Minutes of Papakura Local Board

Papakura Local Board

29 January 2014

1 Welcome

2 Apologies

Resolution number PPK/2014/1

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board accept the apologies from Member Catchpole and Councillor Sir John Walker for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number PPK/2014/2

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 11 December 2013, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Mr Jim Kelly

	Resolution number PPK/2014/3 MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board thank Mr Kelly for his presentation to the Board concerning the Papakura RSA and the Papakura Golf Course. CARRIED

	Attachments a Public Forum - Mr J Kelly

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillors' Update

Resolution number PPK/2014/4

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

a) That the update from Councillor Penrose be received.

CARRIED

Resolution number PPK/2014/5

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That Items 14-20 be taken at this time.

CARRIED

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number PPK/2014/6

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board:

a) receive the applications by:

i) Aaron & Sarah Pickering – 1 Renwick Street, Papakura.

ii) CL & BJ Neary – 42 Manse Road, Pahurehure.

iii) John Houston – 9 Chippewa Place, Takanini.

iv) Gary & Lisa Dalbeth – 2 Cadenza Place, Conifer Grove, Takanini.

b) determine each application, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought.

c) Note

i) Members undertook site visits at 42 Manse Road, Pahurehure; 9 Chippewa Place, Takanini; and 2 Cadenza Place, Conifer Grove, Takanini on Thursday, 23 January 2014.

ii) These inspections were undertaken without a council officer present.

d) Grants the application from Aaron and Sarah Pickering, 1 Renwick Street, Papakura for special exemption from the requirements of the Fencing of Swimming Pools Act 1987 under the condition that ongoing compliance with NZS8500-2006 is maintained at all times.

e) Grants the application from CL and BJ Neary, 42 Manse Street, Pahurehure for special exemption from the requirements of the Fencing of Swimming Pools Act 1987 subject to the rotary washing line being removed and replaced with a retractable washing line and under the condition that ongoing compliance with NZS8500-2006 is maintained at all times.

f) Grants the application from John Houston, 9 Chippewa Place, Takanini for special exemption from the requirements of the Fencing of Swimming Pools Act 1987 and under the condition that ongoing compliance with NZS8500-2006 is maintained at all times.

g) grants exemptions to the properties at 1 Renwick Street, Papakura; 42 Manse Road, Pahurehure and 9 Chippewa Place, Takanini as specific to each property only.

h) Request officers to undertake a review of the process for Swimming Pool Fencing Exemptions in conjunction with Local Board Services staff and report back to the Board.

CARRIED

Resolution number PPK/2014/7

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

i) That the Papakura Local Board delegate the decision to the Chair and Deputy Chair on the application for Gary and Lisa Dalbeth, 2 Cadenza Place, Conifer Grove, Takanini for special exemption from the requirements of the Fencing of Swimming Pools Act 1987 as no officer was in attendance at either the site inspection or the board meeting for clarification of issues.

CARRIED

Secretarial Note: Item 21 was taken at this time

Youth Connections Governance

Resolution number PPK/2014/8

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Endorse the establishment of the Papakura Youth Connections Steering Group to provide support and champion the Papakura Youth Connections Project, throughout the term of the project.

b) Appoint the Youth Portfolio Lead to represent the local board on the Papakura Youth Connections Steering Group.

CARRIED

Establishment of Pukekiwiriki Paa Joint Management Committee

Resolution number PPK/2014/9

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board:

a) Establishes a committee, to be known as the Pukekiwiriki Paa Joint Management Committee, to administer and manage the Pukekiwiriki Paa Historic Reserve pursuant to the Reserves Act 1977;

b) Agrees that the committee will comprise six Papakura Local Board members and six Mana Whenua representatives;

c) Agrees the draft Terms of Reference set out in Attachment B to the agenda report;

d) Agrees that the committee will not be dissolved at the end of the 2013-2016 electoral term.

CARRIED

Draft Psychoactive Substances Position Paper (Local Approved Products)

Resolution number PPK/2014/10

MOVED by Member SR Britnell, seconded by Member KJ Winn:

That the Papakura Local Board adopts the Draft Psychoactive Substances Position Paper (Attachment A of the Agenda Report).

CARRIED

Funding for Local Board Community Engagement Collateral

Resolution number PPK/2014/11

MOVED by Member DG Purdy, seconded by Member KJ Winn:

That the Papakura Local Board approve funding of up to a maximum of $5,000 from the communications budget for branded items for the Papakura Local Board. This will include branded polo shirts, banners and giveways for the community.

CARRIED

Funding of Stakeholder Meeting

Resolution number PPK/2014/12

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Approve funding of $725.00 from the Local Board Relationship budget to cover the costs of the stakeholder event held on the morning of 20 December 2013;

b) Agree that a community stakeholder “thank you” event be held in mid December each year at the local board offices.

CARRIED

Proposed Auckland Unitary Plan - Submissions Process and Papakura Local Board Input

Resolution number PPK/2014/13

MOVED by Member SR Britnell, seconded by Member KJ Winn:

That the Papakura Local Board:

a) Approves the content of Attachment B to the agenda report as the board’s written input into the Auckland Council’s submission on the Proposed Auckland Unitary Plan;

b) Requests that officers seek confirmation from the chair of the hearings panel that local boards will have the opportunity to speak to the panel about issues relevant to the local board area;

c) Delegates to the chairperson the authority to clarify the content of the local board’s input and any other matters requested by the governing body and/or the independent Hearings Panel.

CARRIED

Resolution from Auckland Development Committee held on 28 November 2013

Resolution number PPK/2014/14

MOVED by Chairperson WF McEntee, seconded by Member SR Britnell:

That the Papakura Local Board receive the report.

CARRIED

Reports Requested - Pending - Issues

Resolution number PPK/2014/15

MOVED by Member DG Purdy, seconded by Member KJ Winn:

That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

CARRIED

Papakura Local Board Workshop Notes

Resolution number PPK/2014/16

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board workshop notes for the meeting held 4 December 2013 be received.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

24 Procedural motion to exclude the public

Resolution number PPK/2014/17

MOVED by Member DG Purdy, seconded by Member KJ Winn:

That the Papakura Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) permit Councillor Calum Penrose to remain in the meeting for the public excluded item C1 Designation of Land in Takanini for a Stormwater Channel as his Governing Body expertise would assist the Board in the consideration of the item.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Designation of Land in Takanini for a Stormwater Channel

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains a proposal to designate land which, if approved, will then lead to council purchasing this land in the near future.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

5.24 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.45 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Designation of Land in Takanini for a Stormwater Channel

Resolution number PPK/2014/18

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That there be no reinstatement of this report or resolution for the designation of land in Takanini for a stormwater channel until such time as the Notice of Requirement is lodged with Council.

CARRIED

Procedural Motion

Resolution number PPK/2014/19

That the Papakura Local Board move back into the open section of the meeting.

CARRIED

5.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Graham Purdy
	Katrina Winn