Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

18 February 2014

HEART Movement Membership

File No.: CP2014/01638

Purpose

1. To provide the Maungakiekie-Tamaki Local Board the opportunity to renew its membership with HEART Movement.

Executive Summary

2. The local board has expressed its interest to renew the membership with HEART. Membership of HEART has some commitments to a training programme, which they have offered to adapt for the local board in consideration of the local board’s governance role. HEART have requested council officers attend training commitments required of members.

3. Attached is the HEART Membership Agreement and Standards of Practice, and background information consisting of the original report and resolution made 25 September 2012.

Recommendation/s

That Maungakiekie-Tamaki Local:

a) Thanks Cristy Trewartha, Co-ordinator representing HEART Movement, for her invitation to re-join as a HEART Member.

b) Agrees to renew its membership with HEART Movement.

c) Requests officers to attend the HEART training programme in accordance.

d) Undertakes specialised training with HEART.

Discussion

4. The Maungakiekie-Tamaki Local Board joined the HEART Movement in September 2012.

5. The HEART Movement is working to prevent family violence and promote healthy relationships in Glen Innes and Pt England. They are committed to continuously improving our knowledge and practice. The aim of the HEART Standards of Practice is to develop a consistent approach to addressing family violence and promoting healthy relationships amongst practitioners working in this community.

6. The local board has expressed an interest in continuing its membership to HEART and supporting the work they conduct in the community.

Consideration

Local Board Views

7. The local board has expressed an interest in continuing its membership to HEART and supports the work they conduct in the community.

Implementation Issues

8. The HEART membership calls for participation in training programmes as below:

In 2014 HEART will provide the following trainings free of charge to Member Organisations. Member Organisation practitioners voted for these trainings in the annual survey.

 Working with Māori whānau (1 day)

 Working with Pasefika families (1 day)

 Peaceful Family Communication – The Peace Foundation (15 hours)

 De-escalation (Half day)

 Child Brain Development - Brainwaves Trust (Half day)

HEART will run these trainings again in 2014 for those who have not yet completed them.

 Introduction to Family Violence Training

 How to Help – Bystanders training

9. Discussion with HEART staff have indicated that the above training is best suited to council officers working in the community and that as part of membership, the local board ensure council officers working in the community attend these sessions.

10. HEART have offered to develop a bespoke training for the local board, suited to their role in governance.

Attachments

No.	Title	Page
a View	HEART Membership Agreement 2014	9
b View	HEART Standards of Practice 2014	11
c View	HEART original report and resolution 25 September 2012	13

Signatories

Authors

Emma Cordery - Local Board Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

Nina Siers - Local Board Advisor

Maungakiekie-Tāmaki Local Board

18 February 2014

New Lease at Johnson Reserve, 47A Dunkirk Road, Panmure. Mount Wellington Bowling Club Incorporated.

File No.: CP2014/00170

Purpose

1. This report seeks the approval of the Maungakiekie-Tamaki Local Board to grant a new community lease to Mount Wellington Bowling Club Incorporated, at Johnson Reserve, 47A Dunkirk Road, Panmure.

Executive Summary

2. The Mt Wellington Bowling Club (the Club) owns the clubroom building on Johnson Reserve, which it has occupied since 1956. According to the Community Occupancy Guidelines, groups that own their buildings have an automatic right to re-apply for a new community lease without public notification. Johnson Reserve is a classified recreation reserve, subject to the provisions of the Reserves Act 1977. (Attachment A)

3. The Club’s previous community lease commenced in 1975, for a term of 21 years with a further 12 year right of renewal, until its expiry on 29 February 2008. On 9 September 2009, Auckland City Council approved the granting of a new community lease from 1 March 2008 for a period of 5 years with two rights of renewal of 5 years each. (Attachment B)

4. Auckland Council staff have worked with the Club and this report recommends the granting of a new community lease to the Mount Wellington Bowling Club Incorporated, under the terms and conditions of the Community Occupancy Guidelines, for a period of ten years with one further ten-year right of renewal, at Johnson Reserve, 47A Dunkirk Road, Panmure.

5. A community outcomes plan will be negotiated with the Club and will be an attachment to the lease, subject to the local board approval.

Recommendation

That the Maungakiekie-Tamaki Local Board:

a) That the Maungakiekie-Tamaki Local Board approves the granting of a new community lease, under Section 54 (1) of the Reserves Act, to the Mount Wellington Bowling Club Incorporated at Johnson Reserve, 47A Dunkirk Road, Panmure on the following terms and conditions;

i) Term - 10 years commencing on the resolution date, with a further right of renewal of 10 years.

ii) Rent - $1.00 per annum plus GST

iii) Provision of a Community Outcomes Plan to be separately established and approved by the Local Board.

iv) That the “required use” of the tenancy includes the sports of petanque and bowling; subject to Land Owner Approval for this development and, the Club’s constitution being amended to include both sports.

v) All other terms and conditions are in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Discussion

6. The Mount Wellington Bowling Club Inc (the Club) occupies part of Johnson Reserve, described as Lot 330 DP 44686, and contained in NA2B/621. Lot 330 is held by the Crown through the Department of Conservation. It is a classified recreation reserve, vested in Auckland Council in trust and subject to the provisions of the Reserves Act 1977. The activities of bowling and petanque are consistent with the reserve classification.

7. The Club’s previous community lease commenced in 1975, for a term of 21 years with a further 12 year right of renewal, until its expiry on 29 February 2008. On 9 September 2009, Auckland City Council approved the granting of a new community lease from 1 March 2008 for a period of 5 years with two rights of renewal of 5 years each. (Attachment B)

8. In line with the community lease policy at that time, an increase in rent was approved taking into account the Club’s revenue activities. Lease negotiations were completed to the satisfaction of both parties in accordance with the legacy resolution, with the exception of the methodology applied to determine the rent.

9. The Club has requested Council review the increase in rent and has continued to pay its previous lease rental of $90 plus GST per annum. (Attachment C) On 14 May 2013, the Club completed a new lease application.

10. The Club has been approached by the Panmure Pioneers Petanque Club with a proposal to join their Club. On 9 August 2013, the Club applied for Land Owner Approval to

convert an unused Club green into a petanque surface. (Attachment D) Auckland Bowls has meet with the Club and supports this development, subject to the Club’s constitution being amended to include petanque and performance measures being in place. (Attachment E)

11. The Inclusion of petanque as a Club sport, is not consistent with the “required use” in the 2008 draft lease agreement, which states:

6.1 “The Tenant must not use the Premises for any purposes except the Required Use”.

The required use is recorded as “Bowling Club and associated uses (including bar facilities).”

12. Following the 2008 recommendation of the Tamaki Community Board, on 9 September 2009, The Arts Culture and Recreation Committee passed the following resolution:

A. That the Arts, Culture and Recreation Committee approve the granting

of a community lease to Mount Wellington Bowling Club Incorporated at Johnson Reserve, 47A Dunkirk Road, Panmure on the following terms and conditions:

i) Term - 5 Years commencing 1 March 2008

ii) Rights of renewal - Two rights of renewal each of five years

iii) Rent - Club would be charged a hybrid rental or $10,800 + GST per annum. This includes the fixed charge rental of $500.00 per annum with an additional $10,300.00 per annum which equates to 5 per cent of the commercial activities that the Club has earned revenue from (bar sales, gaming machine and housie).

iv) All other terms and conditions per Auckland City Council’s Community and Recreation Lease Policy.

B. That the Mount Wellington Bowling Club be informed that the council is currently reviewing its gaming venue policy, and that future lease renewals may include a provision to phase out gambling machines in Council leases.

C. That officers be requested to include in all further reports the quantity of gambling machines that are licensed for, and those currently operating, on Council leased premises.

13. The Club has not signed the community lease approved by the Arts, Culture and Recreation Committee in 2009 and has continued to pay its previous lease rent of $90.00 per annum. The Club has requested council review the approval of the hybrid rental. Because the community lease has not been executed, council has continued to invoice the Club for the previous rent of $90.00 per annum and a debt has not been established.

14. The current Community Occupancy Guidelines set a standard peppercorn rental of $1.00 per annum. The guidelines state that if a community group generates significant revenue over expenditure, the relevant Local Board may choose to charge percentage rental at rent review, unless the lessee can provide evidence of:

· planned building upgrade, development or maintenance

· planned programmes, services or activities.

15. On 14 May 2013, the Club completed a new community lease application providing financial information from 2010 to 2013. The Club is a registered incorporated society and its 2013 audit records the Club’s internal controls as strong. The Club’s accounts show reliance on gaming and bar revenue to fund the maintenance of the Clubrooms and the greens, with costs in 2013 of over $50,000 for building maintenance and $25,000 for green maintenance.

