Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

19 February 2014

Taiorahi Flood Mitigation Options - Lyons Avenue Culvert Upgrade

File No.: CP2013/27341

Purpose

1. To update the Hibiscus and Bays Local Board on the summary of options for the Taiorahi Catchment and seek local board endorsement for the proposed approach.

Executive Summary

2. On 27 September 2012 a workshop was held with the Hibiscus and Bays Local Board to provide an update on the Lyons Avenue stormwater culvert duplication project. A further public meeting was held at Outram Hall, Murray’s Bay 15 November 2012 to inform the public of the proposed Lyons Avenue stormwater culvert duplication and to seek feedback from affected residents.

3. As a result of the public meeting stormwater officers undertook to investigate further options and report back to the local board and residents. The purpose of this report is to gain the local board’s endorsement of proposed Option 21, which includes:

· Minor overland flow path re-shaping at 67a and 81 Saddleback Rise to reduce the predicted flood risk from a 2 year annual recurrence interval (ARI) to a 5-10 year ARI.

· Work to improve the existing Lyons Avenue culvert inlet to reduce losses at the inlet and decrease the upstream flood level by approx. 190mm for the 50yr ARI rainfall event.

· Modify the Penguin Drive dam orifice plates to provide maximum storage.

· Complete the identified minor erosion works in the stream, downstream of Lyons Avenue.

· Continue the current operational cleaning regime within the stream.

4. Once the local board has endorsed an approach an update will be sent to residents who attended the public meeting in 2012.

Recommendations

That the Hibiscus and Bays Local Board:

a) endorse proposed Option 21 as outlined in the report.

Discussion

Background

5. The stormwater model for the Taiorahi Catchment was updated in 2010, using new survey data and new predicted future rainfall. On the basis of this model, seven floors between Lyons Avenue and MacNay Way are predicted to be at risk of flooding.

6. It is noted that that two of these floors have experienced flooding in the past, specifically:

· The lower garage floor at 95 Saddleback Rise.

· The lower garage and entrance area of 67A Saddleback Rise.

7. The remaining five floors have not previously been subject to inundation; however the rear yards of these properties adjacent to the stream have been inundated during rain events.

8. Council officers have investigated options to mitigate the actual and predicted flooding issues along the main stem of the Taiorahi Stream between MacNay Way and Beach Road, Murrays Bay.

9. The flooding issues in the lower Taiorahi valley have four main causes:

· The capacity of the Taiorahi Stream channel and floodplain is constrained by development, particularly downstream of Lyons Avenue.

· There are garages, non-habitable and habitable floors adjacent to the stream, built with and without building consents, with inadequate freeboard.

· The existing culvert under Lyons Avenue is a drainage bottleneck, causing ponding upstream in floods larger than the 20 year ARI event (existing rainfall).

· Not enough storage is available in the upper catchment to provide significant flood mitigation downstream. The Penguin Drive dam captures runoff from 16% of the catchment area upstream of Lyons Avenue.

Proposed Solutions

10. Approximately half of the identified flooding issues upstream of Lyons Avenue can be remedied by upgrading the Lyons Avenue culvert. However, this upgrade would transfer much of the flooding downstream, and council is not able to fully mitigate the adverse downstream effects with the tools available.

11. The proposed Lyons Avenue culvert duplication (at a cost of $2.5m) would be a partial solution to the upstream flooding. It would only remedy flooding in four of the seven flood-prone houses. Of these four, one would still be prone to flooding under future development and rainfall conditions.

12. Alternative options have been reviewed due to the adverse downstream effects of the proposed Lyons Avenue Culvert duplication. The viable alternative options are:

Option 14 – 2.1m diameter diversion pipe tunnelled from Lyons Avenue to Murray’s Bay Beach, plus the Lyons Avenue culvert duplication: No culvert inlet control weir, no change to Penguin Drive pond, no stream channel armouring. The stream base low flows would remain unchanged. Cost: $5.2m.

Option 21 – Minor site specific works – Carry out minor overland flow path re-shaping at 67a and 81 Saddleback Rise to reduce the risk of flooding. Improve the existing Lyons Avenue culvert inlet to reduce losses at the inlet and decrease the upstream flood level by approx. 190mm for the 50yr ARI event. Modify the Penguin Drive dam to provide maximum storage. Complete the identified minor erosion works in the stream. Continue the current operational cleaning regime within the stream. Cost: $200k.

Note - For Option 21, flooding of the habitable floors at 8 & 12 Montana Avenue and at 75 Saddleback Rise may occur for events exceeding the 50 year ARI event (existing rainfall). For 95 Saddleback and 67a Saddleback the flood risk will be reduced, however flooding of these non-habitable floors is still a risk for events exceeding the 5yr ARI.

Option 22 – Diversion of Beach Road flows. Divert approximately 8.7 Ha of the Beach Road catchment from the watercourse to Murrays Bay Beach, via a new pipeline to be laid in Beach Road. Diversion of these flows would reduce the flows discharging to the watercourse downstream of Lyons Avenue. However the option, in isolation, will not reduce the flood risk to properties upstream of Lyons Avenue, or reduce flows significantly between Lyons Avenue and Westbourne Road, therefore this option has been discounted. Cost: $1.6m.

Summary

13. Officers recommend Option 21 to address inundation issues for the Taiorahi Catchment and seek Hibiscus and Bays Local Board endorsement for the proposed approach.

14. Option 21 includes:

· Minor overland flow path re-shaping at 67a and 81 Saddleback Rise to reduce the predicted flood risk from a 2 year annual recurrence interval (ARI) to a 5-10year ARI.

· Work to improve the existing Lyons Avenue culvert inlet to reduce losses at the inlet and decrease the upstream flood level by approx. 190mm for the 50yr ARI rainfall event.

· Modify the Penguin Drive dam orifice plates to provide maximum storage.

· Complete the identified minor erosion works in the stream, downstream of Lyons Avenue.

· Continue the current operational cleaning regime within the stream.

15. Once the local board has endorsed an approach an update will be sent to residents who attended the public meeting held in 2012.

Consideration

Local Board Views

16. A workshop was held on 21 November 2013 with the Hibiscus and Bays Local Board to discuss the options. The local board requested that additional options be assessed, including diversion of the Beach Road sub catchment flows from the stream directly to Murrays Bay Beach.

Maori Impact Statement

17. As part of the resource consent process, iwi will be consulted about the proposed upgrades.

Implementation Issues

18. To implement proposed Option 21, landowner approvals will be required from landowners at 95 Saddleback Rise, 67 and 67a Saddleback Rise, 81 Saddleback Rise and 9 Westbourne Road. Resource consent will be required for the proposed works in the stream.

General

19. The local board requested information about the impact the Proposed Auckland Unitary Plan may have on predicted stormwater flows in the Taiorahi stream and flood hazards. The stormwater modelling team has confirmed that the imperviousness used for the Maximum Probable Development (MPD) (or future land use) in the model, is similar to that used for the mixed housing area. Therefore the overall effect on the flood extent is predicted to be minimal.

Attachments

There are no attachments for this report.

Signatories

Authors

Mara Bebich - Senior Relationship & Engagement Advisor

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

19 February 2014

Auckland Transport Update to Hibiscus and Bays Local Board, February 2014

File No.: CP2014/01525

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport activities.

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the allocation of $33,000 (in addition to the $23,000 already allocated in July 2013 HB/2013/91) from its Local Board Transport Capital Fund so that construction of the connection between Grand Drive and Maygrove Retirement Village on Tauranga Place, Orewa, via the local reserve access way adjacent to 87 Tauranga Place (Project 101), may proceed.

Discussion

Updates on Local Board Capital Transport Fund

3. Construction of the following Local Board Capital Transport Fund (LBCTF) projects nominated by the Hibiscus and Bays Local Board have been completed:

· Duck Creek Road, Stillwater – new footpath (Project 097);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· East Coast Road (vicinity of Spencer Road), Pinehill – footpath upgrade (Project 094);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099).

4. A meeting took place with local residents in relation to Project 090, Access to Matakatia Scenic Reserve, Whangaparaoa, on 14 January 2014. A consultant will now be commissioned to provide a design based on the outcomes of that meeting for the local board’s subsequent approval.

5. Provision of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay (Project 091), will be discussed further with the local board’s Transport Portfolio Leads at a meeting scheduled for Wednesday, 19 February 2014.

6. The local board has allocated $175,000 for the provision of car parking adjacent to Stillwater Reserve (Project 209) where construction of a new community hall is planned. The design for the hall and car parking is being managed by the community hall project manager and a firm cost estimate will be provided once the design for the car parking has been completed.

7. A tender price for the connection between Grand Drive and Maygrove Retirement Village on Tauranga Place, Orewa (Project 101) via the local reserve access way adjacent to 87 Tauranga Place has been received.

8. The initial estimate of $86,000 provided to the local board for this project included a section of footpath from 44 Grand Drive to the rear of the property at 87 Tauranga Place. This section of footpath was subsequently incorporated into the shared path constructed by Auckland Transport on Grand Drive in 2013. In the absence of an estimate for just the connection between Grand Drive and Maygrove Village on Tauranga Place, the local board approved a provisional allocation of $23,000.

9. Due to the recent construction of a house on the property at 87 Tauranga Place, the limited width of the access way reserve and its topography, construction of low retaining walls, levelling and topsoil to create this link will be required. The tender price received of $56,000 includes provision for a footpath on Tauranga Place to link to the existing footpath at the entrance to Maygrove Retirement Village. Given the criteria applied to the prioritisation of requests received by Auckland Transport, it is unlikely that this section of footpath would be constructed through Auckland Transport’s footpath budget in the foreseeable future.

10. The difference between the tendered price and the provisional allocation by the local board is $33,000. The local board is therefore requested to formally approve this further allocation from its Local Board Transport Capital Fund.

AT HOP Card Roll Out

11. Auckland Transport is just over halfway through the roll-out of its new integrated public transport card, AT HOP. The bus roll-out started with Urban Express services in June 2013, followed by Birkenhead Transport in July, North Star in October, LINK and Metrolink in November, and Go West and Waka Pacific in December 2013.

12. The roll-out continued with Bayes on 26 January 2014 and Ritchies and Northern Express buses on 2 February 2014.

13. AT HOP will be introduced onto the remaining Auckland buses, including Howick and Eastern on 16 February, and the Waiheke Bus Company and the Airporter 380 services connecting Onehunga, Papatoetoe and Manukau with Auckland Airport later in 2014.

14. A briefing on progress of the roll-out for northern and western local board members by Auckland Transport’s senior management took place on 16 January 2014.

15. Auckland Transport has ambassadors on buses and at stops to assist its customers and staff are also available on 09-3664467 to answer questions. Customers can also visit: www.ATHOP.co.nz.

Auckland Transport Code of Practice (ATCOP) Consultation

16. The Auckland Transport Code of Practice (ATCOP) is currently open for consultation, with consultation closing 31 March 2014. ATCOP will be a guide for anyone involved in developing and maintaining transport infrastructure in Auckland, ranging from small housing developments to complex public infrastructure.

17. It represents a step change in how transport infrastructure will be delivered in Auckland; it will no longer be about a singular modal choice, but a complete and sustainable transportation network that can be used equally by everyone. It applies to all new transport infrastructure and upgrades to existing infrastructure, including new subdivision development.

18. Auckland Transport has reviewed the transport-related infrastructure standards of the previous councils which were amalgamated to form Auckland Council and its related Council Controlled Organisations. The previous councils’ infrastructure standards varied across the Auckland region, with inconsistencies that caused confusion and uncertainty in the application of Auckland-wide transport-related infrastructure standards, so ATCOP will provide the much needed consistency for all of Auckland.

19. The processes, standards and details articulated in ATCOP reflect the importance of a considered approach to the development, construction and care of the region's transport system, with robust engineering details, quality standards, defined layouts, whole-of-life design, value for money and robust construction across the entire network.

20. More details about the document and how to provide feedback can be accessed by the following link on AT’s website www.aucklandtransport.govt.nz/improving-transport/have-your-say/Pages/ATCOP.aspx.

Campaign Launched to Encourage Cycling

21. Auckland Transport is launching a campaign to raise the awareness of cycling as a preferred and efficient mode of transport. ‘Cycling’s the Go’ encourages Aucklanders to sign up and attend free cycling training courses aimed at improving their skill level and confidence and to increase their knowledge of safe cycling behaviour.

22. Forty-five per cent of Aucklanders have access to a bike but only 20 per cent use a bike at least once a month.

23. The last ‘Cycling’s the Go’ campaign, before Christmas, saw 587 people take cycling training courses. This is a 126 per cent increase from the courses at the same time in 2012.

24. There are 34 summer cycling training courses including:

· beginner bike training for adults;

· the basics of bike maintenance;

· commuter leg up course;

· novice on-road training for adults;

· intermediate on-road training for adults.

25. Videos used in the campaign promote beginner bike sessions, basics of bike maintenance and the novice on-road training course and use people who took part in one of the 2013 spring cycling training courses.

26. The videos can be viewed at:

· Novice - http://youtu.be/AovpOy5TRNY

· Beginner - http://youtu.be/ygsYrpeOHnA

· Maintenance - http://youtu.be/7jpTpqBFx3c

For more information, including how to register for the summer cycling training courses, go to: www.cyclingsthego.co.nz.

Issues Update

27. The following Issues Update comprises issues raised by elected members and Local Board Services staff to 31 January 2014.

