Albert-Eden Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Albert-Eden Local Board Grants Committee  held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Thursday, 13 February 2014 at 10:00am.

present

Chairperson	Glenda Fryer
Members	Helga Arlington
	Graeme Easte	Arrived at the meeting at 10.15am
	Peter Haynes	Arrived at the meeting at 10.35am
	Margi Watson
	Tim Woolfield

APOLOGIES

Deputy Chairperson	Lee Corrick
Member	Rachel Langton

Albert-Eden Local Board Grants Committee 13 February 2014

1 Welcome

2          Apologies

Resolution number AEG/2014/1

MOVED by Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board Grants Committee:

a) accept the apologies from Deputy Chairperson Lee Corrick and Member Rachel Langton for absence.

CARRIED

3          Declaration of Interest

3.1	Interest declared by Member Watson
	Member Watson declared an interest in Item 9.4 regarding her son recently joining the YMCA Auckland as a member.

3.2	Interest declared by Chairperson Fryer
	Committee Chairperson Fryer during Item 9.2 declared her daughter has aspergers.

4          Confirmation of Minutes

Resolution number AEG/2014/2

MOVED by Member MJ Watson, seconded by Member TH Woolfield:

That the Albert-Eden Local Board Grants Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 11 September 2013, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Local Board Discretionary Community Grant Funding Application - Spark Centre
	Ian Moore, Art Tutor, Spark Centre, was in attendance to speak to the committee in support of the application.
	Resolution number AEG/2014/3 MOVED by Chairperson GJ Fryer, seconded by Member TH Woolfield: That the Albert-Eden Local Board Grants Committee: a)         thank Ian Moore, Art Tutor, Spark Centre, for his public forum presentation in support of Spark Centre’s 2013/2014 Local Board Discretionary Community Grant Funding application. CARRIED

9.2	Local Board Discretionary Community Grant Funding Application - Mind Over Manner Ltd
	Susan Haldane, Director, Mind Over Manner and Sarah Houbolt were in attendance to speak to the committee in support of the application.
	Resolution number AEG/2014/4 MOVED by Chairperson GJ Fryer, seconded by Member H Arlington: That the Albert-Eden Local Board Grants Committee: a)         thank Susan Haldane, Director, Mind Over Manner Ltd and Sarah Houbolt, for their public forum presentation in support of Mind Over Manner Ltd’s 2013/2014 Local Board Discretionary Community Grant Funding application. CARRIED
	Secretarial Note: Committee Chairperson Fryer declared her daughter has                               Aspergers.

Secretarial Note: Member Easte entered the meeting at 10.15am

9.3	Local Board Discretionary Community Grant Funding Application - SHINE – Safer homes in New Zealand Everyday
	Evelien Carrein, KIDshine Coordinator, SHINE – Safer homes in New Zealand Everyday, was in attendance to speak to the committee in support of the application.
	Resolution number AEG/2014/5 MOVED by Member H Arlington, seconded by Member MJ Watson: That the Albert-Eden Local Board Grants Committee: a)         thank Evelien Carrein, KIDshine Coordinator, SHINE – Safer homes in New Zealand Everyday, for her public forum presentation in support of SHINE’s 2013/2014 Local Board Discretionary Community Grant Funding application. CARRIED

Secretarial Note: Member Haynes entered the meeting at 10.35am

9.4	Local Board Discretionary Community Grant Funding Application - YMCA Auckland Ltd.
	Kev Carter, Community Development Manager YMCA Auckland, was in attendance to speak to the committee in support of the application.
	Resolution number AEG/2014/6 MOVED by Member GD Easte, seconded by Member TH Woolfield: That the Albert-Eden Local Board Grants Committee: a)         thank Kev Carter, Community Development Manager YMCA Auckland Ltd, for his public forum presentation in support of YMCA Auckland Ltd’s 2013/2014 Local Board Discretionary Community Grant Funding application. CARRIED

9.5	Local Board Discretionary Community Grant Funding Application - Auckland Performing Arts Centre (TAPAC)
	Sarah Houbolt, Public Relations and Community Engagement, The Auckland Performing Arts Centre (TAPAC) and Ahi Karunaharan were in attendance to speak to the committee in support of the application.
	Resolution number AEG/2014/7 MOVED by Chairperson GJ Fryer, seconded by Member H Arlington: That the Albert-Eden Local Board Grants Committee: a)         thank Sarah Houbolt, Public Relations and Community Engagement, The Auckland Performing Arts Centre (TAPAC) and Ahi Karunaharan for their public forum presentation in support of TAPAC’s 2013/2014 Local Board Discretionary Community Grant Funding application. CARRIED

9.6	Local Board Discretionary Community Grant Funding Application - Parent Aid West Central Auckland Inc.
	Sue Thirkettle, Treasurer, Parent Aid West Central Auckland Inc., was in attendance to speak to the committee in support of the application.
	Resolution number AEG/2014/8 MOVED by Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board Grants Committee: a)         thank Sue Thirkettle, Treasurer, Parent Aid West Central Auckland Inc, for her public forum presentation in support of Parent Aid West Central Auckland Inc.’s 2013/2014 Local Board Discretionary Community Grant Funding application. CARRIED

9.7	Local Board Discretionary Community Grant Funding Application - Dance Therapy New Zealand
	Anaia Treefoot, Dance Therapy New Zealand, was in attendance to speak to the committee in support of the application.
	Resolution number AEG/2014/9 MOVED by Chairperson GJ Fryer, seconded by Member TH Woolfield: That the Albert-Eden Local Board Grants Committee: a)         thank Anaia Treefoot, Dance Therapy New Zealand, for her public forum presentation in support of Dance Therapy New Zealand’s 2013/2014 Local Board Discretionary Community Grant Funding application. CARRIED

10 Extraordinary Business

10.1	Consideration of the Local Event Support Fund – Round 2 2013/2014 report
	The Albert-Eden Local Board Grants Committee are asked to consider an extraordinary item of business during Item 13 of the agenda regarding the two applications to the second round of the 2013/2014 Local Event Support Fund.  The report was not published with the agenda as it was not provided prior to the publication of the agenda.  The report is requested to be considered by the committee urgently because this is the last business meeting of the committee for the current 2013/2014 financial year.
	Resolution number AEG/2014/10 MOVED by Member GD Easte, seconded by Member PD Haynes: That the Albert-Eden Local Board Grants Committee: a)         consider the Local Event Support Fund – Round 2 2013/2014 report under extraordinary business at Item 13.1 of the agenda. CARRIED

11 Notices of Motion

There were no notices of motion.

Secretarial Note: Item 13.1 was heard at this point.

12

Albert-Eden Local Board Community Funding: Round Two 2013-14

Sarah Zimmerman, Community Funding Advisor, was in attendance to speak to this report.

Resolution number AEG/2014/11

MOVED by Chairperson GJ Fryer, seconded by Member H Arlington:

That the Albert-Eden Local Board Grants Committee:

a)      receive the Albert-Eden Local Board Community Funding: Round Two 2013-2014 report.

b)      approve the following applications for funding from its 2013/2014 Albert-Eden Local Board Discretionary Community Grants Budget:

Organisation name	Funds required for	Amount requested	Amount funded
Dance Therapy NZ	Arts for mums	$3,950	$3,950
Mind Over Manner Ltd	Mind over Manner Aspergers in Relationships Forum	$5,040	$4,000
Parent Aid Central West Auckland Inc	Parent Aid Central West - ongoing service provision	$4,000	$3,000
Shine - Safer Homes In New Zealand Everyday	KIDshine service for five families living in the Albert-Eden Local Board area	$4,830	$3,800
Spark Centre (administered by Panacea Arts Charitable Trust)	Leading a Creative Life	$3,144.68	$1,500
Total		$20,964.68	$16,250

c) decline the following applications for funding from its 2013/2014 Albert-Eden Discretionary Community Grant Funding:

Organisation name	Funds required for	Amount requested	Rationale for decision
Action Education Incorporated	Drama toolkit	$5,000	Decline as the application is for operational costs which are not typically funded under this scheme.
Central Auckland Parents Centre Inc	Antenatal course volunteer host recognition	$3,680	Decline as the application is for operational costs and for volunteer reimbursement, which are not typically funded under this scheme.
New Zealand AIDS Foundation (NZAF)	Love Your Condom (LYC) Big Gay Out	$25,000	Decline as the local board does not make retrospective grants, and this event date had passed at time of decision.
The Epsom Girls Grammar School Foundation	Digital data projector for the Ray Freedman Arts Center at Epsom Girls Grammar School	$2,000	Decline as the round is over-subscribed and the project does not align as closely as other applications with the local board’s priorities for this scheme.
The Parenting Place	Attitude programmes in Albert-Eden high schools 2014	$5,000	Decline as the round is over-subscribed.
YMCA Auckland Inc	Raise Up - a youth development project	$15,000	Decline as the application is for salary costs, which are not typically funded under this scheme.  The application will be referred to the Board’s Community Development portfolio holders.
Total		$60, 530.00

d) note that there is $13,141.86 remaining in the 2013/2014 Albert-Eden Local Board Discretionary Community Grant Fund.

e) approve funding of $2,500 from the Albert-Eden Local Board’s Local Events Support Fund 2013/2014 to TAPAC - The Auckland Performing Arts Centre of Western Springs Inc.

CARRIED

13        Consideration of Extraordinary Items

13.1

Consideration of the Local Event Support Fund – Round 2 2013/2014 report

Ateesh Patel, Event Facilitator, was in attendance to speak to this report.

Documents were tabled in support of this meeting.

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

Resolution number AEG/2014/12

MOVED by Member MJ Watson, seconded by Member TH Woolfield:

That the Albert-Eden Local Board Grants Committee:

a)         review the round two applications received for the Albert-Eden Local Board Event Support Fund 2013/2014 and agree to the following:

Applicant	Event	Venue	Date	Amount Requested	Amount Recommended
Japan Society of Auckland	Japan Day 2014	ASB Showgrounds	22 February 2014	$10,000 (across multiple boards)	$1,000 towards the tea ceremony
The Auckland Asthma Society Inc	World Asthma Day and World COPD Day	581 Mt Eden Road	6 April & 14 November 2014	$5,000 towards printing educational pamphlets	Decline as the project does not align as closely as other applications with the local board’s priorities for this scheme
TOTAL				$15,000	$1,000

b) note that there is $12,537.85 remaining in the Albert-Eden Local Board Event Support Fund 2013/2014.

c) note that the remaining budget in the Albert-Eden Local Event Support Fund 2013/2014 will be reallocated to the Events Discretionary Fund for distribution by the Albert-Eden Local Board at a later date.

d) thank Ateesh Patel, Event Facilitator, for his attendance.

CARRIED

11.43 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board Grants Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................