Local Board Views

1. The Maungakiekie- Tamaki Local Board may wish to provide a copy of this report to the Puketapapa and Mangere-Otahuhu Local Boards for their information

Maori Impact Statement

2. Parks and Heritage is of fundamental importance to tangata whenua, their culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa. The activities identified in the report will have significant impact upon Maori and the project team are engaging with Maori on a range of specific matters through the project’s Mana Whenua Kaitiaki Working Group as outlined in this report.

Attachments

No.	Title	Page
a View	Onehunga Foreshore: Earthworks Progress Chart	29
b View	For Report Purposes the Identification for the Four Main Project Filling Areas	31

Signatories

Authors

Naila D'Souza - Programme Coordinator

Authorisers

Colin Field - Asset Development and Business Support

Ian Maxwell - Manager Parks, Sports & Recreation

Maungakiekie-Tamaki Local Board

28 January 2014

RECORD OF WORKSHOPS

Record of workshop proceedings for 3 December 2013 10am-4.30pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members Present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Brett Clark

Josephine Bartley

Bridget Graham

Obed Unasa

Alan Verrall

Apologies:

1.0

Water quality and budget allocation

To discuss water quality (Sustainable Catchments) and budget allocation for the outstanding water quality budgets

Officers present:

Theresa Pearce, Viv Heslop, Anita Anderson, Gill Thurlow

2.0

AMETI Panmure Station opening

Updating the local board in regard to the construction in Panmure and in particular, the arrangements for the Panmure station opening on January 18 (public on 19). Progress on the Panmure to Pakuranga project and the subsequent Pakuranga to Howick project will be also be covered.

Officers present:

Lorna Stewart, Darryl McIntosh, Serena Benson, Peter King

3.0

Local Board Plan

Development of the Local Board Plan.

Officers present:

Victoria Villaraza, Nina Siers, Amy Donovan

4.0

Leisure Facilities

Discussion and update on the procurement process for leisure facilities

Officers present:

Susan Johns

5.0

Local Board Plan

Development of the Local Board Plan.

Officers present:

Victoria Villaraza, Nina Siers, Amy Donovan

RECORD OF WORKSHOPS

Record of workshop proceedings for 10 December 2013 10am-4.30pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members Present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Brett Clark

Josephine Bartley

Bridget Graham

Obed Unasa

Alan Verrall

Apologies:

1.0

Local Board Plan

Development of the Local Board Plan.

Officers present:

Victoria Villaraza, Nina Siers, Amy Donovan

2.0

TRC Update

Regular update from TRC and discussion around neighbourhood planning for Fenchurch

Officers present:

Debra Lawson, Adam Johnstone

RECORD OF WORKSHOPS

Record of workshop proceedings for 17 December 2013 10am-4.30pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members Present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Brett Clark

Josephine Bartley

Bridget Graham

Obed Unasa

Alan Verrall

Apologies:

1.0

Local Board Plan

Development of the Local Board Plan.

Officers present:

Victoria Villaraza, Nina Siers, Amy Donovan

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall