Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

17 February 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 2

2 Apologies 2

3 Declaration of Interest 2

4 Confirmation of Minutes 2

5 Leave of Absence 2

6 Acknowledgements 2

7 Petitions 2

8 Deputations 2

9 Public Forum 2

9.1 Public Forum - Toa Greening, Project Microcar 2

9.2 Public Forum - Dr. Joe Harrop, Sistema Aotearoa 2

9.3 Public Forum - Pat Taylor, Chairman Hunters Corner Town Centre Society Inc. 2

10 Extraordinary Business 2

11 Notices of Motion 2

11.1 Notice of Motion - Objections to Off-Licence Applications 2

12 Manukau Ward Councillors Update 2

13 Local Board Support Fund Round 2 2

14 Ōtara- Papatoetoe Manu Tuku Tuku - Collective Impact Project 2

15 East Tamaki-Hampton Park - Development Update 2

16 Grant of new community lease at 212 Puhinui Road, Papatoetoe 2

17 Greater Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation 2

18 Auckland Transport Report - 17 February 2014 2

19 Auckland Plan Annual Implementation Update 2013/2014 2

20 Hearing dates for the Ōtara-Papatoetoe Local Board Annual Plan 2014/2015 2

21 Proposed Auckland Unitary Plan Submission - Local Board Input 2

22 Professional development for Local Board planning portfolio holders and alternates: Making Good Decisions - Foundation training course 2

23 Consideration of conference attendance: New Zealand's first disaster communications conference, 22-23 May 2014 2

24 Ōtara-Papatoetoe Local Board Reports and Actions Pending 2

25 Ōtara-Papatoetoe Local Board Members Update 2

26 Chairpersons Announcements 2

27 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 9 December 2013 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Toa Greening, Project Microcar

Purpose

1. Toa Greening, founder of Project Microcar, presented the project to the Auckland Council Infrastructure Committee on 4 December 2013 and is now seeking the views from Auckland’s Local Boards.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Toa Greening for his attendance and presentation.

9.2 Public Forum - Dr. Joe Harrop, Sistema Aotearoa

Purpose

1. Dr. Joe Harrop, Programme Director of Sistema Aotearoa, will be in attendance to inform the Ōtara-Papatoetoe Local Board on the progress of the Sistema Aotearoa programme.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Dr. Joe Harrop for his attendance and presentation.

9.3 Public Forum - Pat Taylor, Chairman Hunters Corner Town Centre Society Inc.

Purpose

1. Pat Taylor, Chairman of the Hunters Corner Town Centre Society Inc., will be in attendance to seek local board support in response to various social issues impacting Hunters Corner.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Pat Taylor for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Objections to Off-Licence Applications

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from the Chairperson, Fa’anānā Efeso Collins for inclusion on the agenda for the Ōtara-Papatoetoe Local Board meeting being held on Monday, 17 February 2014:

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Notice of Motion: Objections to Off-Licence Applications

b) lodge objections to liquor licences in its local board area for:

i) all new off-licence applications, in line with the local board’s intent to reduce harm from alcohol abuse through a reduction in outlet numbers;

ii) all renewals of existing off-licences, including new owners of existing premises, with the exception of applications with appropriate conditions such as limited hours of operation

c) delegate authority to the local board portfolio-holders of Planning, regulatory, bylaws and compliance (Efeso Collins – lead and Ross Robertson – alternate) to consider liquor licence applications in the local board area, and to make objections and present evidence on behalf of the local board

d) consider allocating funding to develop a consistent local board framework for response to liquor licence applications, including the compilation of technical evidence and preparatory support for hearings.

Background

1. The Ōtara-Papatoetoe Local Board has indicated strong interest, through its Local Board Plan, in reducing the harm caused by alcohol abuse in its area of high deprivation with poor health statistics.

2. This motion seeks to provide a consistent platform for the local board to oppose new and existing off-licenses in the area and/or to ensure appropriate conditions of operation.

3. This is consistent with the local board’s aim of reducing alcohol-related harm.

4. A funding proposal will be tabled at the meeting, seeking the local board’s consideration of allocating funding to develop a consistent local board framework for response to liquor licence applications, including the compilation of technical evidence and preparatory support for hearings.

Ōtara-Papatoetoe Local Board

17 February 2014

Local Board Support Fund Round 2

File No.: CP2014/00921

Purpose

1. To present a summary of applications received in round two of the Local Event Support Fund for 2013/2014 for Ōtara-Papatoetoe Local Board.

Executive Summary

2. A local event support fund of $130,870 is available to the Ōtara-Papatoetoe Local Board for distribution in the 2013/2014 financial year. This local event support fund is administered over two funding rounds throughout the financial year.

3. A balance of $70,363 remains available for Ōtara-Papatoetoe Local Board for distribution within round two.

4. Eight applications totalling $85,035 have been received for round two. Summary coversheets for these applications are provided in Attachment A.

5. A workshop was held with the Ōtara-Papatoetoe Local Board on 7 February 2014 to consider the applications for round two funding. Indicative levels of funding were proposed, to be formally agreed via this report.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Review the round two applications received and agree to either fund, partially fund or decline the following applications:

Applicant	Event	Venue	Date	Amount Requested
NZ Filipino STO Nino	Sinulog Festival	North Shore Events Centre	19 January 2014	$20,000
Manukau Bridge Progressive	Destiny	Vodafone Events Centre	15 March 2014	$1,395
Ōtara Business Association	Ōtara After Dark	Ōtara Town Centre	7 June 2014	$3,500
Ōtara Business Association	Proudly Ōtara	Ōtara Town Centre	24 March 2014	$3,500
Ōtara Business Association	Spring Fest	Ōtara Town Centre	13 September 2014	$3,000
Accelerating Aotearoa Incorporated	Park Jam	AUT South Campus	5 April 2014	$25,000
Manukau Urban Maori Authority	Portage Crossing	Mangere Bridge Domain	15 February 2014	$20,000
Counties Manukau Ambassadors Tag Football	Ōtara Tag Football Final	Ngati Ōtara Park	16 February 2014	$8,640
			TOTAL	$85,035

Discussion

6. The local event support fund provides the opportunity for Ōtara-Papatoetoe Local Board to work in partnership with the local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

7. The local events support fund has two funding rounds, which close at specified times during the 2013/2014 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2013	June 2013	July/August 2013
2	31 October 2013	November 2013	December 2013 / February 2014

8. The local events support fund of $130,870 is available for distribution by the Ōtara-Papatoetoe Local Board over the two funding rounds in 2013/2014 financial year.

9. Round 2 of the 2013/2014 local events support fund received eight applications totalling $85,035, as tabled in the recommendations. Summary coversheets for these applications are provided in Attachment A.

10. A balance of $70,363 remains available for Ōtara-Papatoetoe Local Board for distribution within round two.

11. A workshop was held with the Ōtara-Papatoetoe Local Board on 7 February 2014 to consider the eight applications for funding. Indicative levels of funding were proposed, to be formally agreed via this report.

2013/14 Event Funding Summary prior to Round 2:

12. Since the new financial year, the following activity has occurred:

i. The Ōtara-Papatoetoe Local Board agreed to support the following events, via the adoption of the Community Development Arts & Culture 2013/14 Work Programme presented on 18 June, as follows:

Dawson Roads Lights (Ferguson Oaks/ Sports Day) $7,338

For Ōtara by Ōtara (FOBO) $12,579

Papatoetoe Senior Citizen Function $3,145

Papatoetoe Family Fun Day $2,500

Senior Citizens Christmas Events – Ōtara $3,100

Papatoetoe Garden Competition $2,500

White Ribbon $2,100

Papatoetoe Sports Awards $3,800

Papatoetoe Carols by Candlelight $2,000

Papatoetoe Diwali $15,000

Papatoetoe Santa Parade $24,109

Kiwiana Papatoetoe Junior Sports Awards $750

Allocation for Movies in the Park $10,000

ii. In August 2013, Ōtara-Papatoetoe Local Board approved funding of $37,629 across eleven applications received for round one local event support fund funding (OP/2013/474). See Attachment B.

iii. Due to Ōtara-Papatoetoe Local Board withdrawal from Movies in Parks programmes allocated funds of $10,000 were not used and remain in the local event support fund budget for the 2013/2014 year.

iv. In November 2013, Ōtara-Papatoetoe Local Board agreed to support the following via the local event support fund (OP/2013/540) :

- Dawson Road Christmas Tree Lighting $14,950

- Papatoetoe RSA Christmas Tree Lighting $14,614

- Burnside Park Papatoetoe Christmas Tree Lighting $4,814

13. Local event support funding criteria guidelines for 2013/2014 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

14. The Ōtara-Papatoetoe Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

15. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Ōtara-Papatoetoe Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

16. Ōtara-Papatoetoe Local Board seeks to have a vibrant, prosperous, safe and sustainable community that has clean air, clean water and improved natural environments, with access to quality transport, housing employment and infrastructure to support people’s needs. They will promote healthy recreation leisure,and arts and embrace diversity, while recognising and celebrating history culture, and character of their area and the achievements of its citizens.

Local Board Views

17. A local board workshop was held on 14 February 2014 to consider the applications to the Local Event Support Fund Round 2. This report reflects the views of local board members expressed at the workshop.

Maori Impact Statement

18. This fund does not specifically target Maori, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

General

19. The decisions sought within this report fall within local board delegations.

20. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

21. Once the Ōtara-Papatoetoe Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Funding Application Cover Sheets	2
b View	Action Memo – Round 1 Funding Allocation OP/2013/474	2

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 February 2014

Ōtara- Papatoetoe Manu Tuku Tuku - Collective Impact Project

File No.: CP2013/28555

Purpose

1. The purpose of this report is to inform the Ōtara-Papatoetoe Local Board on the status of the Collective Impact - Manu Tuku Tuku project and to ask the local board to amend a previous resolution (OP/2013/484) to allow the funding to be split between two organisations for the delivery of the Manu Tuku Tuku model in Ōtara-Papatoetoe. The two organisations are the ‘There’s a Better Way Foundation’, and the ‘Ōtara Network Action Committee Charitable Trust’.

2. This amendment is required to allow council staff to allocate funding directly to the above named organisations.

Executive Summary

3. On 19 February 2013, the Ōtara-Papatoetoe Local Board funded “There’s a Better Way Foundation” (the Foundation) to run a collective impact project in Ōtara to the value of $21,000 (OP/2013/291(b)). The Foundation was funded to research community organisation perceptions of social issues and needs in Ōtara and to find out if community organisations in Ōtara were willing to act collectively to address social issues identified in the research.

4. The Foundation shared its findings with the Ōtara-Papatoetoe Local Board on 22 August 2013. The findings are contained in Attachment A.

5. On 22 August 2013, the Ōtara-Papatoetoe Local Board granted $4,000 to the Foundation to provide a community celebration to launch the “Manu Tuku Tuku” research document and findings. The research findings were presented to stakeholders at a dinner event held on 13 September 2013. The event attracted approximately 80 stakeholders.

6. On 22 August 2013 the Ōtara Papatoetoe Local Board also resolved to fund the Foundation a further $25,000 for a four month period:

‘That a follow-up contract be developed by Community Development and Safety officers for ‘There’s a Better Way Foundation” for a 4 month period to the value of $25,000 funded from the board’s Community Response (operational) Fund for deliverables to commence implementation of the Manu Tuku Tuku model (OP/2013/484b).

7. In December 2013 the Foundation was granted $10,000 of the $25,000 to facilitate a process to identify an agreed collective impact priority and to meet with stakeholders to confirm a suitable Ōtara backbone organisation to progress the Manu Tuku Tuku project.

8. At the time of writing this report, the Foundation verbally confirmed that stakeholders in the Manu Tuku Tuku project have selected the ‘Ōtara Network Action Committee Charitable Trust’ as the backbone organisation for the Manu Tuku Tuku trial and that the collective impact project will be targeting youth safety projects in the Ōtara community.

9. An amendment is sought to OP/2013/484 (b) to enable a funding agreement, to a maximum value of $15,000 to be negotiated with the Ōtara Network Action Committee Charitable Trust from the previously allocated $25,000.

10. An amendment is also sought to the timeframe for expending these funds, to 30 June 2014.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) amend resolution OP/2013/484 (b) from:

‘That a follow-up contract be developed by Community Development and Safety officers for ‘There’s a Better Way Foundation’ for a 4 month period to the value of $25,000 funded from the board’s Community Response (operational) Fund for deliverables to commence implementation of the Manu Tuku Tuku model’.

to:

That follow-up funding agreements be developed by Community Development and Safety officers for “There’s a Better Way Foundation” and the “Ōtara Network Action Committee Charitable Trust”, to the combined value of $25,000 funded from the board’s Community Response (operational) Fund for deliverables to commence implementation of the Manu Tuku Tuku Collective Impact trial in the Ōtara community.

b) approve a funding agreement for a maximum of $15,000 for the “Ōtara Network Action Committee Trust’’.

c) approve the allocation and expenditure of the funding within the 2013/2014 year.

Discussion

The Collective Impact approach

11. Collective impact involves a group of organisations from different sectors committing to a common agenda to achieve an agreed, specific goal. In order to shift a complex issue, those involved, including government, the community and business sectors need to coordinate and work together around a clearly defined goal.

12. Collective impact initiatives are used to address a wide variety of issues internationally, in fields including education, health, mental health and addiction, family violence, homelessness, environmental restoration and community development.

Collective Impact in New Zealand

13. Recent collective impact examples in New Zealand include:

a) Auckland’s Food in Schools programme, in collaboration with local government, the Counties Manukau District Health Board, local schools, community groups and commercial sponsors

b) The Shine Porirua Youth Education Initiative, sponsored by the Todd Foundation (www.shineporirua.org.nz)

c) The Working Together More Fund – He Pūtea Mahi Tahi, was launched in 2009. This fund specifically targets groups and projects seeking to carry out a collective impact type approach.

d) The Southern Initiative.

“Manu Tuku Tuku” the Ōtara Collective impact trial

14. Manu Tuku Tuku is a Maori phrase meaning “Kite”. It seeks to provide a culturally orientated, visual representation of the collective impact model, designed to maximise understanding of the role of diverse organisations within a collective impact approach.

15. The model contains elements representative of:

· The Kite: focus, achievement, teamwork

· The Cord: control, navigation, connection

· The Wind: motivation, momentum, communication.

16. On 19 February 2013 the Ōtara Papatoetoe Local Board resolved to grant $21,000 to the ‘There’s a Better Way Foundation’ to initiate a collective impact concept in the Ōtara area.

14 The funding looked at key areas of social and community activity in Ōtara through community consultation. Over 50 key stakeholder organisations participated in the research. The research sought information on community perception around key social issues that could benefit from a more collaborative approach, and explored the Ōtara community’s willingness to take a collective impact approach.

17. The results of the research were reported back to the Ōtara-Papatoetoe Local Board in October 2013 via the Manu Tuku Tuku report, along with core statistical data (Attachment A).

18. On 22 August 2013, the Ōtara-Papatoetoe Local Board granted $4000 to the Foundation to provide a community celebration to launch the “Manu Tuku Tuku” research document and findings. The research findings were presented back to stakeholders at a dinner event held on 13 September 2013. The event attracted approximately 80 stakeholders.

19. Two hundred Ōtara community organisations and stakeholders involved in the Manu Tuku Tuku engagement process were invited to a public launch of the Manu Tuku Tuku document. The launch provided an opportunity for the Ōtara community to reaffirm its commitment to trialling a collective impact approach. Resolution OP/2013/484 (b) approved a follow-up contract for $25,000 to the There’s a Better Way Foundation for “deliverables to commence implementation of the Manu Tuku Tuku model.”

20. Staff identified the following requirements for a collective impact concept to be rolled out in Ōtara:

i) Establish a common agenda to address an identified social need that could be addressed through collective action

ii) Identify a community agreed backbone organisation to take a lead role in administering and coordinating a project

iii) Build the administrative and relational capability of the backbone organisation to monitor, administer and support the other participants in delivering on the agreed outcomes

iv) Bring participating organisations together to explore available resources and funding to address the identified issue

v) Build the capacity of the backbone organisation to communicate, monitor and evaluate information from various sources regarding the planned interventions to address an identified social need.

21. In order to address all of the above requirements and in discussion with ‘the Foundation’, staff recognised the importance of providing resources to build the capability of any proposed backbone organisation to deliver project outcomes.

22. In order to progress resolution OP/2013/484 (b) the following approach is proposed.

· Stage One: $10,000 allocated to ‘There’s a Better Way Foundation’ to bring the various participating organisations together for the purpose of:

i) Collectively identifying a key social issue in the Ōtara community that the participating community organisations can agree to committing resources and time to addressing together

ii) Collectively identifying a lead (backbone) organisation to provide for the planning, administrative and evaluative needs of the agreed collective impact project

iii) Coaching participants on the roles of the various participating stakeholders and aligning those roles to the Manu Tuku Tuku model

iv) Identifying other stakeholders, potential sponsors and resources necessary to address the identified need

v) Supporting the backbone organisation to develop a project proposal to address the community identified social need and develop relationships with key stakeholders

vi) Provision of coaching, mentoring and training for the identified backbone organisation

vii) Provision of assistance to the backbone organisation to organise and monitor a collective impact project.

· Stage Two: $15,000 to be allocated directly to the ‘Ōtara Network Action Committee Charitable Trust’ as the identified backbone organisation to administer, monitor, evaluate and lead the Manu Tuku Tuku collective impact trial project on behalf of the Ōtara community.

23. An amendment is required to resolution OP/2013/484 (b), to allow for stage two to be allocated directly to the ‘Ōtara Network Action Charitable Trust’ to lead the collective impact trial project on behalf of the Ōtara community.

24. Issuing of the remaining $15,000 will be conditional upon receipt of a well-considered collective impact project proposal, and indication that the backbone organisation has the administrative and leadership capacity to deliver on the project.

25. An accountability date of 30 June 2014 for expenditure of the funding is proposed.

Consideration

Local Board Views

26. The Ōtara-Papatoetoe Local Board requested this report and an amendment to the previous resolution.

Maori Impact Statement

27. The Manu Tuku Tuku initiative was designed and developed by the ‘There’s a Better Way Foundation’. The approach to Maori engagement and intended impact will be addressed by the Foundation and the ‘Ōtara Network Action Committee Charitable Trust’ when it reports to the local board.

Implementation Issues

28. No implementation issues have been identified.

Attachments

There are no attachments for this report.

Signatories

Authors

Ayr Jones - Team Leader – Community Advisors South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 February 2014

East Tamaki-Hampton Park - Development Update

File No.: CP2014/00898

Purpose

1. The purpose of this report is to update the Ōtara-Papatoetoe Local Board (OPLB) on the current development status of the East Tamaki–Hampton Sports Park development.

Executive Summary

2. The development of the new East Tamaki-Hampton Sports Park is one of a number of key development projects implemented by the OPLB since 2011 when the appropriate resource consents were obtained, development planned and the project initiated.

3. The completed project will include 5 x sports platforms, a dedicated training area, carpark and ablution change facility. (Plan attached)

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the East Tamaki-Hampton Sports Park development update.

b) is updated on the East Tamaki- Hampton Sports Park through the Parks Sport and Recreation quarterly reporting process.

Discussion

4. There have been a number of key initiative sport park developments focused on by the OPLB since 2011 including the East Tamaki-Hampton Sports Park development.

5. East Tamaki–Hampton Sports Park development is now underway with earthworks nearing final completion, this includes 5 x sports and 1 x training platforms (1x sand carpet and 5 x soil platforms), infrastructure development, entrance road to a carpark platform noting that the ablution/changing facility has not been committed to at this stage.

6. OPLB has focused on a sports park renewal and development programme in the last two years that has resulted in improved quality and carrying capacity of a number of existing and new sports parks.

7. As of December 2013 earthworks and drainage work has continued at East Tamaki-Hampton Sports Park, a slight revision of levels as a result of sub surface water infiltration had slowed the work which it is now on track to be completed February 2014. The sand carpet platform has been designed, drainage consents lodged, construction contract awarded and construction starting mid-February 2014. Resource consent for the carpark construction has been approved including the entrance road, consent conditions will influence final cost – provisional estimate $250K-$300K with lighting. Budget will be reviewed following completion of earthworks and field development to determine the final completion detail of the entrance road and carpark.

8. The level of development outlined for East Tamaki-Hampton will be completed by late 2014. This will result in the OPLB having one all year round sand carpet platform which will assist increased sports platform demand, noting there is no confirmed sports club use for this new sports park at this stage.

9. Budget will be reviewed following completion of earthworks and field development to determine the final completion detail of the entrance road and carpark, this will be a focus of an OPLB workshop in mid 2014.

Consideration

Local Board Views

10. The East Tamaki-Hampton Sports Park development is an OPLB key initiative and the Board is requesting a development status update as of December 2013.

Maori Impact Statement

11. The development of both the East Tamaki-Hampton Sports Park is considered important to mana whenua and consultation with iwi has been undertaken as part of the development process.

General

12. The development of the East Tamaki-Hampton Sports Park has progressed well and the completion of one new sand carpet along with 5 soil platforms will assist the OPLB meeting their community’s recreational demand. The cost of the entrance road and carpark construction will be established shortly which will then enable the Board to determine the final details of the park development, budget and the timing for completion.

Implementation Issues

13. East Tamaki-Hampton Sports Park development continues and the OPLB will be updated through the quarterly reporting and Long Term Planning processes.

Attachments

No.	Title	Page
a View	ET-H OPLB Feb	2

Signatories

Authors

Greg Lowe - Team Leader – Local and Sports Parks South

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 February 2014

Grant of new community lease at 212 Puhinui Road, Papatoetoe

File No.: CP2014/00573

Purpose

1. This report seeks Ōtara-Papatoetoe Local Board approval to surrender the community lease renewal and grant a new community lease to Te Kohanga Reo National Trust Board at 212 Puhinui Road, Papatoetoe.

Executive Summary

2. Te Kohanga Reo O Te Rangimarie is the tenant of 212 Puhinui Road and comes under the Kohanga Reo National Trust Board umbrella. The Trust owns the building. The 10 year term of the organisation’s lease expired on 30 September 2008 and there is one 10 year right of renewal that would expire on 30 September 2018. Council has not exercised the right of renewal to date due to interest in the adjacent sites 214 and 216 Puhinui Road by Auckland Transport (Attachment A - Aerial View).

3. In addition to the site lease at 212 Puhinui Road, Papatoetoe, the Kohanga Reo has developed community gardens on sites 214 and 216 that have been designated as part of future Park ‘n’ Ride plans. These sites cannot have buildings or a long term lease. Auckland Transport has now agreed to a 5 year licence to continue with the community gardens on sites 214 and 216.

4. This report recommends that the applicant surrender their community lease renewal which would have commenced on 1 October 2008 and that the Ōtara-Papatoetoe Local Board approves the grant of a new community lease for 10 years commencing 1 December 2013 with one 10 year right of renewal. This would provide the applicant with surety of tenure. Terms would be subject to the Auckland Council Community Occupancy Guidelines 2012.

5. A Community Outcomes Plan has been negotiated with the group and will be an attachment to the lease subject to local board approval (Attachment B).

Recommendation/s

That the Ōtara-Papatoetoe Local Board approve the granting of a new lease to the Te Kohanga National Trust Board at 212 Puhinui Road, Papatoetoe, subject to the following terms and conditions;

i) Term – 10 years commencing 1 December 2013 with one 10 year right of renewal;

ii) Rent - $1.00 per annum if requested;

iii) The Te Kohanga Reo National Trust Board (Te Kohanga Reo O Te Rangimarie) Community Outcomes Plan as approved and attached to the lease document;

iv) All other terms and conditions in accordance with the Community Occupancy Guidelines 2012.

Discussion

6. The Te Kohanga Reo National Trust Board was incorporated on 4 January 1984 (Certificate No. 233184) and owns the building, which was purchased second-hand and relocated onsite, at 212 Puhinui Road, Papatoetoe in 1996. The halls are used for administration/classroom/daytime sleeping areas for tamariki and are adjacent to large kitchen and bathroom utilities.

7. The Kohanga Reo currently has four Kaioko (teachers) and 23 enrolled tamariki. These figures are slightly down on the 2012 year when there were six Kaioko, two of whom have now gone on placement within the community and 35 tamariki as several have since graduated and gone on to primary school.

8. In addition to the site lease at 212 Puhinui Road, Papatoetoe the Kohanga Reo has developed community gardens on sites 214 and 216 which has been designated as part of future park ‘n’ ride plans. These sites cannot have buildings or a long term lease. Auckland Transport has agreed to a 5 year licence to continue with the community gardens on sites 214 and 216 with a one month termination notice.

9. Auckland Transport has indicated that they may be considering future works on adjacent sites 214 and 216 that could affect the Kohanga Reo. In correspondence to Manukau City Council dated 2008, the Manukau City Council transport department had requested that any lease offered to the Kohanga Reo on site 212 be varied to include a twelve month demolition clause.

10. An internal consultation involving Auckland Transport (AT), Auckland Transport Stakeholder Liaison - Iwi / Maori and other interested parties has been carried out to clarify whether a 12 month demolition clause on this site is still relevant. Staff are satisfied that any lease offered to the Kohanga Reo does not require a twelve month demolition clause; and that any effects to the Kohanga Reo should be deemed to be mainly environmental and would be directly associated with the construction of the Park ‘n’ Ride. Auckland Transport is agreeable for a new lease to be offered at site 212 Puhinui Rd, Papatoetoe. At a local board workshop it was recommended that a new lease of 10-years with one 10-year right of renewal be approved.

11. On commencement of any AT works to be carried out on sites 212 and 214 the Council will liaise with the Kohanga Reo Trustees and AT to identify possible interruptions to the Kohanga Reo’s service delivery.

Consideration

Local Board Views

12. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sports and community facilities.

13. Council staff have sought input on this lease from the local board at a workshop held in May 2013.

14. Local Board members discussed the option of surrendering the lease right of renewal and implementing a new lease. This would allow greater surety of tenancy for the applicant, who has worked through a period of uncertainty with regard to the lease and future plans since 2008.

Maori Impact Statement

15. Views of the Maori Strategy and Relations unit, Te Pae Arahi Pou Hononga have been canvassed. The group have ties with local Maori through their activities and Maori benefit as users of the organisation.

General

16. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

17. Council staff has sought input from relevant council departments.

Implementation Issues

18. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Site plan, 212 Puhinui Road	2
b View	Community Outcomes Plan	2

Signatories

Authors

Kevin Marriot, Manager, Community Facilities

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 February 2014

Greater Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation

File No.: CP2014/00812

Purpose

1. To inform the local board about the Greater Tāmaki stormwater network discharge consent (NDC) process, to provide an update on the consultation process, and to obtain feedback on priorities and criteria for stormwater management.

Executive Summary

2. Auckland Council’s stormwater unit is seeking feedback on priorities for stormwater management in the Greater Tāmaki consolidated receiving environment (CREs) (i.e. the area of land draining to a coastal receiving environment, such as the Greater Tāmaki).

3. A number of stormwater issues have been identified around the Greater Tāmaki. These include managing infrastructure and assets, managing growth, managing flooding (or the risk of flooding), urban stream management, contamination of the Tāmaki Estuaries and coastal inlets, managing stormwater discharges to groundwater, and stormwater effects on the wastewater network.

4. Given that there has already been extensive consultation for high-level strategic planning documents, such as the Auckland Plan, the Greater Tāmaki stormwater CRE NDC focusses on two specific questions for consultation:

a) From the stormwater issues identified, what do you think are the priorities for the Greater Tāmaki CRE and what must be most urgently addressed?

b) From the stormwater unit’s responsibilities, what do you think are the criteria that council should use for selecting stormwater management priorities?

5. Since September council has been undertaking consultation on these questions. Stakeholders that were consulted include: Council departments, advisory panels, iwi, business, community and environmental groups, national government and council controlled organisations. A brief summary of feedback received to date is provided in Attachment A of this report.

6. Council’s stormwater unit would also like to ensure that feedback is received from the local boards in relation to the two consultation questions raised in point four. A cluster workshop with local board representatives is scheduled for 13 February 2014 to discuss these questions in detail. Feedback received from the consultation process will be summarised and will help to inform the setting of priorities for the network consent application. Based on priority issues and the selected criteria for prioritisation, a “best practicable option” approach to managing stormwater discharges from the public network will be developed.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Greater Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation report.

b) endorse the consultation process.

c) consider providing feedback by the end of March 2014 through the attached feedback form

d) indicate whether they would like to receive further updates on the outcomes of the Greater Tāmaki stormwater NDC consultation process.

Discussion

Background

7. Stormwater drainage is a natural process where rainwater flows by gravity across or through the ground to drains, streams, lakes, groundwater or wetlands and ultimately to the coast, or underground aquifers in some areas of Auckland. Urbanisation modifies this natural process. As a city develops the area covered by impervious surfaces also grows. This increases the quantity of water that runs off as surface flows, and the potential for flooding and erosion. Removal of streamside vegetation has also reduced the quality of urban streams. Many urban streams have previously been piped or lined with concrete during development to efficiently convey stormwater runoff and minimise erosion. As a result the extent of urban streams has been severely reduced and many areas lack a connected network of natural open stream channels, particularly in the central Auckland isthmus.

8. Contaminants are picked up by stormwater as it travels across the land, and passes through natural and man-made drainage systems. The primary contaminants of concern in the Auckland region are sediment (soil particles), copper, zinc, lead and polycyclic aromatic hydrocarbons. These contaminants can be toxic to aquatic life, and cause harm as they are dispersed in the aquatic environment.

9. Many of these adverse effects are already occurring. The stormwater network discharge consents (NDCs) provide an opportunity to create a framework for managing and mitigating these identified effects to Auckland’s stream and coastal environment, and its public stormwater network.

10. It is neither practically possible nor affordable to address all the negative effects of stormwater discharges, including existing effects, within the next 35 years (the duration of a stormwater network consent). Effort and resources therefore need to be directed to where we can make the most difference, in accordance with identified priorities.

The Greater Tāmaki Stormwater Network Discharge Consent

11. Council is required under the Resource Management Act (1991) to obtain resource consents to discharge stormwater from the region’s stormwater network into the natural environment. Under the Auckland Regional Plan: Air Land and Water and the Auckland Regional Plan: Coastal, stormwater discharge consents from the public stormwater network are called stormwater NDCs.

12. A high level, broad-scale assessment approach to stormwater NDCs is being proposed, which focuses on outcomes for Consolidated Receiving Environments (CREs) (i.e. the area of land draining to a distinct marine receiving environment or coastal catchment). Ten CREs have been identified for the Auckland region, and the first CRE to be considered was the Waitematā Harbour CRE and consultation on this area has been undertaken. This agenda report considers consultation on the Greater Tāmaki CRE (see Figure 1 below).

13. The Greater Tāmaki CRE covers around 19,300 ha and contains some of the earliest, and most intensely urbanised areas in New Zealand. Today, around 26% of the entire Tamaki catchment and 43% of urban land is covered by impervious, built structures. There are 14 sub-catchments, and approximately 1,730 km of stormwater drains (including pipes, ditches and open drains), 29,204 manholes and 19,929 catchpits. The Greater Tāmaki CRE stormwater NDC application focuses on priorities within the urban areas of the Greater Tāmaki CRE Harbour consolidated receiving environment.

Figure 1: Location of the Greater Tāmaki consolidated receiving environment

14. Council has published three documents explaining consultation surrounding the Greater Tāmaki NDC stormwater priorities, issues and criteria:

a) Greater Tāmaki Stormwater Network Discharge Consent - Information Brochure and Request for Feedback (Attachments B and C)

b) Frequently Asked Questions – including a list of detailed responses to the frequently asked questions about this project.

c) The Greater Tāmaki Stormwater Network Discharge Consent Consultation Summary Report – a detailed technical report regarding the challenges of managing the stormwater draining into the Greater Tāmaki CRE. This report contains details regarding key issues within the Greater Tāmaki CRE, along with an explanation of the potential criteria for prioritisation.

15. The feedback form and information brochure have been attached to this report (Attachments B and C).

How will the stormwater NDCs affect you?

16. Consolidation of the numerous authorisations will assist council and developers by simplifying management of the consent process. The stormwater network consents will set parameters around priorities for stormwater management, and guide sub-catchment (i.e. individual stream catchments within the greater CRE) planning initiatives. In addition, it will assist with directing council as to where physical works will be undertaken to improve stormwater management. The type and scale of various development activities, which can take place around the Greater Tāmaki, will still be governed by the limitations already set in the existing (e.g. the district plans) and proposed planning documents (e.g. the Unitary Plan).

The consultation process

17. In order to support the implementation of a well-designed and focussed consultation process which facilitates quality engagement with stakeholders, a “Greater Tāmaki Stormwater NDC Consultation Plan” has been designed. This consultation plan outlined the core issue under consideration: In managing stormwater discharges for the Greater Tāmaki CRE, what should the high-level management priorities of the council be?

18. From this core issue, two specific questions for consultation were developed (as described in paragraph four of this report). The consultation plan explained that high level regional issues, visions and objectives would not be subject to further consultation. In addition, there will be no consultation on the NDC objectives as they are derived directly from the issues and priorities identified through this consultation process.

19. The consultation plan also identified key stakeholders, as well as the proposed methodology for consulting with stakeholders. Key stakeholders included:

(a) Local boards (6 local boards were identified as being interested in the project)

(b) Ward councillors

(d) Internal council departments

(e) Council Controlled Organisations (CCOs - Auckland Transport, Watercare, Auckland Council Property, Regional Facilities, Ports of Auckland)

(f) Iwi (14 iwi groups were identified as being interested in the project)

(g) Central government departments (a number of departments were identified, such as the Ministries for the Environment, Primary Industries, Housing New Zealand, etc.)

(g) Environmental and recreational interest groups (such as Forest and Bird, the Environmental Defence Society, Harbour Clean-up Trust, Sustainable Coastlines, The Tāmaki Estuary Environmental Forum, Chinese Conservation Education Trust, etc.)

(h) Community and business interest groups (such as the Employers and Manufacturers Association, community networks, Greater East Tāmaki Business Association, marinas, Auckland Community Development Alliance); and

(i) The general public (including identified residents and ratepayers associations, and other environmental groups).

20. The stakeholders identified above were all sent a copy of the consultation information either via email or post. In addition, the material was placed on http://www.aucklandcouncil.govt.nz/haveyoursay. Stakeholders were also invited to attend consultation workshops and requested to read the consultation material and complete the feedback form. To date, 12 consultation workshops have been held.

21. A request was also made to place an item on the agenda for each of the council Advisory Panels mentioned above.

22. Preliminary consultation outcomes to date from consultation with internal council departments, council controlled organisations, iwi, and the general public are summarised in Attachment A to this report.

23. Overall, a wide range of stakeholders have been contacted, and diverse feedback provided. This is indicative of their respective priorities and concerns regarding the effects of stormwater discharges on the Greater Tāmaki CRE. Following feedback from local boards, all feedback will be reviewed, consolidated and considered in the application documents. Outcomes from this consultation process will inform the development of the best practicable option for managing stormwater discharges.

24. A comprehensive background report and a summary of the consultation programme, key findings, and changes made as a result of consultation will be provided to the relevant committee of the governing body in 2014. Any feedback and changes from the committee will then be incorporated into a report to the Regional Strategy and Planning Committee (RSPC).

25. Council will then formally lodge the Greater Tāmaki CRE Stormwater NDC with our regulatory unit

Questions for Consultation

26. Prior to finalising the outcomes from this consultation process, the stormwater unit would like to provide local boards with an additional opportunity to provide feedback on the two consultation questions:

a) From the stormwater issues identified, what do you think are the priorities for the Greater Tāmaki CRE and what must be most urgently addressed?

b) From the stormwater unit’s responsibilities, what do you think are the criteria that council should use for selecting stormwater management priorities?

27. A description of the identified issues and criteria can be found in the Greater Tāmaki Stormwater Network Discharge Consent - Information Brochure and Request for Feedback document (Attachment C).

28. If this project is considered of interest, a feedback form has been attached to this agenda report and can be completed by board members (Attachment B). Alternatively, general feedback and comment through recommendations to this report would be welcomed.

Consideration

Local Board Views

29. This is a report prepared specifically to engage with impacted local boards on this issue.

Maori Impact Statement

30. This activity can contribute to delivery of enabling Maori outcomes from stormwater activity, as identified in Auckland Council’s Long Term Plan. Specifically in relation to working towards ensuring the mauri of the natural environment is in optimum health.

31. As noted earlier in this report consultation with iwi is underway and will be on-going. Iwi have given strong feedback that the mauri of water is a key criteria which should be incorporated into any decision-making processes, and any work which negatively effects the mauri of water would not be supported.

Implementation Issues

32. Three risks with respect to implementation of feedback from local boards have been identified. Firstly, it is noted that a wide range of stakeholders are being consulted. As a result, it is likely that there will be differing opinions with respect to stormwater management priorities. Secondly, there is a risk that there will be a lack of funding to implement all identified priorities. Thirdly, since the Greater Tāmaki Stormwater NDC application will be going through a regulatory process under the Resource Management Act (1991) any outcomes may be open to challenge through this process.

Attachments

No.	Title	Page
a View	Summary of consultation outcomes	2
b View	Feedback form for Tamaki stormwater network discharge consent	2
c View	Information brochure for Tamaki stormwater network discharge consent (Under Separate Cover)

Signatories

Authors

Claudia Hellberg, Team Leader Stormwater Liaison, Stormwater

Theresa Pearce - Relationship Advisor

Emma Joyce - Relationship Advisor

Lucy Hawcroft - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 February 2014

Auckland Transport Report - 17 February 2014

File No.: CP2014/01379

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2. This report covers matters of specific applications and interest to the Ōtara-Papatoetoe Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides an update and information on, Local Board Transport Capital Fund, update on Carruth Rd, Birdwood Ave and Victoria Rd.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) consider projects for the Local Board Transport Capital Fund and requests that Auckland Transport provide Rough Orders of Cost for these projects.

b) provide feedback on the proposed changes to the No stopping restrictions on Carruth Rd, Birdwood Ave and Victoria Rd.

Discussion

Local Board Transport Capital Fund (LBTCF);

4. The Ōtara-Papatoetoe Local Board LBTCF is $549,314.00 per annum, this can be spent per year or rolled together and used, for example three years worth of funding would be $1,647,942.00 to enable larger projects.

5. It is recommended that the Board starts considering what projects it wishes to allocate the available funds to.

6. Refer Attachment “A” for criteria.

Carruth Road/Birdwood Ave

7. On the 12 December 2013 at the Ōtara-Papatoetoe Local Board meeting, the Board made a resolution regarding a petition from Arvind Patel and residents regarding the proposed no stopping restrictions around the intersection of Carruth Rd, Birdwood Ave and Victoria Road. Attachment “B”.

8. Auckland Transport subsequently re-consulted with the affected residents and after discussion, has proposed further changes to the no stopping restrictions as requested by the residents, these changes are shown in attachment “C”.

9. The subsequent changes were forwarded to the residents and feedback was requested, however to date no feedback has been received.

Regional Transport-related Information

Media Releases:

Auckland Transport Code of Practice (ATCOP) Consultation

10. Formal stakeholder consultation on Auckland Transport’s Code of Practice (ATCOP), the guide for those involved in developing and maintaining transport infrastructure in Auckland, has been extended until 31 March 2014.

11. ATCOP represents a step change in how transport infrastructure will be delivered in Auckland; it will no longer be about a singular modal choice, but a complete and sustainable transportation network that can be used equally by everyone. It applies to all new transport infrastructure and upgrades to existing infrastructure, including new subdivision development.

12. Auckland Transport reviewed the transport-related infrastructure standards of the previous councils which were amalgamated to form Auckland Council and its related Council Controlled Organisations. The previous councils’ infrastructure standards varied across the Auckland region, with inconsistencies that caused confusion and uncertainty in the application of Auckland-wide transport-related infrastructure standards, so ATCOP will provide the much needed consistency for all of Auckland.

13. The processes, standards and details articulated in ATCOP reflect the importance of a considered approach to the development, construction and care of the region's transport system, with robust engineering details, quality standards, defined layouts, whole-of-life design, value for money and robust construction across the entire network.

14. More details about the document and how to provide feedback can be accessed by the following link on AT’s website: http://www.aucklandtransport.govt.nz/improving-transport/have-your-say/Pages/ATCOP.aspx.

Final decisions on South Auckland’s New Public Transport Network

15. AT has released its final New Network for bus services in South Auckland.

16. This follows public consultation earlier this year which resulted in more than 1100 submissions and three petitions. Overall, 56 per cent of submitters supported the proposed New Network and 22 per cent were opposed.

17. By far the most commonly mentioned positive attribute of the New Network was the proposed increase in service frequencies. Participants felt this would mean less waiting at bus stops, and faster journey times, especially during the weekend.

18. Many submitters raised some valid concerns and made suggestions about our proposals. Of the 28 original proposed routes within the South Auckland area, we are making changes to 20 of those routes. In addition one new route is being created and the retention of a limited express service from Papakura to the CBD. As a result of consultation feedback there are 30 routes under the final South Auckland New Network.

19. Implementation of the routes is currently planned for mid-2015, subject to their affordability as determined by the tendering of bus services, and completion of the Otahuhu bus-train Interchange and other important infrastructure. New Network timetables will be available approximately two months prior to implementation to allow people time to plan their travel. A comprehensive public information campaign will also be carried out prior to any services changing.

20. Under the New Network, AT is moving to a simpler and more integrated public transport network. This will deliver a network of buses and trains that will change the way people travel – including the need for some passengers to transfer at key interchanges. In return it will allow more passengers to simply ‘turn up and go’ rather than planning trips around a timetable. It will offer flexible travel options over large parts of the city, making public transport more useful for a range of travel purposes.

21. The current bus network is considered complex, mostly infrequent and in many places, duplicates what trains do. It is inefficient to operate and does not always provide a suitable alternative to the car, or give ratepayers, taxpayers and customers the best value for money.

22. This new frequent network will have trains and buses timetabled at least every 15 minutes from 7am to 7pm, seven days a week. They will be supported by a network of connector routes, local and peak services.

23. Due to the large scale of change; consultation and implementation for Auckland’s New Network has been broken into several phases, starting with South Auckland, which was the focus of this consultation. Other parts of Auckland will be consulted over the next few years.

Electric Train Testing on Target

24. Testing of Auckland’s new electric trains has been stepped up over the holidays. Commuters who use the Onehunga line will be the first to ride the trains which are due to go into service at the end of April.

25. Testing and driver training is being carried out, mainly at night and on the weekends, and has even involved loading a train with sand bags. Some 1776 sandbags on board, each weighing 20 kilograms, simulate the train close to full weight. The train is reaching speeds of 110 km/h which is the maximum speed allowed on the Auckland rail network.

26. The public are also reminded that overhead electric wires for the trains are now live across Auckland. The lines carry 25,000 volts which is 100 times more powerful than the supply used in homes and can be deadly if people get too close to them.

27. The new trains are quieter and accelerate faster, than the existing fleet so everyone needs to take care.

· Always cross at proper crossings

· Watch and listen for bells at crossings

· Always look both ways

· Stay off the tracks

· Pay attention to train horns

· Stay behind the yellow lines on platforms

28. Safety is a primary concern for AT, KiwiRail and Transdev during the testing and roll-out of Auckland’s new trains.

29. AT has 57 three-car trains on order and all are due to be in service by late 2015. Each train can comfortably carry 375 passengers, open gangways between cars allow movement from one end of the train to the other.

30. Security and safety features include an on-board CCTV camera system which operates continuously in all cars, providing images to the driver from any of the 16 cameras. Images will be continuously recorded on-board. Emergency call points, which can be found throughout the train, allow passengers to communicate directly with the train crew in the event of an incident.

Campaign Launched to Encourage Cycling

31. AT is launching a campaign to raise the awareness of cycling as a preferred and efficient mode of transport. “Cycling’s the Go” encourages Aucklander’s to sign up and attend free cycling training courses.

32. AT wants to improve the skill level and confidence of cyclists and to increase their knowledge of safe cycling behaviour. Forty-five per cent of Aucklander’s have access to a bike but only 20 per cent use a bike at least once a month.

33. The last “Cycling’s the Go” campaign, before Christmas, saw 587 people take cycling training courses. This is a 126 per cent increase from the courses at the same time in 2012.

34. There are 34 summer cycling training courses including:

· beginner bike training for adults

· the basics of bike maintenance

· commuter leg up course

· novice on-road training for adults

· intermediate on-road training for adults

35. For more information including how to register for the summer cycling training courses: www.cyclingsthego.co.nz.

Issues Register

36. The regular monthly issues register is attached to this report, Attachment “D”.

Consideration

Local Board Views

37. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

38. All proposed schemes are subject to prioritization, funding and consultation.

Attachments

No.	Title	Page
a View	Criteria for LBTCF	2
b View	Original Carruth Road no stopping changes	2
c View	Updated Carruth Road proposal	2
d View	Issues Register 2013/14	2

Signatories

Authors

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 February 2014

Attachment A

Proposals for the Local Transport Capital Programme

This document provides a broad guidance on options for local board proposals to the $10 million Local Transport Capital Programme (LTCP).

The Strategy and Finance Committee at its meeting on 2 August 2012 resolved that the allocation to local boards be on the basis of the population of their respective board areas, per annum allocation in the South being:

Franklin $434,966 Manurewa $593,314

Howick $871,903 Ōtara-Papatoetoe $549,292

Mangere-Otahuhu $517,754 Papakura $306,184

Criteria

The Strategy and Finance resolution on 2 August outlined broad criteria for local board proposals:

· That local boards can use the $10 million per annum of funding for any local transport capital works project as long as it is technically deliverable, meets transport safety criteria, does not compromise the transport network and is not part of an asset renewal programme.

· That local boards can bundle capital works projects, by carrying budget over to later years, or by bringing budget forward from future years provided:

(i) it can be managed by Auckland Transport within its annual budget

ii) it is within the same electoral term.

Local boards are likely to propose a range of projects from medium-sized initiatives that will cost up to $500,000 down to very small initiatives. Project costs will include costs incurred by Auckland Transport for analysis and scoping, contingency, construction, etc.

Considerations

As the fund is for capital works only, Local boards should take in to account the following considerations when proposing projects:

· The proposal must be within the road corridor;

· The local board must have the available funding to complete the proposal;

· Most major projects in the LTP/RLTP will be outside the affordability of the fund, even if funding is combined for the triennial years. Whilst local boards may choose to propose funding elements of a major project (such as design work), the bulk of the funding for these projects sits in later years and each board’s respective LTCP is unlikely to be sufficient to bring a major project forward;

· NZTA funds or subsidy are not available for the LTCP;

· Projects may be jointly funded between local boards.

Local boards are encouraged to propose local priority projects that are new, and therefore funding has not yet been identified, or propose to advance projects previously proposed by the board which are currently awaiting Auckland Transport prioritisation and funding, or that have not attracted funding previously. It may not be the best use of the LTCP to advance projects that have identified budgets in the current financial year.

The following proposals would not be eligible under the fund:

· Projects on Auckland Transport’s assets renewal programme (road reseals, maintenance of existing footpaths, etc);

· Cycleways or footpaths through reserve land (parks) or private property;

· Studies are considered OPEX as a project has not been defined (a study to define a problem).

Examples of CAPEX works that may be considered under the fund include, but are not limited to:

· Asset creation – new footpaths, new bus shelters, kerb and channel, etc;

· Street lighting;

· Curve Warning/Advisory Signs;

· Investigation and design work tagged to a CAPEX project;

· Minor improvement projects;

· LATM Assessments (traffic calming assessment) for a specific road or small cluster area;

Ōtara-Papatoetoe Local Board

17 February 2014

Hearing dates for the Ōtara-Papatoetoe Local Board Annual Plan 2014/2015

File No.: CP2014/01325

Purpose

1. To approve the Ōtara-Papatoetoe Local Board hearing dates for the Annual Plan 2014/2015.

Executive Summary

2. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 require Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

3. The Governing Body agreed the approach to submissions and hearings at its meeting on 19 December 2013. It was agreed that local hearings use the traditional style hearings process, with a forum option being assessed if a local board has a large volume of submissions. The Governing Body also agreed that submissions containing both regional and local content will default to the local hearings panel to be heard.

4. The Ōtara-Papatoetoe Local Board needs to approve the dates for the local hearings and deliberations.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the Ōtara-Papatoetoe Local Board Annual Plan hearings take place on Monday, 24 March 2014 at 9am in the Manukau Chambers, Level 1, Manukau Civic, 31-33 Manukau Station Road, Manukau, with an overflow date of Friday, 28 March 2014 at 9am.

b) approve the Ōtara-Papatoetoe Local Board Annual Plan deliberations workshop take place on Monday, 7 April 2014 at 9am in the Woodside Room, Level 1, Manukau Civic, 31-33 Manukau Station Road, Manukau.

c) approve that the Ōtara-Papatoetoe Local Board deliberates on the Annual Plan submissions at an extraordinary business meeting being held on Monday, 14 April 2014 at 5.00pm in the Manukau Chambers, Level 1, Manukau Civic, 31-33 Manukau Station Road, Manukau.

d) approve that the Ōtara-Papatoetoe Local Board adopts its Local Board Agreement at the ordinary monthly business meeting being held on Monday, 16 June 2014 at 5.00pm in the Manukau Chambers, Level 1, Manukau Civic, 31-33 Manukau Station Road, Manukau.

Discussion

5. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 requires Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

6. The Local Government (Auckland Council) Act 2009 also requires each local board to complete a local board agreement with the governing body, for each financial year. The Annual Plan must include the local board agreement for each board.

7. The Governing Body agreed the approach to submissions and hearings at its meeting on 19 December 2013. It was resolved as follows:

That the Governing Body agree:

a) that annual plan local hearings follow the traditional style hearing process, with the forum option to be assessed for Local Boards that have large volumes of submissions.

b) that regional hearings predominantly use forum style hearings with very limited and tight criteria for selecting key stakeholders who will be heard in traditional style.

c) that forum style regional hearings are divided into days which are allocated to business, community groups and individuals, with the individual hearing possibly having some topic-based tables.

d) that the regional hearings panel divide into panels should the number of key stakeholders become too great for all to be heard in the time allowed for traditional regional hearings, thereby allowing more key stakeholders to be heard in the timeframe available.

e) that submissions containing both regional and local content will default to the local hearings panel to be heard, noting that if a significant volume of regional submissions are received, they may also be allocated to local hearings.

f) that the ward councillor(s) be part of the local hearings panel, with other councillors scheduled where appropriate to ensure a minimum of two councillors are present at each local hearing to hear regional issues. Other councillors will attend voluntarily as schedules allow.

g) that the following reporting requirements be approved:

i) One regional hearing report and 21 local board hearing reports be prepared covering statistics on submissions received locally and regionally, with a brief high-level analysis of key themes and topics.

ii) Analysis of submissions be provided for one regional deliberation report to the Budget Committee, and 21 local board deliberation reports to the relevant local boards.

h) that subject matter expert comments are captured for inclusion in deliberation reports if requested from the hearings process.

i) that response letters be provided as follows:

i) Key stakeholders are provided with a customised response letter signed by the Chair of the Budget Committee.

ii) Other regional submitters are provided with a generic response letter, which includes key issues and decisions.

iii) Local boards will prepare their own responses to local submitters, via Local Board Services, with support from subject matter experts where required.

j) that the Chair of each hearings panel decide on whether late submissions can be heard.

k) that the Deputy Chair of the Budget Committee be delegated to work with officers to make further decisions on the operation of the hearings.

CARRIED

8. The Ōtara-Papatoetoe Local Board needs to approve the dates for the local hearings, deliberations and adoption of the Local Board Agreement.

9. It is proposed that the local Annual Plan hearing, to hear the submissions for the Ōtara-Papatoetoe Local Board area are scheduled as follows:

· Monday, 24 March 2014 – commencing at 9am - Initial hearing date

· Friday, 28 March 2014 – commencing at 9am - overflow hearing day (depending on the number of submitters wishing to be heard)

· Monday, 7 April 2014 – commencing at 9am – deliberations workshop

· Monday, 14 April 2014 – commencing at 5.00pm - deliberations meeting

10. The hearing days will be treated as one meeting with one agenda. The deliberations meeting will be an extraordinary business meeting.

11. The adoption of the Local Board Agreement will be held on Monday, 16 June 2014.

Consideration

Local Board Views

12. Local Board views will inform decision-making on this report. Local Board Services will also further discuss the hearings options once the volume of local submissions is known.

Maori Impact Statement

13. A submission form is available in Te Reo Maori. Translators will be available for submissions received in Te Reo Maori, or where a submitter wishes to speak Te Reo Maori at a hearing.

Implementation Issues

14. Local Board Services will manage the local hearings process. No particular implementation issues are anticipated.

Attachments

There are no attachments for this report.

Signatories

Authors	Anna van Niekerk - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 February 2014

Proposed Auckland Unitary Plan Submission - Local Board Input

File No.: CP2014/01549

Purpose

1. The purpose of this report is to approve the board’s input to the Auckland Council submission on the Proposed Auckland Unitary Plan (PAUP) to the independent Hearings Panel.

Executive Summary

2. Auckland Council is preparing a submission on the Proposed Auckland Unitary Plan (PAUP) which will be approved by the governing body on 27 February 2014. Local boards have had the opportunity to input into the submission through participation in joint workshops with the Unitary Plan Committee.

3. Local boards also have the opportunity to provide written input that will be included as part of the Auckland Council submission.

4. The board’s input, submitted by the chair on behalf of the board under a delegated power conferred in December 2013, is included as Attachments A and B to this report.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Confirms the action taken by the board chair under delegated powers in submitting the board’s written input to the Auckland Council submission on the Proposed Auckland Unitary Plan (Attachments A and B) and approves the content.

b) Requests that officers seek confirmation from the chair of the hearings panel that local boards will have the opportunity to speak to the panel about issues relevant to the local board area.

c) Delegates to the chair the authority to clarify the content of this input and any other matters requested by the governing body and the independent Hearings Panel, and to appear at submission hearings to represent the board.

Discussion

5. The PAUP was publicly notified in September 2013, with submissions closing on 28 February 2014.

6. Auckland Council will make a submission to the independent Hearings Panel on the PAUP. The proposed scope of the council submission is limited to identifying errors, clarifying interpretation of matters and incorporating new information (for instance plan change decisions) since the governing body decision to notify the PAUP.

7. While the governing body has decision making responsibility for the submission, it is intended to be a “whole of Auckland Council” submission that includes the views of local boards. Boards have been involved in the development of the Unitary Plan since mid-2012 via community engagement activity, provision of formal feedback, joint workshops, a political working party and speaking rights at Auckland Plan Committee meetings making decisions on the notified version of the Unitary Plan.

8. During November and December 2013, the Unitary Plan Committee held a series of workshops to provide guidance to officers drafting the submission. Local board chairs were invited to attend and participate in these workshops.

9. The Chief Planning Officer has recommended that local boards contribute to the submission in the following ways:

· Encourage and support community members within their local board area to make their own submissions on the PAUP.

· Contribute to the development of the “whole of Auckland Council” submission including identifying any errors and new information since the Governing Body decision on the PAUP, and participating in Unitary Plan Committee deliberations on the submission on the PAUP.

· If the local board so wishes, it can include a statement of “community views” that would form part of the “whole of Auckland Council” submission.

· It is proposed to recommend to the chairperson of the Independent Hearing Panel that the panel provide the opportunity for local board chairs to orally present any community views included in the “whole of Auckland Council” submission.

10. At its meeting of 9 December 2013, Ōtara-Papatoetoe Local Board resolved to delegate to the board chair the authority to finalise and send the board’s submission points on the proposed unitary plan to the Unitary Plan Committee in time for the committee meeting of 13 February 2014, following workshop discussion.

11. A draft submission document was considered at by board members at a workshop on 7 February 2014, recirculated in amended form after the workshop, and the finalised document (Attachment A) was signed by the chair and sent to the Unitary Plan Committee.

12. Attachment A includes a request to the chair of the hearings panel, for an opportunity to speak to the panel at the appropriate stage in the process about their community’s views. It is recommended that the board chair be authorised to represent the board at any future discussion or hearing of this submission.

Consideration

Local Board Views

13. Local board feedback on the Unitary Plan was submitted at the stakeholder engagement phase (2012) and on the draft Unitary Plan (2013). Local board chairs had speaking rights at the Auckland Plan Committee meetings during August 2013 that agreed to notify the Proposed Auckland Unitary Plan. The written input supplements the informal processes.

Maori Impact Statement

14. The PAUP will impact on Maori and specific engagement is occurring with Mana Whenua and Mataawaka who also have the opportunity to lodge a submission on the PAUP.

General

15. In the preparation of feedback on the draft Unitary Plan prior to notification, the local board workshopped unitary plan topics with community representatives and engaged in a number of community consultation sessions.

Implementation Issues

16. It has not yet been confirmed whether the independent Hearings Panel will agree to meet with individual local boards as part of the hearings process.

Attachments

No.	Title	Page
a View	OPLB Submission on Proposed Auckland Unitary Plan	2
b View	Proposed Zone Map Changes	2

Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Chairperson	Fa'anānā Efeso Collins
Deputy Chairperson	Ross Robertson, MP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken

Authors	Daniel Poe - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager