I hereby give notice that an ordinary meeting of the Central Business District Advisory Board will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 26 February 2014 3.00pm Level 15, Civic
Building |
Central Business District Advisory Board
OPEN AGENDA
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MEMBERSHIP
Connal |
Townsend |
Chief Executive, Property Council of NZ (Chair) |
Earl |
Gray |
Partner, Simpson Grierson (Deputy Chair) |
Len |
Brown |
Mayor, Auckland Council |
Mike |
Lee |
Councillor, Auckland Council |
Dick |
Ayres |
Member, CBD Residents Advisory Group |
Lucy |
Baragwanath |
Registrar, University of Auckland |
Jenny |
Bygrave |
Head of Strategic Developments, Auckland University of Technology |
Shale |
Chambers |
Chair Waitemata Local Board |
Daniel |
Clay |
Ngati Whatua o Orakei Corporate Limited |
Tim |
Coffey |
Member, CBD Residents Advisory Group |
Jillian |
de Beer |
Managing Director, de Beer Marketing & Communications |
Barbara |
Holloway |
Town Manager, Karangahape Road Business Association |
Vacant |
|
SkyCity |
Alex |
Swney |
Chief Executive, Heart of the City |
(Quorum 10 members)
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Tam White Democracy Advisor 21 February 2014 Contact Telephone: (09) 307 7253 Email: tam.white@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Central Business District Advisory Board 26 February 2014 |
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1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
The minutes are circulated separately
4 Extraordinary Business 7
5 Administration of CBD Advisory Board 9
6 Auckland's Central Business District (CBD) Into the future - Progress report 21
7 Targeted Rate 35
8 Bledisloe Lane 41
9 Consideration of Extraordinary Items
1 Apologies
At the close of the agenda no apologies had been received.
2 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
3 Confirmation of Minutes
That the CBD Advisory Board:
a) confirm the minutes of its meeting held on Wednesday 27 November 2013, as a true and correct record.
4 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Central Business District Advisory Board 26 February 2014 |
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Administration of CBD Advisory Board
File No.: CP2014/02647
Purpose
1. To advise and seek approval of the Central Business Advisory Board on the Terms of Reference and the frequency of meetings.
Executive Summary
2. The Terms of Reference and the frequency and timing of meetings need to be approved by the CBD Board.
That the Central Business District Advisory Board: a) discuss the Terms of Reference and the frequency of meetings.
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No. |
Title |
Page |
aView |
Meeting Dates |
11 |
bView |
Terms of Reference |
13 |
Signatories
Authors |
Rachel Eaton – Team Leader City Transformation Project |
Authorisers |
John Dunshea – Manager City Transformation Project |
Central Business District Advisory Board 26 February 2014 |
|
CBD Advisory Board meeting dates 2014
Date |
Day |
Time |
Location |
26 February |
Wednesday |
3:00 – 5:00 |
Level 15, Hearings Meeting Room, Auckland Council |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
TBC |
TBC |
3:00 – 5:00 |
TBC |
Central Business District Advisory Board 26 February 2014 |
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Auckland's Central Business District (CBD) Into the future - Progress report
File No.: CP2014/02650
Purpose
1. To update the CBD Board on current projects.
Executive Summary
2. The report lists the projects and their milestones covering the period for December 2013 to January 2014.
That the Central Business District Advisory Board: a) receive the Auckland CBD Into the future progress report.
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No. |
Title |
Page |
aView |
Auckland's CBD Into the future - progress report |
23 |
bView |
Project summary |
33 |
Signatories
Authors |
Rachel Eaton – Team Leader City Transformation Project |
Authorisers |
John Dunshea – Manager City Transformation Project |
Central Business District Advisory Board 26 February 2014 |
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Title |
Projects Progress report for CBD Advisory Board Report – for month ending 31 January 2014 |
Report to: |
CBD Advisory Board |
Author: |
Rachael Eaton, Team Leader Central/Islands |
Date |
February 2014
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1.1 Executive summary
1.2 Overview
2.0 Funding/Budgets
3.0 Project Summary
1.0 Executive summary
This report covers the period 1 December 2013 to 31 December 2013.
1.1 Overview
Federal Street (Auckland Council, Sky City and Auckland Transport) – Green
Milestones:
· Paving and associated works on programme
· Design of new bespoke bus shelter approved
· Design of Sky Tower lighting pole approved including associated art work
Main issues include:
· No issues
Focus during next period will be:
· Continue construction on site focusing on paving work along sides of street and in the Sky Tower Plaza space
· Removal of existing canopy along Victoria Street
· Completion of the design drawings of the Sky Tower lighting column
Lorne Street – Stage 2 Upgrade – Orange
Milestones:
Main issues include:
· Reo seat repair and relocation strategy agreed with Auckland Transport. Relitigation of seat location by Waitemata Local Board. Additional design locations being sought, which has delayed installation.
Focus during next period will be:
· Decide on REO seat location and install.
O’Connell Street – Green
Milestones
· Main Services Contract has been awarded to Hawkins Infrastructure
· Resource Consent obtained
· EPA granted
· Work to begin on site first week of March 2014
Main issues include:
· Obtaining building consent from all landowners for façade mounted lighting
· Art work (O for O’Connell) requires further engineering input to ensure risks to adjacent building facades are mitigated. Risk assessment may result in art work being removed from scope of project long term.
Focus during next period will be:
· Begin construction on site
· Developed Design stage to begin on Art Work as a separate contract
Freyberg Square – Orange
Milestones:
· Concept Design approved by internal steering group.
Main issues include:
· Need to align timings of stakeholder consultation and construction with timings of adjacent Ellen Melville Hall project (need to work closely with Community Policy and Planning)
· Stakeholders are already concerned about the impact on business due to the construction of both the O'Connell St and Freyberg Square projects one after the other
· Project Estimate is in excess of current LTP funding
Focus during next period will be:
· Agree strategy to ensure design outcomes and project timeframes are integrated with other work planned for the precinct, including Ellen Melville Hall, including presenting concept design to Local Board, Auckland Plan Committee and CBD Advisory Board
· Identify if additional funding available, based on estimate of the approved Concept design
Quay Street – Orange
Milestones:
· Cicolvia event was very successful
· Placeman design and prototyping tracking well.
· Heritage lighting upgrade will be installed in March 2014 making the 100 year anniversary of the red fence.
· Good engagement sessions with the Waitamata Local Board and Copper & Co.(Britomart Group)
Main issues include:
· Decision on Quay Street as a priority project within the re-prioritisation of the City Centre Masterplan project
· Getting agreement on the approval path for the streetscape project
Focus during next period will be:
· Sign off the procurement plan for the design services of the streetscape component of the Quay Street Upgrade
· Further detailed investigation and planning of all of the proposed Early Initiatives. These include:
o Queens Wharf entrance – detailed design of preferred option proceeding
o Pocket Park – finalising design and submitting resource consent
Fort Street Area Upgrade – Green
Milestones:
· Completing project defects works and closure documentation
· Eyelight Art work in Fort Lane under construction
Main issues include:
· Further claims lodged by contractor; currently being reviewed by AC and AT project team members
Focus during next period will be:
· Public Art team complete and commission Eyelight artwork in Fort Lane
· Public opening of Art work schedule for end of February
Bledisloe Lane – Green
Milestones:
· Concept design report completed by Jasmax Ltd and approved by Council
· Stakeholder meetings progressing well.
Main issues include:
· Ensuring that construction timelines now coordinate with the move to 135 Albert Street and Bledisloe House upgrade
· Very tight programme
Focus during next period will be:
· Completion of Developed Design package by end of Feb 2014 including all underground investigations
Myers Park – Orange
Milestones:
· Construction contract for lighting, CCTV, playground and stage 2 planting ready to be advertised
· Agreeing project programme and scope with PSG
Focus during next period will be:
· Advertising request for tender for construction contract 1
· 70% detailed design for the construction contract 2
Aotea Precinct Plan - Orange
Milestones:
· Initial draft of the Aotea Development Framework produced by BEU
· Currently being reviewed by City Transformation Team and the CRL team to ensure alignment with City Centre Masterplan (CCMP) projects that are being implemented including Myers Park and Bledisloe Lane
Main issues include:
· Ensuring alignment between framework and outcomes of the Myers Park and Bledsioe Lane projects, as well wider placemaking objectives
· Establishing a clear understanding of the implications and opportunities presented by CRL delivery programme and timeframes.
Focus during next period will be:
· Presentation of the initial draft Aotea Framework Document to the CBD Advisory Board and Waitemata Local Board, to seek initial input
Upper Khartoum Place – Green
Milestones:
· Physical works awarded
Main issues include:
· Need to confirm the various construction activities timeframes and communicate to stakeholders
· Latest cost estimate shows a possible short-fall of budget of approx. $170k
Focus during next period will be:
· Managing the construction activities and communicating to stakeholders.
City Centre Wifi Expansion – Orange
Milestones:
· Installation of antennae is underway
· Orders for fibre-optic broadband connections to key antennae have been lodged with Chorus
Main issues include:
· Chorus have been slow to respond to orders for fibre and have not confirmed installation dates
Focus during next period will be:
· Escalating order issues within Chorus
· Finalising install of antennae
· Starting and completing install of fibre-optic broadband to key antennae
· Getting a confirmed launch date for the CBD service
Victoria Street Linear Park - Green
Milestones:
· Urban Design analysis report completed
· CBD Advisory Board endorsement of project and location gained.
Main issues are:
· Project programme risks with regards to the CRL and HED projects.
Focus during next period will be:
· Presentation of the investigation and urban design analysis report to political parties and internal stakeholders.
· Concept stage to begin
Upper Queen Street Bridge – Red
Main issues are:
· Funding agreement between AC and NZTA needs to be confirmed
· NZTA are not responding promptly to project tasks which is possibly related to no formal agreement in place to deliver a joint project
Focus during next period will be:
· Rough order cost for the concept design section of the cycleway
· Decide on what gateway features could be considered
Beach Road Cycleway and Public Realm Upgrade – Green
CCMP funding has been combined with Community Transport dedicated cycleway project funding to look at Beach Road as a joint public realm improvement project.
Milestones:
· Agreed governance structure
Focus during next period will be:
· Procurement of design services
· Governance group and project team make-up
Projects |
Actual YTD spend |
Budget YTD |
Variance YTD |
Annual Budget |
Fort Street area upgrade - TR |
648,392 |
1,441,927 |
793,535 |
2,805,845 |
Lorne Street - stage 2 upgrade - TR |
24,963 |
83,720 |
58,757 |
470,332 |
Elliot/Darby Street upgrade - TR |
30,885 |
32,035 |
1,150 |
32,035 |
O'Connell street upgrade - TR |
220,613 |
314,146 |
93,533 |
3,301,698 |
Revitalisation projects Durham Lane - TR |
0 |
57,591 |
57,591 |
57,591 |
FreyBerg Square upgrade - TR |
36,579 |
0 |
-36,579 |
0 |
Upper Khartoum Place upgrade |
16,747 |
307,840 |
291,093 |
1,443,550 |
Civic carpark roof replacement |
258,301 |
0 |
-258,301 |
0 |
Learning Quarter |
0 |
12,220 |
12,220 |
48,878 |
St Patricks Square Lighting |
3,550 |
14,367 |
10,817 |
14,367 |
Federal Street (Victoria Street - Fanshawe Street) |
27,655 |
69,902 |
42,247 |
76,725 |
Bridge upgrade (Upper Queen Street) |
0 |
160,803 |
160,803 |
964,816 |
Quay Street Boulevard |
201,256 |
750,000 |
548,744 |
2,046,000 |
Playground and park upgrade (Myers Park) |
139,003 |
278,000 |
138,998 |
2,002,604 |
New canopy and redevelopment (Bledisloe Lane) |
39,096 |
100,397 |
61,302 |
1,534,500 |
Victoria Street - Green Link |
0 |
150,000 |
150,000 |
511,500 |
Beach Road - Public Space upgrade |
0 |
58,121 |
58,121 |
101,712 |
Wi-fi hardware installation (City centre) |
0 |
126,752 |
126,752 |
126,752 |
Total |
1,647,038 |
3,957,820 |
2,310,781 |
15,538,905 |
CBD Operational Projects, 2013/2014 Financial Year
NB Targeted Rate Projects are identified by *
Projects |
Actual YTD spend |
Budget YTD |
Variance YTD |
Annual Budget |
CBD destination marketing |
0 |
309,900 |
309,900 |
309,900 |
CBD Enterprise Board |
0 |
4,339 |
4,339 |
8,264 |
CC Activation |
208,647 |
81,349 |
-127,299 |
154,950 |
CBD Retail Strategy |
0 |
53,148 |
53,148 |
101,234 |
CBD Public realm upgrade planning |
0 |
31,865 |
31,865 |
60,696 |
Engine Room Qtr plan/devt/implement |
0 |
106,838 |
106,838 |
203,501 |
Gateway Heritage Liason |
44,150 |
0 |
-44,150 |
0 |
CCMP Implementation |
65,768 |
63,756 |
-2,013 |
92,152 |
Downtown West development framework |
25,925 |
53,085 |
27,160 |
101,115 |
Learning quarter opex |
0 |
51,608 |
51,608 |
98,300 |
Total |
344,491 |
755,887 |
411,397 |
1,130,112 |
Central Business District Advisory Board 26 February 2014 |
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LEGEND |
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Current Period - Status |
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Next Period - Forecast |
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Project Name |
End Date |
Schedule |
Risks |
Issues |
Financing |
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Status |
Forecast |
Status |
Forecast |
Status |
Forecast |
Status |
Forecast |
Harbour Edge/Quay Street
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2022 |
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Fort Street Area Upgrade *
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September 2015 |
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Federal St (SkyCity)
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June 2014 |
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Lorne St Stage 2 Upgrade *
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Aug 2012 |
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O’Connell Street *
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May 2015 |
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Bledisloe Lane
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June 2014 |
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Freyberg Square *
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2015 |
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Khartoum Place
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2015 |
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City Centre Wi-Fi
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June 2013 |
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Victoria Street Linear Park
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Bridge Replacement Upper Queen Street
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Beach Road Cycleway and Public Realm Upgrade
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Myers Park
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Central Business District Advisory Board 26 February 2014 |
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File No.: CP2014/02652
Purpose
1. To discuss the targeted rate for the central business district.
Executive Summary
2. To discuss the targeted rate for the projects including funding and maintenance of projects.
That the Central Business District Advisory Board: a) receive the report.
|
No. |
Title |
Page |
aView |
Targeted rate report |
37 |
bView |
Extract from the June Board meeting minutes |
39 |
Signatories
Authors |
Rachel Eaton – Team Leader City Transformation Project |
Authorisers |
John Dunshea – Manager City Transformation Project |
Central Business District Advisory Board 26 February 2014 |
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Extract from the Minutes of the CBD Advisory Board meeting
held on the 26 June 2013, Item 4
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4. |
Targeted Rate Projects Peter Jefferies, Auckland Council, and Rachael Eaton, Auckland Council, led the discussion on targeted rate projects.
The CBD Advisory Board discussed the projects that they would recommend to be funded from the forecasted savings of $6 million (2014/2015).
Decisions: · The Board recommended the following projects be considered for funding from the forecasted savings of $6 million (2014/2015) o Heritage Foreshore Project o Beach Road Public Space o Freyberg Square Upgrade – subject to design approval by the Board in July) o Exchange Lane Upgrade o Hardinge Street Link o Myers Park Upgrade – Underpass and CCTV security cameras o Beresford Square Upgrade o Disused Nelson Street off-ramp o Cycle Improvements to Hobson and Nelson Streets o Wi-Fi Hardware Installation (City centre)
Moved by Connal Townsend seconded by Tim Coffey |
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Central Business District Advisory Board 26 February 2014 |
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File No.: CP2014/02655
Purpose
1. To introduce the project for the CBD Board’s information.
Executive Summary
2. The project leader will introduce the Bledisloe project.
That the Central Business District Advisory Board: a) receive the information on the Bledisloe project.
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No. |
Title |
Page |
aView |
Bledisloe project overview _A4 |
43 |
bView |
Bledisloe project overview_A3 |
57 |
Signatories
Authors |
Lisa Spasic – Team Leader City Transformation Project |
Authorisers |
John Dunshea – Manager City Transformation Project |