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Henderson-Massey
Local Board
20 February
2014
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1 Welcome
The
chairperson welcomed those present at the meeting.
2 Apologies
3 Declaration of Interest
Members are reminded of the
need to be vigilant to stand aside from decision making when a conflict arises
between their role as a member and any private or other external interest they
might have.
The
following are the declared interests as at 20 February 2014.
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BOARD MEMBER
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ORGANISATION
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POSITION
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Vanessa Neeson, JP (Chairman)
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N/A
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N/A
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Shane Henderson (Deputy Chairman)
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Waitakere Community Law Service
Ranui Action Project
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Employee
Co-Chairman
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Brenda Brady, JP
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Keep Waitakere Beautiful
Safer West Community Trust
Sunnyvale Residents & Ratepayers Society Inc.
West Auckland Historical Society
District Licensing Committee
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Trustee
Trustee
Member
Member
Member
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Peter Chan, JP
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Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Ass.
NZ-China Business Ass.
Auckland Chinese Environment Protection Association (ACEPA)
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Member
Member
Member
Member
Advisor
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Warren Flaunty, QSM
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Westgate Pharmacy
West Auckland Hospice
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd Rodney Local Board
Waitemata District Health Board
Waitakere Licensing Trust
Massey Matters Inc.
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.
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Contractor
Trustee
Director
Director
Director
Elected Member
Elected Member
Elected Member
Member
Member
Member
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Will Flavell
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Rutherford College
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Employee
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Tracy Kirkley
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District Licensing Committee
Heart of Te Atatu South
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Member
Member
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Luke Wilson
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NZ Police - Massey Community Constable
D.A.R.E. West
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Employee
Member
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The declarations register was updated with the addition
of membership for Heart of Te Atatu South for member Tracey Kirkley.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Item Withdrawn
8 Item Withdrawn
9 Item Withdrawn
10 Extraordinary Business
There was no extraordinary business.
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10.1
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Proposed
Auckland Unitary Plan Submission – local board input
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Secretarial note: The reason for urgency is that the Board’s input on the Proposed Unitary Plan has to be resolved
on by 22 February 2014.
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Resolution number HM/2014/14
MOVED by Chairperson VS Neeson, seconded by Member TJ Kirkley:
That the Henderson-Massey Local Board:
a)
Agrees that the matter of Proposed Auckland Unitary Plan Submission – local board input be discussed under item 19.1.
CARRIED
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11 Notices of Motion
There were no notices of motion.
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12
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Trees For Babies programme 2014
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Resolution number HM/2014/15
MOVED by Member TJ Kirkley,
seconded by Member WI Flavell:
That
the Henderson Massey Local Board
a) Approves Sunline Park as the
proposed site for the 2014 Trees For Babies planting programme.
b) Nominates member Shane Henderson as a
representative from the Board to speak at the 2014 event.
c) Identifies that the $6400 for the
programme be reallocated from within existing parks 2013/14 opex.
c) Requests staff investigate options for
funding future Trees for Babies events, including opportunities for reducing
the costs.
d) Notes that the Henderson-Massey Trees
for Babies event should celebrate the babies of residents of
Henderson-Massey.
CARRIED
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Secretarial Note: Member Brenda Brady declared conflict of
interest with the item and took no part in discussion or voting on the matter.
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13
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Deferring planning and construction of the West Harbour Community
House
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Resolution number HM/2014/16
MOVED by Member BA Brady, seconded by Member TJ Kirkley:
That the Henderson-Massey Local Board:
a) Approves
deferring the planning and construction of the West Harbour Community House
to 2016/2017 to allow for an evaluation of the operational impact of the new
Community Hub at West Harbour School to meet the future needs of the West
Harbour and Colwill communities.
b) Approves
the planning and construction budget for the West Harbour Community House be
allocated and deferred as follows:
· $157,440 planning, concept
design and consenting deferred to the 2016/2017 financial year.
· $891,560 for construction
deferred to the 2017/2018 financial year.
c) Notes a
further $25,000 of opex is required for the evaluation of an additional
community house in West Harbour and will be included for consideration in the
2014/17 Local Board Plan or the Community Planning and Policy work programme.
CARRIED
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14
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Approval of the Henderson-Massey Local Board Community Lease
Renewals Schedule 2013/2014
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Resolution number HM/2014/17
MOVED by Member BA Brady, seconded by Member MFP Chan:
That the Henderson-Massey Local Board:
a) Approves the renewal of
the leases specified in the Community Lease Renewals schedule for:
- Family Action
- Kiwi Trikers
Social Club Incorporated
- NZ Motor Caravan
Association Incorporated
- The Massey
Athletic Club Incorporated
-
Te Atatu Athletics Club Incorporated
CARRIED
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Secretarial Note: It was noted that in the community lease renewals schedule table (page 25 of the
agenda) for the group Family Action Lloyd Morgan Lions Club Park, building
ownership needs to be changed from group to Auckland Council as Council owns
the building.
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15
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New Community Lease to Te Kohanga Reo National Trust Board, 5
Beauchamp Drive, Massey
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Resolution number HM/2014/18
MOVED by Member BA Brady, seconded by Member MFP Chan:
That the Henderson-Massey Local Board:
a) Approves
the granting of a new community lease to Te Kohanga Reo National Trust Board
located on part of Royal Reserve, being part of Lot 47 DP 84284 and part Lot
21 DP 47947, 5 Beauchamp Drive, Massey (Attachment A) subject to the
following terms and conditions:-
i) Term – 10 years commencing
20 February 2014 with one 10 year right of renewal with final expiry 19 February
2034;
ii)
Rent - $1.00 plus GST per annum if requested;
iii) Te
Kohanga Reo National Trust Board Community Outcomes Plan as approved and
attached to the lease document (Attachment B).
b) Approves all other terms and conditions in
accordance with the Auckland Council Community Occupancy Guidelines July
2012.
CARRIED
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16
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New Community Lease to The Scout Association of New Zealand, 134
Taikata Road, Te Atatu Peninsula
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Resolution number HM/2014/19
MOVED by Member BA Brady, seconded by Member TJ Kirkley:
That the Henderson-Massey Local Board:
a) Approves
the surrender of The Scout Association of New Zealand lease agreement dated 1
December 1995.
b) Approves
the granting of a new lease under Section 73 (3) of the Reserves Act 1977 to
The Scout Association of New Zealand at 134 Taikata Road, Te Atatu Peninsula
(Attachment A) subject to the following terms and conditions:
(i)
Term - 11 years with no right of renewal;
(ii)
Rent - $1.00 per annum if requested;
(iii) Approve
the public notification of the new community lease and that the
Henderson-Massey Local Board meet the costs associated with the public
notification, estimated at approximately $500, from the CDAC department
budget;
(iv) That
Council staff initiate a process to reclassify part of SO Plan 50170 North
Auckland Land District – Waitemata City from recreation reserve to local
purpose (community buildings) reserve in accordance with the Reserves Act
1977, at which point a new community lease can be issued;
(v) Approve
The Scout Association of New Zealand Community Outcomes Plan as attached to
the lease document (Attachment B);
c) Approves all other terms and conditions in
accordance with the Reserves Act 1977 and the Auckland Council Community
Occupancy Guidelines 2012.
CARRIED
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Secretarial Note: It was noted that last
sentence of No.3 of the executive summary of the
report “The trust has a community lease for the pontoon that expires 31
October 2025” needs to be deleted as this is incorrect. The trust do not
have a community lease for the pontoon.
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17
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Quarterly Performance Report
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Resolution number HM/2014/20
MOVED by Member TJ Kirkley, seconded by Deputy Chairperson SP
Henderson:
That the
Henderson-Massey Local Board:
a)
Receives the Quarterly Performance Report for the Henderson
Massey Local Board for the period ended December 2013.
b) Requests the Mayor and the Chief
Executive Officer be informed of the projected revenue shortfall for Westwave
of $1.1 million as a result of the free swimming policy.
c) Notes that the Governing Body has
previously undertaken to cover any budget shortfalls as a result of the
implementation of the free swimming policy.
d) Requests that staff investigate the
revenue shortfall for Westwave and report their findings to the board.
CARRIED
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19 Consideration
of Extraordinary Items
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19.1
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Proposed
Auckland Unitary Plan Submission – local board input
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Secretarial
note: A report “Proposed Auckland Unitary
Plan Submission – local board input” was tabled at
the meeting. A copy of which has been placed on the
file copy of the minutes and can be viewed at the Auckland Council website
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Resolution number HM/2014/22
MOVED by Deputy Chairperson SP Henderson, seconded by Member BA
Brady:
That the Henderson-Massey Local Board:
a) Approves
Attachment A of the report with the exclusion of point vi as the board’s
written input to the Auckland Council submission on the Proposed Auckland
Unitary Plan.
b)
Requests that officers seek confirmation from the chair of the
hearings panel that local boards will have the opportunity to speak to the
panel about issues relevant to the local board area.
c)
Delegates to the chairperson the authority to clarify the
content of this input and any other matters requested by the governing body
and / or the independent Hearings Panel.
d)
Notes that the approval of Attachment A (with the exclusion of
point vi) does not limit the issues the Board may wish to speak to the
independent hearings panel about under resolution b.
CARRIED
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Attachments
a Henderson-Massey
Local Board input to the Auckland Council Submission
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4.52 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Henderson-Massey Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