	Location	Issue	Status
1	Whangaparaoa Road, Whangaparaoa	Request for extension of existing 50 km/h speed limit and relocation of a pedestrian refuge on Whangaparaoa Road, Whangaparaoa.	Members were advised in October engineers considered there was potential for extending the 50km/h speed limit on Whangaparaoa Road in the vicinity of the Peninsula Club Retirement Village. On 6 January 2014 the TPLs were advised that the request had been discussed with the Police and NZTA; however, the suggested change to the speed limit was not supported, with the primary reasons being the existing 60km/h speed limit is working well with good compliance, vehicle speeds are quite tightly grouped in the high 50s and low 60s, and the road geometry and roadside environment in the area is more consistent with the section of 60km/h to the west than with the section of 50km/h to the east. In addition, the 60km/h area is a wide road with medians and sweeping curves and only limited direct access. By comparison the 50km/h area is narrower without medians, has tighter bends with restricted sight distances and a greater proportion of properties with direct access from the road. Changing the speed limit would make this area inconsistent with the surrounding lengths of road and the expectations of drivers using the road, resulting in much poorer speed limit compliance. This would not improve the turning into and out of the retirement village as there would be greater variation in the speed of approaching traffic, making it harder to judge whether it is safe to turn.
2	214 Hibiscus Coast Highway, Orewa	Advice about possible improvements to the access ways at 214 Hibiscus Coast Highway, Orewa.	On 11 November 2013 concerns were raised that the access off the Hibiscus Coast Highway leading into Western Reserve immediately north of the Orewa South Bridge, is becoming more risky/dangerous and advice of any objective improvements that could be made was requested. On 17 December the Chairperson and TPLs were advised that during investigation it was noted that the driveway is 'Stop' controlled, encouraging all motorists to come to a complete stop before exiting the driveway and that the signage and road-marking are considered appropriate. From the 'Stop' control limit line, visibility onto Hibiscus Coast Highway is considered satisfactory in both directions. A right-turn pocket has been provided on Hibiscus Coast Highway enabling easier right-turn entry into the driveway. The crash record for Hibiscus Coast Highway and the driveway concerned does not suggest there is a significant issue with excessive speeds in this area. An 'Estuary Arts Centre' sign installed on a raised island on the southern side of the driveway has been positioned at an appropriate height for car drivers, but drivers in a higher vehicle (such as trucks) could find their visibility obstructed so consideration will be given to removing or relocating it to a position where it does not obstruct visibility. In a further response to the suggestion by Member Cooper that coloured friction-grip textured surfacing to be applied to the road in this area, the TPLs were advised on 6 January 2014 that the site inspection, analysis and investigation by the Auckland Transport engineer indicated that the driveway access operates relatively safely, and coloured friction-grip textured surfacing is therefore not considered justified at present.
3	Brian Smith Drive/Hibiscus Coast Highway, Silverdale	Request for investigation into phasing of signals at the Brian Smith Drive/Hibiscus Coast Highway intersection, Silverdale.	Member Fitzgerald advised on 14 November 2013 that the phasing of the signals at the intersection of Hibiscus Coast Highway/Brian Smith Drive favoured west bound vehicles turning right into Brian Smith Drive, creating delays for east bound traffic. This was particularly noticeable during evening peak hours when queues for vehicles exiting SH1 stretched a considerable distance. On 16 December the local board chairperson and TPLs were advised that green times at the intersection are calculated by vehicle sensors which register vehicles waiting and automatically adjust the phasing to allow an efficient traffic flow for all motorists. However, faults in the phasing caused by both faulty telecom lines and vehicle sensors in the westbound right turning bay on Hibiscus Coast Highway had been repaired.
4	785 Whangaparaoa Road, Whangaparaoa	Request for repair of caged mid-point refuge and provision of signalised / zebra crossing at 785 Whangaparaoa Road, Whangaparaoa.	Member Sayers requested provision of a signalized or zebra crossing at 785 Whangaparaoa Road, together with the repair of a caged mid-point pedestrian refuge at the same location. On 16 December Member Sayers and the TPLs were advised that the crossing point's operation was investigated by staff before, during and shortly after afternoon school peak hours, during which times very few pedestrians were seen crossing Whangaparaoa Road at the existing refuge. It is therefore unlikely that the number of pedestrians crossing at this point would warrant the installation of a pedestrian crossing. In addition, reported crash statistics over the last five years indicate there are currently no pedestrian safety issues in this vicinity. Based on the results of the investigation, Auckland Transport is not able to justify the installation of a pedestrian crossing at this location. However, staff have arranged for replacement of the guard rails at the refuge which are currently being manufactured and will be reinstated in the New Year.
5	Hibiscus Coast Highway, Silverdale	Proposed speed reduction on Hibiscus Coast Highway, Silverdale.	Documentation describing a proposal to reduce the speed limit on Hibiscus Coast Highway between the Silverdale interchange and Moffat Road from the existing 80 km/h to 70 km/h was forwarded to Members on 25 November 2013 with a request for feedback no later than 13 December. Member Fitzgerald advised on 25 November that her preference would be 60 km/h in line with traffic exiting Whangaparaoa Road, but that 70 km/h is at least a start. Member Cooper was provided with additional information about the extent of the. No further comments were received.
6	Glencoe Road, Browns Bay	Request for improved lighting along Glencoe Road, Browns Bay.	Local board chairperson Julia Parfitt asked on 28 November 2013 that lighting along Glencoe Road, Browns Bay, be improved. On 18 December the Chair and TPLs were advised that all funding for street light upgrade projects in the North for this financial has been allocated; however, the Glencoe Road street light improvement work is on the forward works and planning programme to be completed in 2014/2015 if budget allows. Should the Board be interested in funding this project earlier from its LBTCF, a rough order of cost for the work would be $250,000.
7	Hibiscus and Bays Local Board Area - Maintenance General	Request for maintenance contract information.	Member Sayers requested a list of Auckland Transport's contractors and a copy of the maintenance schedule for the Hibiscus and Bays Local Board area on 28 October 2013. Advice that the request was to be managed under the Local Government Official Meetings and Information Act (LGOIMA) was forwarded to Member Sayers and the Board's TPLs on 8 January 2014. Member Sayers was then advised on 20 January that the requested information was being withheld under the terms of section 6 of LGOIMA as making it available would likely prejudice the maintenance of the law as it relates to an on-going investigation. Member Sayers was advised of the process for further action if he was dissatisfied with the handling of his request.
8	Hibiscus Coast Highway, Silverdale	Responsibility of berm mowing on Hibiscus Coast Highway, Silverdale.	Local board staff requested information on behalf of a representative of the Silverdale Commercial Business Association as to responsibility for mowing berms on Hibiscus Coast Highway from the Silverdale interchange to 36 Hibiscus Coast Highway. A response on 10 December advised that the gardens on the two roundabouts at the Silverdale interchange are the responsibility of Auckland Council’s Parks department, as all planted gardens are. NZTA is responsible not only for the bridge which crosses SH1, but also the berm areas of the on/off ramps on both the northern and southern approaches. Auckland Transport has responsibility for mowing berms on Hibiscus Coast Highway that are not between privately owned property and the road; the owners of private properties are responsible for maintaining their berm areas in accordance with Auckland Council’s policy guidelines circulated to all Local Board Chairs on 10 October 2013.
9	Silverdale Street, Silverdale	Request to relocate bus stop on Silverdale Street, Silverdale.	The President of the Silverdale Business Association advised on 9 December 2013 that buses park over the entrance to the Hammer Hardware store on Silverdale Street, Silverdale, so that vehicles can’t get in or out of the car park, suggesting that this can be easily resolved by a small shift without the loss of all the car parks, with the bus stop being relocated more towards the Hibiscus Coast Highway by a few meters and the stop outside the Health By Logic block remaining as is, the entrance to Hammer Hardware being made clear, the parking spaces near the Bait and Tackle shop becoming a bus stop and the short piece between the Hammer Hardware entrance and the Bait and Tackle driveway become parking spaces. She advised that the businesses affected by the bus problem are all in agreement with this change. Referred to Public Transport staff.
10	Wainui Ramps, Silverdale	Request for information on the construction of the Wainui south facing ramps at Silverdale.	At a meeting on 28 November 2013, local board chairperson Julia Parfitt asked for an update on the construction of the south facing ramps at Wainui, Silverdale. Further to a response on 12 December advising that the developer, NZTA and Auckland Transport were yet to put a construction agreement in place, on 28 January the charperson, Board TPLs and Crs Walker and Watson were advised that engineering approvals had now been granted for earthworks associated with the ramps and construction is expected to begin at the end of February/early March 2014.
11	Sunrise Avenue, Murrays Bay	Proposed improvement to pedestrian facilities in Sunrise Avenue, Murrays Bay.	Documentation explaining proposed safety improvements to existing pedestrian facilities in Sunrise Avenue, Murrays Bay, was forwarded to the Board's TPLs on 13 December 2013 with a request for comments no later than 13 January 2014. Member Fitzgerald advised on 13 December that the proposal looked fine to her. Member Cooper advised that there were two properties which appeared to have tight access to their off road parking and would need to cross the grass on the berm. He therefore suggested that Auckland Transport widen the driveway entrances to address this. Local board chairperson Julia Parfitt supported the proposal in light of the four schools serviced by this road but also said she hoped Auckland Transport would reconsider installing a red light camera on the East Coast Road intersection with Sunrise Avenue. No other comments were received.
12	Marie Avenue/Walton Street, Red Beach	Proposed NSAAT restrictions at the intersection of Marie Avenue/Walton Street, Red Beach.	Documentation explaining the proposed installation of NSAAT restrictions at the intersection of Marie Avenue/Walton Street, Red Beach, to improve visibility and access issues, was forwarded to Board TPLs on 13 December 2013 with a request for responses no later than 24 December. Member Fitzgerald advised that she was happy with the no stopping lines as shown, providing the residents agreed. Board Chair Julia Parfitt advised that, given that the road services four schools, she totally supports the work to make pedestrians safer. She also hoped that Auckland Transport would reconsider installing a red light camera on the East Coast Road intersection with this road. No other comments were received.
13	Moana and Florence Avenues, Orewa	Request for safety improvements at the intersections of Moana and Florence Avenues/Hibiscus Coast Highway, Orewa.	At a meeting attended by the Chairperson, Julia Parfitt, Member Harding and representatives of Destination Orewa Beach and Auckland Transport, representatives of Destination Orewa Beach expressed concerns about the position of the pedestrian crossing immediately north of the roundabout at the intersection of Florence Avenue and the Hibiscus Coast Highway, together with the informal crossing points located at the intersections of Hibiscus Coast Highway with Moana, Tamariki and Moenui Avenues. Auckland Transport staff agreed to carry out pedestrian and vehicle speed counts in the New Year with a view to investigating possible safety enhancements if required. Being investigated by Road Corridor Operations staff.
14	Parking Permits for Local Board Members	Request for the reinstatement of parking permits for Elected Members.	Local board chairperson Julia Parfitt asked on 18 December 2013 that parking permits previously issued to Elected Members, for use whilst on Council business, be reinstated. Referred to Parking Permit Enquiries and Applications staff.
15	Brian Smith Drive, Silverdale	Sign on Brian Smith Drive, Silverdale facing the wrong way.	A representative of the Silverdale Commercial Business Association advised on 14 January that a roundabout sign on the western side of Brian Smith Drive, Silverdale, was facing east towards the Pak’N Save facility, rather than towards on-coming traffic (south), asking that this be addressed. On 15 January, the Association's representative was advised that the job had been scheduled into the contractor's programme of work.
16	Beulah Crescent, Rothesay Bay	Proposed NSAAT restrictions, Beulah Crescent, Rothesay Bay.	Documentation explaining a proposal to install NSAAT restrictions outside the properties at 21 – 23 Beulah Avenue, Rothesay Bay, to address access and visibility issues for the residents of these properties, was forwarded to the Board's TPLs on 14 January 2014, with a request for responses no later than 5 February 2014.
17	125 Wade River Road, Stanmore Bay	Advice of slumping at 125 Wade River Road, Stanmore Bay.	Member Sayers referred advice of slumping at 125-127 Wade River Road, Stanmore Bay, for investigation on 21 January 2014. Referred to Road Corridor Maintenance.
18	Hibiscus Coast Highway, Silverdale	Concern about subsidence on Hibiscus Coast Highway, Silverdale.	A representative of the Silverdale Commercial Business Association raised concerns about subsidence on Hibiscus Coast Highway south of the Whangaparaoa Road intersection, Silverdale, on 22 January 2014. On 28 January the Association's representative and the Board's TPLs were advised that engineers were aware of this issue and the site has been scheduled for maintenance in the near future.
19	Brian Smith Drive, Silverdale	Request for directional arrows on Brian Smith Drive, Silverdale.	On 22 January 2014 a representative of the Silverdale Commercial Business Association requested the installation of directional arrow road markings on Brian Smith Drive, Silverdale, where there are two lanes leading to the roundabout but no directional arrows to encourage drivers into the correct lane before approaching the roundabout. On 28 January the Association's representative and Board TPLs were advised that Auckland Transport will install arrow markings on the approach to the roundabout to clearly delineate and direct drivers to drive in the correct lane, install a ground-mounted 'Give Way' sign on one of the approaches to the roundabout to clearly define the Give Way control and also remove advertising signage which clutters the chevron board signage on the roundabout.
20	Tiri Road, Manly	Residents fined for parking on berm on Tiri Road, Manly.	On 23 January 2013 Member Harding advised that her neighbour had been fined $180 for parking on the berm outside her house. While Member Harding understood the rationale behind the fine, she suggested that pre-warning letters be issued to all residents reminding them that parking on berms would incur a fine. On 24 January Member Harding and the TPLs were advised that enforcement activity in Tiri Road over the past six months has included three warnings (zero dollar value notices) being issued for expired WOF and registrations in August; staff responding to a complaint on New Year’s day and issuing one infringement for parking on the berm and one infringement for parking on the footpath; and staff responding to a complaint on 23 January and issuing one infringement for $40 for parking on the berm, at a time when photographs taken confirm ample on-street parking was available. Both visits in January, the only occasions staff have been to the location, have been as a result of complaints, which Auckland Transport staff are required to investigate. Further information on the relevant bylaw, parking infringements and the review of both processes was forwarded on 28 January.
21	Mizpah and Beach Roads, Torbay	Proposed minor safety works for the intersection of Mizpah and Beach Roads, Torbay.	Documentation explaining minor safety works proposed for the intersection of Mizpah and Beach Roads, Torbay, was forwarded to TPLs on 30 January 2014 with a request for comments before 14 February. Board Chair Julia Parfitt and Member Cooper advised that they supported the proposal.
22	Beach Road, Browns Bay	Road marking for bus stop on Beach Road, Browns Bay	On 30 January 2014 Member Cooper advised that there were no road markings for a bus stop on Beach Road south of Orchard Road, Browns Bay. Referred to Public Transport staff.
23	Hibiscus and Bays General	Request for street cleaning schedules, Hibiscus and Bays Local Board area.	On 23 January Member Sayers requested a copy of the street cleaning schedule for the Hibiscus and Bays Local Board area. Referred to Road Corridor Maintenance staff.

