Minutes of Orākei Local Board

Orākei Local Board

13 February 2014

1 Welcome

2 Apologies

OR/2014/1

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OR/2014/2

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) confirms the ordinary minutes of its meeting, held on Thursday, 12 December 2013, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Sam Lotu-Iiga MP

Resolution number OR/2014/3

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:

That the Orākei Local Board congratulates Hon. Sam Lotu-liga MP on his election to the ministry as Minister of Pacific Islands Affairs.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Mission Bay Business Association - Mission Bay on Ice 2015 funding application

Resolution number OR/2014/4

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:

That the Orākei Local Board:

a) thanks Megan Burgess and Lea Worth, Mission Bay Business Association for their presentation on the Association’s Business Association Support Fund applications for the Mission Bay on Ice 2015 project and that their submissions be considered with item 12.

CARRIED

9.2

Ellerslie Residents Association - representation of the Ellerslie residents civic interests funding application

Resolution number OR/2014/5

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:

That the Orākei Local Board:

a) thanks Bryan Johnson and Peter Hynes, Ellerslie Residents Association for their presentation on the Association’s Residents Association Support Fund application for the representation of the Ellerslie residents civic interests project and that their submissions be considered with item 13.

CARRIED

Attachments

a Ellerslie Residents Association

10 Extraordinary Business

10.1

Orākei Local Board input on the draft national drug policy

The Orākei Local Board were advised that it is able to provide feedback on the draft national drug policy. An item of extraordinary business is required as the feedback needs to be submitted to officers by Monday 17 February 2014 and the next Board meeting is not until 6 March 2014.

Resolution number OR/2014/6

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) considers an extraordinary item of business at item 25.1 to consider the Orākei Local Board input on the draft national drug policy.

CARRIED

11 Notices of Motion

11.1

Notice of Motion - 14 Rangitoto Avenue

Resolution number OR/2014/7

MOVED by Member CC Parkinson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) requests officers to investigate options for Council’s acquisition of the Rawhiti Bowling Club property, 14 Rangitoto Avenue, Remuera and ensuring the criteria is modified to exact the training ground potential of the area and the pocket park potential of the area and report back to the board at it’s April 2014 meeting.

CARRIED

Business Association Support Fund Allocation - Mission Bay Business Association

Resolution number OR/2014/8

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:

That the Orākei Local Board:

a) receives the Mission Bay Business Association Business Association Support Fund application and approves $5,360.00 from its Business and Residents Associations support 2013/2014 Budget to the Mission Bay Business Association.

b) requests a sponsorship/event update report and meeting in April, June, September and November 2014 to the Orākei Chairperson, Member KH Baguley and Member CH Cooke.

c) notes that there is $14,640.00 remaining in the 2013/2014 Business Association Support Fund for applications that support economic development in the Mission Bay area.

CARRIED

Residents Association Support Fund Allocation - Ellerslie Residents Association

Resolution number OR/2014/9

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:

That the Orākei Local Board:

a) receives the Ellerslie Residents Association Residents Association Support Fund application and approves $5,000.00 from its Business and Residents Associations support 2013/2014 Budget to the Ellerslie Residents Association for representation of the Ellerslie residents civic interests.

b) notes that this application uses the remaining budget of the 2013/2014 Business and Residents Association Support Fund available to Ellerslie Residents Association applications.

CARRIED

'Making Good Decisions' Resource Management Act Training

Resolution number OR/2014/10

MOVED by Deputy Chairperson M Thomas, seconded by Member CC Parkinson:

Member CRJ Davis abstained from voting on this item.

That the Orākei Local Board:

a) approves ‘Making Good Decisions’ – recertification course training for Member KH Baguley on Thursday, 13 March 2014 or Wednesday, 21 May 2014 at a cost of $1,113.91 (plus GST).

b) encourages other Orākei Local Board Members to consider completing the Resource Management Act certification course to be paid for by the Orākei Local Board professional development budget.

CARRIED

Shore Road Reserve and Thomas Bloodworth Park draft Master Plan

Resolution number OR/2014/11

MOVED by Member CC Parkinson, seconded by Deputy Chairperson M Thomas:

That the Orākei Local Board:

a) formally approves the Shore Rd Reserve / Thomas Bloodworth Park draft Master Plan.

b) requests officers to prepare an investment proposal for consideration through the Local Board Plan and Long Term Plan to provide funding for the elements of the Master Plan that are currently unfunded including the car park expansion, landscaping, footpath works and new toilet.

c) adopts a staged approach to the delivery of the Master Plan at Shore Rd Reserve and Thomas Bloodworth Park that will ensure that sportsfield developments, as set out in the Sports Field Capacity Development programme, are complemented by the development of supporting infrastructure i.e car parks and toilets and landscape improvements.

d) advocates to Auckland Transport for the installation of one new pedestrian refuge as marked on the draft Master Plan, and the relocation of the existing pedestrian refuge by the Portland Road intersection further west along Shore Rd in order to improve pedestrian movement and safety.

CARRIED

Lapsing of Auckland City Council Hazardous Substances Bylaw

Resolution number OR/2014/12

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:

That the Orākei Local Board:

a) recommends to the Regulatory and Bylaw Committee that the Auckland City Council Hazardous Substances Bylaw 2008 not be confirmed, amended or revoked so that on 31 October 2015 the bylaw is revoked by section 63 of the Local Government (Auckland Transitional Provisions) Act 2010.

CARRIED

Greater Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation

Sue Ira, Koru Environmental, was in attendance to speak to the report.

Resolution number OR/2014/13

MOVED by Member CRJ Davis, seconded by Member CC Parkinson:

That the Orākei Local Board:

a) receives the Greater Tamaki Stormwater Network Discharge Consent - Stormwater Priorities Consultation report.

b) will provide feedback through the feedback form by the end of March 2014 through Members CRJ Davis and CC Parkinson.

c) requests further updates on the outcomes of the Greater Tāmaki Stormwater Network Discharge Consent consultation process.

CARRIED

Items 19 and 20 were heard at this point.

Update Report on the Procurement of the Facility Management of Ellerslie Recreation Centre

Susan Johns, Aquatic and Recreation Facilities Contract Manager was in attendance to speak to this report.

Resolution number OR/2014/14

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas:

That the Orākei Local Board:

a) receives the Update Report on the Procurement of the Facility Management of Ellerslie Recreation Centre report.

b) requests the relevant parts of the confidential report the Tenders and Procurement Committee considered when it approved the Glen Innes Pool contract be provided, in confidence as a number of Orākei Local Board area residents use this facility.

c) requests the relevant parts of the confidential report the Tenders and Procurement Committee considered when it approved the Ellerslie Recreation Centre contract be provided, in confidence.

d) requests as part of the review of the decision-making allocation through the Long Term Plan that the decision making process for procurement be amended to allocate to local boards the decision making responsibility for procurement of contracts for all local facilities.

e) requests officers to ensure that relevant local board input is included for facilities where stakeholders cross local board boundaries.

f) requests that the above resolutions be forwarded to the Mayor, Chief Executive, Governance Director and the Chairperson of the Tenders and Procurement Committee.

g) notes as per item 6 in the executive summary that the Orākei Local Board will have the power to agree/disagree the Agreement prior to signing/it being finalised.

h) requests officers to provide the Board a six monthly performance report for both the Ellerslie Recreation Centre and Glen Innes Pool.

CARRIED

Urgent decision on the Glen Innes Walkway

Resolution number OR/2014/15

MOVED by Member KH Baguley, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) endorses the urgent decision report on the Glen Innes Walkway.

b) notes that the urgent decision to approve the contribution of $35,000 from the Transport Capital Improvement Fund towards the fencing costs for the Stonefields to Glen Innes Train Station walkway project.

CARRIED

Auckland Transport Update – Orākei Local Board: January 2014

Melanie Dale, Elected Member Relationship Manager, Auckland Transport was in attendance to speak to this report.

Resolution number OR/2014/16

MOVED by Member KH Baguley, seconded by Chairperson DEC Simpson:

That the Orākei Local Board:

a) receives the Auckland Transport Update – Orākei Local Board: January 2014 report.

b) approves the amount of $15,000 from the Transport Capital Improvement Fund, to address speed and safety concerns of the residents, to implement a Electronic Speed Indication Sign that will be rotated between, Omahu Road, Ohinirau Street and Atkin Avenue, it being noted that this initiative will be supported by increased speed enforcement on those roads.

c) approves a rough order of cost investigation into providing a new footpath on Summerhill Place St Heliers, to provide improved access to St Heliers Bay Road for residents of Summerhill Place.

d) approves a rough order of cost investigation into providing pedestrian bridges over planting beds in Stonefields’ roads.

e) approves a rough order of cost investigation into providing a turning circle at the end of Waitara Road, Glendowie, to improve the movement of vehicles around Glover Park.

f) delegates Deputy Chairperson M Thomas and Member KH Baguley to approve the rough order of cost for the first phase of the Remuera Village Upgrade (RevUP) project.

g) thanks Melanie Dale, Elected Member Relationship Manager, for her sterling work on behalf of the Orākei Local Board.

CARRIED

The Auckland Development Committee Report on offshore petroleum exploration

Resolution number OR/2014/17

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:

That the Orākei Local Board:

a) receives the Auckland Development Committee report on offshore petroleum exploration.

CARRIED

Board Member Reports

Resolution number OR/2014/18

MOVED by Deputy Chairperson M Thomas, seconded by Member TG Churton:

That the Orākei Local Board:

a) receives the Board Member reports.

b) receives Board Member KH Baguley’s tabled report.

c) delegates to the Chairperson, Deputy Chairperson M Thomas and Member TG Churton the power to approve the Board’s submission on the Proposed Auckland Unitary Plan.

d) supports the censure motions resolution number GB/2013/143 passed by the Governing Body in December 2013 concerning the Mayor.

e) endorses the undertaking to continue to illuminate both protected Morton Bay trees at Vellenoweth Green and request officers to look into a more secure lighting option.

CARRIED

Attachments

a Board Member Baguley's Report February 2014

Chairperson's Report

Resolution number OR/2014/19

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:

That the Orākei Local Board:

a) receives the Chairperson’s report to the Orākei Local Board.

b) transfers $1,196 from the 2013/2014 discretionary community grants budget to the 2013/2014 Orākei ANZAC Day budget line.

c) notes that $24,981 remains for the second round of the 2013/2014 Orākei Local Board Discretionary Community Grants Fund.

d) notes that at its 1 August 2013 meeting, the Chairperson was delegated to approve Community Lease right of renewals that do not require Community Outcome Plans, specifically:

i. St Heliers Bowling Club Inc, St Heliers Bay Reserve.

ii. St Heliers Croquet Club Inc, St Heliers Bay Reserve.

iii. St Heliers Tennis Club Inc, St Heliers Bay Reserve.

iv. Eastern Suburbs Association Football Inc, Madills Farm Reserve.

v. Tamaki Yacht Club Inc, Atkin Reserve, Mission Bay.

vi. The Scout Association of NZ, St Chads Scout Group, Rutherford Reserve, St Johns.

vii. The Scout Association of NZ, 6 Crown Lane, Remuera.

CARRIED

Resolutions Pending Action

Resolution number OR/2014/20

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) receives the resolutions pending action report.

b) agrees that the Chairperson and relevant portfolio holders meet to progress the resolutions pending table by the April 2014 Board meeting.

CARRIED

25 Consideration of Extraordinary Items

25.1

Orākei Local Board input on the draft national drug policy

Resolution number OR/2014/21

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:

That the Orākei Local Board:

a) delegates the preparation of the Board’s feedback on the draft national drug policy to the Chairperson and Member TG Churton for submitting no later than Monday 17 February 2014.

CARRIED

4.52 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Desley Simpson, JP
Deputy Chairperson	Mark Thomas
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Colin Davis, JP
	Kit Parkinson