Agenda of Papakura Local Board

Papakura Local Board

19 February 2014

Road Name Approval for Addison Developments Ltd for twenty-one Roads within a property located at 250 Porchester Road, Takanini

File No.: CP2014/00686

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for twenty one new roads proposed in the development of 250 Porchester Road, Takanini.

Executive Summary

2. This report outlines the background for twenty-one road names sought for twenty-one roads proposed to be created by Addison Developments Ltd (the Applicant) at 250 Porchester Road.

3. The legacy Papakura District Council had a road naming policy, which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in terms of this application, to ensure consistency of road naming within the former Papakura area, until Auckland Council adopts a new road naming policy.

4. The Applicant has supplied preferred and alternative names for each of the twenty-one new roads. Application of the assessment criteria has resulted in the following names being recommended.

5. Table One: Recommended Names

Road 1	Kauri Heart Avenue	Road 11	Taukari Road
Road 2	Arion Road	Road 12	Hopuni Way
Road 3	Gum Spear Road	Road 13	Hollowout Street
Road 4	Soaring Bird Drive	Road 14	Treestump Road
Road 5	Takanini School Road	Road 15	Hakaro Way
Road 6	Aviation Street	Road 16	Willow Camp Road
Road 7	Wairepo Street	Road 17	Biplane Street
Road 8	Kapia Drive	Road 18	Rere Close
Road 9	Karokaro Road	Road 19	Aero Place
Road 10	Ketu Way	Road 20	Flight Place
		Road 21	Peat Way

6. These names have been put forward for consideration and approval by the Papakura Local Board.

Recommendation/s

That the Papakura Local Board pursuant to section 319(j) of the Local Government Act 1974, considers for approval the names: “Kauri Heart Avenue”, “Arion Road”, “Gum Spear Road”, “Soaring Bird Drive”, “Takanini School Road”, “Aviation Street”, “Wairepo Street”, “Karokaro Road”, “Ketu Way”, “Taukari Road”, “Hopuni Way”, “Hollowout Street”, “Treestump Road”, “Hakaro Way”, “Willow Camp Road”, “Biplane Street”, “Rere Close”, “Aero Place”, “Flight Place”, and “Peat Way” for twenty-one new roads to be created at 250 Porchester Road, Takanini, noting that these names meet the relevant road naming criteria

Discussion

Background

Applicant: Addison Developments Limited

Site Address: 250 Porchester Road, Takanini

7. The legacy Papakura District Council road naming policy provided that where a new road, needs to be named as a result of a subdivision or development, the subdivider/developer would be given the opportunity to suggest their preferred new road name for Council’s approval.

8. This report outlines the background for the proposed names sought by Addison Developments Ltd (the Applicant) for the roads.

9. The Applicant has submitted a series of themes and proposed road names for consideration to the Local Board. The names and themes have been developed in consultation with Iwi and as a result of the Applicants own research and consideration of site history, physical characteristics, location and context. The names derive from four major themes: Early Aviation; Early Settler, Gum digging and Maori Shellfish. Three are associated with the specific location of the roads to be named and one a more generic theme.

10. New Zealand’s first confirmed powered flight occurred in the area on 9 February 1911 with Vivian Walsh, assisted by his brother Leo, taking flight in their aircraft “Manurewa” whose meaning translates as “Soaring Bird”. The Takanini area was forested swampy (wairepo) peat ground (rei) that needed clearing by early settlers. The area was also subject to significant gum digging with estimates of 1000 men working on the Papakura Gumfields in or around 1890. The semi-permanent camp was known as “Willow Camp”.

11. Figure One above presents the outline plan of the proposed roading network. The numbers correlate to those roads requiring naming.

12. Table Two: List of Supplied Road themes, names and translations)

Theme	Proposed name

Early Aviation	Vivian Walsh	Flight
	Leo Walsh	Aero
	Aviator	Aero Flight
	Aviation	Aeronautic
	Aero Club	Manurewa (soaring bird)
	Fuselage	Soaring Bird
	Avionics	Soaring
	Biplane	Rere (to fly)
	Flight path
Early Settlers
	Kauri Heart	Peat
	Cart Track	Repo (Swamp)
	Fellers	Wairepo (Swamp)
	Milling	Rei (swampy ground – peat)
	Millers
Gum Digging
	Gumfields	Kapia (kauri gum)
	Gumtree	Tiki (digger)
	Kauri Gum	Taukari (digging tool)
	Kauri Flat	Huke (to dig, uncover)
	Diggings	Karikari (to dig)
	Digger	Karokaro (pick out, dig out)
	Long Spear	Ketu (remove earth, dig out)
	Gum Spear	Hopuni (camp)
	Treestump	Pupahi (make camp)
	Hollow	Puninga (campsite)
	Hollowout	Taupinga (camp, depot)
	Hollowgum	Hakaro (to hollow out)
Maori Shellfish
	Kuwha (venus shell)	Purimu (purple cockle)
	Piritoka (small shellfish on rocks)	Takarepo (pink sunset shell)
	Paua	Tihipu (green top shell)
	Peraro (scimitar shell)	Tuatua
	Pipi	Maurea (tiger shell)
	Pukauri (frilled venus shell)

Decision Making

13. The Auckland Council, by way of the Auckland Council Long Term Community Plan (2012 – 2022), allocated the responsibility for the naming of roads to Local Boards.

A decision is sought from the Papakura Local Board to confirm their approval for new road names for twenty-one new roads to be located at 250 Porchester Road, Takanini, by Addison Developments Ltd, pursuant to section 319(j) of the Local Government Act 1974.

14. The Applicant’s preferred road names have been assessed against the criteria set out in the legacy Papakura District Council road naming policy and the New Zealand Standard AS/NZS 4819:2011 for Rural and urban addressing Assessment.

15. Preferred Road Name – Assessment

Table Five: Papakura Road Naming Policy Assessment Criteria

Policy reference	Summary of Road Naming Policy
Thematic Area 1(a)	New names will be allocated in thematic areas that are in keeping with the existing theme
Thematic Area 1(a)	Council will identify and incorporate a minimum of one thematic area within greenfields developments and new subdivisions
Appropriateness 1	Is there a connection to the local and/or Papakura area
Appropriateness 1	Maori to be consulted on appropriateness of name including spelling and translation
Appropriateness 1	Name of living persons not to be considered except in exceptional circumstances
Appropriateness 1	Permission from next of kin for names of deceased persons
2 Utility	Are a single word or name that is not hyphenated;
2 Utility	Do not contain any inflection marks (e.g. macrons, accents);
2 Utility	Are not longer than 12 letters;
2 Utility	Are not already used to name or identify another road or landmark feature within the District and surrounds;
2 Utility	Are not considered offensive (including when translated into another language).

Table Six: AS/NZS 4819:2011 for Rural and urban addressing Assessment Criteria

Standard reference	Summary of Road Naming requirements
4.4.2	One name for one road
4.4.3	The name is to be officially recognised
4.4.4	The name shall not be offensive, racist, derogatory or demeaning
4.4.5	The name should be easily spelt and pronounced
4.4.6	A road shall keep its name when crossing administrative boundaries
4.4.7	The name shall not be duplicated in spelling, pronunciation to another existing road name in the same locality or in the same local government area.
4.4.8	An indigenous name should be local to the area.
4.4.9	A name should not be conjoined names of places found or at the end of the road
4.4.10	The length of a road name should be shorter rather than longer , especially where the road itself is short
4.4.11	A road type shall not be included in a road name ie Boulevard street

16. Having had regard to the relevant policies and the views of New Zealand Post and Iwi, the following names were considered appropriate

