I hereby give notice that an ordinary meeting of the Puketapapa Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 30 January 2014 6.00pm Lynfield
Meeting Room |
Puketapapa Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Julie Fairey |
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Deputy Chairperson |
Harry Doig |
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Members |
David Holm |
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Ella Kumar |
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Nigel Turnbull |
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Michael Wood |
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(Quorum 3 members)
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Brenda Railey Democracy Advisor
23 January 2014
Contact Telephone: (021) 820 781 Email: brenda.railey@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Puketapapa Local Board 30 January 2014 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Albert-Eden-Roskill Councillors Update 7
13 Review of the dog access rules on the Onehunga foreshore 9
14 Resolutions Pending Action Schedule 17
15 Record of Puketapapa Local Board Workshops 25
16 Board Member Reports December 2013 31
17 Chairperson's Report January 2014 37
18 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Puketapapa Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 12 December 2013, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Puketapapa Local Board 30 January 2014 |
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Albert-Eden-Roskill Councillors Update
File No.: CP2014/00507
Purpose
1. The purpose of this report is to provide the Albert-Eden-Roskill Councillors to provide a verbal update to the Board.
Executive Summary
2. The Albert-Eden-Roskill Councillors will provide a verbal update to the Board.
That the Puketapapa Local Board: a) Thank the Albert-Eden-Roskill Councillors for their update.
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There are no attachments for this report.
Signatories
Authors |
Brenda Railey - Democracy Advisor |
Authorisers |
Karen Lyons - Manager Local Board Services Victoria Villaraza - Relationship Manager |
Puketapapa Local Board 30 January 2014 |
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Review of the dog access rules on the Onehunga foreshore
File No.: CP2014/00145
Purpose
1. The purpose of this report is to provide an update on the review of the dog access rules for the Onehunga foreshore, and to propose governance arrangements between the Maungakiekie-Tamaki and Puketapapa local boards.
Executive Summary
2. Responsibility for local dog access rules has been delegated to local boards.
3. The Onehunga foreshore project is due to be completed in 2015. The Onehunga foreshore is located mostly within the Maungakiekie-Tamaki Local Board area with a small triangular portion located in the Puketapapa Local Board area.
4. If no review of the Onehunga foreshore is undertaken, default dog access rules will apply. Under the default access rules, dogs would be allowed under control on a leash on the grassed areas and a time and season rule would apply on the beaches (see maps in Attachment A).
5. The area covered by the time and season rule would include the eastern beaches that have been designed as bird habitat areas. It is noted that New Zealand dotterels have been nesting on the site over the 2013 nesting season.
6. Both the Maungakiekie-Tamaki and Puketapapa Local Boards will have indicated a desire to review the default dog access rules and will also consider options for shared decision making to ensure a co-ordinated approach.
7. A shared decision-making model will ensure a comprehensive and timely decision for the entire foreshore area, the efficient use of local board and council staff time and resources, and will avoid confusing the general public.
That the Puketapapa Local Board: a) Review the default dog access rules on the Onehunga foreshore by 1 October 2015; b) Establishes the Onehunga foreshore dog access panel pursuant to standing order 2.8 and schedule 7 of the Local Government Act 2002; c) Delegates to the panel in a), its powers and duties relating to the Auckland Council Policy on Dogs 2012 subject to the following terms of reference: i) the panel will only be responsible for deciding dog access rules on the Onehunga foreshore contained in the Auckland Council Policy on Dogs 2012. ii) the panel will be responsible for making proposals, hearing submissions, making decisions on submissions and on changes to the Auckland Council Policy on Dogs 2012, and responsible for all other matters relating to dog access on Onehunga foreshore. The panel will not require the approval of the Maungakiekie-Tamaki or Puketapapa Local Boards in making any decisions. iii) the panel will consist of two members from the Maungakiekie-Tamaki Local Board and one member of the Puketapapa Local Board. iv) the panel will be responsible for appointing a panel chairperson. v) the panel, delegations and terms of reference will expire 30 September 2016.
d) Appoints the following person(s) to the panel in a): i) [insert names]
e) Where the person identified in c) is unavailable the following person(s) shall act in their place: i) [insert names]
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Discussion
8. Responsibility for local dog access rules has been delegated to local boards.
9. The Onehunga Foreshore Project is due to be completed in 2015. The Onehunga foreshore is located mostly within the Maungakiekie-Tamaki Local Board area with a small triangular portion located in the Puketapapa Local Board area.
10. If no review of the Onehunga foreshore is undertaken, default rules will apply. Under the default dog access rules dogs would be allowed under control on a leash on the grassed areas and a time and season rule would apply on the beaches (see maps in Attachment A).
11. The area covered by the time and season rule would include the eastern beaches that have been designed as bird habitat areas. It is noted that New Zealand dotterels have been nesting on the site over the 2013 nesting season.
12. Both the Maungakiekie-Tamaki and Puketapapa Local Boards will have indicated a desire to review the default dog access rules and will also consider options for shared decision making to ensure a co-ordinated approach.
13. The process to review dog access rules are as follows (see Attachment B).
· Nov 2013 to Mar 2014 – Consultation and research
· Mar to Apr 2014 – Local board workshop and decision on proposed changes
· Jun 2014 to Aug 2014 – Public notification, local board hearings and decision
· Sep 2014 to Oct 2104 – Implementation and commencement of changes
14. Consultation is being carried out on the basis of a straw-man (see map in Attachment A) with the following selected groups by mid February 2014 – the Auckland Canine Agility Club, Outreach Therapy Pets, Forest and Bird, All Breeds Dog Obedience Training Club, Waikowhai Forest Restoration Network, Seacliffe Road Residents Group, Big King Queens (dog walkers group), and the Kaitiaki Group.
Governance options
15. The following reasonable and practicable governance options are available to the Puketapapa and Maungakiekie-Tamaki Local Boards:
1. Separate decision-making
2. Joint working party
3. Shared decision-making
Option 1: Separate decision-making
16. Each local board would act independently of each other in making proposals, hearing submissions and making final decisions.
17. Pros
· Local boards retain their full independence to separately adopt a proposal, hear submissions and adopt a final set of dog access rules.
18. Cons
· Potential for two different and contradictory sets of dog access rules due to each board making independent decisions,
· Potential for public confusion if two different and contradictory sets of dog access rules are adopted by the boards,
· Potential public frustration over the lack of a co-ordinated approach to decision making. For instance confusion about which local board is responsible for what part of the Onehunga foreshore, potentially having to make two submissions, and having to appear before two hearing authorities.
Option 2: Joint working party
19. Each local board would agree to a joint working party. The joint working party would be responsible for making recommendations on the proposal, decisions on submissions, and final dog access rules. Each local board would independently adopt a proposal and final decision based on the recommendations of the joint working party.
20. Pros
· Local boards retain their full independence to separately adopt a proposal and adopt a final set of dog access rules,
· A member of the public will only need to appear before one hearing authority,
· Both local boards receive the same recommendation on proposed dog access rules, decisions on submissions, and final dog access rules.
21. Cons
· The two tiered - two local board decision making process would add additional time to the process and additional local board member and staff time would be required without necessarily resulting in a better outcome. Importantly, any delay in adopting a proposal in April 2014 or a final decision in August 2014 will mean a delay of up to one year (meaning the new dog access rules will not be in place in time for the opening of the foreshore to the public) or additional costs to the local board (possibly more than $20,000).
Option 3: Shared decision-making
22. Each local board would delegate the board’s power to make local dog access rules within the Onehunga foreshore to a joint panel. The panel would be responsible for adopting a proposal, hearing submissions, and making a final decision. These decisions would be final and would be reported to the local boards for information only.
23. Pros
· Comprehensive decision making on dog access rules for the entire Onehunga foreshore,
· A member of the public will only need to appear before one hearing authority,
· More efficient use of local board member and council staff time and resource (reduces potential for delays in decision-making).
24. Cons
· Each local board would have less autonomy in deciding the dog access rules within the board’s respective local board area.
Other options identified
25. A fourth option that was identified which involved the Puketapapa Local Board delegating the power to make local dog access rules within the Onehunga foreshore to the Maungakiekie-Tamaki local board. This option was not developed further as members of the Puketapapa Local Board indicated a preference for more active involvement.
Consideration
Local Board Views
26. The views of Maungakiekie-Tamaki and Puketapapa Local Boards are being sought in parallel by consideration of this report. The views of other local boards have not been sought.
Maori Impact Statement
27. The views of iwi, in particular the kaitiaki group for the Onehunga foreshore project will be sought as part of the research and engagement phase of the review.
Implementation Issues
28. Issues related to implementation relate to the local board costs holding hearings and deliberations, for any additional research, engagement and public notification initiatives, and for the cost of any signage.
29. The costs of implementation are expected to be obtained from existing budgets. The cost of signage will become clearer as the review progresses and has been identified as a matter for inclusion as part of the Onehunga foreshore project.
No. |
Title |
Page |
aView |
Maps of current and possible dog access rules for Onehunga foreshore |
13 |
bView |
Dog access rule review process |
15 |
Signatories
Authors |
Paul Wilson - Principal Policy Analyst |
Authorisers |
Penny Pirrit - Regional & Local Planning Manager Victoria Villaraza - Relationship Manager |
30 January 2014 |
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Resolutions Pending Action Schedule
File No.: CP2014/00319
Purpose
1. The purpose of this report is to provide the Board with a schedule of resolutions that are still pending action.
Executive Summary
2. Attached is an updated version of the Resolutions Pending Actions schedule as of October 2013.
That the Puketāpapa Local Board: a) receive the Resolutions Pending Action Schedule for January 2013. |
No. |
Title |
Page |
aView |
Resolutions Pending Action January 2014 |
19 |
Signatories
Authors |
Brenda Railey - Democracy Advisor |
Authorisers |
Karen Lyons - Manager Local Board Services Victoria Villaraza - Relationship Manager |
30 January 2014 |
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Record of Puketapapa Local Board Workshops
File No.: CP2014/00320
Purpose
1. The purpose of this report is to provide a summary of Puketapapa Local Board workshops.
Executive Summary
2. The attached workshop summary provides a record of Puketapapa Local Board workshops held 13 November, 20 November, 4 December and 11 December 2013.
These sessions are held to give an informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.
That the Puketapapa Local Board: a) Receive the record of Puketapapa Local Board workshops report.
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No. |
Title |
Page |
aView |
Workshop Summary Nov-Dec 2013 |
27 |
Signatories
Authors |
Brenda Railey - Democracy Advisor |
Authorisers |
Karen Lyons - Manager Local Board Services Victoria Villaraza - Relationship Manager |
30 January 2014 |
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Board Member Reports December 2013
File No.: CP2014/00321
Purpose
1. The purpose of this report is to inform the Puketapapa Local Board on Board Members portfolio activities.
Executive Summary
2. Attaching the Board Member reports for the month of January 2014, providing the Puketapapa Local Board members a chance to update each other on their portfolio work.
That the Puketapapa Local Board: a) receive the Board Member reports for January 2014. |
No. |
Title |
Page |
aView |
H. Doig Board Member Report, 30 November 2013 – 22January 2014 |
33 |
bView |
D. Holm Board Member Report, December 2013 to January 2014 |
35 |
Signatories
Authors |
Brenda Railey - Democracy Advisor |
Authorisers |
Karen Lyons - Manager Local Board Services Victoria Villaraza - Relationship Manager |
30 January 2014 |
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Chairperson's Report January 2014
File No.: CP2014/00324
Purpose
1. The purpose of this report is to inform the Puketapapa Local Board on the Chairperson’s portfolio activities.
That the Puketapapa Local Board: a) receive the Chairperson’s Report January 2014. |
There are no attachments for this report.
Signatories
Authors |
Brenda Railey - Democracy Advisor |
Authorisers |
Karen Lyons - Manager Local Board Services Victoria Villaraza - Relationship Manager |