At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
3.21 provides for Public Input. Applications to speak must be made to the
Committee Secretary, in writing, no later than two (2) working days
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes speaking
time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson)
is entitled to speak for up to five (5) minutes during this time. The
Chairperson of the Local Board (or nominee of that Chairperson) shall wherever
practical, give two (2) days notice of their wish to speak. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 3.9.14 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Chief
Executive Officer Review Committee
20 February
2014
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Setting
of Chief Executive Objectives and Chief Executive Officer Review Committee
Terms of Reference
File No.:
CP2014/02099
Purpose
1. This is the
first meeting of the Chief Executive Officer Review Committee in the council’s
second term. The purpose of this meeting is to agree on the format and style
for future meetings, and to discuss the Chief Executive’s performance
objectives.
Executive
Summary
2. The Committee Chair
and the Chief Executive have had preliminary discussions on the style and
content of Chief Executive Officer Review Committee meetings. They propose an
inclusive and collaborative style that enables councillors to engage with the
Chief Executive on a regular basis. The meetings will discuss mutual areas of
interest and progress against the Chief Executive’s objectives ex-ante and
ex-post.
3. The committee
is requested to discuss the style and format of future meetings. Subject to the
committee’s agreement.
4. The Chief
Executive’s performance objectives need to be set for the remainder of the
2013/14 financial year and consideration given for the longer term objectives
over Mr Town’s contracted period. Councillors developed a set of priorities for
the Chief Executive recruitment process and these are attached to help inform
the discussion.
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Recommendations
That the Chief Executive Officer Review Committee:
a) discuss the
style and format of future Chief Executive Review Committee meetings; and
b) discuss the
Chief Executive’s performance objectives for the remainder of the 2013/14
financial year and longer-term over the Chief Executive’s contracted period.
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Discussion
Style and Format of the Chief Executive Review Committee
5. This is the
first meeting between the new Chief Executive Review Committee and the new
Chief Executive. It provides an opportunity for committee members to discuss
the style and format of future meetings.
6. The Committee
Chair and the Chief Executive have held preliminary discussions on the options
for adding greater value to the meetings. In a change to previous meetings,
where discussions were centered on progress against the Chief Executive’s
agreed objectives, they propose that future committee meetings provide an
opportunity for all members of the Governing Body to actively engage with the
Chief Executive on both strategic and operational issues. For example, this
could include councillors having the opportunity to discuss with the Chief
Executive:
a) strategy and
significant funding decisions
b) agreement on key priorities
including funding paths
c) opportunities and risks
d) councillors priorities as they
relate to their own committees
e) reporting of performance
indicators across agreed output measures, particularly those that show
stakeholders that council is getting on top of the job of running Auckland.
7. It is proposed
that the style of the committee meetings is collaborative and open. Meetings
will be open to all councillors. A measure of success will be that the meetings
will be viewed as an important interface between councillors and the Chief
Executive and his Executive Leadership Team.
8. The Committee
Chair proposes that a formal meeting is held each quarter, with the final
meeting of the financial year formally assessing the Chief Executive’s annual
performance.
Chief
Executive’s Performance Objectives
9. The Chief
Executive commenced on 15 January 2014. The committee needs to set the Chief
Executive’s performance objectives for the remainder of the 2013/14 financial
year. Consideration should also be given to longer term multi-year objectives.
10. The former CEO
Review Subcommittee and former Governing Body developed a set of priorities for
the new Chief Executive during the recruitment process. The current Governing
Body also discussed priorities in the final Chief Executive interviews. This
forms a basis for discussion with committee members. A copy of the Chief
Executive recruitment process priorities is attached (Attachment A).
Consideration
Local
Board Views
11. In 2013, the
Director, Human Resources sought input into the Chief Executive recruitment
process from Local Board Chairs. During this engagement, Local Board Chairs
requested that they are consulted on the Chief Executive’s performance
objectives and the annual review of those objectives. The former CEO Review
Subcommittee was informed of the Local Board request and deferred any decision
until after the new Chief Executive was recruited.
12. The Chief
Executive has committed to regular engagement with the Local Board Chairs in
order to build a closer relationship during his term.
Maori
Impact Statement
13. In 2013, the
Director, Human Resources sought input into the Chief Executive recruitment
process from the Independent Maori Statutory Board (IMSB). During this
engagement, the IMSB Chair requested that IMSB be consulted on the Chief
Executive’s performance objectives and the annual review of those objectives.
The former CEO Review Subcommittee was informed of the IMSB Chair’s request and
deferred any decision until after the new Chief Executive was recruited.
14. The Chief
Executive has committed to regular engagement with the IMSB Chief Executive in
order to build a closer relationship during his term.
Implementation
Issues
15. A revised terms
of reference for the Chief Executive Officer Review
Committee will be drafted following confirmation of the style and format of
future meetings.
16. Performance
objectives for the remainder of 2013/14 will be presented to the next Chief Executive Officer Review Committee meeting for approval.
Attachments
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No.
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Title
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Page
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aView
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Chief Executive Priorities - CE
Recruitment Process Document 2013
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11
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Signatories
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Authors
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Michael Quinn - Executive Officer
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Authorisers
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Alan Brookbanks - Human Resources Director
Stephen Town - Chief Executive
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