Consideration

Local Board Views

28. This report is for the local board’s information.

Maori Impact Statement

29. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

30. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

31. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Author	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

19 February 2014

Hibiscus and Bays Local Board Quarterly Report for the period ending December 2013

File No.: CP2014/00612

Purpose

1. To update the Hibiscus and Bays Local Board members on progress towards their objectives for the year from 1 July 2013 to 31 December 2013 as set out in the Local Board Agreement 2013/2014.

Executive Summary

2. See report below.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Quarterly Report for the period ending December 2013.

Hibiscus and Bays Local Board Quarterly Report

For the period ended 31 December 2013

1. Highlights and Achievements

Watching Brief

Recommendation

2 Key Initiatives and Projects

3 Activity Overview

Libraries

CDAC

Park, Sports & Leisure

4 Regional Initiatives

ATEED

5 Appendices/Attachments

Section 1 – Hibiscus and Bays -January 2014”

1.1 An Executive Summary.

As indicated in your financial induction, this is the first report in the new format for the October to December quarter and seeks to update the local board members on the activities that have taken place within the Hibiscus and Bays area.

This is very much a work in progress, as feedback and comments are received changes will be made to improve the format. It is anticipated that eventually this report will include all quarterly reporting for all departments and regional activities in one report. This same format has been used for all 21 boards and presented during the month of February.

Submissions have been included from the following departments: Parks, Sports and Recreation, Libraries and Community Development, Arts and Culture (CDAC) with more departments coming online in future reports. This report focuses on achievements and highlights for the period, along with a watching brief, an update on the key priorities the board has included in its local plan and a summary of the financials for the period.

1.2 Achievements & Highlights

A Pirates and Fairies themed celebration for the new toilets and all abilities play ground equipment at Mairangi Bay was held on the 14th of December. It was a very successful and well attended day.

Completion of financial induction and introduction to the preparation of the local board agreements for 2014/2015.

Orewa Library supported the InZone Career Unit parked in the New World car park, opposite Orewa Library for local youth to obtain free career advice

East Coast Bays Library (ECB): Tea and Topics ‘Explore the North Shore Walkways’ attracted a crowd of 50 to listen to Margaret Scrymgeor, who has been involved in walking activities on the North Shore for the last 30 years, talk about her three booklet “Explore The Shore” series, published in 2011

Mairangi Bay Toilet upgrade completed with art work installed

Initial storm damage repair work completed along Orewa beach

Community Development and Safety (CDS) and the Rodney and Hibiscus and Bays local boards co-hosted community building workshops in Orewa and Wellsford in August 2013 with American place making champion Jim Diers. Approximately 150 local residents and community groups attended. Many commented that they appreciated this opportunity being available locally and tailored for their particular needs. In each workshop, participants identified a number of new initiatives they could work on together to improve their local neighbourhoods and communities.

1.3 Watching Brief

Looking forward into FY 2015 funding issues need to be resolved for Murrays Bay Wharf estimated cost $1m and Orewa Beach retaining sea wall $2m.

Special Housing Area (SHA) Proposals for Silverdale equating to potentially a further 800+ homes adding pressure to resources and infrastructure in an area already growing substantially

Development of the Long Bay Restaurant continues to be on hold following the discovery of koiwi (skeletal remains). However, consent to investigate the site has been obtained from the New Zealand Historic Places Trust and this work is planned for mid January 2014.

Section 2 – Local board plan priorities: Key Initiatives & Projects

2.1 Local Libraries

Libraries are located at Orewa, Whangapāraoa and Browns Bay. The Hibiscus and Bays Local Board area is also served by the mobile library service, which visits Mairangi Bay, Torbay and Okura. A new mobile service has also been established at Stillwater.

Our key focus will be on providing ongoing and enhanced library services including supporting and retaining our local volunteers.

The key initiative we have planned for 2013/2014 is to continue to provide seven-day access to all libraries in the Hibiscus and Bays Local Board area. This supports our local board plan priority – Build on the strong identity of our communities.

December 2013 update

A Halloween party with stories by candlelight attracted children and parents who played spooky games and listened to Halloween stories.

Orewa: New iPad classes are well received by customers with 8 people attending the weekly class regularly.

A Nerf gun attack was held in the Orewa library for the October school holidays. Loads of fun was had, with lots of children chasing each other around the library resulting in organized chaos.

Whangaparaoa: The annual Halloween event was definitely the highlight of the quarter. Around 250 children and caregivers attended. All staff got behind this event and very positive feedback was received.

ECB: A weekly Minecraft Club has been established on Thursdays. Children can play the online game in a safe environment offering them a chance to meet other gamers.

2.2 Local Community Services

The Hibiscus and Bays Local Board area has responsibility for community centres at Orewa, Browns Bay and a number of community halls.

Our key focus will be to provide effective community development services in the local board area. We will also continue to support and promote the Hibiscus Coast Youth Centre and the Orewa Community Centre to become more sustainable.

The key initiatives and projects we have planned for 2013/2014 include:

· Continue building a new hall for the Stillwater Community (Note: this project was split over two financial years)

· Continue the renovation of the Stoney Homestead for use as a future community facility

· Begin work on a feasibility study for the Family Centre at Whangapāraoa

· Continue to deliver the Youth Connections initiative by promoting projects that increase local jobs for youth in our local board area, which includes working with local developers (Todd Properties) and other local businesses.

These key initiatives support the following priority in our local board plan – Build on the strong identity of our communities.

December 2013 update

Coast Youth Community Trust is delivering on the Youth Connections contract and has placed 12 young people into work with 18 other young people being actively supported towards employment or assessing options. They have undertaken a number of business stock takes to investigate opportunities for placing young people in either work experience or paid employment. While this has created a database of local business, it has not been effective in opening up youth employment opportunities.

Developed design work for Stillwater Hall is nearly completed and the resource consent application has been lodged. Once the developed design is completed and signed off by the board then building consent will be applied for and construction procurement phase undertaken.

The Stoney Homestead Trust is currently working on a proposal for use, which will be discussed at a local board workshop in February. Once the proposal for use is accepted, work on the planning and design for the interior and landscaping will be progressed.

2.3 Local Arts, Culture and Events

The Hibiscus and Bays Local Board supports the facilities at the Estuary Arts Centre, the Mairangi Arts Centre and the Orewa Centre-stage Theatre.

Our key focus is to assist our art groups and provide art programmes and initiatives in our local board area.

The key initiatives and projects we have planned for 2013/2014 include:

· Support the provision of community events in Hibiscus and Bays

· Support the art facilities and provision of art programmes in our local board area.

These key initiatives support our local board plan priority – Build on the strong identity of our communities.

December 2013 update

The Estuary Arts Centre education wing extension project is jointly funded by the local board and the Estuary Arts Centre Trust (EACT). Planning for the project was initiated in 2012 and in August 2013 a management committee was formally established. Local board members Parfitt and Sayers, together with Phil Crow and Roy Borgoyne from EACT make up the management committee. The indicative budget for the project is $838,000 with funds committed by ASB Trust, NZ Lotteries, EACT, the Auckland Regional Services Trust Fund and the local board.

On 25 June 2012 Mairangi Arts Centre was granted $50,000 through the legacy North Shore City Community Investment Scheme towards the upgrade of the foyer, office and toilet facilities. The project received additional funds of $57,500 from the local board in 2013. Under Urgent Decision on 20 December 2013, a further $10,000 was granted to cover unexpected increases in construction costs. The project commenced in December 2013 and is on track for completion in early February 2014.

2.4 Local Parks Services

Within the Hibiscus and Bays Local Board area there are approximately 688 local parks covering 546 hectares. Our key focus will be on the provision and development of Sportsfields and the renewal of walkways and toilets within our local board area.

The key initiatives and projects we have planned for 2013/2014 include:

· Upgrade public facilities at the Western Reserve, Orewa and the facilities at the southern end of Browns Bay beach

· Renewal of public walkways and cycle ways within the local board area, including Okoromai Coastal walkway, Pacific Parade Track and Browns Bay boardwalk

· Progress the ongoing development of Metropark East

· Install two artificial surfaces plus lights at Ashley Reserve

· Provide public walkways and cycle ways at Long Bay

These key initiatives support the following priorities in our local board plan – provide quality local parks, reserves and facilities for our community; build on the strong identity of our communities; and protecting our natural environment.

December 2013 update

Design phase has commenced for Western Reserve, Public facilities including top up from Small Local Improvement Projects for the relocation of the dump station to Hatfield’s Beach which has yet to be designed. Construction should be undertaken in 2015. The upgrade of the facilities at the north end of Orewa beach will not be likely in 2014 and will be deferred to future years. Work will commence in the autumn on the Browns Bay facilities and will be complete this financial year.

Work is underway to complete by year end the additional walkways in Centennial Park and Plantation Reserve. These were deemed higher priorities form when the plan was written.

Work will completed on the drainage work at Metro Park carried forward from 2013 and design and construction work will be undertaken in the near future for 2 sports fields and toilets.

Work started in January on 2 artificial fields and design work for changing room and toilets for Ashley Reserve along with the upgrade of the car park which will be completed in early next financial year

The walkway and cycleway at Long Bay has been delayed due to easement consents, so design work is being undertaken for Crimson Walkway.

2.5 Local Recreation Services

Recreation centre facilities include the North Shore Leisure Centre at Browns Bay and the Stanmore Bay Leisure Centre. Our key focus will be to provide ongoing and enhanced levels of service at both leisure centres and increase patronage at both facilities.

The key initiative we have planned for 2013/2014 is to investigate the future re-development of the Stanmore Bay Leisure Centre. This initiative supports the following priorities in our local board plan – provide quality local parks, reserves and facilities for our community; build on the strong identity of our communities; and protecting our natural environment.

December 2013 update

Fitness Memberships continue to rise with a peak of 2200 members being recorded in November 2013.

The redevelopment project continues to be on track with their programme. Officers are scheduled to present to the local board in March.

Outdoor shading for the East Coast Early Learning area is currently being finalised to be installed

2.6 Local Economic Development

The Hibiscus and Bays Local Board has a key role in supporting local developments and infrastructure to maximise the economic opportunities for local businesses and industries in the area. The local board also provides political representation and support to local Main street associations and Business Improvement Districts (BID), including BIDs at Browns Bay, Mairangi Bay, Torbay and Destination Orewa Beach.

Our key focus will be to support our existing BID programmes and promote Hibiscus and Bays as a tourist and shopping destination.

The key initiatives and projects we have planned for 2013/2014 include:

· Support existing BID programmes and develop new BID programmes for the area

· Continue to design the Torbay Plaza project, which will create a true meeting place for the Torbay community.

These key initiatives support the following priorities in our local board plan – ensure that infrastructure is in place and meets the needs of our growing population; and create opportunities for economic development that increase local jobs.

December 2013 update

Consultations began in the last quarter for Torbay Plaza and a further event is planned for March with work being undertaken before the financial year end.

Bid programs have continued this year for Browns Bay, Mairangi Bay, and Orewa and Torbay

2.7 Local Built and Natural Environment

The key initiatives and projects we have planned for 2013/2014 include:

· Continue to implement the Long Bay Structure Plan including working with developers and residents to ensure that ongoing monitoring leads to the long-term protection of Long Bay.

· Undertake environmental management programmes such as predator eradication initiatives within our local board area.

These key initiatives support the following priorities in our local board plan – growing and developing our town centres and coastal villages; provide quality local parks, reserves and facilities for our community; build on the strong identity of our communities; protecting our natural environment; and ensure that infrastructure is in place and meets the needs of our growing population.

December 2013 update

Continued work on Weiti river catchment Action plan including Weed control, in preparation for planting. A walking tracks thorough Flexman Place.

2.8 Local Governance

This group of activities covers the local governance and advocacy activities of the Hibiscus and Bays Local Board and local planning and policy activities, including the development of local board plans and local bylaws. As part of its governance role, the Hibiscus and Bays Local Board will continue to engage with and develop good relationships with its local communities. The local board also undertakes citizenship ceremonies and will work collaboratively with the governing body, council-controlled organisations and government departments to provide resolution to local issues and concerns within our local board area. The local board’s key focus is to:

· Engage and develop good relationships with government agencies and local communities including youth and iwi

· Input into relevant Auckland Council regional plans and strategies to ensure the delivery of the Hibiscus and Bays Area Plan

The local board plans to spend $1,521,000 operating expenditure (Opex) and $499,000 capital expenditure (Capex) on these activities in 2013/2014.

This supports the following priorities in our local board plan – build on the strong identity of our communities; ensure that infrastructure is in place and meets the needs of our growing population; and create opportunities for economic development that increase local jobs.

December 2013 update

Completion of financial induction and introduction to the preparation of the local board agreements for 2015.

Work is currently underway on the Area Plan.

Below is a summary of the projects committed to for 2013/14 for the Small local improvement projects program

Small local mprovement projects

Project	Status
Toilet upgrade Browns Bay	Work to start Autumn 2014
Footpath to Red Beach flying fox	Work will be completed by end of Financial year
Installation of play equipment	Unknown
Parks signage	Centennial Park & Alice Eaves reserve design work underway
Western cycleway	Awaiting allocation of Volunteers to be completed FY14
Relocate dump station	Design work to be undertaken now approval gained from camper van association
Mairangi Bay Toilets Art	Completed
Phoenix Plaza	Almost Completed, just awaiting agreement on design re panels on rotunda
Relocate Stillwater playground	Awaiting decision on timing re new community hall
Re roof Dacre cottage	Not yet started roof is leaking and needs urgent attention
Marangi Bay Toilet art	Complete

Section 3 – Activity Overview ending Jan’2014

3.1 Libraries

3.2 Community Development, Arts & Culture

3.3 Parks, Sports & Recreation

Regional Parks Update

A new self contained camping area for 20 camper vans was completed at Shakespear Regional Park.

Improvement to visitor facilities included a new electric BBQ at Shakespear and maintenance to BBQs at Long Bay.

Sand dune protection work was completed at Long Bay following storms in October.

Development of the Long Bay Restaurant continues to be on hold following the discovery of koiwi. However, consent to investigate the site has been obtained from the New Zealand Historic Places Trust and this work is planned for mid January 2014.

A draft plan for the HPZ area at Long Bay is nearing completion.

A Green Flag award was received for Long Bay, from the Parks' Forum.

Section 4 – Regional Initiatives

To be added in a later report

Transport – particularly status of the projects to be delivered from the Transport fund

Watercare – Water or waste projects

Auckland Property - Update on properties that have been identified for sale

Environment – Short update on relevant projects from infrastructure and environmental services

Section 5 – Appendices

5.1 Quarterly Financial Report

SUMMARY:

Comment:

Net cost of service for the first quarter July to December quarter is showing a lower than budget of $145k compared to the last quarter which was $208k favorable variance.

Most of the unfavorable variance in revenue is in Recreation services at ($419K) and Libraries showing a variance of ($24K). The budget included an assumption for increased revenue as part of the corporate savings/improvement initiatives which were not realised. This is an inherited program that currently is sitting with the Executive Leadership Team for a decision to adjust revenue targets down for 2014/15.

This favorable Operating Expenses variance is further increased from last quarter to $550K variance to budget for the quarter. The main activity areas creating these variances are Parks services, and Community Services but offset by Recreation services ($147K) compared to ($156k last quarter) which would indicate that costs are starting to be contained in this area.

Capital expenditure for quarter two – July to December was $192K or 10.0% under spends for the year to date budget.

A review is currently underway of all capital programs to assess what is achievable this year and what projects will need to be deferred. A key focus is to improve the delivery of projects relative to previous years. In conjunction, officers are to realistically review each project based on where they are in terms of the delivery “gateway process”. The intent is to ensure all projects are resourced and incorporated into future programs, notwithstanding that through the public consultations and the Long term planning process priorities may change and different priorities may determine future projects

Comment:

The net cost of service variance is $17K which equates to 1% lower than the year to date budget.

· Revenue variance is $24K lower than budget due to the continued assumption for increased revenue as part of corporate savings/improvement initiatives which were not realised. This will be rectified as part of the budget refresh in next year’s budget.

· Operating expenditure is $41K lower than budget which offsets the revenue shortfall this is mainly due to the extended library hour’s budget offsetting staffing costs. Furthermore there are minor overspends in property costs particularly on utility costs but this may be due to incorrect phasing of these budgets not matching demand during winter period.

· Capital expenditure variance for the year to date is a favourable $21K which equates to 42% this is due to no expenditure to date on fixtures and fittings.

Comment:

The net cost of service variance for the year is $97K, 14% lower than budget.

Operating revenue is higher than budget by $7k as the revenue for Silverdale Hall for the half year is almost equal to the revenue budget for the year for this hall.

Operating expenditure for the year is lower than budget by $90K or 12% overall due to under spends in Property related expenditure for Local Community Leases $71k and the Community Co-ordinator for Hibiscus Coast $31k, Local Board discretionary Community Grants $16k, & Orewa Community Centre $15k offset by East coast Bays Community Centre additional maintenance costs $31k.

Capital expenditure variance for the year is $141K which equates to 64% lower than budget Community Facilities $74k, Stillwater $62k and Stoney Homestead $53k this is offset by Orewa community centre ($12k) for consultancy fees

Comment:

The net cost of service variance for the year is $3K, 1% higher than budget.

Operating Expenditure is ($3k) 1% over budget for the year to date, To date no expenditure has been received for Community Arts Programs however this offsets higher expenditure in Local community Arts programs which is caused by additional staff costs while implementing new booking system, and Estuary Arts centre $10k which is down to budget profile.

Capital is $31k over budget as there has yet to be budget phased although there is full year budget to cover this expenditure.

Comment:

The net cost of service is $489k 7% favorable to budget.

Operating revenue is zero for the year to parks the budget represents elements of regional activity which will be adjusted in next year’s financial statements.

Operating expenditure is showing a variance year to date of $489k 7% favourable this is due to favourable variances in the following: Capital $67k, Public Conveniences $128k, Full Facility Park Contracts $278 offset by Green Assets $63k recoded from Capital (re change in fixed asset accounting policy

Capital expenditure variance for the year to date is $243K, 27% higher than budget. There are significant variances to budget due to phasing and large number of deferrals from last financial year. These Include: Sportsfield Capacity renewals at Ashleigh reserve ($124k), Long Bay walkway ($69k), Public Convenience renewals (Marangi Bay Toilet upgrade) ($310k), and Local Coastal Structures ($120k) for the storm damage work at Orewa Beach offset by Metro Park $116k & Sportsfield renewals $230k.

Comment:

The net cost of services variance for the year to date is $566K, 148% higher than budget, which in percentage terms is lower than last reported by 87%.

Revenue YTD is $419K or 27% lower than budget. This is due to challenging targets for revenue set in the previous legacy councils which have not been reset to more realistic targets; this will be adjusted for next year’s budget as part of the budget refresh program.

Operating expenditure is $147K or 8% higher mainly due to insufficient staff budgets within the 2 centres to meet current levels of service as discussed above this will be adjusted for next financial year.

Capital expenditure reflects the issue with budget phasing, the expenditure is made up mainly of Aquatic renewals $153k with the balance being on small building work.

Comment:

The net cost of service variance for the year to date is ($11K), 3% higher than budget.

Operating expenditure ($11k) higher than budget. This adverse variance is due to higher expenditure spent on street amenities in the following areas: Orewa Library Gardens, Wairwera Pace & Silverdale Reserve repairs

Capital expenditure budget is specifically for the Torbay Plaza project and there is $34k against a $30k budget year to date, this project was delayed last financial year Consultations began in the last quarter and a further event is planned for March with work being undertaken before the financial year end.

Comment:

The net cost of service variance for the year is $6K, 84% lower than budget.

Operating expenditure is lower than budget due to no spend for Implementation Long Bay structure plan against a budget $5k and $31k of the $81k resolved for weed control, site prep and walking track formation at Silverdale reserve and community engagement in planting day.

Comment:

The net cost of service variance for the year to date is $94K, 12% lower than budget.

Operating revenue $33k has been received for the contribution towards Torbay Plaza from Browns Bay Markets.

Operating expenditure is lower than budget due to Citizen Ceremonies $12k Local Board Discretionary Budget $35k which has been resolved to spend at the December Board meeting but yet to be reflected in the accounts.

Capital Expenditure in Local Board Discretionary Funds is slower than anticipated with projects still progressing. Any unspent funds will be carried forward to next financial year where appropriate.

