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Audit and Risk
Committee
18 February
2014
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1 Apologies
2. Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no petitions.
5 Public Input
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
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Precedence of Business
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Resolution number AUD/2014/4
MOVED by Chairperson JG Walker, seconded by Cr SL
Stewart :
That the
Audit and Risk Committee:
a)
agree that Item 10: Auditor-General
Report on Mangawhai Waste Water Scheme be accorded precedence at this time.
CARRIED
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9
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Office of the Auditor-General
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Lyn Provost, Auditor-General and Francis Caetano, Director
Audit New Zealand were in attendance and tabled a report on the review
findings from the Review of the Interim Financial Statements for the six
months ended 31 December 2013 and other matters, a copy of which has been
placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number AUD/2014/6
MOVED
by Chairperson JG Walker, seconded by Deputy Chairperson CM Casey:
That the Audit and Risk Committee:
a) receive the
information provided by the Auditor-General and the Audit Director, Audit New Zealand.
CARRIED
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Attachments
a Report of the Controller and
Auditor-General to the Audit and Risk Committee on the review findings from
the Review of the Interim Financial Statements for the six months ended 31
December 2013 and other matters
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14 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
The meeting
adjourned at 3.17 pm and reconvened at 3.40 pm.
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15 Procedural
motion to exclude the public
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Resolution
number AUD/2014/10
MOVED by Chairperson JG Walker, seconded by Deputy
Chairperson CM Casey:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
Francis Caetano, Audit Director and Robert Sutherland, Audit Manager, Audit
New Zealand be permitted to remain for Confidential Item C1 after the public
has been excluded, because of their knowledge of the matters being discussed,
which will help the Audit and Risk Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Update
on Internal Audit Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains financial and operational information and details of
Internal Audit activity which if released may jeopardise the effective
delivery of Internal Audit services..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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3.40pm The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
3.53pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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Update on Internal Audit Activities
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That the Audit and Risk Committee:
b) agree that
the Update on Internal Audit Activities report remain confidential.
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3.53pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