16. The Club has a gaming licence for a maximum 8 machines, which are in operation. Gaming machine profit for the year ending 2012, totalled $72,438 and for 2013, $44,596. The Department of Internal Affairs reviews the Club’s venue licence at least every 18 months. Auckland Council adopted a Class 4 Gambling (Pokie) Venue Policy in July 2013. (Attachment F)

17. The Club is affiliated to New Zealand Bowls and has a total membership of 110. It is presently working with members of the Panmure Pioneers Petanque Club to introduce that sport to the Club. Petanque will provide an additional sporting opportunity for current members and increase the Club’s exposure and engagement in the community, particularly with collegiate competitions for youth planned.

18. The Club has formally applied to council for landowner approval to convert one unused green into a petanque surface. A separate report is being prepared by council officers for the local board’s consideration of this development.

19. Auckland Bowls and Bowls New Zealand have recently completed a status report for the Club. This notes the Club’s capacity to double activity and highlights the potential for youth and school participation in the Club.

20. The Auckland Bowls status report supports the petanque proposal as an opportunity to expose more people to bowls and to increase the Club’s revenue. The report highlights the strategic location of the Club, in terms of it being the only bowling Club within the greater Mount Wellington and Panmure areas. It recommends performance indicators are in place to ensure the Club’s long term stability.

Consideration

21. The recommendations within this report fall within the local board’s delegated authority relating

to local recreation, sport and community facilities.

22.The Club’s plans to introduce a new sport to the Club and to grow youth participation is in line with the local board’s priority of ensuring everyone benefits from, and enjoys community spaces.

23. Auckland Bowls and Bowls New Zealand support the development and will work with the Club to develop strategies for the future.

Local Board Views

24. The local board community lease representatives support the granting of a new community lease for the Club at Johnson Reserve.

Maori Impact Statement

25. The Club’s planned participation in youth collegiate sports will benefit Maori in Maungakiekie-Tamaki where 21.5% of students were recorded as Maori in 2012.

26. Johnson Reserve is crown land and this site could potentially be required by the Crown for Treaty redress in future years.

General

27. The recommendations in this report do not trigger the Auckland Council Significance Policy

28. Input has been sought from relevant department, council staff who support the progression of a new community lease for the Club.

Implementation Issues

29. All cost involved in the preparation of this lease and licence agreement will be borne by Auckland Council.

Attachments

No.	Title	Page
a View	Attachment A Mt Wellington Bowling Club Leased Site	39
b View	Attachment B 2009 Resolution	41
c View	Attachment C Email to Council for Rent Review	43
d View	Attachment D Club LOA Request	45
e View	Attachment E Status Report, Auckland Bowls	49
f View	Attachment F Council Gambling Venue Policy	57

Signatories

Authors

Robyn Campbell - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2014

St Heliers Bay Pony Club Relocation

File No.: CP2014/00171

Purpose

1. To seek feedback from the Maungakiekie Tamaki Local Board on options for the future of the St Heliers Bay Pony Club, including relocation to Point England Reserve.

Executive Summary

2. The St Heliers Bay Pony Club (Pony Club) and Riding for the Disabled (Eastern Suburbs) Incorporated (RDA) have been located at Pourewa Creek Recreation Reserve on Kepa Road for approximately forty seven years. This land has been returned to Ngati Whatua Orakei as part of the Ngati Whatua Orakei Claims Settlement Act 2012. Ngati Whatua Orakei Reserves Board has decided not to continue the lease arrangement, and the club’s current lease will expire in June 2015. Officers have investigated potential options for the future of the Pony Club, including relocation to either Churchill Park (within the Orakei Local Board area) or Point England Reserve (within the Maungakiekie Tamaki Local Board area) and amalgamation with the Meadowbank Pony Club on New Zealand Transport Agency land and Apirana Reserve (relevant to both boards).

3. Point England Reserve is within 30 minutes’ drive of the existing club headquarters and contains sufficient grazing land of appropriate contour to fulfill the functional requirements of the Pony Club. There are a number of planning and physical issues that would need to be overcome before the Pony Club could relocate to Point England. These include inconsistency with the relevant reserve management plan, suitability of the land for horse grazing, cultural and ecological impacts, and compatibility with other park users.

4. Meadowbank Pony Club operates on land leased from the New Zealand Transport Agency (NZTA), with additional horse grazing on both this land and on Apirana Reserve, which is within the Maungakiekie Tamaki Local Board area. The club holds a lease over the NZTA land until 2018 and an informal grazing agreement for Apirana Reserve, renewed annually. Should the St Heliers Bay Pony Club be able to continue to graze parts of Pourewa Creek Recreation Reserve, there is potential for horses and their riders to access the Meadowbank Pony Club via Kepa Bush Reserve. Amalgamation of the two clubs, with clubrooms, built facilities and arenas consolidated at the Meadowbank club’s headquarters on Kohimarama Road, is therefore potentially feasible. However no discussions have taken place between the clubs regarding the potential for amalgamation.

5. Work and analysis to date has been limited to desktop assessment and some discussion with affected clubs. Before progressing with a more thorough option analysis, including public consultation, the local board’s direction is sought.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) That the Maungakiekie-Tamaki Local Board supports in principle/does not support further investigation into the relocation of the St Heliers Bay Pony Club to Point England Reserve;

b) That the Maungakiekie-Tamaki Local Board supports/does not support further investigation into the merger of St Heliers Bay Pony Club and Meadowbank Pony Club, including continued use of Apirana Reserve for grazing.

Discussion

6. The St Heliers Bay Pony Club (Pony Club) and Riding for the Disabled (Eastern Suburbs) Incorporated (RDA) is located on the Pourewa Creek Recreation Reserve at Kepa Road, Orakei. The Pony Club has leased the area around their headquarters and related facilities and had exclusive grazing rights over most of the balance of the reserve for approximately 47 years. The RDA has operated in partnership (utilising the pony club’s horses and facilities) with the pony club for approximately 38 years.

7. On 1 February 2013 the Pourewa Creek Recreation Reserve, previously managed by the Department of Conversation, was returned to Ngati Whatua Orakei as part of the Ngati Whatua Orakei Claims Settlement Act 2012. The reserve is held under the Reserves Act 1977 and is administered by the Ngati Whatua Orakei Reserves Board.

8. The Ngati Whatua Orakei Reserves Board has decided not to continue the lease arrangement with the Pony Club and RDA, due in part to the fact that the Pony Club activities take up all of the usable land area. The Board does however acknowledge that it will take time for the Pony Club to find appropriate alternative accommodation and move their facilities. As such at their meeting held on 13 August 2012 the Ngāti Whātua Ōrākei Reserves Board agreed to the continuation of the Pony Club lease until June 2015. At this time further discussions would take place as to whether the lease could be continued until mid-2016, this will be dependent on progress being made on future use of the reserve.

9. The park advisor has been working with the Orakei Local Board and the Pony Club to investigate possible alternative locations for the Pony Club and RDA within a 30-minute drive of their current location (a prerequisite of the club in order to continue to serve the local community).

Club statistics and activities

10. In early 2013, the Pony Club had 74 members. The club currently grazes between 15-40 horses at Pourewa Reserve during their operating season and 15-20 horses in the winter season. The club operates between October and May and most animals are taken off the site during the winter. During the riding season, weekly rallies are the main tuition and training activity of the Pony Club, taking place on Wednesday afternoons between 4pm and 7pm.

11. The club has advised officers that they spend about $40,000 per year on farm maintenance operations and contribute a further 1,000 volunteer hours to manage the Pourewa Creek Recreation Reserve site.

Equestrian sector provision in Auckland

12. In 2012 the Auckland Council in consultation with an equestrian sector core representative group commissioned a needs analysis in order to identify high level needs analysis and current issues and priorities. The resulting document titled “Auckland Purpose Built Equestrian Facilities: High Level Needs Analysis Role of Council in Equestrian Facility Provision” was presented to the Parks, Recreation and Heritage Forum in December 2012.

13. The report found that all local authorities provided land and subsidised leases or licenses for pony clubs and grazing. The report highlighted that there are currently 38 pony clubs in Auckland, of which 25 have community leases on Council owned land. This is consistent with Council’s role in other sports facility provision and that of other territorial authorities around the country. The report resolved that:

‘The high level needs analysis has determined Auckland Council's primary role in the provision of equestrian facilities is to make Auckland Council owned land available on a subsidised lease to Pony Club and Riding for New Zealand Disabled organisations at a local level, where suitable.’

14. Common characteristics observed for pony clubs across the region include the following:

· pony clubs will cater for localised use and entry level participation;

· there is a reasonable network of pony clubs across the region to cater to demand;

· there is capacity at some pony clubs to cater to increased membership, the availability of grazing land will be a restricting factor;

· an opportunity exists at many existing pony clubs for improving reliability of use by improving drainage and quality of surfaces;

· there is capacity for increased and wider use of some pony clubs with greater investment into all-weather surfaces: arenas, parking, surrounds and open level cross country courses reducing the need to provide and maintain these facilities at all pony clubs;

· security of tenure is an issue for the network;

· an increasing number of people need to travel with their horses in order to be able to ride;

· there is a need for bridle trails across the region to allow casual riding outside of the pony club setting.