Table Seven: Assessment of Supplied Names

Theme	Proposed name	Assessment

Early Aviation
	Vivian Walsh	Meets criteria
	Leo Walsh	Meets criteria
	Aviator	Meets criteria
	Aviation	Meets criteria
	Aero Club	Meets criteria
	Fuselage	Meets criteria
	Avionics	Meets criteria
	Biplane	Meets criteria
	Flight path	Meets criteria
	Flight	Meets criteria
	Aero	Meets criteria
	Aero Flight	Meets criteria
	Aeronautic	Meets criteria
	Manurewa	Meets criteria
	Soaring Bird	Meets criteria
	Soaring	Meets criteria
	Rere	Meets criteria
Early Settlers
	Kauri Heart	Meets criteria, although there are at least 9 other streets in Auckland featuring the word Kauri
	Cart Track	Meets criteria
	Fellers	Meets criteria
	Milling	Meets criteria
	Millers	Meets criteria, although there are at least 5 other streets in Auckland named Miller.
	Peat	Meets criteria
	Repo	Meets criteria
	Wairepo	Meets criteria
	Rei	Meets criteria
Gum Digging
	Gumfields	Meets criteria, although it is noted there is a Gumfield Drive in Warkworth
	Gumtree	Meets criteria, although it is noted there is a Gumtree lane in Wellsford
	Kauri Gum	Meets criteria, although there are at least 9 other streets in Auckland featuring the word Kauri
	Kauri Flat	Meets criteria, although there are at least 9 other streets in Auckland featuring the word Kauri.
	Diggings	Meets criteria
	Digger	Meets criteria
	Long Spear	Meets criteria
	Gum Spear	Meets criteria
	Treestump	Meets criteria
	Hollow	Meets criteria
	Hollowout	Meets criteria
	Hollowgum	Meets criteria
	Kapia	Meets criteria
	Tiki	Does not meet criteria, as there is a Tiki Street in New Lynn and Remuera
	Taukari	Meets criteria
	Huke	Meets criteria, although close in pronunciation to Huka Street in Birkenhead
	Karikari	Meets criteria
	Karokaro	Meets criteria
	Ketu	Meets criteria
	Hopuni	Meets criteria
	Pupahi	Meets criteria
	Puninga	Meets criteria
	Taupinga	Meets criteria
	Hakaro	Meets criteria
Maori Shellfish
	Kuwha	Meets criteria
	Piritoka	Meets criteria
	Paua	Does not meet criteria, as there is a Paua Lane in Omaha and Paua Place in Mt Roskill
	Peraro	Meets criteria
	Pipi	Does not meet criteria, as there is a Pipi Lane in Omaha.
	Pukauri	Meets criteria
	Purimu	Meets criteria
	Takarepo	Meets criteria
	Tihipu	Meets criteria
	Tuatua	Does not meet criteria, as there is a Tuatua Lane in Omaha.
	Maurea	Meets criteria

Consideration

Significance of Decision

17. The decision sought from the Papakura Local Board for this report does not trigger any significance policy and is not considered to have any immediate impact on the community.

Maori Impact Statement

18. The decision sought from the Papakura Local Board on this report does not adversely affect Maori communities, as the naming of roads is not linked to one of Council’s strategic priorities for Maori. Despite this, the applicant has sought comments from local Iwi.

Consultation

19. Due to the requirement of the Papakura legacy road naming policy to consult with Iwi where Maori names are proposed, the Applicant undertook significant consultation with tangata whenua, being Ngati Tamaoho Trust, Te Ara Rangatu o te Iwi Ngati Te Ata, Ngati Paoa Trust Board, Ngai Tai Ki Tamaki Tribal Trust and Te Akitai Waiohua Iwi Authority. A workshop was held on 17 September 2013 involving representatives of Ngati Tamaoho Trust, Te Ara Rangatu o te Iwi Ngati Te Ata and Te Akitai Waiohua Iwi Authority.

20. Addison has consulted with all Iwi groups that have expressed an interest in the road naming process, and continues to consult on an ongoing basis.

21. New Zealand Post in their comments, when reviewing the original list of names, provided by the Applicant, stated “The names do not appear to duplicate any existing names in the area. The names do not have similarities to other existing names that would concern us”.

Financial and Resourcing Implications

22. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

23. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative impactions.

Implementation Issues

24. The Southern Compliance and Monitoring Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Conclusion

25. The Applicant has supplied proposed names for each of the twenty-one new roads. Application of the various assessment criteria has resulted in the names within Table Eight being recommended. Three roads were determined to be extensions of existing roads and therefore were named accordingly. These were Arion Road, Takanini School Road and Willow Camp Road.

26. The remaining names were chosen based on the three location specific themes. Specifically, an aviation theme (celebrating the powered flight of Vivian Walsh) in the northern part of the subject area alongside Airfield Road. The remaining roads in the southern sector are a mixture of the Early Settler and Gum digging themes with road names in both English and Maori reflecting the nature of the original environment and tools and methodologies used in gum digging. These themes are consistent with adjoining existing roads such as Willow Camp Road, Kauri Drive and Raupo Street.

Table Eight: Recommended Names

Road 1	Kauri Heart Avenue	Road 11	Taukari Road
Road 2	Arion Road	Road 12	Hopuni Way
Road 3	Gum Spear Road	Road 13	Hollowout Street
Road 4	Soaring Bird Drive	Road 14	Treestump Road
Road 5	Takanini School Road	Road 15	Hakaro Way
Road 6	Aviation Street	Road 16	Willow Camp Road
Road 7	Wairepo Street	Road 17	Biplane Street
Road 8	Kapia Drive	Road 18	Rere Close
Road 9	Karokaro Road	Road 19	Aero Place
Road 10	Ketu Way	Road 20	Flight Place
		Road 21	Peat Way

27. These names have been put forward for consideration and approval by the Papakura Local Board.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

19 February 2014

Bruce Pulman Park Trust - Request for $4 million Community Loan

File No.: CP2013/28264

Purpose

1. To seek the Papakura Local Board’s endorsement and recommendations to the Finance and Organisational Performance Committee to approve a community loan of up to $4 million to the Bruce Pulman Park Trust (BPPT) for the purpose of completing the Indoor Courts Centre at Bruce Pulman Park, Walters Road, Papakura.

Executive Summary

2. The Bruce Pulman Park Trust leases Bruce Pulman Park from Auckland Council. The park covers an area of 54 hectares and is located on Walters Road, Papakura and consists of facilities catering to football, rugby, netball, tennis, cricket, gymnastics, together with supporting ancillary services. Over 650,000 people visited the park in 2013, and with further developments planned, this is likely to increase to in excess of 1.3 million visits in future years.

3. The former Papakura District Council approved a grant of $3.9 million to the Bruce Pulman Park Trust as a contribution towards the $10.5 million cost of constructing the Indoor Courts Centre at the park. This decision was subsequently endorsed by Auckland Council and recorded in a funding agreement.

4. As a result of design enhancements, increased scope of works and cost increases, the enlarged facility has a revised construction cost of $17 million. Construction of the complex is well advanced and the trust is seeking funding to ensure the building is completed in a timely manner.

5. The BPPT is therefore seeking an Auckland Council community loan of up to $4 million, [preferably interest free], repayable over a 5 year term.

6. A review of the trading results of the BPPT and the Manukau Counties Community Facilities Community Trust (MCCFCT) indicate strong trading results over the last years, coupled with strong balance sheets. The BPPT is the single largest recipient of annual grant distributions from the MCCFCT.

7. Security for the loan will be by way of cross-default provisions in the loan and lease documents.

8. The lease agreements contain provisions that enable the BPPT to seek assistance from Auckland Council to enable the construction to be completed.

9. Officers recommend that a loan of up to $4 million, for a maximum period of five years be approved at an interest rate to be determined by the Finance and Performance Committee.

Recommendation/s

That the Papakura Local Board:

a) Records it support for the development of Bruce Pulman Park and acknowledge the contribution that the Indoor Court Centre will make to the sports facilities located both at the park and southern Auckland.

b) Recommend to the Finance and Performance Committee that a community loan of up to $4 million to the Bruce Pulman Park Trust be approved for a period of 5 years, at an interest rate to be determined by the Finance and Performance Committee.

Discussion

Background on Bruce Pulman Park

10. The Bruce Pulman Park Trust leases Bruce Pulman Park from Auckland Council. The park covers an area of 54 hectares and is located on Walters Road, Papakura and consists of:

• 15 sports fields

• indoor sport, recreation and administration facilities

• a purpose-built indoor gymnastics and trampoline facility

• 21 outdoor netball courts

• 6 outdoor tennis courts

• 2 cricket ovals

• an all-weather sprint strip

• open space

• an adjoining training and accommodation facility (the Lodge)

11. The Trust expects there to have been over 650,000 visits to Bruce Pulman Park in 2013, up from approximately 600,000 in 2010. Further developments either under way or planned allow for upwards of a further 700,000 visits to the park, giving an annual total visitation in excess of 1.3 million.

12. There are currently a large number of sports and community groups using the park, including Papakura Netball, Ardmore Marist Rugby Club, Counties Manukau Gymnastics, Counties Manukau Cricket, numerous schools, Netball New Zealand, NZ Academy of Sport and Auckland University of Technology. A number of individual passive recreation users also frequent the park. The sports fields comprise a significant part of the Papakura community’s recreation network. Attachment A lists the 2013 users of the park.

13. The former Papakura District Council historically supported the park in a number of manners. In 2006, the Papakura District Council joined the Bruce Pulman Park Trust, Netball Counties Manukau and Papakura Netball Centre on a Working Party to plan for the construction of an indoor court centre on Bruce Pulman Park. In 2007, Papakura District Council allocated $2 million to the construction of the Indoor Courts Centre and a further $1,900,000 in 2009.

14. Resource consent was originally granted for four indoor courts, however following completion of a feasibility study for the Indoor Courts Centre in 2009, this was revised to include six indoor courts, built to Netball NZ and Auckland Volleyball’s specifications for national championships. Both the Auckland Regional Netball Facilities Report and the Auckland Regional Physical Activity and Sport Strategy supported the feasibility study. In particular, the Auckland Regional Netball Facilities Report identified the development of indoor court facilities as its highest priority and states that the most significant gap in the Auckland region is in Counties Manukau.

15. Since the completion of the Indoor Courts Centre feasibility study, the Bruce Pulman Park Comprehensive Development Plan has also been completed, and was formally endorsed by the Papakura District Council in 2010. This Plan outlines proposed capital development at the park, including:

• the Indoor Courts Centre

• a golf centre

• a sport development centre

• sports office and resource centre

• cricket pavilion

• children’s adventure playground

• a multi-purpose sports centre

• field floodlights and goalposts

• fitness cycle trail and exersites

16. Approximately $30 million has been invested in the development of Bruce Pulman Park (excluding current work in progress). An estimated further $98 million will be required to complete the planned improvements detailed in the Comprehensive Development Plan.

17. To date, Council has provided a $439,000 per annum operational subsidy; funded the Comprehensive Development Plan; financially contributed to the construction of a public toilet in July 2010; and has allocated $3.9 million to the development of the Indoor Courts Centre. The Comprehensive Development Plan confirms that most of the large development projects on the park will require feasibility studies. Several of these have now been completed, with the balance still to be undertaken.

18. Council has a statutory responsibility to promote the social wellbeing of its community. Bruce Pulman Park is located on Council land and is therefore included in Council’s levels of service. The park contributes to Council’s strategic priorities Strong Communities and Lifestyle Choices by providing sport and recreation facilities and programmes for the local Papakura district and wider community, and it is considered a highly valued part of Council’s network of parks. The Comprehensive Development Plan outlines the Trust’s desires for further capital investment. Should this proceed, there will be Auckland-wide and national social and economic impacts.

19. Bruce Pulman Park is located in an area of high population growth which has a relatively high proportion of residents under the age of 15. These demographics will contribute to increased demand on sport and recreation facilities in the area. Bruce Pulman Park is well positioned to meet this demand and the charitable purpose of the Bruce Pulman Park Trust includes the advancement of young people, which aligns with one of Council’s proposed strategic priority areas - to put children and young people first. Bruce Pulman Park is also located within an area of high diversity and relatively high deprivation. Bruce Pulman Park provides an opportunity to engage populations of need in physical and recreational activities, contributing to improved health and wellbeing.

20. Bruce Pulman Park Trust has a Memorandum of Understanding with Auckland University of

Technology and Council’s increased support for Bruce Pulman Park may allow this relationship to flourish further. The relationship provides certainty of use and contributes to long-term sustainability of the park; in turn, this provides opportunities for coaching and exercise science, improving health outcomes through physical activity.

21. A significant amount of development has already occurred at the park and construction of the Indoor Courts Centre is well underway.

Organisational Structure

22. There are a number of organisations involved in enabling the Indoor Court Centre to be constructed. The key organisations include:

· Bruce Pulman Park Trust

· Manukau Counties Community Facilities Charitable Trust

· HEB Construction Ltd

Mr Bruce Pulman is central to all of these entities.

Lease

20. There are two leases in respect of Bruce Pulman Park. These effectively mirror each other regarding terms and conditions. The agreements were entered into by the former Papakura District Council and extend a larger than normal number of rights to the lessee (i.e. BPPT).

The basic terms of the agreement are as follows:

a. Thirty-three year term commencing from 1 August 2001 with a right of renewal for a minimum of a further 33 years, on essentially the same terms and conditions.

b. $1 per annum rent, with no rent reviews.

c. The trust will not pay any land rates on the leased area.

d. The trust would undertake a certain minimum level of improvements at the park. However in approving this, the council in its capacity as lessor (not regulatory), pre-approved all matters relating to the improvements (including alterations, additions and renewal), giving the trust full and unfettered discretion to decide all matters relating to the improvements.

e. If, for any reason, the trust is unable to complete the work on the improvements within a reasonable period of time the trust is permitted to advise the council, following which the council (although under no obligation to do so) can either complete the work itself, or provide funding to the trust to complete the works. Any amount advanced shall be a debt owing to the Council, unless agreed otherwise.

21 The effect of these clauses is that provided the improvements are consistent with the stated “Permitted Use of the Land” the trust has the ability to develop the park as it wishes, produce and amend plans for improvements as it desires, and should there be any funding shortfall, it can request Council to assist to remedy the situation (which by implication means provide funding), although Council is under no obligation to do so.

Nature of Works Being Undertaken – Indoor Court Centre

22. As noted earlier, work has commenced on the construction of the Indoor Courts Centre, and Council has already approved grants totalling $3.9 million towards the construction costs that (at the time) were estimated to be circa $10 million. Since construction has started, the scope of works has expanded significantly as a result of enhancements agreed between the BPPT and interested user groups of the facility. The improvements will greatly enhance the usability and appeal of the facility, creating a high-quality facility with greater user appeal.

23. Aerial and other photographs of the development are attached as Attachment B. Plans of the facility are shown at Attachment C.

24. The extent of the enhancements and additional costs is detailed below in an explanation provided by the BPPT:

“The planned expenditure for the construction of the Indoor Courts Centre on Bruce Pulman Park has increased by $6.161m due to a major redesign, enhancements and soil conditions (see below). The enhancements are the result of:

· Further consultation with the community resulting in additional information and needs unaccounted for in the original Feasibility Study.

· Further consultation with Netball NZ, Auckland Basketball and Manukau Auckland Volleyball.

· At the request of Netball NZ, consultation and planning with SKYTV to accommodate live television coverage of major events.

· Following assessment of Auckland Council/NSO’s Sports Strategies, BPP Trust reassessed the usage of the Indoor Courts Centre. Originally designed as a training centre, there was reconsideration and enhancement of the designs to accommodate major events including National and National Secondary Schools for all three key sports codes and possibility of ANZ Netball events. BPP is a training centre and this move in our philosophy was taken to cater for the needs of the community, sports organisations and the Auckland South demographics including a large netball following and the non-capability of the Manukau based Vodafone Events Centre to host major court sport events.”

25. Design Enhancements and Variations:

1. Increase in overall size of 2,601m²

2. Site Works and Overall

a. An increase of 13 piles (from 70 to 83) was needed due to the increase in loads, and increase in building size, plus pile depth extensions.

b. Associated additional site works including excavations, foundations, drainage, concrete etc.

c. Eco-friendly projects for ventilation and collection of grey water storage tank installation.

3. Ground Floor

a. Increase in the size of the foyer to provide for better access and egress additional for supporters and spectators including a café, with an emphasis to minimise outdoor and wet shoe traffic on the international FIBA Level 1 sprung sports floor.

b. Addition of a canopy to provide for wet weather shelter for transport vehicles and foot traffic (south westerly wind and rain). Access shifted to northern side of building.

c. Building extension on both western and eastern ends of the stadium to provide for storage (outdoor access), increase in size of electrical services room, access to SKY Deck (level 3), pre-school children’s play room with viewing and access onto sports arena floor to provide parent child-care facilities for mid-week daytime sports leagues.

d. Major extension to northern and southern side of the stadium to accommodate level 2 mezzanine seating.

e. Under floor and in column services cabling, including provisions for television production, LCD logistics and score display boards.

f. Courtside fixed team seating.

g. Provision for indoor/outdoor access between indoor and outdoor netball courts.

h. Redesign to increase team rooms, ablutions, showers, cold pools from two to four and additional storage.

4. Mezzanine Floor/Level 2

a. Extensions to accommodate additional access, stairwells and up to 1,000 seats based on National Sports Organisations requirements for both regional and national events. Status quo remains in the design to provide for a single major event court and provide strengthened floor space for organisers to install 4,000 temporary seats.

b. Addition of balconies; increase in size of Control Room and Plant Room; increase in meeting rooms to replace Ground floor rooms converted into Team Rooms; re- layout for offices etc.

c. Reinstatement of suspended ceilings.

5. 3rd Level, SKY Deck

a. Installation of a goods lift to meet SKY TV specifications and control rooms; access from ground level to 3rd level and construction of the television deck.

6. Preliminary & Design

a. Costs associated with designing, project management, amendments to both Resource and Building Consents, Fire Engineers and sub-contractor advisory consultations.

b. Future proofing and construction for wireless connectivity scoring and LCD displays.

26. The additional costs can be attributed not only to the expanded scope of the facility, but also to other unforeseen factors arising during the early part of construction, despite comprehensive investigative work.

27. The lease contains provisions that enable the Trust to make alterations to the designs as it wishes, and there is no provision for Auckland Council as lessor to challenge these.

28. The table below provides an overview of where the additional costs have been attributed to:

(Information supplied by Bruce Pulman Park Trust)

Cost variations
Original Tendered Costs August 2010		10,858,656
Enhancements including variations		6,160,849
Current Construction Costs September 2013		$17,019,505

Additional Design, Certification, Supervision and Consents	615,764
Variations Piling, Excavations	659,850
Enhancements Mezzanine Seating	1,231,989
Balustrades, Walkways, Glazing	922,700
Canopy	550,000
Storage at each end, Play Area	490,094
Foyer, Mezzanine Offices, TV requirements, Lift	490,987
Suspended Ceilings, Outdoor Viewing, Conference Room, Electrical, Graffiti Guard	819,840
Miscellaneous, Structural Steel Alternations	379,625
Total	*$6,160,849*

29. The BPPT had advised that the value of the additional building costs has been verified by the Trust’s Quantity Surveyor.

Request Received from the BPPT

30. In order to cover the additional costs, the BPPT is continuing to seek grant funding from a variety of sources, but in the meantime is seeking to complete the construction of the facility in a timely manner.

31. BPPT is seeking a concessionary community loan of up to $4 million from Auckland Council for a term of 5 years. This will enable the Indoor Court Centre to be completed in the near future while fund-raising continues.

32. The trust is requesting that, if approved, the loan be interest free for the duration of the term.

33. In addition, and in order to assist cashflow for the project, the trust is seeking drawdown of the loan over a 1 year period, with repayments commencing at the beginning of year 4, and being concluded within the 5 year period (i.e. actually repaid over the last 2 year period of the 5 years).

34. It is estimated that the cost of interest over the 5-year lifetime of the loan would be in the vicinity of $860,000 (Attachment D). Currently there is no budget provision to cover these costs. If the decision is made to charge interest on the loan, whether at a concessionary rate, or at a rate sufficient to cover the cost to Council, the BPPT has indicated this cost could be covered, however, its preference is for the loan to be interest-free.

35. If the loan is approved, and should the decision be made for the loan to be interest free, or at a rate less than the cost to Council, the value of this benefit will be recognised by the BPPT.

Trust Sources of Funding

36. The reason for the two year repayment holiday (years 2 and 3 of the loan) relates to the flow of cash from the largest donor to the BPPT, viz: Manukau Counties Community Facilities Charitable Trust (MCCFCT). Correspondingly, the BPPT is the largest single recipient of funding from the MCCFCT.

37. The intention is that grants in years 2 and 3 from MCCFCT will be used to finance the project, and then grants in years 4 and 5 would be used to repay the loan.

38. The following table illustrates the donations received by BPPT from MCCRCT since 2009 (Source: Annual reports of the MCCFCT lodged with the Charities Commission)

Year	Donation
2013	$3,158,995
2012	$3,110,474
2011	$2,717,691
2010	$1,853,353
2009	$1,589,513

39. The financial reports of the BPPT indicate very healthy trading results for the six years ended 31 March 2013. Accumulated surpluses exceed $13 million, with the vast majority of this funding being redirected back into the development of the park and facilities. A summary of the trading results for each of the BPPT and MCCFCT is included at Attachment E.

40. Apart from the $3.9 million grant from Auckland Council referred to above, the bulk of the revenue for the BPPT over the last six years has been derived from MCCFCT.

41. The BPPT shares two trustees in common with MCCFCT, including Bruce Pulman himself. The significance of this being that there is probably a reasonable expectation that the BPPT will continue to be a significant beneficiary of the MCCFCT into the foreseeable future, ensuring that the BPPT has sufficient funding to undertake and complete the Indoor Courts Centre development at Bruce Pulman Park, and then to repay the loan in the last two years of the proposed term.

42. A copy of a Grants Distribution Policy dated 31 October 2013 has been provided. This has been prepared in accordance with the provisions of the Gaming Act 2003. The authorised purposes of the Trust include the following items:

o Grants for the provision, maintenance and development of facilities and activities at Bruce Pulman Park, including additions to the park by way of land purchase;

o Funds for the charitable purposes of the Bruce Pulman Park Trust for community sporting and other community activities;

The full list is available as Attachment F.

43. The forecasted budgets for 2014-2015 and the subsequent four years show budgeted surpluses totalling $10.640 million. In the first three years ended 31 March 2017 these surpluses ($6.395 million) will be used to finalise the Indoor Court Centre, and in the next two years (2018 and 2019), the surpluses ($4.425 million) would be directed to repaying the Council loan at the rate of $500,000 per quarter.

44. Based on the historic financial information together with the forecasted trading results out to 2019, it would appear that the BPPT will be in a strong position to repay the loan, if approved.

Security for the Loan

45. Traditionally security for loans that are made to organisations leasing land and/or premises from Auckland Council is for the lease to contain provisions that provide that should there be default under the loan agreement, this would be deemed to be a default under the lease, meaning that Council could enforce termination provisions in the lease and effectively take control of the facilities.

46. The existing leases do not contain provisions of this nature. It will be necessary to vary the leases to include cross-default provisions under the two agreements.

47. The Trust has confirmed that it is willing to amend the lease to allow for cross-default provisions with the loan agreement.

Risks

48. There are a number of risks associated with this proposal that should be considered by Council.

49. Given the provisions of the lease agreements that give wide reaching powers to the trust to amend the plans without reference to Council (in its capacity as lessor), it is possible that there could be further enhancements included in the project which put further strains on the budgets for the project.

50. Despite best intentions, costs could increase to a level beyond current levels of available funding.

51. The BPPT could commence other projects that divert funds away from completing the Indoor Court Centre facility.

52. If a community loan is approved, approval of the loan could be made conditional on ensuring there are clauses in the loan agreement that put adequate safe-guards in place to minimise the possibility of these situations occurring.

Consideration

53. Bruce Pulman Park is considered a strategic asset on both a local and Auckland-wide scale. The proposed capital improvements will encourage national events and wider usage of the park. The Bruce Pulman Park Trust is committed to providing accessible, world-class infrastructure for the community. This aligns with the Mayor’s Vision of creating the world’s most liveable city, in particular, contributing to “A region with great people places”; “World-class infrastructure”; and “All our people feel they belong”.

54. Bruce Pulman Park aligns with the Auckland Regional Physical Activity and Sport Strategy and the Papakura Draft Physical Activity Strategy. The Papakura Local Board Plan states a commitment to the “… continued development of Bruce Pulman Park and its surrounding facilities”.

55. If this arrangement was being considered today (i.e. 2014), council may not be willing to provide as many concessions as are contained in the agreements that have been entered into. The agreements are weighed heavily in favour of the lessee, although this reflects the significant level of investment that the trust is making into the park.

Options for the Community Loan

56. There are a number of options available to Auckland Council in respect of this request for a loan. These include:

a) Not approving the loan request

b) Approve the request for a community loan in its entirety (i.e. as requested)

c) Approve the request, but on modified terms and conditions

57. In all instances the major difference relates to the amount of the loan, the length of the term, interest rate and when draw down can occur and repayments commence.

58. All other terms and conditions would be based on the format of community loan agreements previously developed by Legal Services. These include ensuring that the loans are drawn down against certificates issued by the project manager, or quantity surveyors who certify the value and quantum of work completed to date. i.e. there is no provision for draw down of the loan as a lump sum quantity.

Not Approve the Loan

59. Not approving the loan is likely to place strain on the project and jeopardise the viability of this particular piece of work at the park. Completion of the wooden floor is necessary to enable the facility to be enclosed and weather-proofed.

60. In addition, should the BPPT wish to borrow funds from others sources, it is likely that any lender will require security for the loan. As the underlying land is owned by Council, it will not be possible for BPPT to offer mortgage security to a third-party lender. Instead, BPPT may request that Council act as guarantor for the loan arrangement in which case further legal arrangements would need to be implemented and Council would be under contractual arrangements to the bank and have to rely on the Trust fulfilling its obligations under the contracts.

Approve the Loan as Requested

61. The BPPT has requested an interest free loan of up to $4M, repayable over a five year period. Based on the proposed drawdown and repayment schedule supplied by BPPT, the estimated cost of interest over the five year period is $860,000 for which there are currently no budgets held at either a corporate or local board level.

62. If an interest free loan is approved, it will be necessary to provide an additional budget allowance to cover the annual cost of the interest.

63. Adequate and suitable security for the loan must be provided by the Trust, although this is likely to be limited to cross-default provisions in the loan and lease agreements.

Approve the Loan – but on modified terms and conditions

64. A further alternative is for Council to consider and approve a loan arrangement on alternate terms and conditions, for instance, a lesser sum, different period of time, different repayment terms, and whether or not interest is charged, and at what rate.

65. A number of options are available regards the interest rate payable. The Council could opt to:

1. carry the cost of providing the loan as interest free to the BPPT;

2. on-charge interest at the same rate that Council borrow the funds; or

3. elect to charge interest on the basis of cost plus a margin (typically a small margin to cover overheads and other costs).

66. Existing community loans are on many varied basis relating to terms (length) and interest rates, and are reflective of the organisation’s ability to repay, legacy council policy prevailing at the time, as well as the perceived value of the community benefits arising from the development.

67. Adequate and suitable security for the loan must be provided by the Trust.

68. These options have been discussed with the Mr Pulman who has indicated that the Trust would be willing to consider alternative arrangements if that was the wish of Council.

Local Board Views

69. The Papakura Local Board Plan states:

“Bruce Pulman Park has high-quality facilities and caters for such a wide range of activities that it has the makings of a complex of sub-regional importance. The development is ongoing. The trust undertaking the project needs to be supported both through funding and assistance in land acquisition to ensure that this developing world-class centre fulfils its potential.”

70. The purpose of this report is to canvas the opinions of the Papakura Local Board and for these to be communicated to the Finance and Operational Performance Committee.

Maori Impact Statement

71. A loan to the BPPT will have little direct impact on Maori. However the demographic make up of users of Bruce Pulman Park and its facilities would suggest that a large number of the Maori community would be users of the park and would therefore benefit from the completion of the various facilities at the park.

General

Implementation Issues

72. If the request for a loan is approved, there are a number of legal matters arising that will need to be comprehensively documented. Legal Services are currently providing advice on this matter and will maintain a watching brief in this regards. The major matters to consider from a legal perspective are the terms and conditions of the loan, and the security to be taken.

73. In 2011 the BPPT received approval from Council to utilise $2 million of the original $3.9 million grant to assist with cashflow requirements associated with constructing Pulman Lodge. In accordance with the agreement entered into at the time to record this arrangement, the funding has subsequently been ‘repaid’ and used by the trust in respect of the Indoor Courts Centre.

Attachments

No.	Title	Page
a View	BPPT - User Groups - 2013	27
b View	BPPT - Aerial & Other Photos	29
c View	BPPT - Indoor Court Centre Plans	47
d View	Indicative Interest Costs $4 million	51
e View	BPPT Summary of Trading Results - 6 years to 31 March 2013	53
f View	MCCFCT Summary of Trading Results - 6 years to 31 March 2013	55
g View	MCCFCT Grants Distribution Policy - Oct 2013	57

Signatories

Authors

Leigh Redshaw - Strategic Partnerships Advisor

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

19 February 2014

Massey Park Stadium Management

File No.: CP2014/01764

Purpose

1. This report provides an update on the management and operations of Massey Park Stadium and recommendations to extend the current operating contract to June 2015 and seeks to provide a budget in the 2014/14 Annual Plan.

Executive Summary

2. The Papakura Local Board identified benefits to be gained from onsite management of Massey Park Stadium. Community Leisure Management (CLM) was appointed as the stadium manager in September 2012.

3. Data captured since CLM’s engagement as stadium manager indicate an increase in average monthly usage over the past six months. The opportunities to make operational improvements which were identified in a review in 2013 are also showing positive effect.

4. Further benefits and continuity can be gained from extending CLM’s management agreement for a further 1 year term.

Recommendation/s

That the Papakura Local Board:

a) Approve the extension of Community Leisure Management’s contract to 30 June 2015, delegating council staff to negotiate similar or improved terms and conditions with a management fee of no more than $50,000.

b) Seek to provide a budget for Massey Park Stadium in the 2014/15 Annual Plan.

Discussion

Background

5. The Massey Park Management Plan 2011 was approved pursuant to Section 41(13) of the Reserves Act 1977 on 19 May 2011.

Paragraph 4.2.1 states; “Council will develop an onsite management system either through contract or employees of Council, which allows active and responsible management of the park, its features, assets and facilities while allowing the principal users to undertake their activities with a minimum of disruption.”

6. The Massey Park User Group was formed in September 2011 to work in partnership with Auckland Council on developing sport and recreation opportunities on Massey Park Stadium and to determine the best model for future management of Massey Park Stadium. The Massey Park User Group determined that it was desirous for Auckland Council to engage a contractor to assist with the day to day management of Massey Park Stadium.

7. Papakura Local Board requested that staff undertake a process to identify a preferred contractor to take on the future management of Massey Park Stadium. Options were presented to the local board and CLM were appointed to undertake the management for an interim one year period.

8. CLM commenced the management of Massey Park Stadium on 20 September 2012.

9. On 21 August 2013 the Papakura Local Board resolved to extend CLM’s contract to 30 June 2014.

Management and Operations Update

10.     As a result of the Massey Park management review conducted in 2013, a number of potential improvements were identified. The following changes have been implemented and indicate positive results:

a)         An “Issues, Risks and Opportunities Register” has been developed.

b)         Regular checks by the stadium coordinator to monitor rubbish build up, general     tidiness and to assess any security issues.

c)         The stadium coordinator is now more accessible by providing additional contact    details.

d)         A set of rules for the use of Massey Park Stadium has been developed.

e)         Stronger relationships between the stadium coordinator and stakeholders now      exist.

f)         Signs created to regulate the use of some lanes on the running track so as to         reduce ongoing wear and tear.

g)         Monthly booking schedules are circulated to stakeholders.

11.     The following data summarises the facility activity for the six month period between 1 July 2013 and 31 December 2013:

a)           Sport field bookings total 810.5 hours over 85 occasions (322.5 hours for                              competition and 488 hours for training purposes). This equates to an average of                            135 hours per         month, an increase from 98.5 hours per month during the period 1              October 2012 to 30 June 2013.

b)           User clubs accounted for 64% of park usage, schools 8%, regional sports                organisations 27% and community events and activities 1%.

c)           Function room bookings total 139.5 hours over 60 occasions. This equates to an                average of 23.25 hours per month which is a decrease from 32 hours per month                         during the period 1 October 2012 to 30 June 2013.

d)           User clubs accounted for 75% of Function Room usage, regional sports                               organisations 13% with the remaining 12% use by community organisations,                                  council and individuals.

e)           Additional park and function room usage detail can be found in Attachment A.

12. Stadium bookings for January and February 2014 suggest that park usage will continue to increase however scheduled remedial work on the grandstand during February and March may impact usage.

13. The Massey Park Reserve Management Plan 2011 expresses the desire that Massey Park Stadium “remains a focal point for organised sport into the future and again becomes the premier sports park in the district.”

14. The desire for Massey Park Stadium to be a premier sports park and the desire to increase the stadium’s usage are competing objectives which need to be managed.

Options

15. Options considered for the continued management of Massey Park Stadium include:

a)           Management by the existing Stadium’s User Group. Whilst this would provide a                    saving of $50,000 per annum it would rely on the additional goodwill of the                                     volunteer members of the member organisations. It is also contrary to the intention                  of the Reserve Management Plan and the request by the Stadium’s User Group.

b)           Management by a new or different existing entity. This would deliver the objective                expressed in the Reserve Management Plan and by the Stadium User Group and                         may potentially provide some savings. A new provider would require a renewed                           induction process and period where relationships will need to be developed.

c)           Management contract with CLM extended for a further 12 months. This would                     deliver             the objective expressed in the Reserve Management Plan and by the                        Stadium User Group. It would also recognise the achievements that CLM have                             already made in building relationships and numbers using the Stadium.                                              Furthermore the facility management of neighbouring Massey Park Pool provides                  synergies to achieve the user group’s desire to have an “eyes and ears presence”                at the Stadium. This is staff’s recommended option.

Consideration

Local Board Views

16. The Papakura Local Board has previously resolved to support Massey Park Stadium user groups by engaging CLM as managers of Massey Park Stadium and requested a further report on the management and operations of Massey Park Stadium.

Maori Impact Statement

17. The Maori Plan for Tamaki Makaurau includes key directions; “Improve Quality of Life” and “Promote Distinctive Identity”. These key directions include sections encompassing Health and wellness and Sport and leisure. Sport and active recreation at Massey Park Stadium contributes towards achieving the key directions through “active participation in sports and recreation” and the “numbers of school children and hours participating from schools and sports clubs”.

General

18. This report does not trigger the significance policy.

Implementation Issues

19. The Sport and Recreation Partnerships team will lead the implementation of these recommendations, including contract managing and monitoring.

20. Historically a budget line for Massey Park Stadium management was included in the Long Term Plan. Staff investigations reveal that this budget did not transfer to Auckland Council at the time of amalgamation. The budget will need to be reinstated, or allocated from within existing local board budgets.

21. Staff propose a workshop between local board members, Massey Park Stadium stakeholders and council staff to discuss the stadium’s competing objectives. This would enable a reviewed vision to be formulated, and inform the details and objectives for the management agreement.

Attachments

No.	Title	Page
a View	Massey Park Stadium data (1 July 2013 to 31 Dec 2013)	65

Signatories

Authors

Martin Devoy - Sport & Recreation Project Leader - South

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Rex Hewitt - Relationship Manager

Papakura Local Board

19 February 2014

Massey Park Stadium Sport Field Bookings 1 July 2013 – 31 December 2013

Name Of Group	Purpose	Frequency	Hours Of Usage/Training	Hours of Usage Competition
Primary/Intermediate Schools	Athletics	14 times		81.5

Local Sports Club
Papakura Athletics and Harriers Club	Athletics	70 times		186
Papakura Rugby Football Club	Rugby	5 times		20.5
Papakura Wasps	Rugby	43 times	219
Other Clubs
Special Olympics	Athletics	1 time		7.5
Counties Manukau Rugby Football Union	Rugby	1 time	1
Steelers	Rugby	45 times	244
Counties Manukau League	League	2 times		7
Counties Manukau Athletics	Athletics	2 times		20
Community Events
Papakura Fireworks Extravaganza	Community Event	1 time	15
Rangatahi Festival	Community Event	1 time	9
Total			488	322.5

Massey Park Stadium Function Room Bookings 1 July 2013 - 31 December 2013

Name Of Group	Purpose	Frequency	Hours Of Usage/Training	Hours of Usage Competition
Japan Karate	Training	44	88
Skipper Lay	Meeting	1	5
Counties Manukau Rugby	Meeting	8	16
Ama 21st Birthday	Birthday	1	10
Auckland Council	Meeting	1	6
Papakura Wasps	Prize Giving	1	4
Rhoda Fowler	Meeting	1	3
Chantelle	Meeting	1	3.5
Netball	Prize Giving	1	3
Massey Park User Group	Meeting	1	1

Total		60	139.5

Papakura Local Board

19 February 2014

Auckland Transport Update - February 2014

File No.: CP2014/01800

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Papakura Local Board:

a) receives this report.

b) note the streetlight improvements on Smiths Street and Redcrest Avenue have been completed.

c) note the new footpaths on Railway Street West, Pratt street and Croskery Street are completed

d) approves under its Local Board Transport Capital Fund the revised estimate of $35,000 for the indented Parking Bays in Takanini

e) considers under its Local Board Capital Fund the construction of the streetlight improvements on Old Wairoa Road. The firm estimate of cost for this work is $286,000

f) considers under its Local Board Capital Fund the construction of the streetlight improvements to Goodwin Drive and Takariki Street. The rough estimate of cost for this work is $558,000

g) considers under its Local Board Transport Capital Fund the construction of the Prictor Street, Ingram Street intersection improvements. The firm estimate cost for this work is $370,000.

Discussion

Local Board Transport Capital Fund:

3. The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund.

4. These funds can be used annually or rolled together to use the full three years’ of funding i.e. $918,552 for larger projects.

5. During the 2013/14 financial year the Board left $279,531 uncommitted. This money has been rolled over giving the Papakura Local Board a total pool of approximately $1,198,083 available in this electoral term to be used on transport projects.

6. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will become a transport asset;

· Is in the ‘road corridor’;

· Will not compromise transport safety;

· Will not compromise the efficiency of the road network.

7. The below table outlines the current status of projects under consideration of the Local Board Transport Fund for Board approval.

Table 2: Papakura Local Board Project Update for Board Approval:

ID#	Project Description	Progress/Current Status
085	Streetlight improvements Smiths Street and Redcrest Avenue	Project complete on budget No action required
087	Railway Street West Footpath	Project complete significantly under budget. Requiring only $12,438 of the $19,000 approved by the Board No action required
088	New Footpaths in Papakura – Pratt and Croskery Streets	Project complete significantly under budget. Requiring only $24,399 of the $36,000 approved by the Board No action required
086	Indented Parking Bays - Takanini	The original estimate of $18,000 has been found to be too low. A new estimate of $35, 000 has been received due to the additional cost in underground services protection and traffic management Board approve final budget estimate
085	Streetlight Improvements – Old Wairoa Road	The project scope has been assessed, the design has been carried out and quotes provided by contractors for supply and installation, and Vector for the connections to the 24/7 power network. These costs are: Supply and Install - $145,000 Vector Connections - $136,000 AT staff time - $5,000. Total FEC Estimate $286,000 Board consider for construction
132	Streetlight Improvements - Goodwin Drive and Takariki Street	Project scope has been assessed and the design has been carried out. The Firm Estimate of Cost (FEC) is currently being determined. ROC $58,000. No action required
209	Prictor Street Ingram Street Intersection Improvements	Project estimate (FEC) is $370,000. This is based on the previous design carried out by the former Papakura City. Board consider for construction

Note: ROC = rough order of costs; FEC = firm estimate of cost)

Walters Road, Takanini

8. The scope of work to provide the missing section of kerb and channel on the southern side of Walters Road, between Porchester Road and the rail crossing has been completed. This has been prioritised for construction in April.

Media Releases:

Auckland Transport Code of Practice (ATCOP) Consultation

9. Formal stakeholder consultation on Auckland Transport’s Code of Practice (ATCOP), the guide for those involved in developing and maintaining transport infrastructure in Auckland, has been extended until 31 March 2014.

10. ATCOP represents a step change in how transport infrastructure will be delivered in Auckland; it will no longer be about a singular modal choice, but a complete and sustainable transportation network that can be used equally by everyone. It applies to all new transport infrastructure and upgrades to existing infrastructure, including new subdivision development.

11. Auckland Transport reviewed the transport-related infrastructure standards of the previous councils which were amalgamated to form Auckland Council and its related Council Controlled Organisations. The previous councils’ infrastructure standards varied across the Auckland region, with inconsistencies that caused confusion and uncertainty in the application of Auckland-wide transport-related infrastructure standards, so ATCOP will provide the much needed consistency for all of Auckland.

12. The processes, standards and details articulated in ATCOP reflect the importance of a considered approach to the development, construction and care of the region's transport system, with robust engineering details, quality standards, defined layouts, whole-of-life design, value for money and robust construction across the entire network.

13. More details about the document and how to provide feedback can be accessed by the following link on AT’s website: http://www.aucklandtransport.govt.nz/improving-transport/have-your-say/Pages/ATCOP.aspx.

Final Decisions on South Auckland’s New Public Transport Network

14. AT has released its final New Network for bus services in South Auckland.

15. This follows public consultation earlier this year which resulted in more than 1100 submissions and three petitions. Overall, 56 per cent of submitters supported the proposed New Network and 22 per cent were opposed.

16. By far the most commonly mentioned positive attribute of the New Network was the proposed increase in service frequencies. Participants felt this would mean less waiting at bus stops, and faster journey times, especially during the weekend.

17. Many submitters raised some valid concerns and made suggestions about our proposals. Of the 28 original proposed routes within the South Auckland area, we are making changes to 20 of those routes. In addition one new route is being created and the retention of a limited express service from Papakura to the CBD. As a result of consultation feedback there are 30 routes under the final South Auckland New Network.

18. Implementation of the routes is currently planned for mid-2015, subject to their affordability as determined by the tendering of bus services, and completion of the Otahuhu bus-train Interchange and other important infrastructure. New Network timetables will be available approximately two months prior to implementation to allow people time to plan their travel. A comprehensive public information campaign will also be carried out prior to any services changing.

19. Under the New Network, AT is moving to a simpler and more integrated public transport network. This will deliver a network of buses and trains that will change the way people travel – including the need for some passengers to transfer at key interchanges. In return it will allow more passengers to simply ‘turn up and go’ rather than planning trips around a timetable. It will offer flexible travel options over large parts of the city, making public transport more useful for a range of travel purposes.

20. The current bus network is considered complex, mostly infrequent and in many places, duplicates what trains do. It is inefficient to operate and does not always provide a suitable alternative to the car, or give ratepayers, taxpayers and customers the best value for money.

21. This new frequent network will have trains and buses timetabled at least every 15 minutes from 7am to 7pm, seven days a week. They will be supported by a network of connector routes, local and peak services.

22. Due to the large scale of change; consultation and implementation for Auckland’s New Network has been broken into several phases, starting with South Auckland, which was the focus of this consultation. Other parts of Auckland will be consulted over the next few years.

Electric Train Testing on Target

23. Testing of Auckland’s new electric trains has been stepped up over the holidays. Commuters who use the Onehunga line will be the first to ride the trains which are due to go into service at the end of April.

24. Testing and driver training is being carried out, mainly at night and on the weekends, and has even involved loading a train with sand bags. Some 1776 sandbags on board, each weighing 20 kilograms, simulate the train close to full weight. The train is reaching speeds of 110 km/h which is the maximum speed allowed on the Auckland rail network.

25. The public are also reminded that overhead electric wires for the trains are now live across Auckland. The lines carry 25,000 volts which is 100 times more powerful than the supply used in homes and can be deadly if people get too close to them.

26. The new trains are quieter and accelerate faster, than the existing fleet so everyone needs to take care.

· Always cross at proper crossings

· Watch and listen for bells at crossings

· Always look both ways

· Stay off the tracks

· Pay attention to train horns

· Stay behind the yellow lines on platforms

27. Safety is a primary concern for AT, KiwiRail and Transdev during the testing and roll-out of Auckland’s new trains.

28. AT has 57 three-car trains on order and all are due to be in service by late 2015. Each train can comfortably carry 375 passengers, open gangways between cars allow movement from one end of the train to the other.

29. Security and safety features include an on-board CCTV camera system which operates continuously in all cars, providing images to the driver from any of the 16 cameras. Images will be continuously recorded on-board. Emergency call points, which can be found throughout the train, allow passengers to communicate directly with the train crew in the event of an incident.

Campaign Launched to Encourage Cycling

30. AT is launching a campaign to raise the awareness of cycling as a preferred and efficient mode of transport. “Cycling’s the Go” encourages Aucklander’s to sign up and attend free cycling training courses.

31. AT wants to improve the skill level and confidence of cyclists and to increase their knowledge of safe cycling behaviour. Forty-five per cent of Aucklander’s have access to a bike but only 20 per cent use a bike at least once a month.

32. The last “Cycling’s the Go” campaign, before Christmas, saw 587 people take cycling training courses. This is a 126 per cent increase from the courses at the same time in 2012.

33. There are 34 summer cycling training courses including:

· beginner bike training for adults

· the basics of bike maintenance

· commuter leg up course

· novice on-road training for adults

· intermediate on-road training for adults

34. For more information including how to register for the summer cycling training courses: www.cyclingsthego.co.nz.

Attachments

No.	Title	Page
a View	Issues Register	119

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

19 February 2014

Hearing Dates for the Papakura Local Board Hearings for the Annual Plan 2014/2015

File No.: CP2014/01825

Purpose

1. To approve the Papakura Local Board hearing dates for the Annual Plan 2014/2015.

Executive Summary

2. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 require Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

3. The Governing Body agreed the approach to submissions and hearings at its meeting on 19 December 2013. It was agreed that local hearings use the traditional style hearings process, with a forum option being assessed if a local board has a large volume of submissions. The Governing Body also agreed that submissions containing both regional and local content will default to the local hearings panel to be heard.

4. The Papakura Local Board needs to approve the dates for the local hearings and deliberations.

Recommendation/s

That the Papakura Local:

a) Approves that the Papakura Local Board Annual Plan hearings take place on Wednesday, 19 March 2014 at 9.30 am in the Papakura Local Board Chambers, Papakura Service Centre, Level 1, 35 Coles Crescent, Papakura, with an overflow date of Friday, 21 March 2014 at 9.30 am.

b) Approves that the Papakura Local Board deliberates on the Annual Plan submissions at the ordinary monthly business meeting being held on Wednesday, 16 April 2014 at 4.30 pm in the Papakura Local Board Chambers, Papakura Service Centre, Level 1, 35 Coles Crescent, Papakura .

c) Approves that the Papakura Local Board adopts its Local Board Agreement at the ordinary monthly business meeting being held on Wednesday, 18 June 2014 at 4.30 pm in the Papakura Local Board Chambers, Papakura Service Centre, Level 1, 35 Coles Crescent, Papakura.

Discussion

5. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 requires Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

6. The Local Government (Auckland Council) Act 2009 also requires each local board to complete a local board agreement with the governing body, for each financial year. The Annual Plan must include the local board agreement for each board.

7. The Governing Body agreed the approach to submissions and hearings at its meeting on 19 December 2013. It was resolved as follows:

That the Governing Body agree:

a) that annual plan local hearings follow the traditional style hearing process, with the forum option to be assessed for Local Boards that have large volumes of submissions.

b) that regional hearings predominantly use forum style hearings with very limited and tight criteria for selecting key stakeholders who will be heard in traditional style.

c) that forum style regional hearings are divided into days which are allocated to business, community groups and individuals, with the individual hearing possibly having some topic-based tables.

d) that the regional hearings panel divide into panels should the number of key stakeholders become too great for all to be heard in the time allowed for traditional regional hearings, thereby allowing more key stakeholders to be heard in the timeframe available.

e) that submissions containing both regional and local content will default to the local hearings panel to be heard, noting that if a significant volume of regional submissions are received, they may also be allocated to local hearings.

f) that the ward councillor(s) be part of the local hearings panel, with other councillors scheduled where appropriate to ensure a minimum of two councillors are present at each local hearing to hear regional issues. Other councillors will attend voluntarily as schedules allow.

g) that the following reporting requirements be approved:

i) One regional hearing report and 21 local board hearing reports be prepared covering statistics on submissions received locally and regionally, with a brief high-level analysis of key themes and topics.

ii) Analysis of submissions be provided for one regional deliberation report to the Budget Committee, and 21 local board deliberation reports to the relevant local boards.

h) that subject matter expert comments are captured for inclusion in deliberation reports if requested from the hearings process.

i) that response letters be provided as follows:

i) Key stakeholders are provided with a customised response letter signed by the Chair of the Budget Committee.

ii) Other regional submitters are provided with a generic response letter, which includes key issues and decisions.

iii) Local boards will prepare their own responses to local submitters, via Local Board Services, with support from subject matter experts where required.

j) that the Chair of each hearings panel decide on whether late submissions can be heard.

k) that the Deputy Chair of the Budget Committee be delegated to work with officers to make further decisions on the operation of the hearings.

CARRIED

8. The Papakura Local Board needs to approve the dates for the local hearings, deliberations and adoption of the Local Board Agreement.

9. It is proposed that the local Annual Plan hearing, to hear the submissions for the Papakura Local Board area are scheduled as follows:

· Wednesday, 19 March 2014 – commencing at 9.30 am - Initial hearing date

· Friday, 21 March 2014 - commencing at 9.30 am - overflow hearing day (depending on the number of submitters wishing to be heard)

· Wednesday, 16 April 2014 – commencing at 4.30pm - deliberations meeting/including ordinary business meeting

10. The hearing days will be treated as one meeting with one agenda. The deliberations meeting will be held as part of the ordinary April business meeting.

11. The adoption of the Local Board Agreement will be held on Wednesday, 18 June 2014.

Consideration

Local Board Views

12. Local Board views will inform decision-making on this report. Local Board Services will also further discuss the hearings options once the volume of local submissions is known.

Maori Impact Statement

13. A submission form is available in Te Reo Maori. Translators will be available for submissions received in Te Reo Maori, or where a submitter wishes to speak Te Reo Maori at a hearing.

Implementation Issues

14. Local Board Services will manage the local hearings process. No particular implementation issues are anticipated.

Attachments

There are no attachments for this report.

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

19 February 2014

Reports Requested/Pending/Issues FEBRUARY 2014

Row No.	Date of Resolution	Group reporting	Issue	Resolution/Description	Officer Item Referred to	COMMENTS
1	20 June 2012	Local and Sports Parks	Prince Edward Park	Resolution number PPK/2012/1 That the Papakura Sea Eagles Rugby League Club be thanked for their presentation and that the proposal be referred to parks staff for consideration and report back to the Papakura Local Board.	Andrew Moor	Ongoing There has been delays with progress on the detailed design waiting for survey work to be undertaken. However, the project is now running again but the designer has flagged that the timeframe has now moved back. The Development Team are working with the designer to progress consents and get physical works underway as soon as possible. Have initial design and capacity work done for lighting based on feedback from clubs. Detailed design and pricing underway. Meeting with clubs again to feedback progress and decide on how the work will be staged over two years. Have agreed that irrigation and lighting are the next priorities for the park. LSP team have provided some options for possible lighting layouts. League Club to meet 14/08/13 and will feedback preference. Staff have met with the users and have developed a concept plan. Agreed that first stage of this would be irrigating the sportsfields and lighting one field. Work programmed for 2013/14 financial year. Meeting with user groups arranged for early April. Design work to proceed after this meeting. LSPS staff and Board Parks Portfolio members held a meeting with softball and rugby league clubs. Both clubs are open to working together to develop the reserve. They have provided staff with a breakdown of works they would like to see undertaken on Prince Edward. Staff to ascertain how these works can be fitted into current and future years budgets and then work with clubs and Board to prioritise and programme these. LSPS staff to make contact with Softball Club advising them of intention to develop master plan. Call meeting of softball and league and establish a user group committee for the reserve. Develop draft concept plan with users. Workshop with the Board – October 2012.
2	8 July 2012	Community and Cultural Policy	Takanini Community Centre Development	Resolution number PPK/2012/2 That the Papakura Local Board notes that a region wide community facilities review is scheduled to get underway this year to assist the Governing Body to consider and prioritise community facility provision across Auckland. That the Papakura Local Board directs officers to urgently investigate the need and feasibility of including a community facility as part of planning for the Takanini Library development.	Dena Gilmore	Ongoing Presentation to be made to 29 July 2013 Workshop Presentation to be made to 11 July 2013 Workshop Ongoing Officers are exploring options for funding of feasibility report as it is not currently funded.
3	20 February 2013	ATEED	Electronic Visual Display Unit	b) That the Papakura Local Board received advice as to the provision of an electronic visual display unit being installed at the Papakura Train Station to enable weekly calendar of events and areas of interest to be viewed by visitors.		Workshop – Local Economic Development Action Plan Economic Report on August Agenda Scoping report would have to be undertaken. Would need further discussion with the Board.
4	19 June 2013	Property CDAC	Papakura Museum - void	Resolution number PPK/2013/5 That the Papakura Local Board: a) Approves the allocation of $40,560 of operational funding from the current financial year 2012/2013 to the Papakura and Districts Historical Society, to increase the curator hours for the Papakura Museum over the two year period from 1 July 2013 to 30 June 2015. b) Requests that the Papakura and Districts Historical Society report monthly on the number of visitors, activities and programmes at the Papakura Museum, as a condition of funding. c) Requests a workshop on the issue of the development of the void space in the Papakura Museum including the costs and requirements with the appropriate council staff attending. d) Requests officers provide the board with a report outlining the specifications and design work required for the void space in the Papakura Museum.	Alison Farrell Leilani Unasa	Ongoing The Board sent a letter of support to the Historic Places Society Consultation being undertaken as part of the Papakura Local Board Agreement Report to September 2013 meeting Being workshopped on 11 July 2013 followed by report to August business meeting.
5	11 December 2013	Property	Venue Hire Policy	Resolution Number PPK/2013/311 That the Papakura Local Board requests an urgent report from Council officers prior to the Board’s January meeting to examine and discuss the service levels in the Local Board area which impacts on the hireage of halls and facilities to be undertaken with the event portfolio holders.	Kevin Marriot	Workshopped 12 February 2014

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan