Agenda of Albert-Eden Local Board

Albert-Eden Local Board

05 February 2014

2013/2014 Albert Eden Local Board SLIPs Programme Update for February 2014

File No.: CP2014/00313

Purpose

1. This report provides a project summary for the Albert Eden Local Board 2013/2014 Small Local Improvement Projects (SLIPs) programme, recommends projects for approval and the allocation of additional funding to existing projects.

Executive Summary

2. In 2012/2013 the Albert Eden Local Board had $449,000 SLIPs capital funding (Capex), of which 100% was allocated. $202,000 SLIPs operational funding (Opex) was available of which 100% allocated and spent in the 2012/2013 financial year.

3. The total Capex 2012/2013 budget amount deferred to the 2013/2014 financial year was approximately $445,425. This was due to ongoing planning, consultation and consenting with projects as per their agreed delivery programme, and deferrals in delivery with other Council teams. The majority of these projects are expected to be delivered before the end of the 2013 calendar year.

4. The Albert Eden Local Board has $641,666 SLIPs capital funding (Capex) to allocate in the 2013/2014 financial year and $165,109 SLIPs operational funding (Opex) to allocate in the 2013/2014 financial year.

5. To date the Albert Eden Local Board has allocated $151,732.00 capital funding or 24% of the available budget and $130,889 operational funding or 79% of the available budget.

6. Recommendations that are being sought in this report will allocate a total of $33,374.75 capital funding, which will result in a total of $185,106.75 capital funding being allocated or 29%.

7. Recommendations that are being sought in this report will allocate a total of $34,220.00 operational funding, which will result in a total of $165,109 operational funding being allocated or 100%.

Recommendations are being sought in this report are as detailed below:

1. Potters Park development plan – top up for public consultation	$2,720 Opex
2. Anderson Park concept design	$5,500 Opex
3. Alice Wylie vegetation management and tree inventory	$11,000 Opex
4. Review Heritage brochures - Balmoral, Sandringham Road and Mt Albert / Owairaka	$11,000 Opex
5. Edendale Reserve - Sandringham Road entrance	$4,000 Opex
6. Potters Park splash pad - top up for additional scope	$33,374.75 Capex

Recommendation/s

That the Albert-Eden Local Board:

a) receive the Albert Eden 2013/2014 SLIPs programme update.

b) approve the following 2013/2014 SLIPs proposals for implementation:

i) Potters Park development plan - public consultation, $2,720 Opex

ii) Anderson Park concept design, $5,500 Opex

iii) Alice Wylie vegetation management and tree inventory, $11,000 Opex

iv) Review Heritage Brochures, $11,000 Opex

v) Edendale Reserve - Sandringham Road entrance, $4,000 Opex

vi) Potters Park splash pad – top up for additional scope, $33,374.75 Capex

c) note upon approval of the above recommendations there will be $456,559.25 SLIPs capital funding remaining to allocate and no SLIPs operational funding remaining to allocate in the 2013/2014 financial year.

Discussion

8. In 2012/2013 the Albert Eden Local Board had $449,000 SLIPs capital funding (Capex), of which 100% was allocated. $202,000 SLIPs operational funding (Opex) was available of which 100% allocated and spent in the 2012/2013 financial year.

9. The total budget amount deferred to the 2013/2014 financial year is approximately $445,425. This due to ongoing planning, consultation and consenting with projects as per their agreed delivery programme, and deferrals in delivery with other Council teams. The majority of these projects are expected to be delivered before the end of the 2013 calendar year.

10. In May 2013 the Albert Eden local board resolved to allocate $65,000 of unspent Opex from various other Council team budget lines to SLIPs for delivery.

11. The Albert Eden Local Board has $641,666 SLIPs capital funding (Capex) to allocate in the 2013/2014 financial year and $165,109 SLIPs operational funding (Opex) to allocate in the 2013/2014 financial year.

12. Recommendations that are being sought in this report will allocate a total of $33,374.75 capital funding, which will result in a total of $95,965 capital funding being allocated or 29%.

13. Recommendations that are being sought in this report will allocate a total of $34,220 operational funding, which will result in a total of $165,109 operational funding being allocated or 100%.

Recommendations are being sought in this report to allocate budget to the scoped proposals as detailed below:

1. Potters Park development plan - public consultation	$2,720 Opex
2. Anderson Park concept design	$5,500 Opex
3. Alice Wylie vegetation management and tree inventory	$11,000 Opex
4. Review Heritage brochures - Balmoral, Sandringham Road and Mt Albert / Owairaka	$ 11,000 Opex
5. Edendale Reserve - Sandringham Road entrance	$ 4,000 Opex
6. Potters Park splash pad - top up for additional scope	$ 33,374.75 Capex

14. All 2013/2014 projects should have budget allocated to them within the first quarter of the 2013/2014 financial year; to enable commencement and completion between prior to 30th June 2014.

15. Most projects will need eight months or more to be successfully delivered within the 2013/2014 financial year. Projects that had budget allocated to them with less than eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

Consideration

Local Board Views

16. This report canvasses the views of the Albert Eden Local Board.

17. The recommendations contained within this report fall within the Local Boards allocated authority.

Maori Impact Statement

18. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

General

19. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

20. Funding for the proposed projects within this report will come from the Albert Eden Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Albert Eden Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

21. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

22. All 2013/2014 projects should have budget allocated to them within the first quarter of the 2013/2014 financial year; to enable commencement and completion between prior to 30th June 2014.

23. Most projects will need eight months or more to be successfully delivered within the 2013/2014 financial year. Projects that had budget allocated to them with less than eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

24. Projects with agreed longer term delivery programmes will result in their SLIPs capital funding being carried forward to the 2014/2015 financial year and these projects not delivered within the 2013/2014 financial year.

25. Budgets for projects funded from 2013/2014 SLIPs operational expenditure must be fully expended within the 2013/2014 financial year.

26. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a View	Albert Eden Local Board Opex and Capex project scoping sheets	11
b View	Albert Eden Local Board Opex and Capex programme sheet January 2014	19

Signatories

Authors

Oliver Kunzendorff - Team Leaser SLIPs

Authorisers

Julie Pickering - Manager Asset Development & Business Support Central

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

05 February 2014

Update Report on the Procurement of the Facility Management of Mt Albert Recreation Centre

File No.: CP2014/00942

Purpose

1. This report is to update the Local Board on the status of the procurement process for the facility Management Agreements for Mt Albert Recreation Centre

Executive Summary

2. In late 2012, approval was sought and gained through the relevant local boards to align 13 management contracts to a common expiry date of 30 June 2014.

3. The procurement process offered the opportunity to:

· Cluster the management contracts by local board area, several local board areas or by type (recreation centres and Aquatic centres) to potentially gain greater efficiencies which could contribute to reduced rates.

· Enhance service delivery to local communities aligned to local board plans.

· Implement key strategies from the Sport and Recreation Strategic Action plan.

· Incorporate delivery of community outcomes into the management contracts.

· Assess the impact of region-wide swimming pool pricing policy which provides universal free access for children 16 years and under and reflect this in the procurement process.

· Review service levels, charges and contract specifications with each local board for integration into the procurement documentation.

4. The procurement approach sought proposals through a publicly advertised, fully competitive procurement process. The Request for Proposal (RFP) closed on the 16^th of October 2013 and the recommendations were presented and approved by the Tenders and Procurement Committee on the 10^th of December 2013.

5. They YMCA of Auckland, who are the current operators of the Mt Albert Recreation Centre, have been confirmed as the preferred supplies and officers are now in negotiations with the YMCA to finalise specific operational details of the Facility Management Agreement (the Agreement).

6. A workshop is organised with the YMCA and the Local Board to agree specific outcomes, business plans, engagement plans and key performance targets in the coming weeks prior to the Agreement being finalised.

Recommendation/s

That the Albert-Eden Local Board:

a) receive the report.

Discussion

7. Auckland Council owns 41 aquatic and leisure facilities across the Auckland region with 20 of these operated via third party facility management contracts, while the remaining 21 operated in house by Auckland Council staff.

8. In September 2013 a procurement process was initiated for the facility management of 12 of these facilities, including the Mt Albert Recreation Centre whose current management agreement expires on the 30^th of June 2014 (see attachment A for the Request for Proposal document).

9. The tender process closed on the 16^th of October 2013 and a panel of five officers from across Council and from the recreation industry evaluated the proposals against a set of specific criteria.

10. A Supplier Recommendation report was presented to, and approved by, the Tenders and Procurement Committee Meeting on the 10^th of December 2013.

11. The YMCA of Auckland has been confirmed as the preferred supplier for the Mt Albert Recreation Centre. The YMCA of Auckland are the existing operators of this facility.

12. Officers are now in negotiations with the YMCA of Auckland on specific details relating to the Agreement (see attachment B for a copy of the Agreement template) and officers have organised a workshop with the YMCA and the Local Board to discuss the business plan, develop the community engagement plan and confirm the key performance indicators, prior to the Agreement being finalised.

13. The new Agreement will take effect from 1 July 2014.

Consideration

Local Board Views

14. Council officers held workshops with the Albert Eden Local Board on the procurement of these facilities and the Local Board views were included and considered as part of the evaluation phase.

Maori Impact Statement

15. Effective engagement and support of Maori organisations in increasing participation levels of Maori in sport and recreation is one of the six key objectives outlined the new management agreement relating this to procurement process.

General

16. N/A

Implementation Issues

17. N/A

Attachments

No.	Title	Page
a View	Request for Proposal for the provision of Aquatic and Recreation Facilities Management	27
b View	Facility Management Agreement	69

Signatories

Authors

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

05 February 2014

Auckland Transport Monthly Update Report – November 2013

File No.: CP2014/00919

Purpose

1. This report provides an update on local transport matters over the last month for the Albert-Eden Local Board.

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Albert-Eden Local Board.

Recommendation/s

That the Albert-Eden Local Board:

a) receive the report.

Discussion

Responding to Resolutions

3. Resolution Number: AE / 2013 / 135

That the Albert-Eden Local Board requests an update on the renewal of the Huia Road Carpark.

In September 2013 Auckland Transport provided information directly to elected members with an interest in this matter.

Consultation has been completed and response letters drafted. Issues were raised about access to the mobility car parks but Auckland Transport has provided a response. We work closely with CCS who provide guidance about disability park specifications and have approved this layout.

The work was approved by the Traffic Control Committee in December 2013 and the project has been given to contractors to deliver. The estimated time for it to be completed is late March 2014.

4. Resolution Number: CP2013/27658

That the Albert-Eden Local Board requests Auckland Transport to urgently assess the design, cost and installation of barriers to prevent vehicles hitting the houses at No. 2 and 4 Mewburn Avenue in Mt Eden

This matter has been investigated and an initial response was provided by Auckland Transport direct to the Transport Representatives. In summary the key points are:

· Auckland Transport does not support the installation of crash barriers in this location because solid concrete barriers of the type required to stop a speeding car would be likely to have the following effects:

- They are lethal for the occupants of cars hitting them; and

- May overturn and ‘launch’ vehicles that hit them creating a greater hazard for nearby houses.

· Auckland Transport engineers believe that the best way to achieve the Albert-Eden Local Board’s aim is to install the speed tables planned in the Monte Le Grande Traffic Calming project being funded by the Local Board. When the tables are installed they will reduce speed in the street.

· Auckland Transport engineers from the Road Safety Team are also looking at other options such as flashing speed signs or bumpy grit designed make high speeds uncomfortable.

