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Albert-Eden
Local Board Grants Committee
13 February
2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
9.1 Local Board Discretionary Community Grant Funding Application -
Spark Centre 6
9.2 Local Board Discretionary Community Grant Funding Application -
Mind Over Manner Ltd 6
9.3 Local Board Discretionary Community Grant Funding Application -
SHINE – Safer homes in New Zealand Everyday 6
9.4 Local Board Discretionary Community Grant Funding Application -
YMCA Auckland Ltd. 7
9.5 Local Board Discretionary Community Grant Funding Application -
Auckland Performing Arts Centre (TAPAC) 7
9.6 Local Board Discretionary Community Grant Funding Application -
Parent Aid West Central Auckland Inc. 7
9.7 Local Board Discretionary Community Grant Funding Application -
Dance Therapy New Zealand 8
10 Extraordinary Business 8
11 Notices of Motion 8
12 Albert-Eden Local Board Community Funding: Round Two 2013-14 9
13 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Albert-Eden Local Board Grants Committee:
a)
confirm the ordinary minutes of its meeting, held on Wednesday, 11
September 2013, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
At the close of the agenda no requests for deputations had been
received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members
of the public to address the meeting on matters within its delegated authority.
A maximum of 3 minutes per item is allowed, following which there may be
questions from members.
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9.1 Local Board
Discretionary Community Grant Funding Application - Spark Centre
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Executive
Summary
Ian Moore, Art
Tutor, Spark Centre, will be in attendance to speak on Spark Centre’s application to
the 2013/2014 Albert-Eden Local Board Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thank
Ian Moore, Art Tutor, Spark Centre,
for his public forum presentation in support of Spark Centre’s 2013/2014 Local Board Discretionary Community Grant Funding application.
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9.2 Local Board
Discretionary Community Grant Funding Application - Mind Over Manner Ltd
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Executive
Summary
Susan Haldane,
Director Mind Over Manner Ltd, will be in attendance to speak on Mind
Over Manner Ltd’s application to the 2013/2014 Albert-Eden Local Board
Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thank
Susan Haldane, Director, Mind Over Manner Ltd, for
her public forum presentation in support of Mind Over Manner Ltd’s 2013/2014 Local Board Discretionary Community Grant Funding application.
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9.3 Local Board
Discretionary Community Grant Funding Application - SHINE – Safer homes in
New Zealand Everyday
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Executive
Summary
Evelien
Carrein, KIDshine Coordinator, SHINE – Safer homes in
New Zealand Everyday, will be
in attendance to speak on SHINE’s application to the 2013/2014 Albert-Eden
Local Board Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thank
Evelien Carrein, KIDshine Coordinator, SHINE – Safer homes in New Zealand Everyday, for her public
forum presentation in support of SHINE’s 2013/2014 Local
Board Discretionary Community Grant Funding application.
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9.4 Local Board
Discretionary Community Grant Funding Application - YMCA Auckland Ltd.
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Executive
Summary
Kev Carter, Community Development Manager YMCA Auckland Ltd, will be in
attendance to speak on YMCA Auckland Ltd’s application to the 2013/2014
Albert-Eden Local Board Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thank
Kev Carter, Community Development
Manager YMCA Auckland Ltd, for his public forum presentation in
support of YMCA Auckland Ltd’s 2013/2014 Local Board
Discretionary Community Grant Funding application.
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9.5 Local Board
Discretionary Community Grant Funding Application - Auckland Performing Arts
Centre (TAPAC)
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Executive
Summary
Sarah Houbolt,
Public Relations and Community Engagement, Auckland
Performing Arts Centre (TAPAC), will be in attendance to speak on TAPAC’s application to the
2013/2014 Albert-Eden Local Board Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thank
Sarah Houbolt, Public Relations and Community Engagement, Auckland Performing Arts Centre (TAPAC), for her public
forum presentation in support of TAPAC’s 2013/2014 Local Board Discretionary Community Grant Funding application.
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9.6 Local Board
Discretionary Community Grant Funding Application - Parent Aid West Central
Auckland Inc.
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Executive
Summary
Sue
Thirkettle, Treasurer, Parent Aid West Central Auckland Inc, will be in
attendance to speak on Parent Aid West Central
Auckland Inc.’s application to the 2013/2014
Albert-Eden Local Board Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thank
Sue Thirkettle, Treasurer, Parent Aid West Central Auckland
Inc, for her public forum presentation in support of Parent
Aid West Central Auckland Inc.’s 2013/2014 Local
Board Discretionary Community Grant Funding application.
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9.7 Local Board
Discretionary Community Grant Funding Application - Dance Therapy New Zealand
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Executive
Summary
Wen Gan,
Administrator Dance Therapy New Zealand, will be in attendance to speak on Dance
Therapy New Zealand’s application to the 2013/2014 Albert-Eden Local Board
Discretionary Community Grant Fund.
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Recommendation/s
That the Albert-Eden Local Board Grants Committee:
a) thank
Wen Gan, Administrator Dance Therapy
New Zealand, for her public forum presentation in support of Dance
Therapy New Zealand’s 2013/2014 Local Board Discretionary
Community Grant Funding application.
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10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Albert-Eden
Local Board Grants Committee
13 February
2014
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Albert-Eden
Local Board Community Funding: Round Two 2013-14
File No.:
CP2014/00586
Purpose
1. This report presents
applications for round two of Albert-Eden Local Board Community Funding. The
Albert-Eden Local Board Grants Committee is required to fund, part fund or
decline these proposals.
Executive Summary
2. For the 2013/2014 financial year
the Albert-Eden Local Board set a total community funding budget of $45,307.00.
3. Through its first funding round,
the board approved a total of $15,915.14, leaving a balance of $29,391.86 for
the remainder of the financial year.
4. If the round two recommendations
below are approved, a balance of $14,141.86 would be available for remaining
funding round.
5. Twelve applications were
received in round two, with a total requested of $81,494.68.
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Recommendation
That the Albert-Eden Local Board Grants Committee:
a) considers the applications
listed in Table 1 and agrees to fund, part-fund or decline each application
in this round.
Table 1: Albert-Eden Local
Board Community Funding Applications
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Organisation
name
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Funds required
for
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Amount requested
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Amount
recommended
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Action Education Incorporated
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Drama toolkit
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$5,000
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Central Auckland Parents
Centre Inc
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Antenatal course volunteer
host recognition
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$3,680
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Dance Therapy NZ
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Arts for mums
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$3,950
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$3,950
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Mind Over Manner Ltd
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Mind over Manner Aspergers in
Relationships Forum
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$5,040
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$4,000
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New Zealand AIDS Foundation (NZAF)
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Love Your Condom (LYC) Big Gay
Out
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$25,000
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Parent Aid Central West
Auckland Inc
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Parent Aid Central West -
ongoing service provision
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$4,000
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$2,000
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Shine - Safer Homes In New Zealand Everyday
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KIDshine service for five
families living in the Albert-Eden Local Board area
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$4,830
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$3,800
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Spark Centre (administered by
Panacea Arts Charitable Trust)
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Leading a Creative Life
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$3,144.68
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$1,500
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TAPAC - The Auckland
Performing Arts Centre of Western Springs Inc.
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QUEER@TAPAC - Mumbai
Monologues
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$4,850
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The Epsom Girls Grammar School Foundation
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Digital data projector for the
Ray Freedman Arts Center at Epsom Girls Grammar School
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$2,000
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The Parenting Place
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Attitude programmes in
Albert-Eden high schools 2014
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$5,000
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YMCA Auckland Inc
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Raise Up - a youth development
project
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$15,000
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Total
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$81,494.68
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$15,250
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Discussion
6. In March 2013, the Regional
Development and Operations Committee (RDOC) resolved to continue the interim
community funding approach for the 2013/2014 financial year (RDO/2013/32).
7. Two community funding rounds
have been held for Albert-Eden to date (inclusive of the current funding
round). The next funding round has a closing date of 21 March 2014.
Funding
Application Guidelines
8. Through community grants, the
Albert-Eden Local Board aims to encourage activities and events that give
effect to the priorities in its Local Board Plan; for example building the
capacity of volunteer groups and youth and migrant organisations. When
reviewing applications, the local board should be guided by the following -
these are not eligibility criteria; rather they are guidelines to help the
local board when considering the merits of each proposal:
· the proposal’s benefit to the local area
· the applicant group’s role in the local
area
· the proposal’s alignment with the board’s
priorities, including
o youth and families
o the environment
o migrants
o volunteering
o community participation
· proposed activities have not already taken
place
· the proposal is not for legal costs, debt
repayment or activities promoting particular political goals or religious
ministry.
9. This
fund is allocated at the local board’s discretion. In accordance with its
fiduciary duties, the local board is to act honestly, avoid conflicts of
interest and act in what the local board believes to be the best interests of
the community.
10. Round two
of the Albert-Eden Local Board Community Funding closed on 12 December 2013.
The fund was advertised through local community networks and on the Auckland
Council website.
Community Funding
Budget
11. Of the original $45,307.00
community funding budget, $29,391.86 is available for the remainder of
2013/2014 ($15,915.14 was allocated in round one).
12. Twelve
applications were received this round, requesting a combined total of $81,494.68. If the recommendations in this report are
approved a balance of $14,141.86 would be available for the remaining round.
Consideration
Local Board Views
13. Local board feedback on the
community funding applications was sought at a workshop with the Albert-Eden
Local Board on 4 February, 2014.
Maori Impact Statement
14. Community funding is a general
programme of interest and accessible to a wide range of groups, including
Maori. Maori are therefore likely to benefit alongside other groups in the
community.
General
15. The allocation of grants to
community groups is within the adopted annual plan.
16. The decisions sought by this report do not trigger the Auckland Council
Significance Policy.
Implementation Issues
17. All applicants will be notified of the outcome of their application
for funding in writing. Staff will administer payment and receipt
accountability for all grants.
Attachments
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No.
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Title
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Page
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aView
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Attachment A: Albert-Eden Local Board
Community Funding Applications, Round Two 2013-14
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13
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bView
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Attachment B: Albert-Eden Local Board
Community Funding, Round Two - Funding histories
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63
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Signatories
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Authors
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Sarah Zimmerman - Community Funding
Advisor
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Authorisers
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Louise Mason
- Manager Community Development, Arts and Culture
Adam Milina - Acting Relationship
Manager - Albert-Eden & Orakei Local Boards
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