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Albert-Eden
Local Board
05 February
2014
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1 Welcome
2 Apologies
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MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD
Haynes:
That the Albert-Eden Local Board:
a)
note the apologies from Governing Body Member Christine
Fletcher for absence and Governing Body Member Cathy Casey for lateness.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
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MOVED by Deputy Chairperson GJ Fryer, seconded by Member H
Arlington:
That the Albert-Eden Local Board:
a)
confirm the ordinary minutes of its
meeting, held on Wednesday, 11 December 2013,
as a true and correct record.
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5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Acknowledgement of the passing of Gordon Johns
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MOVED by Member TH Woolfield,
seconded by Chairperson PD Haynes:
That the
Albert-Eden Local Board:
a)
Note with great sadness the passing of
Gordon Johns, former Mt Eden Borough Councillor, Mayor of Mt Eden, and
Auckland City Councillor for the Mt Eden area,
and conveys its condolences to his family. It recognises also the singular
contribution that Mr Johns and his late wife Beverley Johns made to many
local community organisations.
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7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1
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Kev Carter - Albert-Eden Schools Cultural Festival
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Kev Carter, Community Development
Manager YMCA Auckland, was in attendance to speak with the local board
regarding the recently held Albert-Eden Schools Cultural Festival.
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MOVED by Member LA Corrick, seconded by Member TH Woolfield:
That the Albert-Eden Local Board:
a) thank Kev Carter, Community Development Manager YMCA Auckland, for his public forum presentation.
b) congratulate
YMCA Auckland on its successful delivery of the Albert-Eden Schools Cultural
Festival.
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
Secretarial
Note: Item 14, 13, 12 and 15 were heard at this
point.
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12
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2013/2014 Albert Eden Local Board SLIPs Programme Update for
February 2014
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MOVED by Member LA Corrick, seconded by Deputy Chairperson GJ
Fryer:
That the Albert-Eden Local Board:
a) receive the
Albert Eden 2013/2014 SLIPs programme update.
b) approve the
following 2013/2014 SLIPs proposals for implementation:
i) Potters
Park development plan - public consultation, $2,720 Operating Expenditure -
Members Peter Haynes and Lee Corrick
ii) Anderson
Park concept design, $5,500 Operating Expenditure – Member Margi Watson
iii) Alice
Wylie vegetation management and tree inventory, $6,000 Operating Expenditure
– Member Margi Watson
iv) Review
Heritage Brochures, $6,000 Operating Expenditure – Member Helga Arlington
v) Edendale
Reserve - Sandringham Road entrance, $4,000 Operating Expenditure - Member
Helga Arlington
vi) Potters
Park splash pad – top up for additional scope, $33,374.75 Capital Expenditure
vii) Essex
Reserve Upgrade consultation - top up $5,000 Operating Expenditure – Member
Corrick.
c) note upon approval of the above recommendations there will be
$456,559.25 SLIPs capital funding remaining to allocate and no SLIPs
operational funding remaining to allocate in the 2013/2014 financial year.
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Secretarial
Note: Item 16 was heard at this point.
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13
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Update Report on the Procurement of the Facility Management of Mt
Albert Recreation Centre
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Susan Johns, Aquatic and Recreation
Facilities Contract Manager, was in attendance to speak on this report.
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MOVED by Chairperson PD Haynes, seconded by Member GD Easte:
That the Albert-Eden
Local Board:
a) receive the report.
b) note that the Local Board
Delegation to the Chief Executive adopted by the Board requires officers to
(I.3) “report quarterly to the local board on the work programme, including
delivery, financial reporting and any proposed changes to the work programme”
and (I.6) “notify the nominated Local Board portfolio holder of any areas
that may involve reputational, financial, performance or political risk”; and
considers that the lack of information to and consultation with the Board on
progress towards the allocation of preferred status in respect of the
facilities management contract in its area constitutes a breach of these
requirements.
c) request that officers
consult the board prior to further work being progressed.
d) thank Susan Johns, Aquatic
and Recreation Facilities Contract Manager, for her attendance.
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14
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Auckland Transport Monthly Update Report – November 2013
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Ben Stallworthy, Elected Member Relationship Manager,
was in attendance to speak on this report.
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MOVED by Deputy Chairperson GJ Fryer, seconded by Member H
Arlington:
That the Albert-Eden Local Board:
a) receive the report.
b) thank Ben Stallworthy,
Auckland Transport Elected Member Relationship Manager, for his attendance.
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15
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Lapsing of Auckland City Council Hazardous Substances Bylaw
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Colin Craig, Principal Policy
Analyst, was in attendance to speak on this report.
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MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ
Langton:
That the Albert-Eden
Local Board:
a) recommend
to the Regulatory and Bylaw Committee that the Auckland City Council
Hazardous Substances Bylaw 2008 not be confirmed, amended or revoked so that
on 31 October 2015 the bylaw is revoked by section 63 of the Local Government
(Auckland Transitional Provisions) Act 2010.
b) thank Colin Craig, Principal
Policy Analyst, for his attendance.
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Secretarial
Note: Item 16 and 17 were heard at this point.
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16
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'Making Good Decisions' Resource Management Act Training
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MOVED by Member LA Corrick, seconded by Chairperson PD Haynes:
That the Albert-Eden Local Board:
a) approve ‘Making Good
Decisions’ – recertification course training for Member Fryer on Thursday, 13
March or Wednesday, 21 May at a cost of $1,113.91 (plus GST).
b) approve Member Watson to
attend the ‘Making Good Decisions – Foundation Course’ at a cost of $1,900.09
plus GST.
c) delegate to the Board Chair
and Relationship Manager the authority to determine the appropriate funding line
for Member Watson’s Foundation Course.
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17
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Chairperson's Report
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MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ
Fryer:
That the Albert-Eden Local Board:
a) receive the Chair’s Report for the period 12 December 2013
to 21 January 2014.
b) request a report on the impact of the removal of tree
protection, especially in the Board’s area.
c) request the Governing Body to lobby the Government for the
earliest possible repeal of the Resource Management Act amendments that have
removed general protection from our urban forest.
d) request a report including a list of addresses detailing a
list of Certificates of Compliance for the demolition or removal of houses,
granted since the beginning of 2013 in the Board’s area, along with the rate
at which they have been uplifted.
e) approve all associated costs for the Unitary Plan engagement
meetings to be taken from the Local Civic Functions budget line.
f) note that the 2013/2014 Civic Functions budget line
currently has $11,674 prior to any Unitary Plan engagement meeting costs
charged against this budget line.
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18
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Board Members' Reports
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Documents were tabled in support of
this item.
A copy of the
tabled documents have been placed on the file copy of the minutes and can be
viewed at the Auckland Council website.
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MOVED by Deputy
Chairperson GJ Fryer, seconded by Member LA Corrick:
That the Albert-Eden
Local Board:
a) receive
local board member Margi Watson’s written report.
b) receive
local board members Helga Arlington and Glenda Fryer tabled written reports.
c) receive
local board members Lee Corrick, Tim Woolfield, Rachel Langton and Graeme
Easte’s verbal reports.
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Attachments
a Member Helga Arlington - Local Board Member February Report
b Member Glenda Fryer - Local Board Member February Report
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19
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Governing Body Members' update
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MOVED by Chairperson
PD Haynes, seconded by Member H Arlington:
a) That
Standing Order 3.9.14 be amended to allow Governing Body Member Cathy Casey
to have speaking rights.
b) That Governing Body Member Cathy Casey’s verbal update be
received.
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20
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Reports Requested/Pending
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MOVED by Deputy
Chairperson GJ Fryer, seconded by Member MJ Watson:
a) That the
list of reports requested/pending be received.
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21 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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22 Procedural motion to
exclude the public
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MOVED by Deputy
Chairperson GJ Fryer, seconded by Member MJ Watson:
That the Albert-Eden Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a) of the
Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Mt Albert
Grammar School Community Swimming Pool Trust - Report against the Interim SOI
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the passing
of this resolution
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The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available
of the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
The report contains information about
council's commercial activities and relationships.
s7(2)(h) - The withholding of the information
is necessary to enable the local authority to carry out, without prejudice
or disadvantage, commercial activities.
The report contains information about
council's commercial activities and relationships.
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s48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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The text of these resolutions is made available to the public who
are present at the meeting and form part of the minutes of the meeting.
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4.54pm The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
4.56pm The public was re-admitted.
5.00 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Albert-Eden Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