15. Earlier work as part of the Auckland Regional Physical and Sports Strategy (ARPASS) identified a reduction in the ability of people to ride safely on roads. This, together with increasing subdivision of rural land on Auckland’s peripheries, has resulted in a loss of trail networks and meant that more people travel with their horses to ride. Therefore, in addition to the role that has been identified for Council to provide Pony Club lease sites, it is also evident that Council has a role in the provision of off-road bridle trail networks. As noted above, these two roles could be combined on any given site.

16. The Auckland Central Sector has two pony clubs: St Heliers Bay Pony Club and the Meadowbank Pony Club. Both clubs are on leased land. The Meadowbank Pony Club is located on land owned by the New Zealand Transport Agency (NZTA) but also grazes Apirana Reserve. Outside the central area, the nearest clubs are Mangere Pony Club (Southern Sector) at Ambury Farm Park and the Te Atatu Pony Club (Western Sector) at Te Atatu Road. Both these clubs are estimated to be over 30 minutes drive from the eastern suburbs area. Other clubs potentially accessible to people in the Maungakiekie Tamaki local board area are Totara Park in Manurewa, Clevedon, Beachlands/Maraetai and Whitford.

17. The Riding for the Disabled organisation has 55 groups across NZ and seven in the Auckland Region. Of those seven the closest to the central area (other than the one at St Heliers Bay Pony Club) are based at Ambury Farm Park, Totara Park and Henderson Valley. The eastern sector facility operates in conjunction with the St Heliers Bay Pony Club and caters for approximately 18 participants.

Functional requirements

18. The following table sets out the functional requirements for a basic level of local pony club facility, as defined by the Auckland Equestrian Sector.

Land

Facilities – Minimum standard (to be developed)

· Flat and rolling land

· Free draining and robust land

· 4-5 hectares required with some cross country

· 12 hectares for full cross country (larger pony clubs)

· Security of land

· Safe facilities including meeting OSH requirements and safe non horse area

· Equipment shed, lock up facilities, trailers for moving equipment

· Yards – wooden or pipe, tie up area

· Parking –gravel, all weather

· Two all-weather arenas – sand based and grass 60x40m

· Water supply, watering and wash-down facilities

· Toilets, power, phone

· Basic equipment – set of jumps, piping, markers ropes etc

· Organised maintenance – vehicle and access required

· Club rooms

· Grazing – for pony club members particularly important for inner city.

Options

19. The following options have been considered by the park advisor in conjunction with the Pony Club:

A retain the status quo/down scaling;

B cease to operate;

C shift to a peri-urban or rural area;

D amalgamate with the Meadowbank Pony Club;

E relocate to Point England Reserve;

F relocate to Churchill Park.

Option A Status quo/down scaling

20. The Pony Club have identified that the ability to remain at Pourewa Creek Recreation Reserve is their preferred course of action. However as detailed above, this may not be tenable beyond June 2015. The option would require further consideration by the Ngati Whatua Orakei Reserves Board and could only be considered alongside future development options that emerge for Pourewa as part of a master planning process.

Option B - Cease to operate

21. If the Pony Club and RDA are not able to find an alternative site or arrangement and work through all logistics associated with a new site within the timeframe given them they will cease to operate.

Option C - Shift to a peri-urban or rural area

22. The Pony Club and RDA have made it very clear that they provide for local needs. This principle is further endorsed by the equestrian needs report to the Parks, Recreation and Heritage Forum in December 2012. Therefore both organisations are not prepared to look beyond the central east catchment that they currently cater for. If a green field area is the only available option for the Pony Club and RDA then they have advised they will have no alternative but to cease to operate. As noted above it is also evident that there are already a range of peri-urban and rural clubs in existence.

Option D - Amalgamation with Meadowbank Pony Club

23. The Meadowbank Pony Club operates on land leased from the New Zealand Transport Agency (NZTA), with additional horse grazing on both this land and on Apirana Reserve, which is within the Maungakiekie Tamaki Local Board area. The NZTA land is subject to an Auckland Transport designation but there are currently no plans for roading development within the designation. A cycleway from Glen Innes to Orakei Basin is proposed to be developed in the next few years and may occupy some of the NZTA land leased by the club.

24. The Meadowbank Pony Club holds a lease over the NZTA land until 2018 and an informal grazing agreement for Apirana Reserve, renewed annually. Should the St Heliers Bay Pony Club be able to continue to graze parts of Pourewa Creek Recreation Reserve, there is potential for horses and their riders to access the Meadowbank Pony Club via Kepa Bush Reserve. Amalgamation of the two clubs, with clubrooms, built facilities and arenas consolidated at the Meadowbank club’s headquarters on Kohimarama Road, is therefore potentially feasible. The clubs would need reasonable certainty about security of tenure beyond 2018 to justify the costs of amalgamation.

25. The Meadowbank Pony Club is not currently at full capacity and may therefore also be able to accommodate some St Heliers Bay Pony Club horses and activities. The club is willing to accommodate the RDA in principle, but has not had any dialogue regarding RDA requirements.

26. No formal discussions have taken place between the two clubs regarding the potential for amalgamation.

27. Amalgamation of the clubs is unlikely to result in any change to the current use of Apirana Reserve, as both this land and the NZTA land would continue to be grazed to their natural capacity. If the clubs were to be granted longer term more secure tenure at Apirana Reserve, this would likely require public notification of a Licence to Occupy.

Option E - Relocate to Point England Reserve

28. Point England Reserve is a 41-hectare reserve located on the west bank of the Tamaki River within the Maungakiekie-Tamaki Local Board area. It serves the local residential neighbourhoods of Glen Innes and Point England and, due to its large size, also provides for a wider recreational catchment. The Reserve has a predominantly rural character, with large areas of grazing, but also contains sports fields and the Glen Innes pool complex. The lower reaches of Omaru Creek flow through the reserve and both the creek surrounds and the coastal edge have significant ecological and cultural values.

29. The reserve forms an important link within the Tamaki Coast to Coast walkway and is part of the significant network of parks and open space within the local area and along the Tamaki River, including Tahuna Torea Nature Reserve to the north and Panmure Basin to the south.

30. Point England Reserve is still within the catchment that could be considered by the Pony Club and contains sufficient grazing land of appropriate contour (approximately 22 hectares) to fulfill the functional requirements set out in the table at paragraph 12. Vehicle access to the grazing area is already available from Elstree Avenue. The Pony Club has developed a draft proposal for the reserve (refer Attachment A) which involves concentrating all buildings and arenas in an existing paddock adjacent to the north west corner of the sports fields. The club also suggests leasing the existing unused Council depot near Elstree Avenue for storage. There could be potential to develop a bridle trail through the reserve that would cater to Pony Club members and to other riders in the area.

31. Point England Reserve Management Plan, 1997, notes “the issue of horse grazing with the Reserve has, in the past, been highly publicised and contentious.” At the time the plan was written there was no formal horse grazing licences, but there was a history of casual grazing south of Omaru Creek and to the north in Kiano Reserve.

32. There are a number of planning and physical issues that would need to be overcome before the pony club could relocate to Point England:

· Local board support – initial support for investigating relocation of the club to Point England Reserve would be required and is the purpose of this report.

· Land ownership – Point England Reserve is Crown Land vested in Council rather than Council-owned reserve, as is the case with Churchill Park. This in itself does not stop the Local Board determining future use of the reserve. However there is a chance that crown-owned land could be used as part of treaty settlement.

· Reserve Management Plan (RMP) – the 1997 RMP for the reserve is equivocal in regard to horse grazing and this has been controversial in the past. Policy 10.4.9 of the RMP also specifies that no further buildings be constructed on the reserve apart from those provided for in the Concept Plan. The only additional building shown in this plan is a new toilet block at the western end of the playing fields. Review of the RMP could be required, with a time frame of 12 to 15 months and costs of up to $100,000.

· New licence – an alternative process to the RMP review would be for the Pony Club to apply for a Licence to Occupy for grazing, activity areas, buildings, access and car parking under the Reserves Act. This would be a less costly and shorter process than a review of the RMP, but would still require full public consultation. Initial feedback would be sought from residents, neighbours, iwi and other key stakeholders on the proposed grazing and equestrian use. If some support was evident the proposed licence would be publicly advertised, noting clearly that it was inconsistent with the RMP. Formal submissions would be sought and then heard by the Maungakiekie Tamaki Local Board or a delegated commissioner. The board or commissioner would decide whether to grant the licence. The process is likely to cost between $5000 and $25,000, depending on whether mediation is necessary and whether an independent commissioner is required. The process would take between 6 and 12 months.

· Current grazing licence – there is an existing grazing licence over the reserve for cattle. The licence for the area south of Omaru Creek would need to be cancelled, as the Pony Club would likely require exclusive grazing rights. Co-grazing with cattle would be required to maintain pasture quality and condition.

· Suitability for horse grazing and use – the grazing area of the park is poorly drained and very wet in winter months, with significant pugging problems. A soil health analysis has indicated that soil health and pasture quality are poor to moderate. The pasture has a particularly high build-up of thatch, preventing water infiltration. A long term liming and fertilisation approach has been recommended to improve soil structure, health and pasture quality. The estimated cost of this programme is up to $4000 per annum - this may be covered by the Pony Club. Other measures recommended to improve soil conditions and pasture quality are mole ploughing, removal of kikuyu and light animal (yearlings or light ponies) or no grazing over winter months.

· Impact on cultural and ecological values – The Proposed Unitary Plan identifies areas adjacent to Omaru Creek that are of significance to mana whenua, and a cultural impact report would therefore be required prior to any proposed development in these areas. An archaeological survey prepared at the time the RMP was completed shows evidence of Maori settlement, with archaeological sites being identified along the coastal edge and Omaru Creek. Archaeological evidence south of the creek is likely to have been damaged by farming, cultivation and drainage carried out since the mid-19^th century. Endangered NZ dotterels breed along the coast and sometimes nest within the outer coastal paddocks. This may limit horse grazing in this area during the breeding season.

· Compatibility with other park users – the Tamaki Model Aircraft Club operates from a site adjacent to the coastal paddocks and there could be potential for the model planes to frighten horses. Horses may not be able to be grazed in these outer paddocks during the Aircraft Club busy season, which coincides with the main Pony Club season. This issue would need to be explored further with both clubs. The potential Pony Club licence area is not currently well used for informal recreation but a licence over the reserve would create a perception of a reduction in the area available for passive recreation. The access track for the model aircraft club passes through the paddocks and this track is also used by walkers and cyclists. In winter months the grazed areas are often too wet for easy pedestrian access.

· Catering for the local community – the St Heliers Bay Pony Club would bring its current members to Point England Reserve and the majority of these members would not be from the immediate vicinity of the reserve. This may lead to a perception that open space within the reserve is being used to assist residents from out of the area. However, over time, a Pony Club in this location may attract new members from the local neighbourhood.

· Resource and building consents - should a grazing licence and reserve licence to occupy be granted to the club, but no review of the RMP undertaken, non-complying resource consents would be required for Pony Club building relocations, earthworks and activities under both the Operative District Plan and the Draft Unitary Plan. If an amended RMP that identified the Pony Club activities was adopted, the recreation buildings would still be a non-complying activity under the Operative Plan but all activities would be permitted under the Draft Unitary Plan.

· Funding and time frame - the Pony Club have advised they would require a further 24 months after a June 2015 lease and licence expiry date to arrange for relocation or removal of their buildings and equipment from the site and potentially prepare suitable pasture at a new site. The cost of relocation or removal is likely to be in the region of $250,000 and raising funds for this purpose is dependent on large scale grant applications from ASB or Lion Foundation that are only available every 12 months.

F Relocate to Churchill Park

33. Churchill Park is a 44-hectare reserve in Glendowie with a farmland character. The park was acquired in 1945 as a public reserve and was used for many decades as pasture for stock grazing, a golf course and more recently as a public recreational area in conjunction with grazing. Fencing and revegetation of stream gullies has been undertaken and walkways constructed throughout the park with gates allowing walkers to negotiate stock fences. Relocating to Churchill Park would allow the pony club to continue to operate within its current catchment and provide for local needs. The pony club has indicated that they could be accommodated within the park both in terms of facilities and horse grazing and this is their preferred option.

34. There are a number of planning and physical issues that would need to be overcome before the Pony Club could relocate to Churchill Park. These are very similar to those outlined for Point England and will be discussed in more detail with the Orakei Local Board.

Consideration

Local Board Views

35. An informal meeting has been held to seek the local board’s parks portfolio holder views. Due to the significant value of Point England Reserve and the range of users potentially affected by these proposals it was recommended that a report be formally put to the Maungakiekie-Tamaki Local Board at this time to determine if further investigation into options can be supported.

Maori Impact Statement

36. There is potential for relocation of the St Heliers Bay Pony Club to Point England Reserve to affect sites of significance to tangata whenua and their well-being, values, culture and traditions. Consultation with affected iwi would be undertaken if this option is progressed, and cultural impact reports would be required from identified mana whenua.

General

37. Should relocation of the Pony Club to Point England Reserve or Churchill Park be pursued, public consultation would be undertaken as part of any reserve management plan review or licence to occupy process. This would require funding from Local Board budgets.

Implementation Issues

38. No budget or staff resource has been allocated to date for management of the Pony Club relocation, if this occurs. Staff resources and budget would be required for any new licence process or for a review of a reserve management plan.

Attachments

No.	Title	Page
a View	St Heliers Bay Pony Club draft proposal for Point England Reserve	69

Signatories

Authors

Steve Owens - Parks Advisor

Lynda Lucas - Team Leader Parks Liaison and Development

Authorisers

Victoria Villaraza - Relationship Manager

Ian Maxwell - Manager Parks, Sports & Recreation

Maungakiekie-Tāmaki Local Board

18 February 2014

Lapsing of Auckland City Council Hazardous Substances Bylaw

File No.: CP2014/00300

Purpose

1. The purpose of this report is to recommend that the Auckland City Council Hazardous Substances Bylaw 2008, which is now an Auckland Council bylaw, be allowed to lapse, because the provisions of this bylaw are adequately dealt with by a number of pieces of national legislation.

Executive Summary

2. In 2008 Auckland City Council made a Hazardous Substances Bylaw. This bylaw:

a) Requires an application to be made to the council whenever it is intended to install, alter, remove, examine or relocate any tank or pipeline used for storing or transferring of various classes of hazardous substances;

b) Requires underground storage tanks to be installed in accordance with a 1992 Department of Labour code of practice or in a manner that prevents the contamination of underground water sources;

c) Requires the storage, use and disposal of any chemical or contaminant to be in such a way that this does not result in a nuisance or risk to public health and safety. The word contaminant is defined by the bylaw and covers any type of substance that, when discharged to water or land can damage the physical, biological or chemical condition of that water or land.

3. Since the bylaw was made there have been a number of legislative changes that have reduced the need for the bylaw. The council retains its role under section 15 of the Resource Management Act 1991 to manage discharges of contaminants into the environment and it will continue to exercise this function through the proposed Unitary Plan. However under the Hazardous Substances and New Organisms Act 1996 the council’s role is only to enforce this act in public places and in places other than work places.

4. If the council does not revoke the bylaw prior to 31 October 2015 (i.e. it allows the bylaw to lapse) it will not have to go through the time and expense of revoking the bylaw through the special consultative process of the Local Government Act 2002.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) Recommends to the Regulatory and Bylaw Committee that the Auckland City Council Hazardous Substances Bylaw 2008 not be confirmed, amended or revoked so that on 31 October 2015 the bylaw is revoked by section 63 of the Local Government (Auckland Transitional Provisions) Act 2010.

Discussion

5. The current bylaw regulates three general areas:

· The bylaw requires an application to and approval from council to install, alter, remove, examine or relocate any tank or pipeline used for the storage or transferring of hazardous substances. This enables the council to monitor sites where hazardous substances are stored and check the contamination of those sites especially when underground tanks or pipes are removed.

· The installation, construction and operation of underground storage tanks holding hazardous substances.

· Standards for the storage of chemicals or contaminants so that any use, disposal or spillage of those chemicals or contaminants does not create a nuisance and there is no risk to public health and safety. These provisions also allow council officers to take water or soil samples to determine whether or not a site is polluted.

6. Staff considers that the bylaw topics are now adequately covered by national legislation which are discussed in detail below.

A. Approval to install, alter, remove, examine or relocate any tank or pipeline used for storing or transferring of hazardous substances

7. This part of the bylaw is dealt with in part by the Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011 (the NES). The NES applies to land that has or had an activity or industry on the site that is listed on the Hazardous Activities and Industries List (HAIL) published by the Ministry for the Environment (MfE) and is therefore considered potentially contaminated. If however a detailed site investigation demonstrates that any contaminants in or on the site are below background (naturally occurring) concentrations then the site is not considered contaminated.

8. The NES sets permitted activity standards for the removal or replacement of a fuel storage system (storage tanks and ancillary equipment), including the removal or replacement of an underground part of the system and putting back or taking away soil from the site, subject to a number of conditions. The conditions include that the activity is done in accordance with MfE guidelines, the council is notified on where, when and for how long the activity will be taking place and where any removed soil will be disposed of. Limits are also set on the amount of soil that can be taken away and a requirement that council will receive results of the investigation done on the site.

9. The NES also has permitted activity standards for sampling soil, disturbing soil (such as might occur if an underground tank was removed and the hole filled in) and for the subdividing or changing the use of HAIL land. None of these permitted activities have conditions which require the council to be notified when the activity takes place, but the conditions applied to these activities prevent any danger to the public. Appendix B of the NES includes soil contaminant standards (SCSs) for human health for inorganic and organic compounds for five types of land use scenarios: rural/lifestyle blocks, residential, high-density residential, parks/recreational land and commercial/industrial land. SCSs represent a human health risk threshold above which the effects on human health may be unacceptable over time.

10. If the owner of a piece of contaminated land or potentially contaminated land (e.g. land on the HAIL list) wishes to subdivide or change the use of a piece of land, it is usually in the best interests of that land owner to decontaminate that land or prove that the land meets the standards of the NES so that the land can be sold. If however, an owner of a contaminated site or potentially contaminated site does not wish to subdivide or change the use of that site they are still required to meet the proposed Unitary Plan rules for the discharge of contaminates to land and water from that site.

B. Requiring underground storage tanks containing hazardous substances to be installed in accordance with a 1992 Department of Labour code of practice or in a manner that prevents the contamination of underground water sources;

11. These provisions have been superseded by a number of pieces of legislation:

a) The Hazardous Substances (Emergency Management) Regulations 2001 which came into force in July 2001 require the secondary containment of any liquid hazardous substance that is kept in quantities that exceeds the thresholds outlined in schedule 4 of these regulations. The regulations apply to both surface containers and below ground containers holding liquids or substances likely to liquefy in a fire.

b) Schedule 8 of the Hazardous Substances (Dangerous Goods and Scheduled Toxic Substances)Transfer Notice (2004 and amendments) places obligations and restriction on stationary container systems (tanks and associated fittings and pipe work) that contain or are intended to contain a hazardous substance that is described in schedules 1 (dangerous goods) and 2 (toxic substances) of the notice. Part 2 of schedule 8 requires all parts of a stationary container system to be designed, constructed, installed, operated, maintained, tested and repaired so that the system contains any hazardous substance that is put into it without any leakage of that substance when subjected to expected operating temperatures, pressures and stresses, loadings and environmental conditions.

Parts 5 and 6 of schedule 8 specifies standards for both above ground stationary tanks and below ground stationary tanks for hazardous liquids. Various standards are specified for their design and construction and for the installation and operation of tanks to prevent their damage. Part 8 has standards for disused below ground tanks. Part 14 has requirements for pipe work conveying hazardous substances. Part 17 has standards for the marking of stationary tanks and requirements to have a plan available for inspection which describes the physical position of stationary container systems. Part 18 includes requirements for the repair, alteration, maintenance and inspection of above ground and below ground tanks to ensure that they continue to meet the standards and codes to which the tank was designed and constructed. The maintenance requirements for below ground tanks include requirements to undertake inventory control checks and leak-testing.

c) The Code of Practice for the Management of Existing Stationary Container Systems up to 60,000 litres Capacity. This was approved in April 2008 by the Environmental Risk Management Authority as an approved code of practice under the Hazardous Substances and New Organisms Act 1996. This code of practice applies to stationary tanks used to contain hazardous liquids that were in use at the commencement date of the Transfer Notice and:

• do not fully meet the requirements of schedule 8 of the Transfer Notice, and/or

• do not meet the requirements for secondary containment of the Hazardous Substances (Emergency Management) Regulations 2001.

C. Requiring the storage, use and disposal of any chemical or contaminant to be in such a way that this does not result in a nuisance or risk to public health and safety.

The word contaminant is defined in the bylaw and covers any type of substance that, when discharged to water or land can damage the physical, biological or chemical condition of that water or land.

a. Storage

12. As noted above the Hazardous Substances (Emergency Management) Regulations 2001 which came into force in July 2001 requires the secondary containment of any liquid hazardous substance that is kept in quantities that exceeds the thresholds outlined in schedule 4 of these regulations. The regulations apply to both surface containers and below ground containers for liquids or substances likely to liquefy in a fire. Schedule 9 of the Hazardous Substances (Dangerous Goods and Scheduled Toxic Substances) Transfer Notice which regulates the storage of dangerous goods and toxic substances, also has requirements for secondary containment systems for the storage of class 3.1 (flammable liquids) as does the Code of Practice for the Management of Existing Stationary Container Systems up to 60,000 litres capacity.

b. Use

13. The use of chemicals or contaminants in a way that does not result in a nuisance or risk to public health and safety is controlled by a number or instruments:

• The Resource Management Act e.g. section 15: discharges of contaminants into the environment.

• The proposed Auckland Unitary Plan e.g. Chapter H section 4.6: Managing hazardous substances and section 4.8: Industrial and Trade Activities.

14. The chief executive of a local authority is only required to ensure that the provisions of the Hazardous Substances and New Organisms Act 1996 are enforced in public places and in places other than work places. He/she can however enforce the provisions of the Act in other places for the purpose of enforcing the provisions of the Resource Management Act.

c. Disposal

15. The disposal of chemicals and contaminants is controlled by instruments such as:

The Hazardous Substance (Disposal) Regulations 2001.

16. These regulations which came into force in July 2001 have disposal requirements for hazardous substances, packages and containers for class 1, 2, 3, 4, 5, 6, 8 and 9 substances. For each class of substance the regulations describe what are suitable means of treatment for disposal, and what is not. Note that class 7 is an unallocated class. These regulations also require any one who manufactures, imports or supplies a hazardous substance to another person in a quantity that exceeds that of schedule 1 of the regulations to provide that person with information on the appropriate method of disposal of that substance in accordance with the regulations.

The Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011.

17. The provisions/requirements of this standard are discussed above.

National Environmental Standard for Air Quality

18. This standard bans the burning of tyres, copper wire and oil in the open air, the burning of bitumen used in road maintenance, the deliberate use of landfill fires and controls the use of school and healthcare incinerators. The standard also bans the construction of new high temperature hazardous waste incinerators.

The Auckland Council Trade Waste Bylaw 2013

19. The Trade Waste bylaw seeks to protect people and the environment from the adverse effects of harmful substances discharged to the wastewater system.

The Auckland Council Solid Waste Bylaw 2012

20. The provisions of this bylaw prevent the disposal of prohibited waste in a public place for collection. Prohibited waste in this bylaw includes any hazardous waste that contains hazardous substances at sufficient concentrations to exceed the minimum degrees of hazard specified by the Hazardous Substances (Minimum Degree of Hazard) Regulations 2000 or meets the definition for infectious substances included in the Land Transport Rule: Dangerous Goods 1999 and NZ Standard 5433:1999 – Transport of Dangerous Goods on Land.

Consideration

Local Board Views

21. The views of all local boards that are within the legacy Auckland City Council area, where the Auckland City Council Hazardous Substances Bylaw 2008 applies, will be sought before a recommendation is made to the Regulatory and Bylaws Committee to let this bylaw lapse.

Maori Impact Statement

22. Consultation with Maori occurred during the development of the Proposed Auckland Unitary Plan and resulted in a new set of standards for the management of hazardous substances in Auckland. Analysis of the current bylaw, national environmental standards and other legislation, relevant iwi management plans and consultation indicates that the revoking of this bylaw will not have any impact on the way that hazardous substances are managed by Auckland Council.

General

23. The chief executive of a local authority is only required to ensure that the provisions of the Hazardous Substances and New Organisms Act 1996 are enforced in public places and in places other than work places. Despite the lapsing of this bylaw the council can however enforce the provisions of the Act for the purpose of enforcing the provisions of the Resource Management Act. Section 15 of the Resource Management Act allows the council to manage discharges of contaminants into the environment and the council will continue to exercise this function through the proposed Auckland Unitary Plan.

Implementation Issues

24. There are no implementation issues if this bylaw is allowed to lapse.

Attachments

No.	Title	Page
a	Auckland City Council Hazardous Substances Bylaw 2008 (Under Separate Cover)

Signatories

Authors

Colin Craig - Principal Policy Analyst – Planning Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2014

Greater Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation

File No.: CP2014/00810

Purpose

1. To inform the local board about the Greater Tāmaki stormwater network discharge consent (NDC) process, to provide an update on the consultation process, and to obtain feedback on priorities and criteria for stormwater management.

Executive Summary

2. Auckland Council’s stormwater unit is seeking feedback on priorities for stormwater management in the Greater Tāmaki consolidated receiving environment (CREs) (i.e. the area of land draining to a coastal receiving environment, such as the Greater Tāmaki).

3. A number of stormwater issues have been identified around the Greater Tāmaki. These include managing infrastructure and assets, managing growth, managing flooding (or the risk of flooding), urban stream management, contamination of the Tāmaki Estuaries and coastal inlets, managing stormwater discharges to groundwater, and stormwater effects on the wastewater network.

4. Given that there has already been extensive consultation for high-level strategic planning documents, such as the Auckland Plan, the Greater Tāmaki stormwater CRE NDC focusses on two specific questions for consultation:

a) From the stormwater issues identified, what do you think are the priorities for the Greater Tāmaki CRE and what must be most urgently addressed?

b) From the stormwater unit’s responsibilities, what do you think are the criteria that council should use for selecting stormwater management priorities?

5. Since September council has been undertaking consultation on these questions. Stakeholders that were consulted include: Council departments, advisory panels, iwi, business, community and environmental groups, national government and council controlled organisations. A brief summary of feedback received to date is provided in Attachment A of this report.

6. Council’s stormwater unit would also like to ensure that feedback is received from the local boards in relation to the two consultation questions raised in point four. A cluster workshop with local board representatives is scheduled for 13 February 2014 to discuss these questions in detail. Feedback received from the consultation process will be summarised and will help to inform the setting of priorities for the network consent application. Based on priority issues and the selected criteria for prioritisation, a “best practicable option” approach to managing stormwater discharges from the public network will be developed.

Recommendation/s

That the Maungakiekie-Tamaki Local Board:

a) receive the Greater Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation report.

b) endorse the consultation process.

c) consider providing feedback by the end of March 2014 through the attached feedback form

d) indicate whether they would like to receive further updates on the outcomes of the Greater Tāmaki stormwater NDC consultation process.

Discussion

Background

7. Stormwater drainage is a natural process where rainwater flows by gravity across or through the ground to drains, streams, lakes, groundwater or wetlands and ultimately to the coast, or underground aquifers in some areas of Auckland. Urbanisation modifies this natural process. As a city develops the area covered by impervious surfaces also grows. This increases the quantity of water that runs off as surface flows, and the potential for flooding and erosion. Removal of streamside vegetation has also reduced the quality of urban streams. Many urban streams have previously been piped or lined with concrete during development to efficiently convey stormwater runoff and minimise erosion. As a result the extent of urban streams has been severely reduced and many areas lack a connected network of natural open stream channels, particularly in the central Auckland isthmus.

8. Contaminants are picked up by stormwater as it travels across the land, and passes through natural and man-made drainage systems. The primary contaminants of concern in the Auckland region are sediment (soil particles), copper, zinc, lead and polycyclic aromatic hydrocarbons. These contaminants can be toxic to aquatic life, and cause harm as they are dispersed in the aquatic environment.

9. Many of these adverse effects are already occurring. The stormwater network discharge consents (NDCs) provide an opportunity to create a framework for managing and mitigating these identified effects to Auckland’s stream and coastal environment, and its public stormwater network.

10. It is neither practically possible nor affordable to address all the negative effects of stormwater discharges, including existing effects, within the next 35 years (the duration of a stormwater network consent). Effort and resources therefore need to be directed to where we can make the most difference, in accordance with identified priorities.

The Greater Tāmaki Stormwater Network Discharge Consent

11. Council is required under the Resource Management Act (1991) to obtain resource consents to discharge stormwater from the region’s stormwater network into the natural environment. Under the Auckland Regional Plan: Air Land and Water and the Auckland Regional Plan: Coastal, stormwater discharge consents from the public stormwater network are called stormwater NDCs.

12. A high level, broad-scale assessment approach to stormwater NDCs is being proposed, which focuses on outcomes for Consolidated Receiving Environments (CREs) (i.e. the area of land draining to a distinct marine receiving environment or coastal catchment). Ten CREs have been identified for the Auckland region, and the first CRE to be considered was the Waitematā Harbour CRE and consultation on this area has been undertaken. This agenda report considers consultation on the Greater Tāmaki CRE (see Figure 1 below).

13. The Greater Tāmaki CRE covers around 19,300 ha and contains some of the earliest, and most intensely urbanised areas in New Zealand. Today, around 26% of the entire Tamaki catchment and 43% of urban land is covered by impervious, built structures. There are 14 sub-catchments, and approximately 1,730 km of stormwater drains (including pipes, ditches and open drains), 29,204 manholes and 19,929 catchpits. The Greater Tāmaki CRE stormwater NDC application focuses on priorities within the urban areas of the Greater Tāmaki CRE Harbour consolidated receiving environment.

Figure 1: Location of the Greater Tāmaki consolidated receiving environment

14. Council has published three documents explaining consultation surrounding the Greater Tāmaki NDC stormwater priorities, issues and criteria:

a) Greater Tāmaki Stormwater Network Discharge Consent - Information Brochure and Request for Feedback (Attachments B and C)

b) Frequently Asked Questions – including a list of detailed responses to the frequently asked questions about this project.

c) The Greater Tāmaki Stormwater Network Discharge Consent Consultation Summary Report – a detailed technical report regarding the challenges of managing the stormwater draining into the Greater Tāmaki CRE. This report contains details regarding key issues within the Greater Tāmaki CRE, along with an explanation of the potential criteria for prioritisation.

15. The feedback form and information brochure have been attached to this report (Attachments B and C).

How will the stormwater NDCs affect you?

16. Consolidation of the numerous authorisations will assist council and developers by simplifying management of the consent process. The stormwater network consents will set parameters around priorities for stormwater management, and guide sub-catchment (i.e. individual stream catchments within the greater CRE) planning initiatives. In addition, it will assist with directing council as to where physical works will be undertaken to improve stormwater management. The type and scale of various development activities, which can take place around the Greater Tāmaki, will still be governed by the limitations already set in the existing (e.g. the district plans) and proposed planning documents (e.g. the Unitary Plan).

The consultation process

17. In order to support the implementation of a well-designed and focussed consultation process which facilitates quality engagement with stakeholders, a “Greater Tāmaki Stormwater NDC Consultation Plan” has been designed. This consultation plan outlined the core issue under consideration: In managing stormwater discharges for the Greater Tāmaki CRE, what should the high-level management priorities of the council be?

18. From this core issue, two specific questions for consultation were developed (as described in paragraph four of this report). The consultation plan explained that high level regional issues, visions and objectives would not be subject to further consultation. In addition, there will be no consultation on the NDC objectives as they are derived directly from the issues and priorities identified through this consultation process.

19. The consultation plan also identified key stakeholders, as well as the proposed methodology for consulting with stakeholders. Key stakeholders included:

(a) Local boards (6 local boards were identified as being interested in the project)

(b) Ward councillors

(d) Internal council departments

(e) Council Controlled Organisations (CCOs - Auckland Transport, Watercare, Auckland Council Property, Regional Facilities, Ports of Auckland)

(f) Iwi (14 iwi groups were identified as being interested in the project)

(g) Central government departments (a number of departments were identified, such as the Ministries for the Environment, Primary Industries, Housing New Zealand, etc.)

(g) Environmental and recreational interest groups (such as Forest and Bird, the Environmental Defence Society, Harbour Clean-up Trust, Sustainable Coastlines, The Tāmaki Estuary Environmental Forum, Chinese Conservation Education Trust, etc.)

(h) Community and business interest groups (such as the Employers and Manufacturers Association, community networks, Greater East Tāmaki Business Association, marinas, Auckland Community Development Alliance); and

(i) The general public (including identified residents and ratepayers associations, and other environmental groups).

20. The stakeholders identified above were all sent a copy of the consultation information either via email or post. In addition, the material was placed on http://www.aucklandcouncil.govt.nz/haveyoursay. Stakeholders were also invited to attend consultation workshops and requested to read the consultation material and complete the feedback form. To date, 12 consultation workshops have been held.

21. A request was also made to place an item on the agenda for each of the council Advisory Panels mentioned above.

22. Preliminary consultation outcomes to date from consultation with internal council departments, council controlled organisations, iwi, and the general public are summarised in Attachment A to this report.

23. Overall, a wide range of stakeholders have been contacted, and diverse feedback provided. This is indicative of their respective priorities and concerns regarding the effects of stormwater discharges on the Greater Tāmaki CRE. Following feedback from local boards, all feedback will be reviewed, consolidated and considered in the application documents. Outcomes from this consultation process will inform the development of the best practicable option for managing stormwater discharges.

24. A comprehensive background report and a summary of the consultation programme, key findings, and changes made as a result of consultation will be provided to the relevant committee of the governing body in 2014. Any feedback and changes from the committee will then be incorporated into a report to the Regional Strategy and Planning Committee (RSPC).

25. Council will then formally lodge the Greater Tāmaki CRE Stormwater NDC with our regulatory unit

Questions for Consultation

26. Prior to finalising the outcomes from this consultation process, the stormwater unit would like to provide local boards with an additional opportunity to provide feedback on the two consultation questions:

a) From the stormwater issues identified, what do you think are the priorities for the Greater Tāmaki CRE and what must be most urgently addressed?

b) From the stormwater unit’s responsibilities, what do you think are the criteria that council should use for selecting stormwater management priorities?

27. A description of the identified issues and criteria can be found in the Greater Tāmaki Stormwater Network Discharge Consent - Information Brochure and Request for Feedback document (Attachment C).

28. If this project is considered of interest, a feedback form has been attached to this agenda report and can be completed by board members (Attachment B). Alternatively, general feedback and comment through recommendations to this report would be welcomed.

Consideration

Local Board Views

29. This is a report prepared specifically to engage with impacted local boards on this issue.

Maori Impact Statement

30. This activity can contribute to delivery of enabling Maori outcomes from stormwater activity, as identified in Auckland Council’s Long Term Plan. Specifically in relation to working towards ensuring the mauri of the natural environment is in optimum health.

31. As noted earlier in this report consultation with iwi is underway and will be on-going. Iwi have given strong feedback that the mauri of water is a key criteria which should be incorporated into any decision-making processes, and any work which negatively effects the mauri of water would not be supported.

Implementation Issues

32. Three risks with respect to implementation of feedback from local boards have been identified. Firstly, it is noted that a wide range of stakeholders are being consulted. As a result, it is likely that there will be differing opinions with respect to stormwater management priorities. Secondly, there is a risk that there will be a lack of funding to implement all identified priorities. Thirdly, since the Greater Tāmaki Stormwater NDC application will be going through a regulatory process under the Resource Management Act (1991) any outcomes may be open to challenge through this process.

Attachments

No.	Title	Page
a View	Summary of consultation outcomes	83
b View	Feedback form for Tamaki stormwater network discharge consent	85
c View	Information brochure for Tamaki stormwater network discharge consent	89

Signatories

Authors

Claudia Hellberg, Team Leader Stormwater Liaison, Stormwater

Theresa Pearce - Relationship Advisor

Emma Joyce - Relationship Advisor

Lucy Hawcroft - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

18 February 2014

Auckland Transport Report, Maungakiekie-Tamaki Local Board, February 2014

File No.: CP2014/01389

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area over the last month.

Executive Summary

2. Auckland Transport work in the Maungakiekie-Tamaki area has continued over the holiday season.

3. An update on the AMETI project was held with the Maungakiekie-Tamaki Local board in January.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Receives the report.

Reporting Back

Consultation Report

4. Consultations forwarded to the local board for comment are attached for board members’ information (Attachment A).

Local Board Capital Projects

Glen Innes Underpass

5. Work on the improvements to the underpass has continued over the holiday period. The 230 volt line has been put in place to service the CCTV and the cameras have been ordered.

6. Five metal vandal proof light housings are currently being repaired and are expected to be reinstalled by the end of the second week of February.

7. The light in the tunnel has improved markedly and the light in general is a brighter whiter light. LUX readings will be taken once all the lights are re-installed.

8. The clearing and replanting of the accessway has been completed.

9. The Orakei Local Board resolved under urgency to make a $35,000 contribution to the fencing of the accessway. This has now been processed and a procurement plan is underway for the Titan style of fencing. Due to the late sign off of this resolution, it is not expected that the fencing can begin to be installed until the end of February.

10. A suggestion has been received to install cycle bollards to prevent cyclist riding at speed down the tunnel. This is outside the scope of work but is highly recommended by the CPTED consultant. This will be discussed within the Transport Portfolio.

Paynes Lane

11. The proposal includes widening the footpath on both sides of Paynes Lane (between Waller Street and Onehunga Mall) to provide better pedestrian linkages to the mall and to provide a raised threshold treatment at the Onehunga Mall entrance to the lane.

12. The cost estimate for the revised design to include the raised table is $120,000.

13. In December 2013, the Local Board requested that this project go to consultation and authorised the transport portfolio lead to approve the commencement of construction after consideration of the outcome of that consultation.

14. Consultation is expected to begin in February.

15. Dependent on feedback received during the consultation process the detailed design could be completed within four weeks of consultation closure.

Onehunga Mall to Upper Municipal Place

16. The Maungakiekie-Tamaki Local Board resolved to proceed with the upgrade to this walkway and in December 2013, allocated $105,000 of its capital works budget toward this project.

17. The proposal has been discussed with the Onehunga Business Association and the immediate neighbours to the lane, who have indicated support for the project.

18. The work in the lane has been assessed by AT’s contractors and an April start is anticipated.

Princes Street Pedestrian Enhancements

19. The project is now considerably enlarged from what was first envisaged and now includes a footpath enhancement on the northern side in addition to a pedestrian facility. The estimate of costs has risen to $110,000 as discussed with the Local Board in late 2013.

20. The Local Board has now requested Auckland Transport to proceed to public consultation (inclusive of key stakeholders and the business association). The transport portfolio lead has been authorised to approve the commencement of construction after consideration of the consultation results.

21. Consultation on this project is now expected to begin in February 2014. Dependent on feedback received during the consultation process, it is expected the detailed design could be completed within four weeks of consultation closure.

Tetra Trap Installation

22. At its meeting in July, the Local Board resolved to upgrade stormwater treatment in the Panmure Basin catchment area, Captain Springs and Bycroft reserve areas by the installation of tetra traps.

23. The installation work for the large catchment areas was tendered out to be managed as one contract to reduce costs. The tenders closed at the end of January and at the time of writing Auckland Transport were in the process of awarding the contract.

24. It is expected that this work will begin in March and continue through until June.

Pt England to Panmure Cycleway Scheme Update

25. The project team have been working through the various options and routes discussed with the board earlier this year.

26. A Scheme Assessment Report is being prepared that will describe the outcomes of the scheme phase of the project. This report describes everything about the project from design through to options, issues, discussions and recommendations,

27. The scheme assessment report for this project has not yet been finalised but progress on report was shared with the Local Board at a workshop in late 2013.

28. Three routes have been assessed, with different levels of treatment proposed. The routes aim to provide a link to the AMETI improvements, the rail and bus interchange, to link schools and to provide a recreational cycle treatment.

29. Once the scheme assessment report is complete, it is anticipated that public consultation could begin in 2014.

AMETI Update

30. Panmure Construction

· Closures of the Ellerslie-Panmure Highway at night will need to continue in early 2014 to complete utility service works and raised medians.

· Further night works Mt Wellington Highway will be necessary for service relocations.

31. The Panmure Station Local Connector Road, Busway Bridge and Tunnel

The local connector road (LCN) provides a local connection to the transport interchange while the tunnel provides the corridor for the AMETI link road and the Busway Bridge services bus movements

· Installation of the fire protection and mechanical and electrical components in the tunnel is continuing.

· The tunnel is now scheduled for completion in mid-2014.

· The Panmure Station local connector road is open to vehicles, public and buses.

· The busway bridge at the main entrance to the station is open to buses and the public.

· Subgrade metal leveling and compacting is continuing at the interface with the northern entrance to the tunnel.

· Bus shelter fit out and installation of the glass panels continues on the busway bridge.

32. AMETI Link Roads

Road to the north and south of the station to provide a link from Morrin Road through to Mt Wellington Highway to take traffic from the Panmure roundabout area

AMETI Link North

· Subgrade metal levelling and compaction on-going toward Morrin Road.

· Morrin Road nightworks for service relocation and road crossings is on-going.

· Service relocation work on Fraser Road has begun.

AMETI Link South works

· Subgrade metal levelling and compaction works are on-going towards Morrin Road.

· Installation of the noise wall continues on the western side between the AMETI Road and rail corridor.

· Stormwater drainage installation continues.

33. William Harvey Bridge

Replacement of the William Harvey footbridge

· The main bridge span was installed in late December.

· Work on preparing the bridge deck for concrete is in progress.

· Work on the lift shafts has started.

34. Van Dammes Lagoon

The work undertaken here will upgrade stormwater treatment and improve water quality in the lagoon. Watercare Ltd is also providing upgrade works to improve the area.

· Work in Van Dammes Lagoon is now underway. Public access to the lagoon has closed for the safety of workers and public. The lagoon is currently programmed for re-opening in mid-2014.

· An energy dissipation structure is now under construction at the headwaters of the lagoon which will relieve flow velocities from five separate culvert inlets now entering the lagoon.

· Work on the concrete wall pouring for the structure is expected to start in early February.

· Preparation for de-sludging has begun.

35. Panmure Station

Provision of a new rail station and bus interchange at Panmure.

· Panmure's new transport interchange was officially opened on Saturday 18 January. Representatives of Auckland Council, Auckland Transport, Maungakiekie-Tamaki Local Board, iwi and local organisations gathered to first bless the new facility and then to take part in the official opening ceremony.

· The new bus and train station, which will be the gateway to a high frequency busway is a significant step towards better transport connections for Auckland’s eastern suburbs. The $17.5 million interchange will allow easy and direct transfers between rail and bus, benefitting those living and working in the area as well as those who travel through Panmure as part of their daily commute.

Description: http://www.aucklandtransport.govt.nz/SiteCollectionImages/L4ImgImpTrans/AMETI/station%20opening/panmure-opening-6.jpg

36. Panmure to Pakuranga

This work involves upgrading the Panmure roundabout to a signalised intersection, the first stage of the southeastern busway, a new Panmure Bridge and new walking and cycling paths. A new flyover at Reeves Road will reduce congestion at Pakuranga town Centre and provide a direct Pakuranga Road and Southeastern Highway connection.???

· The Notice of Requirement (NoR) and consents application for a final preferred scheme for Phase Two of the AMETI works is expected to be lodged toward the end of 2014.

· The siting of the proposed new Panmure bridge and the effects on Mokoia Pa continue to be discussed with iwi. Options for mitigation are being investigated.

· Construction of Phase Two is due to begin in late 2015 or early 2016, subject to funding and consents.

37. Pakuranga to Botany

This work is to provide pedestrian and cycle improvements and extend the busway from Pakuranga to Botany.

· Scheme assessment for the Pakuranga to Botany section is nearly complete.

· Auckland Transport currently intends to apply for a Notice Of Requirement for the Pakuranga to Botany section of AMETI in late 2014 or early 2015, public hearings are likely to follow in mid/late 2015.

38. Sylvia Park Improvements

Improvements here include cycle lanes and pedestrian improvements on Mt Wellington Highway, creating an improved bus route via a new road beside the rail corridor and a new bus station.

· Design work is completed and a safety audit completed.

· Work is being finalised to allow a Notice of Requirement (NoR) for the project to be lodged.

AMETI East West Link

39. Auckland Transport and NZTA have announced that the focus for the East West improvements will be on the north side of the Manukau Harbour for at least the next decade.

40. This announcement emphasised the industrial nature of the Onehunga/Penrose area and its importance as an employment hub and the need to improve efficient and safe access in the area for freight movements.

41. Improvements being considered for the area include better access for freight and commercial vehicles as well as maximizing opportunities for public transport improvements.

42. Further engagement with the Maungakiekie-Tamaki Local Board will be programmed in.

Auckland Transport Code of Practise (ATCOP)

43. The Auckland Transport Code of Practice (ATCOP) is currently open for formal stakeholder consultation and an email was circulated to Local Board Chairs in December 2013 with details. Consultation has now been extended until 31 March 2014.

44. ATCOP is intended to be a guide for anyone involved in developing and maintaining transport infrastructure in Auckland, ranging from small housing developments to complex public infrastructure. It represents a step change in how transport infrastructure will be delivered in Auckland. It will no longer be about a singular modal choice, but a complete and sustainable transportation network that can be used equally by everyone to get where they want, when they want.

45. AT has reviewed the existing transport-related infrastructure standards of the previous councils that were amalgamated to form Auckland Council and its related Council Controlled Organisations. The previous councils’ infrastructure standards varied across the Auckland region. These inconsistencies have caused confusion and uncertainty in the application of Auckland-wide transport-related infrastructure standards. ATCOP will provide the much needed consistency for all of Auckland.

46. While ATCOP generally provides consistent region-wide standards, it also acknowledges the unique characteristics of recognised special environments such as heritage areas and special identity areas.

47. ATCOP seeks to promote the transport aspirations of the Auckland Plan, supports the Auckland Unitary Plan and is to be used in harmony with the Auckland Design Manual currently being compiled by Auckland Council.

48. More details about the document and how to provide feedback can be accessed by the following link on AT’s website www.aucklandtransport.govt.nz/improving-transport/have-your-say/Pages/ATCOP.aspx

Berm Mowing Update

49. Auckland Transport and Auckland Council have prepared a report for Auckland Council’s Regional Strategy and Finance Committee on grass and vegetation management.

50. The report states that grass mowing in the road corridor is undertaken by AT road corridor maintenance contractors. AT is progressively letting new road corridor maintenance contracts, and the new central area contracts commenced in July 2013.

51. At this time, and in line with the 2013/2014 Annual Plan, the mowing of grass berms ceased in the urban areas of the former Auckland City Council. The cost saving was projected at $3m per annum.

52. Most landowners within the central area are taking responsibility for mowing the grass berm outside their property. Where landowners cannot or refuse to do this, the report proposes that AT will periodically mow these areas to prevent them becoming overgrown and unsightly; however this will be to a lower standard than previously delivered by the Council.

53. At the time of writing this report had not been formally considered by Auckland Council’s Regional Strategy and Policy Committee.

Auckland Transport News

HOP Card Roll Out Update

54. AT HOP cards will able to be used on Ritchie’s and Northern Express buses from 2 February, 2014.

Electric Train Testing

55. Testing of Auckland’s new electric trains was stepped up over the holiday period. Commuters who use the Onehunga line will be the first to ride the trains which are due to go into service at the end of April.

56. Testing and driver training has been carried out, mainly at night and on the weekends and has even involved loading a train with sand bags. Some 1776 sandbags on board, each weighing 20 kilograms, simulate the train close to full weight. The trains are reaching speeds of 110km/h which is the maximum speed allowed on the Auckland rail network.

57. The overhead electric wires for the trains are now live across Auckland and carry a significant voltage

Issues Raised through/by Board Members

Location or Name of Issue

Description

AT Response

Church Street/Victoria Street

Complaints about an accident prone intersection.

An AT engineer has visited the site and undertaken an initial review of the issue raised. The matter is still under investigation however it’s likely some improvements will be recommended after vehicle tracking exercises are completed.

Beachcroft and Arthur Street

A section of footpath that is dangerous for pedestrians, especially college children is the section of roadway/footpath on Beachcroft Avenue, Onehunga, between the footbridge at the bottom of Arthur St and the roundabout at the bottom of Church Street. This footpath is used extensively, particularly by school children from Onehunga High School. Traffic along this roadway travels fast and large vehicles such as buses create some draft that can unbalance pedestrians. Suggestion to separate the road from the footpath with a fence.

The footpath is approximately 1.8 metres wide, which is not considered narrow and is a typical width for a footpath. While the footpath is immediately adjacent to the road, this is very common for many footpaths all over Auckland a fence is not generally provided between the road and the footpath.

There are several constraints on Beachcroft Avenue that prevent the fence from being relocated to being at the kerbside rather than at the back of the footpath:

· There is no footpath on the opposite side of the road, so pedestrians walking to properties on this section of road must use the existing footpath and cross the road at the property. If a fence was installed this would not be possible and they would need to walk along the road for a significant distance which would not be appropriate.

· Along the section adjacent to the lagoon, for a distance of about 90 metres, there is a significant drop and the existing fence prevents a pedestrian from falling. For a fence to be installed adjacent to the kerb this would need to be offset by 0.5m from the kerb face which will reduce the effective footpath width available for pedestrians. Therefore, the footpath would need to be widened to provide a similar existing width of path. This widening could only be done within the Onehunga Reserve area as the road reserve boundary is the existing fence line. Although parking demand is currently low on Beachcroft Avenue, the Onehunga Foreshore Reclamation is likely to result in an increase in parking demand as there is a footbridge that connects to this area. However a fence along the footpath would prevent vehicles from parking on Beachcroft Avenue.

While AT does appreciate the reason behind the request, the existing constraints identified prevent the fence being relocated. Notwithstanding the constraints within the road reserve, the existing fence is within the Onehunga Reserve. The exact reason for its installation is not clear (apart from alongside the lagoon). It is suggested that the matter could be discussed with Auckland Council Parks to determine whether the fence could either be removed or relocated slightly further into the Reserve. This would provide greater width so that pedestrians are not so constrained along the most part of this section of road and this should help alleviate the concerns raised.

Public transport package for WINZ clients Travel Planning

A request was made for further information on this entry from AT’s Quarterly Report to the Local Board.

As part of the Panmure Area Travel Plan (otherwise known as the Panmure Personal Journey Plan or PJP). AT has been working with Work and Income NZ and the Ministry of Social Development to develop a public transport induction package for WINZ clients. Clients placed in employment receive personalised journey planning, followed up with a free two week public transport trial for their first two weeks of employment. AT are piloting this with WINZ Panmure office and considering extending this initiative this out to other WINZ offices in the Auckland Region.

AMETI Issue

On the E-P Highway side of the new bridge between the bridge and the Mt Wellington highway heading Westwards the left-hand lane of the three has been closed off by barriers for many months now. It was assumed that this was just for utility work such as telephone lines and drainage pipes. However the new replacement kerbing has been pushed out a long way and appears to be closing off the third lane permanently. As the new bridge is already one lane narrower than the old one, the tailback of traffic onto the Panmure Roundabout in morning rush hour traffic is becoming worse by the day.

AT are of the view that any current tailbacks experienced back to the Panmure roundabout are likely to be related to construction work and are expected to be resolved with the opening of the new north-south road in mid-2014. The new road will carry 20,000 vehicles a day, reducing traffic on Ellerslie-Panmure Highway by 33% and Mt Wellington Highway by 40%. The number of trucks on the E-P Highway bridge is forecast reduce from 3600 to less than 700 a day. This change in traffic patterns is the reason for lanes being reduced from three to two on this section of the E-P Highway. A wider footpath and cycle lane is also being created.

The work on the section of E-P Highway between Forge Way and Mt Wellington Highway is expected to be completed before Christmas.

Berm - Apirana & St Heliers Bay Road

Overgrown roundabout.

Auckland Transport would like to advise this traffic island is on AT’s mowing schedule and will be maintained by AT. The minimum height it may reach before mowing is 20cm, however it may be longer than this on occasion before it is cut.

Taniwha Street Median Strip

The lane exits in the shopping centre are accessed by large trucks that have trouble turning right out of them and getting stuck on the awnings. This is partly caused by the median strip. Can the strip be removed? Or the lanes marked no right turn?

This is under investigation by the area engineer and a report back is not expected until April.

Ireland Road - untidy vegetation

Complaint from an Ireland Rd resident regarding overgrown weeds and grass area that runs along the fence line, on the eastern rail line side.

The vegetation has been cleared.

Attachments

No.	Title	Page
a View	Consultation Update	121

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall