I hereby give notice that an ordinary meeting of the Puketapapa Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 30 January 2014

6.00pm

Lynfield Meeting Room
Fickling Convention Centre
546 Mt Albert Road
Three Kings

 

Puketapapa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Harry Doig

 

Members

David Holm

 

 

Ella Kumar

 

 

Nigel Turnbull

 

 

Michael Wood

 

 

(Quorum 3 members)

 

 

 

Brenda  Railey

Democracy Advisor

 

23 January 2014

 

Contact Telephone: (021) 820 781

Email: brenda.railey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Puketapapa Local Board

30 January 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden-Roskill Councillors Update                                                                    7

13        Review of the dog access rules on the Onehunga foreshore                                  9

14        Resolutions Pending Action Schedule                                                                     17

15        Record of Puketapapa Local Board Workshops                                                     25

16        Board Member Reports December 2013                                                                   31

17        Chairperson's Report January 2014                                                                          37  

18        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Puketapapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 12 December 2013,  as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Puketapapa Local Board

30 January 2014

 

 

Albert-Eden-Roskill Councillors Update

 

File No.: CP2014/00507

 

  

 

Purpose

1.       The purpose of this report is to provide the Albert-Eden-Roskill Councillors to provide a verbal update to the Board.

Executive Summary

2.       The Albert-Eden-Roskill Councillors will provide a verbal update to the Board.

 

Recommendation/s

That the Puketapapa Local Board:

a)         Thank the Albert-Eden-Roskill Councillors for their update.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

 


Puketapapa Local Board

30 January 2014

 

 

Review of the dog access rules on the Onehunga foreshore

 

File No.: CP2014/00145

 

  

 

Purpose

1.       The purpose of this report is to provide an update on the review of the dog access rules for the Onehunga foreshore, and to propose governance arrangements between the Maungakiekie-Tamaki and Puketapapa local boards.

Executive Summary

2.       Responsibility for local dog access rules has been delegated to local boards.

3.       The Onehunga foreshore project is due to be completed in 2015. The Onehunga foreshore is located mostly within the Maungakiekie-Tamaki Local Board area with a small triangular portion located in the Puketapapa Local Board area.

4.       If no review of the Onehunga foreshore is undertaken, default dog access rules will apply. Under the default access rules, dogs would be allowed under control on a leash on the grassed areas and a time and season rule would apply on the beaches (see maps in Attachment A).

5.       The area covered by the time and season rule would include the eastern beaches that have been designed as bird habitat areas. It is noted that New Zealand dotterels have been nesting on the site over the 2013 nesting season.

6.       Both the Maungakiekie-Tamaki and Puketapapa Local Boards will have indicated a desire to review the default dog access rules and will also consider options for shared decision making to ensure a co-ordinated approach.

7.       A shared decision-making model will ensure a comprehensive and timely decision for the entire foreshore area, the efficient use of local board and council staff time and resources, and will avoid confusing the general public.

 

Recommendation/s

That the Puketapapa Local Board:

a)      Review the default dog access rules on the Onehunga foreshore by 1 October 2015;

b)      Establishes the Onehunga foreshore dog access panel pursuant to standing order 2.8 and schedule 7 of the Local Government Act 2002;

c)      Delegates to the panel in a), its powers and duties relating to the Auckland Council Policy on Dogs 2012 subject to the following terms of reference:

i)    the panel will only be responsible for deciding dog access rules on the Onehunga foreshore contained in the Auckland Council Policy on Dogs 2012.

ii)   the panel will be responsible for making proposals, hearing submissions, making decisions on submissions and on changes to the Auckland Council Policy on Dogs 2012, and responsible for all other matters relating to dog access on Onehunga foreshore. The panel will not require the approval of the Maungakiekie-Tamaki or Puketapapa Local Boards in making any decisions.

iii)   the panel will consist of two members from the Maungakiekie-Tamaki Local Board and one member of the Puketapapa Local Board.

iv)  the panel will be responsible for appointing a panel chairperson.

v)   the panel, delegations and terms of reference will expire 30 September 2016.

 

 

d)      Appoints the following person(s) to the panel in a):

i)    [insert names]

 

e)      Where the person identified in c) is unavailable the following person(s) shall act in their place:

 i)   [insert names]

 

 

Discussion

8.       Responsibility for local dog access rules has been delegated to local boards.

9.       The Onehunga Foreshore Project is due to be completed in 2015. The Onehunga foreshore is located mostly within the Maungakiekie-Tamaki Local Board area with a small triangular portion located in the Puketapapa Local Board area.

10.     If no review of the Onehunga foreshore is undertaken, default rules will apply. Under the default dog access rules dogs would be allowed under control on a leash on the grassed areas and a time and season rule would apply on the beaches (see maps in Attachment A).

11.     The area covered by the time and season rule would include the eastern beaches that have been designed as bird habitat areas. It is noted that New Zealand dotterels have been nesting on the site over the 2013 nesting season.

12.     Both the Maungakiekie-Tamaki and Puketapapa Local Boards will have indicated a desire to review the default dog access rules and will also consider options for shared decision making to ensure a co-ordinated approach.

13.     The process to review dog access rules are as follows (see Attachment B).

·    Nov 2013 to Mar 2014 – Consultation and research

·    Mar to Apr 2014 – Local board workshop and decision on proposed changes

·    Jun 2014 to Aug 2014 – Public notification, local board hearings and decision

·    Sep 2014 to Oct 2104 – Implementation and commencement of changes

14.     Consultation is being carried out on the basis of a straw-man (see map in Attachment A) with the following selected groups by mid February 2014 – the Auckland Canine Agility Club, Outreach Therapy Pets, Forest and Bird, All Breeds Dog Obedience Training Club, Waikowhai Forest Restoration Network, Seacliffe Road Residents Group, Big King Queens (dog walkers group), and the Kaitiaki Group.

Governance options

15.     The following reasonable and practicable governance options are available to the Puketapapa and Maungakiekie-Tamaki Local Boards:

1.   Separate decision-making

2.   Joint working party

3.   Shared decision-making

Option 1: Separate decision-making

16.     Each local board would act independently of each other in making proposals, hearing submissions and making final decisions.

17.     Pros

·    Local boards retain their full independence to separately adopt a proposal, hear submissions and adopt a final set of dog access rules.

18.     Cons

·    Potential for two different and contradictory sets of dog access rules due to each board making independent decisions,

·    Potential for public confusion if two different and contradictory sets of dog access rules are adopted by the boards,

·    Potential public frustration over the lack of a co-ordinated approach to decision making. For instance confusion about which local board is responsible for what part of the Onehunga foreshore, potentially having to make two submissions, and having to appear before two hearing authorities.

Option 2: Joint working party

19.     Each local board would agree to a joint working party. The joint working party would be responsible for making recommendations on the proposal, decisions on submissions, and final dog access rules. Each local board would independently adopt a proposal and final decision based on the recommendations of the joint working party.   

20.     Pros

·    Local boards retain their full independence to separately adopt a proposal and adopt a final set of dog access rules,

·    A member of the public will only need to appear before one hearing authority,

·    Both local boards receive the same recommendation on proposed dog access rules, decisions on submissions, and final dog access rules.

21.     Cons

·    The two tiered - two local board decision making process would add additional time to the process and additional local board member and staff time would be required without necessarily resulting in a better outcome.  Importantly, any delay in adopting a proposal in April 2014 or a final decision in August 2014 will mean a delay of up to one year (meaning the new dog access rules will not be in place in time for the opening of the foreshore to the public) or additional costs to the local board (possibly more than $20,000).

Option 3: Shared decision-making

22.     Each local board would delegate the board’s power to make local dog access rules within the Onehunga foreshore to a joint panel. The panel would be responsible for adopting a proposal, hearing submissions, and making a final decision. These decisions would be final and would be reported to the local boards for information only.

23.     Pros

·    Comprehensive decision making on dog access rules for the entire Onehunga foreshore,

·    A member of the public will only need to appear before one hearing authority,

·    More efficient use of local board member and council staff time and resource (reduces potential for delays in decision-making). 

 

24.     Cons

·    Each local board would have less autonomy in deciding the dog access rules within the board’s respective local board area.

Other options identified

25.     A fourth option that was identified which involved the Puketapapa Local Board delegating the power to make local dog access rules within the Onehunga foreshore to the Maungakiekie-Tamaki local board. This option was not developed further as members of the Puketapapa Local Board indicated a preference for more active involvement.

Consideration

Local Board Views

26.     The views of Maungakiekie-Tamaki and Puketapapa Local Boards are being sought in parallel by consideration of this report. The views of other local boards have not been sought.

Maori Impact Statement

27.     The views of iwi, in particular the kaitiaki group for the Onehunga foreshore project will be sought as part of the research and engagement phase of the review.

Implementation Issues

28.     Issues related to implementation relate to the local board costs holding hearings and deliberations, for any additional research, engagement and public notification initiatives, and for the cost of any signage.

29.     The costs of implementation are expected to be obtained from existing budgets. The cost of signage will become clearer as the review progresses and has been identified as a matter for inclusion as part of the Onehunga foreshore project.

 

Attachments

No.

Title

Page

aView

Maps of current and possible dog access rules for Onehunga foreshore

13

bView

Dog access rule review process

15

     

Signatories

Authors

Paul Wilson - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

 


Puketapapa Local Board

30 January 2014

 

 


Puketapapa Local Board

30 January 2014

 

 


Puketapapa Local Board

30 January 2014

 

 



Puketapapa Local Board

30 January 2014

 

 

Resolutions Pending Action Schedule

 

File No.: CP2014/00319

 

  

 

Purpose

1.       The purpose of this report is to provide the Board with a schedule of resolutions that are still pending action.

Executive Summary

2.       Attached is an updated version of the Resolutions Pending Actions schedule as of October 2013.

 

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Resolutions Pending Action Schedule for January 2013.

 

Attachments

No.

Title

Page

aView

Resolutions Pending Action January 2014

19

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

 


Puketapapa Local Board

30 January 2014

 

 






Puketapapa Local Board

30 January 2014

 

 

Record of Puketapapa Local Board Workshops

 

File No.: CP2014/00320

 

  

 

Purpose

1.       The purpose of this report is to provide a summary of Puketapapa Local Board workshops.

Executive Summary

2.       The attached workshop summary provides a record of Puketapapa Local Board workshops held 13 November, 20 November, 4 December and 11 December 2013.

These sessions are held to give an informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Recommendation/s

That the Puketapapa Local Board:

a)      Receive the record of Puketapapa Local Board workshops report.

 

 

Attachments

No.

Title

Page

aView

Workshop Summary Nov-Dec 2013

27

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

 


Puketapapa Local Board

30 January 2014

 

 





Puketapapa Local Board

30 January 2014

 

 

Board Member Reports December 2013

 

File No.: CP2014/00321

 

  

 

Purpose

1.       The purpose of this report is to inform the Puketapapa Local Board on Board Members portfolio activities.

Executive Summary

2.       Attaching the Board Member reports for the month of January 2014, providing the Puketapapa Local Board members a chance to update each other on their portfolio work.

 

Recommendation/s

That the Puketapapa Local Board:

a)         receive the Board Member reports for January 2014.

 

Attachments

No.

Title

Page

aView

H. Doig Board Member Report, 30 November 2013 – 22January 2014

33

bView

D. Holm Board Member Report, December 2013 to January 2014

35

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

 


Puketapapa Local Board

30 January 2014

 

 


Puketapapa Local Board

30 January 2014

 

 


Puketapapa Local Board

30 January 2014

 

 

Chairperson's Report January 2014

 

File No.: CP2014/00324

 

  

 

Purpose

1.       The purpose of this report is to inform the Puketapapa Local Board on the Chairperson’s portfolio activities.

 

Recommendation/s

That the Puketapapa Local Board:

a)      receive the Chairperson’s Report January 2014.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager