Minutes of Waiheke Local Board

Waiheke Local Board

30 January 2014

1 Welcome

The meeting opened with a karakia by Deputy Chair Shirin Brown.

2 Apologies

Resolution number WHK/2014/1

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Accepts the apologies received from Board Members Ballard and Treadwell for lateness.

.CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2014/2

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 5 December 2013, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1 Don McKenzie

Board Member John Meeuwsen, on behalf of the Waiheke Local Board acknowledged and applauded the award of a Companion of the New Zealand Order of Merit to Don McKenzie, not only for his services to physiotherapy and the blind, but also for the services he has rendered to the people and the Community of Waiheke Island.

7 Petitions

There were no petitions.

Secretarial Note: Board Member Ballard joined the meeting at 4.20pm.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Fires and litter on Little Palm Beach – Olya Tolphyhina
	Olya was not present at the meeting.

9.2

Signage on Waiheke Island for Wineries - Katy Jamieson from Cable Bay Vineyard

Resolution number WHK/2014/3

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Thanks Katy Jamieson, for her attendance and presentation on Signage on Waiheke Island for Wineries.

b) Requests Board Members Meeuwsen and Brown work with officers to progress the signage proposal further.

CARRIED

Attachments

a Cable Bay proposal

Secretarial Note: Board Member Treadwell joined the meeting at 4.45pm.

9.3

Keep Our Beaches - Miriam Whelan, Andrew Barclay and Debbie Cox

Resolution number WHK/2014/4

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Thanks Miriam Whelan, Andrew Barclay and Debbie Cox for their attendance and presentation on Keep our Beaches.

CARRIED

Attachments

a Keep Our Beaches

9.4

Public access over private land to Hooks Beach - Judy Coutts

Resolution number WHK/2014/5

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Thanks Judy Coutts for her attendance and presentation on the public access over private land to Hooks Beach.

b) Refers the public access over private land to Hooks Beach issue to the Parks Advisor for a SLIPs proposal for a solution.

CARRIED

9.5

Alternative Ferry and Marina site - Geoff Waters

Resolution number WHK/2014/6

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Thanks Geoff Waters for his attendance and presentation on an alternative ferry and marina site.

CARRIED

Attachments

a Kennedy Point Concept Proposal

9.6

Consultation only on the time and season rule for dogs – Barbara Wilkinson

Resolution number WHK/2014/7

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) Thanks, Barbara Wilkinson for her attendance and presentation on the consultation only on the time and season rule for dogs.

b) Requests Board Member Treadwell meet with the Manager Policies and Bylaws, regarding consultation on the time and season rule for dogs, and reports back to the Board in a month time.

CARRIED

9.7

Matiatia area – Ross Gillespie

Resolution number WHK/2014/8

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Thanks Ross Gillespie for his attendance and presentation on the Matiatia area.

CARRIED

9.8

Waiheke Library Pou project - George Kahi from Ngati Paoa

Resolution number WHK/2014/9

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Thanks George Kahi for his attendance and presentation on the Waiheke Library Pou project.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1

Notice of Motion - Swimming Pool

Resolution number WHK/2014/10

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Approves a grant to Te Huruhi and Waiheke High Schools of up to $25,000 from 2013/2014 SLIPs operational budgets, to undertake a study which will explore financial viability and development of a business model for a community pool to be built on Ministry of Education land at Donald Bruce Road.

b) Requests officers to develop a funding agreement specifying Terms and Conditions of the grant to Te Huruhi and Waiheke High Schools to undertake a study for a community pool to be built on Ministry of Education land at Donald Bruce Road.

c) Delegates approval of the final scope, terms of agreement and cost of the community pool study to Waiheke Local Board Chairman Paul Walden and Board Member Ballard.

CARRIED

Waitemata and Gulf Ward Councillors' Speaking Rights at the Waiheke Local Board

Resolution number WHK/2014/11

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Agrees to give speaking rights to the Waitemata and Gulf Ward Councillor during public forum at all meetings of Waiheke Local Board in order to facilitate a close working relationship.

CARRIED

Councillor's Update

Resolution number WHK/2014/12

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee, be received.

CARRIED

Item 18 was taken at this point.

Onetangi Sports Park pavilion extension - design brief

Resolution number WHK/2014/13

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Accepts in principal that the brief for the Onetangi Sports Park pavilion extension should include the following high priority and medium priority improvements:

· extend Waiheke United Football Association Club clubrooms to form indoor hosting/ viewing area;

· install outdoor picnic tables/seating areas for 50 people towards each end of the building and scope the cost of shade for one of them;

· provide lockers outside changing rooms for visiting teams’ bags;

· extend existing storage area at southern end of building;

· provide one cubicle shower in each changing room;

· provide infrastructure/ space for a professional food concession;

b) Approves the allocation of up to $15,000 from the Onetangi Sports Park pavilion extension capex budget to enable commencement of detailed design once the final brief and costings are complete and approved by the board.

c) In conjunction with the sports park stakeholders, requests officers to explore opportunities for community involvement in the final brief, design and delivery of the project.

d) Requests that the Parks Advisor reports the final proposal together with costs and delivery mechanisms to the 27 February 2014 business meeting.

e) Thanks Gary Wilton, Parks Advisor for his attendance.

CARRIED

Event funding applications

Resolution number WHK/2014/14

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Agrees to fund the event funding application as follows:

Organisation name	Funds required for	Amount requested	Amount allocated
Waiheke Island Rainbow Coalition	Pride March 2014	$500.00	$500.00
Total:		$500.00	$500.00

b) Declines the event funding application as follows:

Organisation name

Funds required for

Amount requested

Amount allocated

Waiheke Winegrowers Association

Waiheke Vintage Festival 2014

Website development
Logo development

$3,680.00

$3,200.00

Declined on the grounds that the Board previously allocated funds to this event from the Local Board Community Fund.

Total

$6,880.00

Nil

c) Requests that the Events officers work with the Event Portfolio holders, Deputy Chair Shirin Brown and Board Member Beatle Treadwell, to identify criteria for allocating the balance of the 2013/14 Event fund and report these back to the Board.

d) Requests that the Events officers work with the Event Portfolio holders, Deputy Chair Shirin Brown and Board Member Beatle Treadwell, to develop a strategic approach to Events Funding for implementation in the 2014/15 year, to be reported back to the Board for approval this year.

CARRIED

Hauraki Gulf Island Educational Tour

Resolution number WHK/2014/15

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Approves funding of up to $15,000 from 2013/2014 SLIPs operational funding for a Hauraki Gulf Educational Tour with Elected representatives, appropriate officers and community representatives, with the following key outcomes for the local board:

· Familiarise board members with the areas of the Gulf under their jurisdiction;

· Understand work programmes of Auckland University, AUT, Council (including Harbourmaster) and DOC around the Gulf;

· Gain awareness of opportunities and challenges for communities around the Gulf;

· Identify initiatives where the board may be able to assist, either by informing the Marine Spatial Plan process or during the development of Local Board Plan objectives and projects;

· Build connections (central and local government, educators and schools, environmental groups, community and interest groups).

· Explore opportunities for collaborations and partnerships with Government and non Government organizations.

b) Extends the invitation to all seven Iwi, with an interest in Waiheke being: Ngâi Tai ki Tâmaki; Ngâti Te Ata Waiohua; Ngâti Paoa; Ngâti Whanaunga; Ngâti Maru; Ngâti Tamaterâ and Te Patukirikiri.

c) Delegates Chairman Paul Walden to work with officers to finalise outcomes, confirm final costs, itinerary, attendees and date for the tour.

CARRIED

Waiheke Library: Ngati Paoa Pou Project

Resolution number WHK/2014/16

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Supports the Ngati Paoa Trust Board’s proposal involving Ngati Paoa, Piritahi Marae and Waiheke High School, for the creation of three pou for the raised grass knoll to the north of the new Waiheke Library in Oneroa.

b) Approves the preparation of a SLIPs proposal for a board contribution to the Ngati Paoa pou proposal, to a maximum of $15,000 capex for consideration at a business meeting in February 2014, if the Auckland Council Arts & Culture team advises that additional funding is required.

CARRIED

Options Review to Address Animal Management Issues

Resolution number WHK/2014/17

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) Adopts the recommendation options to address animal management issues as follows:

Perceived problem

Recommended options

Support Yes / No

Keeping companion cats

Primary: B

Secondary: A, C

Yes

Stray cat management

Primary: B1

Secondary: A

Yes

Keeping poultry in urban areas

Primary: D, B

Secondary: A, C

Yes

Keeping beehives

Primary: D1, B

Secondary: A, C

Yes

Recreational horse riding in public places

Primary: D, B

Secondary: A, C

Yes

Livestock management

Primary: D

Secondary: A, C

Yes

Management of wild birds

Primary: A

Secondary: B, C

Yes

Animal pest management

Primary: A, D

Secondary: B, C

Yes

Animal slaughter

Primary: D

Secondary: A

Yes

b) Thanks Emma Pilkington, Policy Analyst Policies and Bylaws for her attendance.

CARRIED

List of resource consents

Resolution number WHK/2014/18

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:

That the Waiheke Local Board:

a) Receives the list of resource consents lodged during December 2013 and January 2014.

CARRIED

Chairperson's Report - December 2013

Resolution number WHK/2014/19

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board

a) Receives the Chairman’s verbal report.

CARRIED

Board Members' Reports

Resolution number WHK/2014/20

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Receives the written reports of Deputy Chair Shirin Brown and Board Member Beatle Treadwell.

b) Receives the verbal reports of Board Members Becs Ballard and John Meeuwsen.

c) Requests that Auckland Transport, in their next report to the Board, provide information on:

· road side weed spraying and the use of any herbicide

· the status of the ferry commuter bus fares

CARRIED

Waiheke Local Board workshop record of proceedings

Resolution number WHK/2014/21

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a) Receives the Waiheke Local Board workshop record of proceedings for the meeting held on 29^th November and 12 December 2013 and 17^th January 2014.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.30pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Shirin Brown
Members	Becs Ballard
	John Meeuwsen
	Beatle Treadwell

Councillor Mike Lee
Youth Representative Matariki Roche