5. Resolution Number: CP2013/27668

Requests Auckland Transport to investigate the wider issue of accommodating heavy peak summer demand for beach and park facilities at Coyle Park and Point Chevalier Beach, using public and private transport

This matter has not been actioned yet because it requires a wide range of officer input within Auckland Transport and over the summer holidays many of the people required have been away.

A progress report will be provided at the next meeting.

6. Resolution Number: CP2013/27628

Requests that Auckland Transport officers meet with the Albert-Eden Local Board to discuss the issues raised in the tabled presentation.

Auckland Transport officers have worked closely with the Transport Representatives and the Chair to respond to the concerns expressed at the meeting. A detailed written response has been provided and a meeting to discuss the Balmoral LATM project and Dominion Road project with the concerned residents has been organized for 4 February 2014.

Auckland Transport Code of Practice Consultation (ATCOP)

7. Auckland Transport is currently consulting on the ATCOP. This document is a set of technical standards for work in the road corridor (i.e. thickness of concrete on footpaths, details of substrates, distances between traffic calming measures, types of road surface and other technical information about the construction roads, footpaths, signage etc).

The document is available for review at www.aucklandtransport.govt.nz/improving-transport/have-your-say/Pages/ATCOP.aspx.

8. The consultation period closes on 31 March 2014. If the members wish to make a submission they may either do it individually through the Auckland Transport website or if the ‘Board’ wishes a collective submission can be made organised through the Transport Portfolio Leaders and the Auckland Transport Relationship Manager.

Cycling’s the Go Campaign

9. Auckland Transport is launching a campaign to raise the awareness of cycling as a preferred and efficient mode of transport.

10. “Cycling’s the Go” encourages Aucklanders to sign up and attend free cycling training courses. Auckland Transport is keen to help improve the skill level and confidence of cyclists.

11. Forty-five per cent of Aucklanders have access to a bike but only 20 per cent use a bike at least once a month. The last “Cycling’s the Go” campaign, before Christmas, saw 587 people take cycling training courses. This is a 126 per cent increase from the courses at the same time in 2012.

12. There are 34 summer cycling training courses including:

· Beginner bike training for adults;

· The basics of bike maintenance;

· Commuter leg up course;

· Novice on-road training for adults;

· Intermediate on-road training for adults

13. A key focus of the campaign is to use social media to help cyclists by placing course related videos on You Tube.

14. The videos promote beginner bike sessions, basics of bike maintenance and the novice on-road training course and they can be found at:

· Novice - http://youtu.be/AovpOy5TRNY

· Beginner - http://youtu.be/ygsYrpeOHnA

· Maintenance - http://youtu.be/7jpTpqBFx3c

15. For more information including how to register for the summer cycling training courses: www.cyclingsthego.co.nz

Panmure Bus and Rail Station

16. On 18 January 2014 the new Panmure bus and rail station was opened. This project is part of the wider AMETI Project that is currently Auckland Transport’s single biggest project.

Figure 1: Location of the Panmure Station

Panmure Transport Interchange milestones

17. Although the project is not in the Albert- Eden Local Board area it represents an enormous step forward for public transport in Auckland. Panmure Station will provide the main interchange for commuters from Howick, Pakuranga, Botany and East Tamaki using the planned Eastern Busways to meet trains that can take them into the CBD. This will make commutes to the city by public transport much faster and more convenient meaning that driving cars into the city will be a less attractive choice for commuters.

18. The station is also designed to be very safe and user friendly and a couple of photos are provided below:

panmure-opening-6 panmure-opening-3 panmure-opening-11

Albert-Eden Local Board Transport Capital Fund

19. The Albert-Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects.

20. Albert–Eden Local Board can either spend $664,933 per annum or may use up to three years’ worth of funding i.e. $1,994,799

21. The uncommitted $119,016 from the previous electoral term are also rolled over giving the Albert–Eden Local Board a total pool of approx. $2,113,815 available in this electoral term to spend on transport projects.

22. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

i. Will not compromise transport safety;

ii. Is transport-related;

iii. Is in the ‘road corridor’; and

iv. Does not compromise the efficiency of the road network.

23. In its first electoral term the Albert-Eden Local Board requested that the following projects (in the accompanying table) are investigated and their progress is summarized below.

Serial	Project	Approx. Potential Commitments to Date	Status Update
1.	Traffic Calming - Mont Le Grand, Mewburn, Dexter	$ 1,040,000	These projects have been grouped together under one project manager who will be responsible for planning, consultation and delivery of these projects. In November 2012 a ROC for these projects was provided. The Albert-Eden Local Board then passed resolution AE/2012/272 that noted the ROC and authorised construction of these projects if costs were “in line” with the ROC. The project costs are within the ROC provided in November 2012 although the original scope of the project has been refined through the planning process. On 22 August 2013 maps of the proposed works were circulated to the Albert-Eden Local Board and the members asked to comment. In late 2013 consultation with local residents was conducted. Generally feedback was supportive but some residents have raised concerns and Auckland Transport officers and Local Board Members are addressing these concerns directly with the concerned residents. Balmoral North and South LATM projects have layouts that are outside the normal technical standards applied by Auckland Transport and at the time this report was written they both required Traffic Control Committee approval. The Albert-Eden Local Board has submitted its opinion to the Traffic Control Committee by resolution (Resolution Number: CP2013/27438). Monte Le Grande and the Morningside Drive Pedestrian Refuges are within normal standards so will be delivered as soon as possible and are currently planned start in late February or March 2014.
2.	Traffic Calming - Balmoral North and South
3.	Morningside Drive Pedestrian Refuges
4.	Valley Rd Pedestrian Crossing Smartstuds Installation	$ 38,000	Completed.
5.	Carrington Road	$28,000	Construction of this project has been authorised and the date for delivery is late February or March 2013.
6.	School Travel Zone in The Drive	$ 17,000	Construction of this project has been authorised by the Albert-Eden Local Board and by the Traffic Control Committee for this project but a date for delivery is estimated as February or March 2013.
7.	Pedestrian Crossing Signals - installation of Countdown Timers (Various locations)	$ 7,850	Project completed.
8.	Wheturangi Road	$20,000	Detailed assessment of this project has been completed and a Final Cost of $ 20,000 has been provided. The cost of delivering this project will be less than estimated because this estimate includes the cost of building a footpath that is no longer required. A date for delivery had not been confirmed at the time this report was written.
9.	Walters Road	$30,000	This project involves very similar works in the LATM areas listed in above in Serials 1-4. Therefore the project managers are willing to use this information to provide a Final Cost of $30,000. This project was authorised to start construction by the Albert–Eden Local Board in the previous electoral term and design work is progressing but like the LATM project is outside the normal technical standards applied by Auckland Transport so will need to be approved by the Traffic Control Committee.
10.	Milton Road	$30,000	This project involves very similar works in the LATM areas listed in Serials 1-4 above. Therefore the project managers are willing to use this information to provide a Final Cost of $30,000. This project was authorised to start construction by the Albert–Eden Local Board in the previous electoral term and design work is progressing. A start date was not available when this report was submitted. Like the Balmoral North and South LATM projects this project has a layout that is outside the normal technical standards applied by Auckland Transport and at the time this report was written they both required Traffic Control Committee approval. The Traffic Control Committee meets on 31 January 2014.
11.	Cycle delineators on St Lukes Road	N/A	At the last Albert-Eden Local Board meeting it was reported that: This project will not be pursued at this stage because at an onsite meeting with Local Board members it was agreed that this project would be too difficult to deliver at this time because of planned road works in the immediate area This was not the recollection of Local Board members and clarification was requested. Auckland Transport’s position is that that the original area in which the cycling delineators was requested (from the SH 16 overbridge to approx. 100m east of the intersection of Linwood Ave) will be under extensive traffic management for a long period of time due to the road works planned in this area. This makes it impractical to install cycle delineators in this location. From approx. 100m east of the intersection of Linwood Ave (i.e. where the road dips near Kings Plant Barn) to St Lukes Shopping Centre the road narrows which limits the ability to safely install delineators. In summary the area originally proposed will work for cycle delineators but is going to be subject to a major construction project and the project’s large traffic management scheme for a long-time. Between there and St Lukes shops the road is too narrow to safely install delineators. These are the areas that Auckland Transport believes that has been asked to investigate and we have responded both in person and in writing. If there are other areas that the Albert-Eden Local Board would like us to investigate please tell us.
12.	St Andrews Road	N/A	This project is currently being investigated and a ROC will probably be available for next month.
Total - potentially committed in the previous electoral term		$1,210,850	Total funds potentially committed in the projects listed above

24. A key point is that the Albert–Eden Local Board now has a significant amount of money that can be used to pursue local board transport initiatives and this should be taken into account during Local Board Plan deliberations. This money provides an opportunity for the board to deliver some pretty significant transport projects.

AT HOP Update

25. Auckland Transport is well over halfway through the roll-out of its new integrated public transport card, AT HOP and the bus services in the Albert–Eden ward have now transferred to AT HOP

Issues Register

Description

AT Response

Locarno Ave Walkway

The walkway linking Kent Street, Fergusson Ave, Locarno Ave and Waegener Place is in a poor state of repair.

This issue was reported to the Road Corridor Maintenance Team in January 2014 and a thorough investigation of the walk is currently being undertaken and work should start soon to repair any damage.

Cornwall Park Primary

The safety of making a right turn into Cornwall Park Primary parking area from Greenlane Road and of turning right out of the school has been raised.

Auckland Transport engineers are still looking into this issue. The issue is still ongoing and has slowed down a little because of the holidays. Progress will be reported again next month.

Parking in Epsom in vicinity of Queen Mary Avenue

Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road in the vicinity of Queen Mary Avenue.

Auckland Transport has investigated this issue and the problem appears to be generated by students from the Sports Academy across the road parking out the side streets and preventing retail and cinema customers parking.

Auckland Transport’s Parking Policy Team proposed introducing ‘Pay and Display’ with a free short stay (30/60mins) option in the area to dissuade long-stay parking.

This idea was not supported by local residents or the Albert – Eden Local Board without a supporting resident’s parking scheme.

The exact plan and areas are not confirmed. Auckland Transport cannot commit to a resident’s parking scheme until it is approved by the Auckland Transport Board.

Discussion about a policy for resident’s parking schemes is still taking place but an update should be able to be provided at the March 2014 Albert-Eden Local Board meeting.

Owens Road Safety Issues

Residents have raised concerns about the curved section of Owens Road that extends from Epsom Ave to approx. Numbers 113/78.

Residents are concerned about speeding drivers ‘spinning out’ on the corners.

The Road Corridor Operations Team investigated this issue in the previous term and signs were installed in mid–September 2013 to provide early warning of the curve.

Based on the concerns traffic engineers visited the site in November 2014 and reassessed the signs.

Currently the area of Owens Road between Brightside Road and Epsom Ave is being investigated by the Road Corridor Operations Team.

The investigation will take some time because Owens Road is affected by school traffic so the review will not be able to be completed till school starts again.

Manukau Road Bus Stop Changes

Auckland Transport is currently proposing to re-assign a number of bus stops on Manukau Road.

The reasons for this planned change are:

· Ensure that the distances between bus stops are consistent;

· Try to make the placement of bus stops more user friendly (i.e. closer to shops more sheltered etc)

· Enhance the efficiency of the bus network (i.e. if one shelter or stop can service two routes it makes it easier for a passenger to transfer between routes.

Consultation information has been provided to the Albert–Eden Local Board Transport Representatives and they have provided feedback.

On 21 November 2013 a meeting was held with the Transport Representative responsible for this part of the Local Board Area and the team managing this project is currently re-assessing the placement of bus stops based on this discussion.

A further meeting was organised between the Transport representative and the Auckland Transport Manager responsible for developing the new route on 17 December 2014.

Mountain Road Traffic Issues

Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks.

Of particular concern was the ability for traffic to negotiate the intersections of Mountain Road and:

· Glenfell / Almorah Roads; and

· Gilgit Road.

This issue has been logged and is under investigation.

Road Corridor Operations is informed and pointed out that Auckland Grammar School is currently developing a School Travel Plan that should analyse these concerns.

Road Corridor Operations and Community Transport will work together to analyse the issue and report back as soon as possible.

Mount St John Ave

Currently there is a Kea crossing installed in front of Diocesan School for Girls in Margot Ave.

It is requested that this crossing be moved from its current location in Margot Ave to Mount St John Ave and installed just east of the intersection of Margot and Mount St John Aves.

The reasons for this request are:

· Margot Ave is quiet and has slow traffic;

· The current crossing is under utilised because the students normally cross Mt St John road east of the intersection of Margot and Mount St John Aves; and

· Moving the crossing to the location in which the students actually cross would seem to be safer than retaining a crossing that is not well utilised.

This issue has been logged and is being investigated.

The investigation will take some time because Mount Saint John Road is affected by school traffic so the review will not be able to be completed till school starts again.

Kingsland parking

The Kingsland Business Association, the Albert – Eden Local Board and Auckland Transport are working together to improve parking options in Kingsland.

The aims are to develop a parking regime that provides turnover for businesses and can be used without change during events at Eden Park.

All parties have engaged in a series of meetings and discussions and two potential options have been developed.

Public consultation started in November 2013 and was completed in January 2014.

The results are currently being collated and final options confirmed ready to be taken back to the business association.

Attachments

There are no attachments for this report.

Signatories

Authors	Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon , Elected Member Relationship Team Manager, Auckland Transport

Albert-Eden Local Board

05 February 2014

Lapsing of Auckland City Council Hazardous Substances Bylaw

File No.: CP2013/29284

Purpose

1. The purpose of this report is to recommend that the Auckland City Council Hazardous Substances Bylaw 2008, which is now an Auckland Council bylaw, be allowed to lapse, because the provisions of this bylaw are adequately dealt with by a number of pieces of national legislation.

Executive Summary

2. In 2008 Auckland City Council made a Hazardous Substances Bylaw. This bylaw:

a) Requires an application to be made to the council whenever it is intended to install, alter, remove, examine or relocate any tank or pipeline used for storing or transferring of various classes of hazardous substances;

b) Requires underground storage tanks to be installed in accordance with a 1992 Department of Labour code of practice or in a manner that prevents the contamination of underground water sources;

c) Requires the storage, use and disposal of any chemical or contaminant to be in such a way that this does not result in a nuisance or risk to public health and safety. The word contaminant is defined by the bylaw and covers any type of substance that, when discharged to water or land can damage the physical, biological or chemical condition of that water or land.

3. Since the bylaw was made there have been a number of legislative changes that have reduced the need for the bylaw. The council retains its role under section 15 of the Resource Management Act 1991 to manage discharges of contaminants into the environment and it will continue to exercise this function through the proposed Unitary Plan. However under the Hazardous Substances and New Organisms Act 1996 the council’s role is only to enforce this act in public places and in places other than work places.

4. If the council does not revoke the bylaw prior to 31 October 2015 (i.e. it allows the bylaw to lapse) it will not have to go through the time and expense of revoking the bylaw through the special consultative process of the Local Government Act 2002.

Recommendation/s

That the Albert-Eden Local Board:

a) recommend to the Regulatory and Bylaw Committee that the Auckland City Council Hazardous Substances Bylaw 2008 not be confirmed, amended or revoked so that on 31 October 2015 the bylaw is revoked by section 63 of the Local Government (Auckland Transitional Provisions) Act 2010.

Discussion

5. The current bylaw regulates three general areas:

· The bylaw requires an application to and approval from council to install, alter, remove, examine or relocate any tank or pipeline used for the storage or transferring of hazardous substances. This enables the council to monitor sites where hazardous substances are stored and check the contamination of those sites especially when underground tanks or pipes are removed.

· The installation, construction and operation of underground storage tanks holding hazardous substances.

· Standards for the storage of chemicals or contaminants so that any use, disposal or spillage of those chemicals or contaminants does not create a nuisance and there is no risk to public health and safety. These provisions also allow council officers to take water or soil samples to determine whether or not a site is polluted.

6. Staff considers that the bylaw topics are now adequately covered by national legislation which are discussed in detail below.

A. Approval to install, alter, remove, examine or relocate any tank or pipeline used for storing or transferring of hazardous substances

7. This part of the bylaw is dealt with in part by the Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011 (the NES). The NES applies to land that has or had an activity or industry on the site that is listed on the Hazardous Activities and Industries List (HAIL) published by the Ministry for the Environment (MfE) and is therefore considered potentially contaminated. If however a detailed site investigation demonstrates that any contaminants in or on the site are below background (naturally occurring) concentrations then the site is not considered contaminated.

8. The NES sets permitted activity standards for the removal or replacement of a fuel storage system (storage tanks and ancillary equipment), including the removal or replacement of an underground part of the system and putting back or taking away soil from the site, subject to a number of conditions. The conditions include that the activity is done in accordance with MfE guidelines, the council is notified on where, when and for how long the activity will be taking place and where any removed soil will be disposed of. Limits are also set on the amount of soil that can be taken away and a requirement that council will receive results of the investigation done on the site.

9. The NES also has permitted activity standards for sampling soil, disturbing soil (such as might occur if an underground tank was removed and the hole filled in) and for the subdividing or changing the use of HAIL land. None of these permitted activities have conditions which require the council to be notified when the activity takes place, but the conditions applied to these activities prevent any danger to the public. Appendix B of the NES includes soil contaminant standards (SCSs) for human health for inorganic and organic compounds for five types of land use scenarios: rural/lifestyle blocks, residential, high-density residential, parks/recreational land and commercial/industrial land. SCSs represent a human health risk threshold above which the effects on human health may be unacceptable over time.

10. If the owner of a piece of contaminated land or potentially contaminated land (e.g. land on the HAIL list) wishes to subdivide or change the use of a piece of land, it is usually in the best interests of that land owner to decontaminate that land or prove that the land meets the standards of the NES so that the land can be sold. If however, an owner of a contaminated site or potentially contaminated site does not wish to subdivide or change the use of that site they are still required to meet the proposed Unitary Plan rules for the discharge of contaminates to land and water from that site.

B. Requiring underground storage tanks containing hazardous substances to be installed in accordance with a 1992 Department of Labour code of practice or in a manner that prevents the contamination of underground water sources;

11. These provisions have been superseded by a number of pieces of legislation:

a) The Hazardous Substances (Emergency Management) Regulations 2001 which came into force in July 2001 require the secondary containment of any liquid hazardous substance that is kept in quantities that exceeds the thresholds outlined in schedule 4 of these regulations. The regulations apply to both surface containers and below ground containers holding liquids or substances likely to liquefy in a fire.

b) Schedule 8 of the Hazardous Substances (Dangerous Goods and Scheduled Toxic Substances)Transfer Notice (2004 and amendments) places obligations and restriction on stationary container systems (tanks and associated fittings and pipe work) that contain or are intended to contain a hazardous substance that is described in schedules 1 (dangerous goods) and 2 (toxic substances) of the notice. Part 2 of schedule 8 requires all parts of a stationary container system to be designed, constructed, installed, operated, maintained, tested and repaired so that the system contains any hazardous substance that is put into it without any leakage of that substance when subjected to expected operating temperatures, pressures and stresses, loadings and environmental conditions.

Parts 5 and 6 of schedule 8 specifies standards for both above ground stationary tanks and below ground stationary tanks for hazardous liquids. Various standards are specified for their design and construction and for the installation and operation of tanks to prevent their damage. Part 8 has standards for disused below ground tanks. Part 14 has requirements for pipe work conveying hazardous substances. Part 17 has standards for the marking of stationary tanks and requirements to have a plan available for inspection which describes the physical position of stationary container systems. Part 18 includes requirements for the repair, alteration, maintenance and inspection of above ground and below ground tanks to ensure that they continue to meet the standards and codes to which the tank was designed and constructed. The maintenance requirements for below ground tanks include requirements to undertake inventory control checks and leak-testing.

c) The Code of Practice for the Management of Existing Stationary Container Systems up to 60,000 litres Capacity. This was approved in April 2008 by the Environmental Risk Management Authority as an approved code of practice under the Hazardous Substances and New Organisms Act 1996. This code of practice applies to stationary tanks used to contain hazardous liquids that were in use at the commencement date of the Transfer Notice and:

• do not fully meet the requirements of schedule 8 of the Transfer Notice, and/or

• do not meet the requirements for secondary containment of the Hazardous Substances (Emergency Management) Regulations 2001.

C. Requiring the storage, use and disposal of any chemical or contaminant to be in such a way that this does not result in a nuisance or risk to public health and safety.

The word contaminant is defined in the bylaw and covers any type of substance that, when discharged to water or land can damage the physical, biological or chemical condition of that water or land.

a. Storage

12. As noted above the Hazardous Substances (Emergency Management) Regulations 2001 which came into force in July 2001 requires the secondary containment of any liquid hazardous substance that is kept in quantities that exceeds the thresholds outlined in schedule 4 of these regulations. The regulations apply to both surface containers and below ground containers for liquids or substances likely to liquefy in a fire. Schedule 9 of the Hazardous Substances (Dangerous Goods and Scheduled Toxic Substances) Transfer Notice which regulates the storage of dangerous goods and toxic substances, also has requirements for secondary containment systems for the storage of class 3.1 (flammable liquids) as does the Code of Practice for the Management of Existing Stationary Container Systems up to 60,000 litres capacity.

b. Use

13. The use of chemicals or contaminants in a way that does not result in a nuisance or risk to public health and safety is controlled by a number or instruments:

• The Resource Management Act e.g. section 15: discharges of contaminants into the environment.

• The proposed Auckland Unitary Plan e.g. Chapter H section 4.6: Managing hazardous substances and section 4.8: Industrial and Trade Activities.

14. The chief executive of a local authority is only required to ensure that the provisions of the Hazardous Substances and New Organisms Act 1996 are enforced in public places and in places other than work places. He/she can however enforce the provisions of the Act in other places for the purpose of enforcing the provisions of the Resource Management Act.

c. Disposal

15. The disposal of chemicals and contaminants is controlled by instruments such as:

The Hazardous Substance (Disposal) Regulations 2001.

16. These regulations which came into force in July 2001 have disposal requirements for hazardous substances, packages and containers for class 1, 2, 3, 4, 5, 6, 8 and 9 substances. For each class of substance the regulations describe what are suitable means of treatment for disposal, and what is not. Note that class 7 is an unallocated class. These regulations also require any one who manufactures, imports or supplies a hazardous substance to another person in a quantity that exceeds that of schedule 1 of the regulations to provide that person with information on the appropriate method of disposal of that substance in accordance with the regulations.

The Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011.

17. The provisions/requirements of this standard are discussed above.

National Environmental Standard for Air Quality

18. This standard bans the burning of tyres, copper wire and oil in the open air, the burning of bitumen used in road maintenance, the deliberate use of landfill fires and controls the use of school and healthcare incinerators. The standard also bans the construction of new high temperature hazardous waste incinerators.

The Auckland Council Trade Waste Bylaw 2013

19. The Trade Waste bylaw seeks to protect people and the environment from the adverse effects of harmful substances discharged to the wastewater system.

The Auckland Council Solid Waste Bylaw 2012

20. The provisions of this bylaw prevent the disposal of prohibited waste in a public place for collection. Prohibited waste in this bylaw includes any hazardous waste that contains hazardous substances at sufficient concentrations to exceed the minimum degrees of hazard specified by the Hazardous Substances (Minimum Degree of Hazard) Regulations 2000 or meets the definition for infectious substances included in the Land Transport Rule: Dangerous Goods 1999 and NZ Standard 5433:1999 – Transport of Dangerous Goods on Land.

Consideration

Local Board Views

21. The views of all local boards that are within the legacy Auckland City Council area, where the Auckland City Council Hazardous Substances Bylaw 2008 applies, will be sought before a recommendation is made to the Regulatory and Bylaws Committee to let this bylaw lapse.

Maori Impact Statement

22. Consultation with Maori occurred during the development of the Proposed Auckland Unitary Plan and resulted in a new set of standards for the management of hazardous substances in Auckland. Analysis of the current bylaw, national environmental standards and other legislation, relevant iwi management plans and consultation indicates that the revoking of this bylaw will not have any impact on the way that hazardous substances are managed by Auckland Council.

General

23. The chief executive of a local authority is only required to ensure that the provisions of the Hazardous Substances and New Organisms Act 1996 are enforced in public places and in places other than work places. Despite the lapsing of this bylaw the council can however enforce the provisions of the Act for the purpose of enforcing the provisions of the Resource Management Act. Section 15 of the Resource Management Act allows the council to manage discharges of contaminants into the environment and the council will continue to exercise this function through the proposed Auckland Unitary Plan.

Implementation Issues

24. There are no implementation issues if this bylaw is allowed to lapse.

Attachments

No.	Title	Page
a View	Auckland City Council Hazardous Substances Bylaw 2008 (Under Separate Cover)

Signatories

Authors

Colin Craig - Principal Policy Analyst – Planning Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

05 February 2014

'Making Good Decisions' Resource Management Act Training

File No.: CP2014/01116

Purpose

1. The purpose of this report is to seek approval for Making Good Decisions RMA training.

Executive Summary

2. From 12 September 2014, any member of a resource consent or plan change hearing panel must be ‘Making Good Decisions’ (MGD) certified.

Any hearings held under the Housing Accord and Special Housing Areas Act must include a member of the Territorial Authority on the panel and as above, from 12 September 2014, that elected member will need to be certified.

3. A two-day 'Foundation’ course is being held in May 2014 and one-day ‘Recertification’ courses are being held in March and May 2014.

4. The central Professional Development budget funds one member per board to attend the Making Good Decisions (2 day) Foundation Course, along with funding for recertification courses required to keep certification up to date.

5. Where local boards wish to have more than one member of the board certified, this is funded by the local board budget. The Albert-Eden Local Board members Graham Easte and Glenda Fryer are currently certified. Member Fryer will need to be recertified by June 2014 while Member Easte’s certification is valid to June 2016.

Recommendation/s

That the Albert-Eden Local Board:

a) approve ‘Making Good Decisions’ – recertification course training for Member Fryer on Thursday, 13 March or Wednesday, 21 May at a cost of $1,113.91 (plus GST).

Discussion

6. From 12 September 2014, any member of a resource consent or plan change hearing panel must be ‘Making Good Decisions’ (MGD) certified. At present, the chairperson and 50 per cent of a resource consent panel and no members of a plan change panel need to be certified. If local board members wish to be part of a resource consent or plan change hearing panel from 12 September 2014 onwards, they will need to be certified.

7. Any hearings held under the Housing Accord and Special Housing Areas Act must include a member of the Territorial Authority on the panel and as above, from 12 September 2014, that elected member will need to be certified.

8. A two-day 'Foundation’ course is being held in Auckland on 7 and 8 May 2014.

9. One-day chair recertification courses are being held in Auckland on Wednesday 12 March and Thursday 22 May. One-day panel member courses are being held on in Auckland on Thursday 13 March and Wednesday 21 May.

10. The central Professional Development budget funds one member per board to attend the Making Good Decisions (2 day) Foundation Course, along with funding for recertification courses required to keep certification up to date.

11. Where local boards wish to have more than one member of the board certified, this is funded by the local board budget.

12. The cost of Making Good Decisions RMA training is:

· Foundation course: $1,906.09 plus GST

· Chair Recertification: $1,371.30 plus GST

· Panel member recertification: $1,113.91 plus GST.

13. The Making Good Decisions (MGD) Programme helps councillors, community board members, and independent commissioners make better decisions under the Resource Management Act 1991 (RMA). It provides RMA decision-makers with the skills they need to run fair and effective hearings, and to make informed decisions.

14. The programme is delivered by Opus’ Environmental Training Centre.

15. Changes to legislation, case law and practice can have a significant impact on the way decisions are made and the role of decision makers.

16. Recertification ensures decision-makers have their knowledge and skills re-evaluated regularly (three years from initial certification and every five years after that).

Consideration

Local Board Views

17. This report seeks approval from the local board for Making Good Decisions RMA training.

Maori Impact Statement

18. The issue in this report does not directly impact Maori.

General

19. A local board resolution is required for this training to be approved. The training must also be endorsed by the Local Board Chair and the Manager Local Board Services.

Implementation Issues

20. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Michael Mendoza - Democracy Advisor
Authorisers	Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

05 February 2014

Chairperson's Report

File No.: CP2014/01006

Executive Summary

1. The report provides the Chair with an opportunity to update the local board and community on the projects and issues that he and the Albert-Eden Local Board have been involved with since the last meeting.

Portfolios

· Albert-Eden Local Board Chair

· Local Board Portfolios Lead:

- Environmental and Sustainability

· Local Board Portfolio Alternate Lead:

- Planning

- Art Services, Heritage and Urban Design

· Local Board Committees:

- Albert-Eden Local Board Grants Committee

- Albert-Eden Local Board Hearings Committee

- Central Facility Partnerships Committee

Recommendation/s

That the Albert-Eden Local Board:

a) receive the Chair’s Report for the period 12 December 2013 to 21 January 2014.

b) request a report on the impact of the removal of tree protection, especially in the Board’s area.

c) request the Governing Body to lobby the Government for the earliest possible repeal of the RMA amendments that have stripped protection from our urban forest.

d) request a report on the number of Certificates of Compliance granted since the beginning of 2013 in the Board’s area, along with the rate at which they have been uplifted.

e) approve all associated cost for the Unitary Plan engagement meetings to be taken from the Local Civic Functions budget line.

f) note that the 2013/2014 Civic Functions budget line currently has $11,674 prior to any Unitary Plan engagement meeting costs charged against this budget line.

Discussion

Activities undertaken from 12 December 2013 to 21 January 2014

2. This report covers activities undertaken during the period from 12 December 2013 to 21January 2014.

Summary of Board’s Activity

3. As can be expected in the absence of many Council staff and elected members over the holiday season, the pace of work has been less pressured than at other times of the year. Nevertheless, much has been achieved.

A Burst of Consultation

4. Preparation for the coming burst of consultation continued apace. Engagement will centre on three ‘Expo’ meetings this month: Mt Eden War Memorial Hall on 11 February at 4pm; Mt Albert War Memorial Hall on 12 February at 1pm; and Cornwall Park School on 15 February at 10am. Board members will be in attendance at these meetings to discuss Albert-Eden people’s views and ideas about our draft Local Board Plan and Annual Agreement, as well as the Council’s Annual Plan. People will also be able to find out more about the notified draft Unitary Plan. These types of meetings require a great deal of work in preparation, and our thanks go to Nicci Flynn for stepping into the gap when the Board’s Engagement Officer hurt herself.

5. I’m pleased to note that the Albert-Eden Youth Board will be meeting with the Board to discuss its plans and priorities over the next three years as well as its views on the Board’s plans. This is a new development that is to be welcomed as it expands the scope of our consultation.

6. In addition, the Board will participate in a hui with many of the mana whenua along with nine other local boards. We will, of course, welcome direct engagement with any iwi that choses to do so.

7. We are also consulting on the upgrades of the Fowlds and Nixon Parks sportsfields and on the future of Edenvale and Nicholson Parks this month.

8. This great burst of consultation is critical to developing the highest quality and most representative plans for the Board.

9. In addition, the Board will run further public meetings to provide interested residents with further information on the draft Unitary Plan, especially those in proposed special character or historic heritage areas. I am making some recommendations to the Board to allocate funding for this.

Albert-Eden—A Livelier, Happening Place

10. The splashpad opening on 14 December saw hundreds of happy children and their parents descend on Potters Park for a truly festive occasion. Since then, Potters Park has been greatly enlivened, with many people picnicking under the trees, and the playground filled to capacity as well as the splashpad, on sunny summer days. This set me thinking that a key personal goal of mine for this term would be to make Albert-Eden a happening, livelier place.

11. Such a goal would build on programmes such as Kids in Parks and Neighbours Day, introduced in the first term. It also sits comfortably with the strategic priorities of building stronger, safer neighbourhoods, improving our open space and access to it, protecting our future through sustainability and developing the local economy.

12. We are already planning at a lively programme of art installations—no near-size state houses though—and art events, and there is a great deal of opportunity to enliven our events, parks, sustainability and environmental programmes further. The temporary art installations going up in Dominio n Rd in the coming weeks will be just the beginning!

Tree Protection

13. A dispute over the felling of a beautiful near century-old Pohutukawa in one of the Board’s historic heritage streets draws attention to the way that the Government’s changes to the Resource Management Act to remove tree protection are working. This tree is the only prominent tree remaining in the street, and the prospective removal has upset many residents of the street.

14. Anecdotal evidence is that the loss of large trees has been rapid since the changes to the RMA. As Albert-Eden contains many ‘leafy’ neighbourhoods, this Board has a particular interest in the removal of tree protection. I am therefore recommending to the Board that it (1) calls for a report on the impact of the removal of tree protection, especially in the Board’s area (2) calls on the Governing Body to lobby the Government for the earliest possible repeal of the RMA amendments that have stripped protection from our urban forest.

Special Character Protection

15. The removal of the house at 20 Herbert St in the face of local opposition has brought to light the problem of certificates of compliance being issued that pre-empt the protections being brought into place by the Unitary Plan for houses in areas with “special character.” It appears that there may have been a large number of CoCs issued since the beginning of 2013. I am therefore recommending to the Board that it (1) requests a report on the number of Certificates of Compliance granted in 2013 in the Board’s area, along with the rate at which they have been uplifted.

16. Meetings Attended

· 12 December 2013 - meeting to discuss SLIPs portfolio

· 12 December - Governing Body workshop on Council submission on the inquiry into the 2013 local elections

· 13 December - Community-led Placemaking Champions Group

· 14 December - Opened Splashpad, Potters Park

· 14 December - Carols by Candlelight - Potters Park 2013

· 16 December 2013 - 6 January 2014—Auckland Council closed for business

· 15 January 2014 - Powhiri to welcome new CEO Stephen Town

· 16 January - The Warehouse, Balmoral - Resource Consent Application

· 16 January - Meeting with Albert-Eden Local Board Members and Malcolm Paterson & Hana Maihi from Ngati Whatua Orakei Whai Maia Ltd to discuss Dominion Road public art and place making

Attachments

There are no attachments for this report.

Signatories

Author

Peter Hayne – Chair, Albert-Eden Local Board