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Hibiscus and
Bays Facilities and Reserves Committee
14 February
2014
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The Chairperson opened the meeting and advised that as the
Facilities and Reserves Workshop had not finished, the meeting would be
adjourned until the completion of the workshop.
The meeting
reconvened at 1.25pm
1 Welcome
The Chairperson welcome those in attendance.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no
public forum.
10 Extraordinary Business
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10.1
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Hibiscus and Bays Sports Field Projects 2014/2015
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At the
Facilities and Reserves Workshop the Sports Turf Advisor presented the
proposed sports field projects for 2014/2015 and asked that the committee
approve these. As the next meeting of the committee is not until 14 March
2014 and work needs to commence on the design and consenting process for the
works it was agreed to consider these as a matter of urgency.
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Resolution number HIB/2014/2
MOVED by Member JG Parfitt, seconded by Chairperson J Fitzgerald:
That the Hibiscus and Bays Facilities
and Reserves Committee:
a) consider an extraordinary item
regarding the Hibiscus and Bays Sports Field Projects 2014/2015 at item 12 of
this agenda. The matter was not on the published agenda because it has only
just been raised with the Facilities and Reserves Committee and the design
and consenting work on the projects needs to commence as soon as possible.
CARRIED
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11 Notices of Motion
There were no notices of motion.
12 Consideration
of Extraordinary Items
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12.1
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Hibiscus and Bays Sports Field Projects 2014/2015
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Resolution number HIB/2014/3
MOVED by Member JG Parfitt, seconded by Member LM Whyte:
That the
Hibiscus and Bays Facilities and Reserves committee:
a) agree to the
Proposed 2014/2015 Hibiscus and Bays Sports Field Projects to include:
i. Stanmore Bay Reserve No 2
(football) sand field renewal
ii. Victor
Eaves Park No #1 sand field renewal
b)
note that the
cost estimates for the projects in (a) above total $679,000 and that the
remaining budget for 2014/2015 of $79,000 will be set aside as a contingency
for unforseen cost overruns and planning for 2015/2016 projects.
c) note that, as their condition
allows it, the following projects will be deferred to 2015/2016 and the clubs
involved will be advised:
i. the sand
field renewals of Freyberg Park No 3
ii. Stanmore
Bay Reserve No 2 (league)
iii. Silverdale
War Memorial Park No 2
CARRIED
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Member Cooper abstained from voting.
1.30 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Facilities and
Reserves Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