Consideration

Local Board Views

3. This report is for the Local Board’s information.

Maori Impact Statement

4. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation Issues

5. There are no implementation issues.

Attachments

No.	Title	Page
a View	Community Development Arts & Culture Q1,2 work program	71
b View	Parks Summary Capital report	75

Signatories

Authors

Jane Koch - Business Performance Advisor

Authorisers

Lesley Jenkins - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

Hibiscus and Bays Local Board

19 February 2014

Status Key

No significant issues	Has issues but are being managed	Unresolved issues; needs escalation

Status Key

No significant issues

Has issues but are being managed

Unresolved issues; needs escalation

Project Name	· Overall Status	· Finances	· Key Milestones	Phase	Expected Finish date	Local Board Commentary
Aquatic facility building renewals
Aquatic facility building renewals						Programme budget line. Individual projects are identified below.
The Leisure Centre Stanmore Bay - Complete reception gate initiative				Concept Design	17/02/14	Scoping in progress, meeting with managers was held in January.
The Leisure Centre Stanmore Bay - Reconfigure & upgrade reception bathroom				Concept Design	21/02/14	Scoping in progress; Project Manager appointed. Delivered by Property.
The Leisure Centre Stanmore Bay - Upgrade pool side storage, including floor				Complete	16/09/13	Delivery by Property.
Aquatic facility equipment renewals
Aquatic facility equipment renewals						Programme budget line. Individual projects are identified below.
The Leisure Centre Stanmore Bay - New Integrated heating plant for pool				Concept Design		Briefing complete. Project Manager appointed. Specialist consultant procurement underway. Delivery by Property.
Carparks Development
Ashley Reserve Car park				Detailed Design	30/06/15	Two year project commencing with design, consultation and consent in 13/14 and physical works in 14/15. To run concurrently with new toilet facility project (see ID 8290) and to take into account the other projects happening at Ashley Reserve (Artificial pitches - ID 7445; No. 3 sand field renewal - ID 7421; No. 3 field lighting - 7438). Approval received for contract variation to Artificial Pitches professional services contract to add in design and consenting for new car park.
Coastal Development
Browns Bay Beach non pedestrian coastal access				Concept Design	30/06/14	Parks Advisor to determine scope of project after background investigation has been completed.
Boat Ramp, Launching And Mooring Facilities Improvement(PC3200880)				Concept Design	30/06/14	A user survey of boat ramps in the ward is being compiled in association with Community and Cultural Planning. Parks are working with them on this project and preparing for a condition survey of existing facilities to inform this process.
Long Bay Reserve Development(PC3200620)				Complete	30/09/13	Playground construction commenced in May. Completed in September.
Sea Wall West End - Design And Consent (Tindalls Bay)				Concept Design	30/06/14	Planning to allow for adjacent property owners to approach Council with proposals to develop sea walls on Council land that only serve to protect private property, i.e. do not provide public access. b) This will include draft design guidelines. c) Further planning for renewal/upgrade of Council owned structures, where public access is available. d) There will be significant local consultation, commencing in Feb/March 14.
Local Park Car Park Renewals
Local park car park renewals						Programme budget line. Individual projects are identified below.
Hatfields Beach Car Park				Concept Design	30/06/14	This project is the upgrade and re alignment of the Hatfields boat ramp car park. This Financial Year (FY) involves the planning and design of the upgrade with physical works to be done in the next FY
Local Park coastal structures renewals
Local park coastal structures renewals						Programme budget line. Individual projects are identified below.
Arkles Bay Boat Ramp				Complete	20/12/13	Reactive renewal due to storm damage. Complete replacement of boat ramp commenced November. Completed early December.
Minor storm damage Renewal				Physical Works & Complete	30/01/14	Reactive renewal due to storm damage. Tidy up of various sea walls, coastal structures, paths and retaining structures including engineering supervision. Works commenced November. Most work due for completion December, minor projects may continue in to January. Gulf Harbour pontoon, Red Beach sea wall - complete Kinloch Res, Amorino Res, Moenui Res, Orewa Beach Reserve (minor work) and Matakatia Beach - under way.
Orewa Beach storm damage renewal Kohu to Marine View				Physical Works & Complete	30/06/14	Storm damage renewal from Kohu Street to Marine View. Temporary sea wall installed at Kohu St. Boat ramp renewed at Marine View. Works commenced November, completed December 18. Retrospective Resource Consent application being prepared through Jan/Feb.
Duncansby Rd Staircase Renewal				Concept Design	28/02/14	Structural assessment received. Report recommends minor repairs for in ground steps and replacement of staircase fixings. Work to be completed by February in conjunction with Pacific Parade steps repairs.
Murrays Bay Sea Wall				Concept Design	30/06/14	Design and consent for a rip rap wall. Consent obtained in September 2012. Preparation of tender documents underway. Project has been deemed non urgent from a risk to public safety perspective, enabling the option of delaying the physical works if required to prioritise more urgent coastal projects. A small amount of footpath works will be required to remove a tripping hazard.
Murrays Bay Wharf				Detailed Design	28/06/15	Peer review of engineering report presented to Board in September. Board has requested remediation in a staged way. Public meeting 31 October identified community desire for immediate temporary repairs. These will be completed by Christmas. Design for longer term upgrade to commence and will involve some public consultation. Stage 1 repairs due for Sept 14
Pacific Parade Staircase Renewal				Concept Design	31/03/14	Structural condition assessment underway. Delay due to desire to combine this work with Duncansby stairs work. Repairs to be undertaken Feb/March 14.
Waiake Beach Ramp				Consenting	30/06/14	Consenting processes initiated.
Local Park furniture and fixture renewals
Local Park Furniture & Fixture Renewals						Programme budget line. Individual projects are identified below.
Fixtures Minor Renewals				Detailed Design	30/06/14	Silverdale War Memorial Reserve barbed wire fence removal - complete. Okura Res bollards & bin, Kowhai Rd annuals bed irrigation renewal – complete December. Remembrance Res, Maygrove Res, Red Beach Res, Orewa Res benches - quotes requested, installation planned for February. Audit of condition of all park furniture underway to allow a 3 year renewal programme to be produced.
Local Park horticultural renewals
Local park horticultural renewals						Programme budget line. Individual projects are identified below.
Coastal Planting				Concept Design	30/06/14	Dune cell to be created in front of 47 The Esplanade to reduce erosion. Work planned for November. Other dune planting planned for May 14.
Horticulture Minor Renewals				Concept Design	30/06/14	Campbells Beach and Whangaparaoa Library planting - preparation work planned for December, planting in May. Other planting planned for May 14.
Local Park passive turf renewals
Local park passive turf renewals						Programme budget line.
Local park play space development
East Coast Bays Youth Facility In Parks				Concept Design	30/06/15	Parks Advisor to advise on project scope.
Local Park play space renewals
Local park play space renewals						Programme budget line. Individual projects are identified below.
Hardley Reserve Playground Renewal				Concept Design	30/06/14	Playground condition report indicates play edge for module and seesaw badly warped and bent. Quotes to be requested in December.
Play space Reactive Renewals HB				Complete	30/06/14	Western Reserve skate ramp renewal, Red Beach playground ladder & flying fox cable renewal - complete.
Local Park public convenience renewals
Local park public convenience renewals						Programme budget line. Individual projects are identified below.
Mairangi Bay				Complete	30/11/13	The new facility was opened for public use in November 13.
Local Park walkway and cycle way renewals
Local park walkway and cycle way renewals						Programme budget line. Individual projects are identified below.
Centennial Park Track Renewals				Detailed Design	30/06/14	Request for quotes for physical works are currently underway. Scope of works includes replacing the broken cobbles at the Beach Road entrance with a concrete footpath to reduce maintenance costs and safety hazards. Works are scheduled for early 14. Further works may be undertaken once other higher prioritised renewal projects are completed and the budget is known.
Oneroa track realignment				Detailed Design	30/06/14	This project is dependent on the Vaughan Park Anglican Research Centre (VPARC) signing an easement prior to tendering. All tendering and procurement documents have been completed so that once the easement is approved the project can progress. Physical works will be scheduled to best suit MERC's busy period, which is likely to be autumn/winter.
Plantation Res Walkway				Detailed Design	30/06/14	Requests for Quotes close end of Jan 14. Works includes replacing the existing hoggin footpath with 1.5m wide concrete path. Drainage will also be addressed.
Poplar Res Beach Access				Detailed Design	30/06/14	This project will be scoped once higher prioritised renewal projects have been completed and it is confirmed there is adequate budget remaining.
Possum Ladder Coastal Walkway				Complete	31/07/13	This project was completed mid July 13. The neighbour funded and organised the supplier for the physical works directly. Auckland Council funded the consents and monitoring.
Park Development
Citywide Foundation Infrastructure				Concept Design	30/06/14	Scope to be determined by Parks Adviser.
Public Convenience development (Local & Sports)
Browns Bay Beach - toilet refurbishment				Detailed Design	30/06/14	Refurbishment of toilet. Work to be tendered in February, with physical works after peak summer season.
Toilets design, consultation and consent (Ashley Reserve)				Detailed Design	30/06/15	Two year project commencing with design, consultation and consent in 13/14 and physical works in 14/15. To run concurrently with new car park project (see ID 5487). Project to take into account the other projects happening at Ashley Reserve (Artificial pitches - ID 7445; No. 3 sand field renewal - ID 7421; No. 3 field lighting - 7438). Previous design completed by North Shore City Council in 2009, has been presented to the Local Board. Design will be updated to fit in with the car park design and other development works in the reserve.
Western Reserve - replacement toilet				Detailed Design	30/06/15	Progressing with detailed design. Review of updated design planned with Parks Advisor in Jan/Feb, with respect to ability to change other features in immediate vicinity.
Recreational facilities building renewals
Recreational facilities building renewals						Programme budget line. Individual projects are identified below.
The Leisure Centre Stanmore Bay - Install false ceiling in circuit room				Complete	02/08/13	Delivery by Property.
The Leisure Centre Stanmore Bay - Refurbish group fitness and RPM rooms				Concept Design	07/02/14	Brief being finalised. Project Manager appointed. Delivery by Property.
The Leisure Centre Stanmore Bay - Renew floor coverings to rear stair				Concept Design	07/02/14	Planning phase
Recreational facilities equipment renewals
Recreational facilities equipment renewals						Programme budget line. Individual projects are identified below.
The Leisure Centre Stanmore Bay - Gym equipment				Concept Design		In progress. Managed by Parks Sports and Recreation.
Small Local Improvement Projects (Local & Sports)
Small local improvement projects (North)						Programme budget line. Individual Parks SLIPs projects are identified below.
Browns Bay Village Green				Complete	30/10/13	Physical works for garden is complete. Power and lighting have been completed. Drainage works complete.
Hatfields Beach relocate dump station				Concept Design	30/06/14	This project is to install a new dump station at Hatfield beach reserve and remove the existing one from Orewa to provide more user friendly facilities. Feasibility and site investigation planned for January.
Park Entrance and Welcome Signs				Detailed Design	30/06/14	Provision of entrance and welcome signage for Centennial Park, Campbells Bay, and Alice Eaves Scenic Reserve, Orewa, in consultation with reserve community volunteer groups.
Phoenix Plaza				Physical Works	31/01/14	Physical works completed December 13 and included renewing the seats, painting the poles and rotunda, cleaning the rotunda and improving the existing tree pits. Further consultation with the Browns Bay Market Association will take place to confirm the design of the wind break around the band rotunda.
Red Beach Flying Fox Path				Concept Design	25/06/14	All weather access to flying fox. Community consultation planned for January. Installation planned for March.
Waiake Beachfront Toilets - Artwork				Complete	30/08/13	Project complete.
Western Reserve Cycle way Extension (Walkway & lights)				Detailed Design	31/03/14	Contract awarded to Conservation Volunteers for widening of a section of the existing cycleway. Start of work delayed until mid - late January 14 due to WINZ volunteer trainee availability.
Sports park car park renewals
Sports park car park renewals						Programme budget line.
Sportsfield Development
Ashley Reserve Artificial Field				Detailed Design	30/06/14	The purpose of this project is to deliver two artificial sports fields, an artificial cricket wicket and floodlighting at Ashley Reserve, Long Bay to meet the shortfall in football capacity. Note: the lighting of the No.3 sand field is being executed as part of the Artificials project. Tenders closed 13th December, evaluated and ready to award. Physical works to commence January 14.
Ashley Reserve Lights				Detailed Design	30/06/14	Execution of project for lighting of No.3 Sandfield included with the artificial fields - refer to Project 7445
Freyberg Park Cricket Nets				On Hold	30/06/14	This project has been indefinitely postponed until a review of the facilities in this area has been completed by the Local and Sports Parks Team.
Metropark sports field future (Parent)						Programme budget line. Individual projects are identified below.
New Toilet - Metropark sports field future				Detailed Design	30/06/14	Design, consent and installation of a new toilet facility in Metro Park. Earthworks completed, levels confirmed, detailed design almost complete. Resource consent has been lodged. Building consent to be lodged in December. Tender to go out early 14 and construction planned to start April or earlier if possible.
Sports Fields - Metropark Sports Fields Lighting				Detailed Design	30/06/15	Planning, design and consenting for lighting of new sports fields as part of development of the new Metro Park East Sports Park in FY14. Construction in FY15 subject to budget confirmation.
Sports fields - Metropark sports field future				Detailed Design	30/06/14	Stage 2: Minor earthworks and laser leveling of balance of the main sports field platform surrounding the first sand field constructed FY 13, and re-establishing a sports turf ryegrass surface. Site works recommenced October 13 following winter closedown period with surface cultivation and laser levelling completed. Installation of lateral drains and irrigation required to complete Stage 2 in December 13 but delayed because of priority for other sandfield renewals to be completed in city wide sports field programme. Stage 3: a) Development of an additional area of sand carpet and couch turf of about 4 hectares to turn the whole of the main platform into a sand carpet and couch turf area. Tendered as part of the sports field programme and contract awarded. To commence after Stage 2 completed; b) Design and consenting for the future sports fields lighting for the main platform. Professional services currently being procured.
Sportsfield renewals
Sports field renewals						Programme budget line. Individual projects are identified below.
Future Programme Planning				Detailed Design	30/06/15	Coordination services for Mairangi Bay Reserve Sandfield Renewal to be undertaken by Watercare Services to reinstate sandfield after trunk sewer works.
Gulf Harbour Reserve Stage 2				Complete	31/07/13	Upgrade of the sports field surface. Couch grow-in completed. Slit drains installed early March 13. Replacement cricket pitch installed. Project complete.
Victor Eaves Park				On Hold	30/06/15	Renewal of No. 1 sand field drainage system - primary, laterals and slit drains plus rejuvenation of the existing couch surface. Work was tendered as part of the sports field programme but has since been put on hold because of insufficient overall renewal funding. PROJECT ON HOLD TO 14/15
Ashley Reserve Sand Field Renewal				Physical Works	30/06/14	Renewal of the No. 3 sand field. Works tendered as part of the sports field programme and contract awarded. Physical works programmed to commence January 14 after Todd Property have completed their earthworks on part of the reserve and Ashley Avenue.
Stanmore Bay Reserve Sand Field Renewal				Physical Works & Complete	30/04/14	Renewal of the No. 1 soccer sand field. Works tendered as part of the sports field programme and contract awarded. Resource Consent received 1st November delaying start of physical works and putting programme back by 4 weeks. Main drains completed and new irrigation installed.
Walkways and cycleways Development
Investigate And Construct Cycle/walkways(PC3200877)				Detailed Design	30/06/14	Crimson Walkway project. Consulted with Local Board in August. Report to be presented to the Great Parks Society & Te Araroa Walkway groups. Investigating Piripiri Res access and Metro Park to Silverdale stages.
Long Bay Walkways(PC3200879)				Concept Design	30/06/14	Further development of the Long Bay reserves/playgrounds in conjunction with the developer.

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Project	Description	Est. Cost
Weed control, site preparation and plants for riparian planting Flexman Place Berm Reserve	Site preparation (including rubbish removal, clear and level access track, pest plant control) = $13,000 Procurement of native eco-sourced plants [7,000 plants = $28,000]	$41,000
Walking track formation through Flexman Place Berm Reserve	Materials and formation of 2m wide gravel track	$35,000
Community engagement, planting day coordination, education and awareness raising	Engagement with local businesses, schools and community groups. Volunteer recruitment, coordination, promotion and supervision of community planting days during winter 2014. This will include water quality monitoring and education, also includes allowance for materials and resources, including communication and marketing.	$16,000
TOTAL		$92,000

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager