Agenda of Rodney Local Board - 10 February 2014

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 9 December 2013, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Auckland Regional Migrant Services Trust (ARMS Trust)

Purpose

1. Representatives from Auckland Regional Migrant Services (ARMS Trust) will be in attendance to address the Rodney Local Board on the activities of their organisation, their current programmes and what the ARMS Trust can offer residents, community organisations and work places in the Rodney Local Board area.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from the Auckland Regional Migrant Services Trust for their presentation on their organisation and current programmes.

8.2 Business Linked Internship Scheme

Purpose

1. Warkworth Business Linked Internship Scheme coordinator Kirsty Christison will be in attendance to address the Rodney Local Board on the youth connections scheme for the Warkworth Subdivision.

2. The Business Linked Internship Scheme (BLIS) was launched late last year and is based on the highly effective Otorohanga model championed by Mayor Dale Williams. The scheme will give young people the opportunity to gain NCEA credits in Level 1, 2 and 3 from NZQA approved courses and/or accreditors within a local business context. Under the scheme, local business champions will mentor young people while providing them with opportunities to develop and demonstrate skill, talent and knowledge. Industries involved so far include building and construction, printing, hairdressing and barbering, floristry, office administration and information management, retail and real estate.

3. BLIS will work in the Warkworth Subdivision and will not be in competition with other community groups in the 2014 year.

Recommendation/s

That the Rodney Local Board:

a) thank Kirsty Christison, coordinator of the Warkworth Business Linked Internship Scheme for her presentation on a Youth Connections Scheme for the Warkworth Subdivision of the Rodney Local Board.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Matakana walkway cycleway - Fruit Loop

Purpose

1. Representatives from the Matakana Community Group will be in attendance to update the Rodney Local Board on the Matakana Fruit Loop a fun run/walk to be held in March. The group aims to add a cycling component to this walk this year.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from Matakana Community Group for the update on their proposal to add a cycling leg to the Matakana Fruit Loop event in March 2014.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Rodney Local Board

10 February 2014

New Community Lease to Dairy Flat Community Hall Association Incorporated

File No.: CP2014/00818

Purpose

1. The purpose of this report is to seek the approval of the Rodney Local Board to grant a new community lease to the Dairy Flat Community Hall Association Incorporated (the Association) for the site on part of Dairy Flat Reserve on the corner of Postmans Road and State Highway 1, Dairy Flat.

Executive Summary

2. The Dairy Flat Community Hall Association Incorporated owns and occupies its building on Dairy Flat Reserve (Attachment A).

3. The Association was granted a community lease in 1978 under the former Rodney District Council. The community lease is currently running on a month to month basis. Previous negotiations for a new community lease were deferred until the adoption of the Dairy Flat Reserve Management Plan in 2001. The Association has formally requested the local board approve a new community lease.

4. Auckland Council staff recommend that the local board grants a new community lease to the Dairy Flat Community Hall Association Incorporated as outlined in red on the attached plan (Attachment B) that will include the Dairy Flat Community Hall Association Incorporated Community Outcomes Plan (Attachment C) in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Recommendations

That the Rodney Local Board:

a) approves the granting of a new community lease on part of Lot 1 DP 192798 as outlined in red on the attached plan (Attachment B of the agenda report) pursuant to Section 61 (2A) of The Reserves Act 1977 to the Dairy Flat Community Hall Association Incorporated subject to the following terms and conditions:

(i) Term – ten years commencing 1 March 2014 with one ten year right of renewal.

(ii) The existing community lease that is running on a month to month basis will be surrendered as at 28 February 2014.

(iii) Rent - $1.00 per annum if requested.

(iv) The Dairy Flat Community Hall Association Incorporated Community Outcomes Plan (Attachment C), once approved, is attached as a schedule to the community lease.

b) approves that all other terms and conditions in relation to the Dairy Flat Community Hall lease are in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Discussion

5. The Dairy Flat Community Hall Association Incorporated was incorporated under the Incorporated Societies Act 1908 on 6 October 1977. The Association is made up of volunteers, its primary objective being to manage the affairs of the Dairy Flat Community Hall. The Dairy Flat Community Hall was opened in 1933 and since then, has been a central point for the community. Historically, the building has served as the hall for the local school, the facility for the adjacent tennis club and also space for the local Free Masons.

6. The Association actively promotes the hall for use by the community and ensures that the hall is available every day of the week. Regular users include the Stetson Club, a kick-boxing group and also a taekwondo group. The Association also provides the use of the hall free of charge to the local Scout group.

7. The Association has recently formed the Dairy Flat Live Music Club as a vehicle for the performance and enjoyment of live music at the hall every Friday night. This venture doubles as an opportunity for fund raising for the necessary upkeep of the hall.

8. In recent years various works have been undertaken at the hall, which include the replacement of the roof, upgrading of the wastewater system, and refurbishment of the floor and stage with particular acoustic qualities. The Association has recently built a large deck over the site of the septic tank and also constructed a temporary gravel car park adjacent to the east side of the hall. The Dairy Flat Community Hall Association Incorporated was granted retrospective landowner approval for the construction of the temporary gravel car park by the Rodney Local Board at its meeting of 8 April 2013.

9. The building is well maintained and comprises; a main hall with a mezzanine level, large kitchen and supper room with a small bar area. The toilets are situated off the main entrance area.

10. The Dairy Flat Community Hall Association Incorporated community lease is contemplated in the Dairy Flat Reserve Management Plan as adopted by the Community Committee of the Rodney District Council on 2 August 2001.

Consideration

Local Board Views

11. The recommendations in this report fall within the local board’s delegated authority relating to community facilities.

12. The proposed new community lease was discussed with the Rodney Local Board Community Facility Portfolio Holders at a meeting on 9 December 2013 and the Local Board showed informal support for the proposal.

Maori Impact Statement

13. There is no significant change or impact for Maori associated with the recommendations in this report.

General

14. The local board’s decision on this report will not trigger Auckland Council’s Significance Policy.

15. Council staff have sought input from other relevant departments in preparing the recommendation and no concerns have been raised.

16. The Dairy Flat Reserve is classified as reserve for recreation purposes under the Reserves Act 1977 and the land occupied by the DFCHAI is zoned Recreation 3 (Community) under the Operative Rodney District Plan.

Implementation Issues

17. As car parks are out of scope for community leases, the Local and Sports Parks North Team, Auckland Council will put an agreement in place with the Dairy Flat Community Hall Association Incorporated specific to the car park (separate to the community lease) in terms of maintenance rights and responsibilities.

Attachments

No.	Title	Page
a View	Map of Dairy Flat Community Hall	17
b View	Map of Dairy Flat Community Hall Lease area	19
c View	Dairy Flat Community Hall Association Incorporated Community Outcomes Plan	21

Signatories

Authors

Karen Walby – Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board

10 February 2014

Development plan update for Warkworth Show Grounds Reserve Management Plan

File No.: CP2013/29376

Purpose

1. To update the Warkworth Show Grounds Reserve Management Plan with a current development plan.

Executive Summary

2. On 17 June 2004 the former Rodney District Council adopted the Warkworth Show Grounds Reserve Management Plan (management plan). This plan included a development plan (Attachment A) to inform improvements to the site.

3. Since the management plan was adopted progress has been made on development of the reserve. In September 2012 a public meeting was held with 18 key stakeholders to discuss the future development of the reserve. This was followed by meetings held in October 2012 with each of the stakeholder groups to further consider their input and feedback.

4. Some groups suggested minor amendments to the development plan that would achieve the desired outcomes. In May 2013 an updated development plan was emailed to the stakeholder groups that reflected their feedback and invited any further comment. No comment or objections were received.

5. In July 2013 a report was presented to the Rodney Local Board which discussed the feedback from stakeholders and presented a revised development plan (Attachment B). Rodney Local Board endorsed the development plan (RD/2013/182). This report proposes to update the management plan with this revised development plan.

6. Section 41(9) of the Reserves Act allows for the administering body to choose whether or not to use a public consultation procedure if a comprehensive review is not required. In this instance key stakeholders have been consulted and further public consultation is not considered necessary due to the changes being considered minor.

Recommendation/s

That the Rodney Local Board:

a) approves the inclusion of the updated development plan endorsed by the Rodney Local Board (RD/2013/182) as a replacement for the development plan in the Warkworth Show Grounds Reserve Management Plan that was endorsed by the former Rodney District Council in 2004.

Discussion

Background

7. On 17 June 2004 the former Rodney District Council adopted the Warkworth Show Grounds Reserve Management Plan (management plan). This plan included a development plan (Attachment A) to inform improvements to the site.

8. This report proposes to update the management plan by replacing the existing development plan with a revised plan (Attachment B).

Amendments

9. A new development plan was developed and endorsed by the Rodney Local Board who considered that the differences between the existing development plan and the amended version are minor. The amendments are:

1. realignment of rugby field number 4 and future hockey field number 2 ;

2. multipurpose facility repositioned to be located adjacent to field number 2;

3. netball courts repositioned to be located where the multipurpose facility was located;

4. shearing shed shown in position that it is currently located;

5. rugby fields renamed fields.

Legislation

10. Warkworth Show Grounds Reserve includes publicly owned land, some of which is classified under the Reserves Act 1977 and some that is not. A reserve management plan is a requirement of the Reserves Act 1977 for the classified land under the Act and sets out how the reserve is to be managed. Unclassified land (held in fee simple) is included in the management plan to enable integrated management of the reserve.

11. Section 41(9) of the Reserves Act allows for the administering body to choose whether or not to use a public consultation process if a comprehensive review is not required. In this particular case, key stakeholders have already been consulted and further public consultation is not considered necessary due to the changes being minor.

Consideration

Local Board Views

12. In July 2013 the Rodney Local Board endorsed a revised development plan (Attachment B –resolution: RD/2013/182).

Maori Impact Statement

13. The rohe (tribal region) of Ngati Manuhiri and Ngati Whatua o Kaipara include the Warkworth area. There has been no formal consultation with iwi regarding the revised development plan.

14. The amendments to the development plan will facilitate development of the reserve that is consistent with the original plan. Consideration has been given to the impact on iwi and it is expected that there will be little adverse effect on cultural heritage values. It is expected that the revised development plan will benefit Māori and other groups within the community.

General

Consultation

15. Since the management plan was adopted in 2004 progress has been made on development of the reserve. In September 2012 a public meeting was held with key stakeholders to gain an understanding of individual user groups current needs. Eighteen stakeholder groups met to discuss the future development of the reserve. In October 2012 Council staff met with individual stakeholder groups to consider their input and feedback into the development. Some groups suggested minor amendments to the development plan that would achieve the desired outcomes. In May 2013 an updated development plan was emailed to the stakeholder groups that reflected their feedback and invited any further comment. No comment or objections were received.

Financial and resourcing implications

16. The financial implication of amending the development plan will facilitate development that is consistent with the original plan and if there is any impact on budgets it is expected to be minor.

17. The financial implication for amending the management plan with the revised development plan is also considered minor. There will be minimal costs incurred to update printed copies of the management plan with the revised development plan.

Implementation Issues

18. The development plan adopted by the Rodney Local Board in July 2013 is being used to inform development of the reserve.

19. There is officer capacity to make the changes to the printed copies of the management plan.

Attachments

No.	Title	Page
a View	Development plan endorsed by former Rodney District Council in 2004	33
b View	Development plan endorsed by Rodney Local Board in 2013	35

Signatories

Authors

Wendy Rutherford - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Lesley Jenkins - Relationship Manager

Rodney Local Board

10 February 2014

Quarterly Performance Report for the period ending December 2013

File No.: CP2014/00611

Purpose

1. To update the Rodney Local Board members on progress towards their objectives for the year from 1 July 2013 to 31 December 2013 as set out in the Local Board agreement.

Executive Summary

2. See attached report.

Recommendation/s

That the Rodney Local Board:

a) receive the Quarterly Performance Report for the period ending December 2013.

Rodney Local Board - Quarterly Report

For the period ended 31 December 2013

1. Highlights and Achievements

Watching Brief

Recommendation

2. Update on Key Initiatives and Projects

3. Activity Overview

Libraries

CDAC

Parks, Sports and Leisure

4. Regional Initiatives

ATEED

5. Appendices/Attachments

Section 1 – Rodney January 2014

1.1 An Executive summary.

As indicated in your financial induction, this is the first report in the new format for the October to December quarter and seeks to update the Local Board Members on the activities taken place within Rodney area.

This is very much a work in progress as feedback and comments are received changes will be made to improve the format. It is anticipated that eventually this report will include all quarterly reporting for all departments and regional activities that are relevant to the Rodney Local Board in one report. This same format has been used for all 21 boards and presented during the month of February.

Content has been included from the following departments: Parks, Sports & Leisure, Libraries & CDAC with more departments coming online in future reports. This report focuses on achievements and highlights for the period, along with a watching brief, an update on the key priorities the board has included in the Local Board Agreement (2013-14) and a summary of the financials for the period.

1.2 Achievements and Highlights

Approved draft Annual Plan/Local Board Agreement for 2014-2015.

Board members attended financial induction sessions conducted by Financial Services.

Auckland Development Committee has approved submission for Puhoi to Warkworth road of national significance.

Libraries: Dare to Explore launched on 9 December and ran for six weeks to 19 January 2014, offering children a range of fun and discovery activities to keep them reading over summer. (Over 8,000 children aged 5 - 13 enrolled in the program region wide.)

A Green Flag award was received for Tawharanui from the Parks Forum.

Contractors at the Warkworth Showgrounds finished off a lot of site works to allow the area to be free of machinery for the month of January. The northern entrance was opened and additional parking provided for the January major events.

The Omaha Quarry track was completed just before Christmas with complements being received from the community.

The Sandspit toilet mural was painted over the December holidays with the local holidaymakers at Sandspit enjoying watching the artists at work.

Community Development and Safety (CDS) and the Rodney Local Board co-hosted community building workshops in Orewa and Wellsford in August 2013 with American place making champion Jim Diers. Approximately 150 local residents and representatives from community groups attended. In each workshop, participants identified a number of new initiatives they could work on together to improve their local neighbourhoods and communities.

Community Development Art Culture (CDAC) staff are supporting the Rodney Youth Advisory Panel to be not only an advocate but a heard voice for the young people of the Rodney local board area.

1.3 Watching Brief

Challenges faced by the board in the next coming 18 months are as follows:

Water connections to Sportsfields with Rodney district particularly Riverhead & Huapai estimated costs circ. $900k

Three hard-court properties are returning to the council to maintain after being looked after by the community, to bring these back up to a suitable standard it is estimated the costs to be in a region of $700k.

Special Housing Area proposals for a substantial development for Huapai creating need for infrastructure and amenities in a rural area

1.4 Recommendation

Receive and note the Quarterly Performance Report for the period ending 31^st December 2013.

Section 2 – Update on Key Initiatives and Projects

2.1 Local libraries

Libraries are located at Helensville, Kumeu, Mahurangi East, Warkworth and Wellsford. Volunteer libraries are supported by Council and located at Tapora, Leigh and Point Wells. Two small community-run libraries also operate at Puhoi and Kaipara Flats. Volunteer support is an integral and valued part of the delivery of library services in the Rodney area.

The key initiative we have planned for 2013/2014 is to enhance the services and resources for ‘English Speakers of Other Languages’ in Rodney libraries, including languages such as Ikiribati and Tuvaluan, by sharing resources and growing collaboration with external partners. This initiative supports the local board plan priority – ‘Engage with our diverse communities and provide for their social and cultural needs’.

December 2013 update

The InZone Careers Bus, part of the Youth Connections across Auckland initiative, visited Helensville to help young people explore career opportunities. Library staff assisted during the day, with 50 people using the bus. Feedback has been positive, from those who attended, and the InZone staff. It also helped raised the library’s profile within the community, raising awareness of the library with non-users of the library.

Mahurangi East gained a full time Children’s Librarian on 19 August, and was able to run activities most days during the school holidays. 221 children attended the sessions, which had a storyline of “The Resistance verses the Machines.” The children enjoyed Nerf gun wars after the learning sessions. Participation grew day by day as word spread.

The Warkworth Library’s Volunteers’ Christmas party was held at Sandspit Yacht Club on 11 December. The event was attended by 22 volunteers and their partners, library staff including the Kowhai Coast Service Delivery Manager, Vicki Clarke, and Local Board members Greg Sayers and Beth Houlbrook. The volunteers’ final day doing circulation work is 31 December 2013.

Staff have assisted customers to create their CVs through the ‘Book a librarian’. A customer was successful when she applied for a job after receiving this help. Staff are delighted to make a positive difference to people’s lives.

2.2 Local Community Services

This group of activities covers local community facilities, local community development initiatives and local community safety programmes. The Rodney Local Board area has 23 council-owned community halls, including three community centres.

The key initiatives and projects we have planned for 2013/2014 include:

· Progress planning and commence the upgrade of the Warkworth Town Hall

· Undertake a heating and insulation review of all council-owned halls within Rodney, considering options and addressing those with greatest need

· Upgrade signage on council-owned halls throughout Rodney

· Review the external lighting requirements for council-owned halls in Rodney, specifically considering safety

· Decide how the former Wellsford Library building should be best used as a community facility.

These key initiatives support our local board plan priority – ‘Engage with our diverse communities and provide for their social and cultural needs’.

December 2013 update

CDS is working with residents in Wellsford on the potential future use of the old Wellsford Library. Approximately 30 people attended a community feedback session in November. In order to retain the old Wellsford Library for community use, the local board will need to submit a business case to Auckland Council Properties Ltd (ACPL). There is no guarantee that this will be successful.

The local board was updated on 16 December of investigations carried out into project feasibility and redevelopment concept options for Warkworth Town Hall. A preferred design concept was established and is now being progressed to developed design stage.

For details regarding property upgrade please see main body of report.

2.3 Local arts, Culture and Events

The Rodney Local Board recognises that the provision of arts and cultural activities across the local board area enriches our communities.

Our key focus will be on the provision of arts programmes and initiatives across the area and exploring options for new facilities.

The key initiatives we have planned for 2013/2014 is to support the provision of community facilities in Helensville and community events Rodney-wide.

These key initiatives support in our local board plan priority – ‘Engage with our diverse communities and provide for their social and cultural needs’.

December 2013 update

Events that have been planned/ taken place include Helensville Christmas Parade, 40 days of Summer & Leigh Coastal walk, Rodney Rodeo

2.4 Local Parks Services

Within the local board area there are approximately 868 local parks covering 1,139 hectares, including numerous beach reserves.

Our key focus will be on the provision of walkways, Sportsfield upgrades and the renewal of coastal structures.

The key initiatives and projects we have planned for 2013/2014 include:

· Upgrade toilets within Rodney, including part funding of the toilets at the Mahurangi West Reserve

· Construct walkways including the historic Whangateau bridge and the Te Whau footbridges and walkway at Goodall Reserve, Snells Beach and investigate options for walkways in other rural areas such as Wellsford

· Erect new training lights on field 1 at Shoesmith Reserve, Warkworth and field 2 Rautawhiri Park, Helensville

· Renew coastal seawalls including Algies Bay

· Construct a new playground in Matakana, subject to finding an appropriate location

· Continue the implementation of the Warkworth Showgrounds development plan.

These key initiatives support our local board plan priority – ‘Provide for the recreational needs of our Community’.

December 2013 update

Toilet Upgrade at Mahurangi is underway and will be completed in February.

Whangateau Bridge walkway is awaiting final consents and will be mostly complete by year end, Te Whau footbridge is still in design stage due to Archeological issues. Goodall Reserve walkway is complete. Further walkways under development Omaha, Algies Bay & Huapai perimeter track which will all be complete by next quarter.

Training lights are both in work programmes for this year but work has yet to commence.

Sea wall at Algies Bay is still awaiting consents but is hoped to be completed this year.

Warkworth showground is on schedule.

Matakana playground has been delayed and will not be completed in this financial year due to a delay in equipment arriving from overseas.

2.5 Local Recreation Services

This group of activities covers local recreation facilities and initiatives. There are no council-owned or operated recreation or leisure facilities located in the local board area and no budget is currently allocated, although the Rodney Local Board is actively seeking to develop these facilities for the future.

December 2013 update

A resolution has been passed around a feasibility study for a Swimming pool within Rodney

2.6 Local Economic Development

Our key focus will be on supporting the establishment of Business Improvement Districts and supporting youth employment initiatives.

The key initiatives and projects we have planned for 2013/2014 include:

· Enhance gateways to towns in Rodney through landscaping, signage, art or other mechanisms starting with Kaukapakapa

· Progress opportunities for Business Improvement Districts in Rodney with a focus on Kumeu/Huapai/Helensville in the short term

· Provide programmes to create local job opportunities and develop skills by partnering with business and providers such as Springboard Community Trust

· Partner with secondary schools to establish English for Speakers of Other Languages (ESOL) night schools.

· Support youth employment and training initiatives, such as the Ngati Whatua o Kaipara housing project.

These key initiatives support our local board plan priority – ‘Strengthen our economy.’

December 2013 update

CDAC Staff are supporting the implementation of Youth Connections in Rodney. The contract was awarded to Springboard Community Works, which has a background in youth transition into work in the Eastern Rodney area. CDS is assisting Springboard to engage with the Helensville/Huapai/Kumeu area business associations, community organizations, Iwi and schools.

Further detailed updates available at a later date.

2.7 Local Built and Natural Environment

This group of activities covers local environment and heritage protection.

Our key focus will be on the provision of environmental programmes.

The key initiatives and projects we have planned for 2013/2014 include:

· Provide additional opportunities for Rodney residents to participate in environmental/community-led programmes

· Carry out a survey of terrestrial ecological eco-systems.

These key initiatives support our local board plan priority – ‘Protect and enhance our environment.’

December 2013 update

Work streams are underway and a separate quarter report will be presented to the March business meeting it is envisaged that this will be incorporated into the next quarters report.

2.8 Local Governance

This group of activities covers local planning, policy and governance activities of the local board, including development of local board plans and local bylaws. The Rodney Local Board is committed to working with the governing body to develop measures that reflect the co-governance model. As part of its governance role, the Rodney Local Board will continue to engage with and develop good relationships with its local communities. Local boards also undertake citizenship ceremonies.

Our key focus will be on building relationships and ongoing communication with Rodney stakeholders including community groups, iwi and youth as well as further developing constructive working relationships with CCO’s. The Rodney Local Board will also continue to work collectively with northern councils and iwi on the Joint Kaipara Harbour Political Committee and with Ngati Whatua on the governance for the Parakai Recreation Reserve.

This supports the following priorities in our local board plan – ‘engage with our diverse communities and provide for their social and cultural needs’.

December 2013 update

Approved draft Annual Plan/Local Board Agreement for 2014-2015, Work underway on consultation and preparation for Long Term Plan 2015-2025. Local board and Elected Members have all taken part in financial induction training workshop.

Section 3 – Activity Overview ending December 2013

3.1 Libraries

3.2 Community Development Arts & Culture

3.3 Parks Sports & Leisure

Section 4 – Regional Initiatives

4.1

Auckland Property - Update on properties that have been identified for sale to be provided at a later date

Environment – Short update on relevant projects from infrastructure and environmental services to be provided at a later date

Transport – particularly status of the projects to be delivered from the Transport fund to be provided at a later date

Watercare – Water or waste projects to be provided at a later date

Section 5 – Appendices/Attachments

	Detail	Page
A	Quarterly Financial summary	In body of report
B	Community Development Arts and Culture (CDAC)	Attachment A
C	Parks Capex Project Summary	Attachment B

5.1 Quarterly Financial Report

Comment:

The net cost of service for the current half year (July to December) variance is $805K less than budget compared to last quarter where the variance was $417k although due to budget profiles the percentage variance has reduced indicating that expenditure remained at the same pace to budget in the 2^nd quarter of the year.

· Operating Revenue variance is $16K, 19% lower than budget compared to last quarter where this was 30%.

· Operating Expenditure variance is $821K, 8% lower than budget, compared to last quarter 3%.

· Capital expenditure variance for the half year is $886K higher than budget due to projects being carried over from the last financial year and the budget not being phased to match this expenditure.

Although the expenditure to date only reflects 18% of the total budget anticipated to spend this financial year. A council-wide Capex delivery review process is currently underway.

Comment:

The net cost of service variance for the year is $185K, 14% lower than budget.

Revenue variance is $19K lower than budget for the year to date as anticipated due to the assumption for increased revenue as part of corporate savings/improvement initiatives which have not been realised.

Operating expenditure variance is $204K, 15% lower than budget, All Libraries are under spent against their operating budgets as follows

Helensville: $45k ($53 relates to property),

Kumeu: $19k ($18 relates to property)

Mahurangi: $43k ($30k relates to property) the property under spends relate to budgets not reflecting actual expenditure.

Warkworth: $44k relates mainly to staff

Wellsford: $21k relates to staff

The revision of budgets will be undertaken as part of the budget refresh in February 2014 ready for the new financial year, with a focus on property.

Furthermore general depreciation is yet to be charged to this budget which is producing $35k favorable variance.

Capital expenditure is $39K under spent or 63% against budget. Expenditure to date has included work being undertaken at Helensville for the security systems and Warkworth Library doors. A further $9k has spent on additional Fixtures & Fittings at Wellsford Library.

Comment:

The net cost of service variance for the year is $239K, 33% lower than budget.

Operating revenue is matching to budget although there are small variances across all lines of revenue.

Operating expenditure variance for the year is lower than budget by $238K or 30% due to $120k Local Board Community facility initiatives (this has been earmarked to contribute towards the feasibility study of the recreation facility for Rodney)

Community Halls $77k, & Wellsford Hall is mainly due to property expenses but offsets overspend in Community Centres ($16k) and Leigh Hall ($20k) which relates to asbestos removal & installation of panel heating

Capital expenditure variance for the year to date is $39K against a $5k budget. The expenditure relates mainly to the upgrade work at Warkworth Town Hall although the amount spent is less than 1% of the total full year budget. The variance is due to budget phasing being out of kilter with project timeframes

Comment:

The net cost of service for the year to date is matching to budget with a small $1K variance

Operating expenditure is break even, There is an under spend on Community Arts programmes ytd of $12k which offsets overspends of property repairs and maintenance $7k at the art centre and Local Community art programs general ($6k) to budget due to low expenditure to date on local events and local community art programs.

Capital expenditure actual spend for the year to date is zero although the board has resolved $46k ytd against the full year budget of $274k. It is worth noting that $186k of this was deferred from last financial year with no projects identified for expenditure.

Comment:

The net cost of service variance for the year is $170K or 3% lower than budget.

Operating Revenue has been incorrectly coded and represents income for property services. The budget is also incorrect as a proportion of this relates to regional revenue which is not allocated to local boards

Operating Expenditure is favorable to budget by $168k. Budgets of significant under spends include general depreciation which is yet to be apportioned $85k, Local Parks General $94k and Public Conveniences $97k which both relate to property expense under spends. This is offset by overspend in the Full Parks Facility contract due to insufficient budget ($194k)

Capital Expenditure continues to show an unfavorable variance for the year to date of $994K, 192% higher than budget. The variance is due to incorrect budget phasing with all projects currently underway within overall budget.

Forecast for the year indicates a total spend of $2.5m so 60% of work has been completed for half year to date. The capital planned to be deferred to future years total $2.6m. One of the significant delays relates to Matakana playground for which $60k has been deferred as there are delays in the equipment being shipped.

Comment:

The net cost of service variance for the year is $113K or 42% under budget.

Operating expenditure variance is $113K lower than budget mainly due to the duplicate accruals for local job skills $67k and $15k for Economic development. This is offset by the expenditure to date for Street Amenities maintenance costs of $31K

Capital expenditure spend is zero year to date.

Comment:

The net cost of service variance for the year is $34K or 67% lower than budget.

Operating expenditure in Ecological Survey have yet to have any expenditure, While Community led/Environmental programs has resolved to spend to date $48k to date only $9k has been expended giving a $21k variance

Comment:

The net cost of service variance for the year is $66K or 8% lower than budget.

Operating Expenditure is under budget due to Discretionary Initiatives $40k, costs relating to Citizen Ceremonies $12k which have yet to be allocated and Governance & Advocacy support $11k this is likely to diminish as the work program ramps up with the LTP and other work streams over the next coming months.

The Capital Expenditure actual spend for the year to date is ($1K) versus $78K budget. There is yet to be expenditure in either Local Board discretionary fund projects or local Board IT Hardware.

Consideration

Local Board Views

3. This report is for the Local Board’s information.

Maori Impact Statement

4. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

Implementation Issues

5. There are no implementation issues.

Attachments

No.	Title	Page
a View	Q1-Q2 Workplan FINAL CDAC	85
b View	Parks Capex Project Summary	89

Signatories

Authors

Jane Koch - Business Performance Advisor

Authorisers

Lesley Jenkins - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

Rodney Local Board

10 February 2014

Auckland Transport Update to Rodney Local Board, February 2014

File No.: CP2014/00952

Purpose

1. The purpose of this report is to respond to the local board requests on transport-related matters and to provide information to elected members about Auckland Transport activities.

2. The report provides an update on transport matters for the information of the Rodney Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Rodney Local Board:

a) receive the Auckland Transport Update for February 2014.

Discussion

Update on Local Board Capital Transport Fund (LBTCF)

3. Construction of the following LBTCF projects for the Rodney Local Boards is continuing:

· Mountable kerb outside 336 Mahurangi East Road, Snells Beach (Project 118);

· Footpath extension, Fordyce Road, Parakai (Project 174).

4. The local board granted approval for construction of the following projects in December 2013 and contracts are now being let:

· Local access road improvements, 338 – 382 Main Road, Huapai (Project 175);

· New footpath Coatesville Riverhead Highway, eastern side, Elliot Street to bridge (Project 177);

· New footpath Mahoenui Valley Road opposite the school to intersection of Coatesville-Riverhead Highway (Project 180);

· Extending the loose chip footpath on the northern side of Coatesville Riverhead Highway from Glenmore Road to 250 Coatesville-Riverhead Highway (Project 179);

· New footpath Rodney Street, Wellsford (Project 190).\

5. The local board has requested that further options be investigated for the following projects:

· Point Wells Road Footpath (Project 205);

· Kerb, channel and footpath opposite 95 Mahurangi East Road (Project 116);

· Oaia Road, Muriwai – footpath extension (Project 163).

6. An alternative design has been completed and costed for the Puhoi Pedestrian Bridge (Project 113) and will be discussed further with the Board at a meeting scheduled for 19 February. A cost for a footpath on Puhoi Road (Project 162) has been provided to the Board but construction of this will only proceed once a decision is made on the Puhoi Pedestrian Bridge project is made.

7. Firm cost estimates for a new footpath on Waitoki Rd, Waitoki (Project 161) will be provided when available for the local board’s further consideration.

AT HOP Card Roll Out

8. Auckland Transport is just over halfway through the roll-out of its new integrated public transport card, AT HOP. The bus roll-out started with Urban Express services in June 2013, followed by Birkenhead Transport in July, North Star in October, LINK and Metrolink in November, and Go West and Waka Pacific in December 2013.

9. The roll-out continues with Bayes on 26 January 2014 and Ritchies and Northern Express buses on 2 February 2014.

10. It will be progressively introduced onto the remaining Auckland buses, which includes Howick and Eastern, Waiheke Bus Company and the Airporter 380 services connecting Onehunga, Papatoetoe and Manukau with Auckland Airport, during 2014.

11. A briefing was held on 16 January 2014 for Members representing local board areas in the north and west on the progress of the AT HOP roll-out and to answer any specific questions.

12. Auckland Transport has ambassadors on buses and at stops to assist its customers and staff are also available on 09-3664467 to answer questions. Customers can also visit: www.ATHOP.co.nz.

Auckland Transport Code of Practice (ATCOP) Consultation

13. The Auckland Transport Code of Practice (ATCOP) is currently open for public consultation. Consultation closes 31 March 2014. ATCOP will be a guide for anyone involved in developing and maintaining transport infrastructure in Auckland, ranging from small housing developments to complex public infrastructure.

14. ATCOP represents a step change in how transport infrastructure will be delivered in Auckland; it will no longer be about a singular modal choice, but a complete and sustainable transportation network that can be used equally by everyone. It applies to all new transport infrastructure and upgrades to existing infrastructure, including new subdivision development.

15. Auckland Transport reviewed the transport-related infrastructure standards of the previous councils which were amalgamated to form Auckland Council and its related Council Controlled Organisations. The previous councils’ infrastructure standards varied across the Auckland region, with inconsistencies that caused confusion and uncertainty in the application of Auckland-wide transport-related infrastructure standards, so ATCOP will provide the much needed consistency for all of Auckland.

16. The processes, standards and details articulated in ATCOP reflect the importance of a considered approach to the development, construction and care of the region's transport system, with robust engineering details, quality standards, defined layouts, whole-of-life design, value for money and robust construction across the entire network.

17. More details about the document and how to provide feedback can be accessed by the following link on AT’s website www.aucklandtransport.govt.nz/improving-transport/have-your-say/Pages/ATCOP.aspx.

Consideration

Local Board Views

18. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 23 January 2014:

	Location	Issue	Status
1	Horseshoe Bush Road, Dairy Flat/Waitoki	Request for speed reduction on Horseshoe Bush Road, Dairy Flat/Waitoki.	Member McLean asked on 22 October 2013 that the speed on Horseshoe Bush Road be reduced to 80 km/h, advising that the road has increasing traffic and pedestrian use due to development. A section at the western end is also unsealed, so 100 km/h seems unreasonable. On 18 December Members McLean and Garner were advised of NZTA’s rules for speed limits on rural roads and advised that there have been a number of new houses built on Horseshow Bush Road recently, mainly in the eastern part of the road. The first four kilometres of the road from the Dairy Flat Highway end are now close to the level of development that would qualify for an 80km/h area under the rule; however, the remaining five kilometres, including the unsealed part of the road, are significantly less developed and do not meet the criteria. The small number of non-injury or minor injury crashes reported over the last five years involved intoxicated or inexperienced drivers who were not driving to the conditions on the unsealed part of the road. Site observations and speed measurements suggest that, for most of the length of the road, operating speeds are likely to already be significantly lower than 80 km/h. The safe operating speeds vary substantially along the route due to the constraints of the road alignment, visibility and conditions. Indications are that most vehicles travel at or below 80km/h on the faster sections of the road, and significantly slower on the constrained sections. As such there is unlikely to be any significant reduction in operating speeds achieved by lowering the limit, and a significant risk of encouraging drivers to drive at 80km/h, which would be would be much too fast in many parts of the route. Consequently, Auckland Transport could not support any change to the speed limit at this time.
2	Queen Street/Coatesville-Riverhead Highway, Riverhead	Safety and school zone signage at Queen Street/Coatesville-Riverhead Highway, Riverhead.	On 1 November Cr Webster asked for an investigation into safety at the Queen Street/Coatesville-Riverhead Highway and for the school zone sign to be made clearly visible to drivers on both Old North Road and Queen Street. On 5 December Cr Webster and Rodney Local Board TPLs were advised that a full investigation of the area concerned has been undertaken to assess the feasibility of implementing road treatments. To prevent drivers taking short cuts into Queen Street (left turn movements) bollards will be installed on the cul-de-sac end of Queen Street. To clearly inform drivers approaching from the northbound direction of Coatesville-Riverhead Highway of the right turn onto the side road (Queen Street), a right turn bay will be installed and a ‘side road leg’ sign will be added to the existing ‘curve’ sign. Visibility for drivers turning right from Great North Road into Queen Street, together with the right turning movement, will also be improved by a slight change to the layout, with remarking carried out to encourage drivers to wait at the correct angle to the main road. In addition, to inform drivers travelling on Alice Street that Queen Street is a no exit road, a new street name blade with a supplementary ‘No Exit’ sign will be installed. Edge line markings will also be installed in the cul-de-sac to highlight the turn-around area. With regard to concerns about the placement of the 40km/h school speed zone signage for Riverhead School, signs which have been rotated, removed or not installed correctly will be adjusted/replaced before the start of the school term in 2014. A review of the permanent speed limit for the main arterial route is currently underway and will be completed before 30 June 2014. In the meantime, action will be taken to ensure that regulatory speed signage gives a consistent and clear message to motorists within both the 60km/h speed zone and the 40km/h school speed zone.
3	Amreins Road, Taupaki	Comments about poor condition of Amreins Road, Taupaki.	Member Flaunty asked on 11 November 2013 that the effects of a recent clean fill operation on Amreins Road, Taupaki, be checked, noting that the road had only recently been upgraded. On 15 November Member Flaunty was advised that Rodney’s contractors maintain the 2.7km of Amreins Road from its intersection with Taupaki Road, which has recently been resealed and is in a good condition. However, stabilising work will be carried out in the coming weeks in the area of the properties located at 37, 31, 15 and 10 Amreins Road (Waitakere Ranges Local Board) that should address the concerns.
4	Sandspit Road, Warkworth	Concerns of slumping on Sandspit Road, Warkworth	A local structural engineer has been commissioned so that options to address on-going concerns over slumping on Sandspit Road can be addressed and will be discussed further with Members once finalised. With Road Corridor Maintenance staff.
5	Charles Street, Scotts Landing, Mahurangi East	Request for information on Charles Street, Scotts Landing, Mahurangi East.	Updates on access issues regarding Charles Street, Mahurangi East have been provided to Cr Webster and Members on 11 September and 18 November. The issue is still under discussion between Auckland Transport and Auckland Council’s Parks Department and Elected members and the resident will be advised of the way forward when the issue had been resolved. With Road Corridor Operations staff.
6	Underwood Road, Wellsford	Request for assistance for application of dust suppressant on Underwood Road, Wellsford.	Member James Colville asked on behalf of residents for assistance with the application of a dust suppressant on a 300m section Underwood Road, Wellsford, on 20 November 2013. The residents indicated that they would provide the suppressant, but requested provision of the necessary machinery and metal. On 28 January Member Colville and the TPLs were advised that the Former Rodney District Council had trialed numerous dust suppressant products and processes over the years with disappointing results, the treatments having produced short-term relief (1-3 months) but at a significant cost. These products were therefore considered economically unsustainable for the long term management of the problem. While relatively inexpensive to purchase in concentrate form, the preparation works, dilution and their application were expensive, time consuming and produced varying results dependant on site conditions. Auckland Transport’s current funding levels have been set to maintain agreed levels of service that exclude dust suppression on unsealed roads and the request to provide assistance was therefore declined.
7	Old North Road, Kumeu	Proposed speed reduction on Old North Road, Kumeu.	Documentation on the proposed speed reduction on Old North Road from 100 km/h to 80 km/h between Taylor Road and the Deacon Road intersection was forwarded to Board staff for circulation on 21 November 2013, with a request for feedback no later than 13 December. No comments were received from Members.
8	Kahikatea Flat Road, Waitoki	Request for information related to road sealing and the speed limit on Kahikatea Flat Road, Waitoki.	Local Board Chair Brenda Steele forwarded a resident's queries on 25 November 2013 relating to road sealing work on Kahikatea Flat Road, Waitoki, together with questions relating to the rationale behind the extension of the 50 km/h speed limit. On 23 January the Board's TPLs were advised that a review of the speed limit for the 300metre section of Kahikatea Flat Road west of the western threshold treatment indicated that many vehicles were still travelling at high speeds within the threshold and past Waitoki Primary School. The relocation of the threshold will provide a longer deceleration length to allow traffic to slow down further as they pass Waitoki Primary School and provide a safer environment for vehicles entering and exiting Rapson Access and Drinnan Roads. Consultation was undertaken in March 2013, with the most directly affected parties; which included the property at number 1167 Kahikatea Flat Road, the western extent. Based on the feedback received, the community supported the changes. The concerned resident's property is approximately 100m from the project area and was therefore not included in the consultation. However, in light of the comments, consideration will be given to extending the consultation for future projects to capture a wider community. In relation to the reseal work carried out on Kahikatea Flat Road, the owner of 1187 Kahikatea Flat Road was advised on 25 November by the contractor carrying out the resealing maintenance work that the first section of the work is between Rapson Access Road and Field Lane, and the second section approximately 400m either side of Rapson Road. With regards to the notice of the upcoming works, this is done as a courtesy to inform residents. The contractual requirement in regard to notification is 24 hours if access to a property is to be removed or restricted. Two days plus notice is viewed as an ideal timeframe for residents to act with regards to moving any parked vehicles from the road corridor, as well as to provide direct contact details in case residents have questions in regard to the proposed work.
9	Rodney Local Board Area - General	Request for maintenance contract information.	At a Rodney Local Board workshop on 25 November 2013 Member Sayers requested a list of the Auckland Transport contractors and a copy of the maintenance schedule for the Rodney Local Board area. On 9 January 2014 Members were advised that the request would be managed under the provisions of LGOIMA. A letter dated 20 January 2014 sent to Member Sayers advised that the requested information was being withheld in reliance on section 6 of LGOIMA. Member Sayers was further advised of the process to follow if he was dissatisfied with the handling of his request.
10	Domain Crescent, Muriwai	Request for information about future work proposed for Domain Crescent, Muriwai.	Member Pirrie asked on 2 December if there were any plan over the next few years for Domain Crescent, Muriwai. On 10 December Member Pirie was advised that pre-seal repairs have been programmed, which will include clearance of roadside drains, and a reseal is scheduled to take place in early 2014.
11	Funding for Safety Projects	Request for information on funding levels.	At a workshop on 28 October Member McLean asked what level of funding AT was provided with annually to address road safety concerns. Members were advised on 11 December that Auckland Transport road safety funding for the 2013/2014 year is outlined in the Regional Land Transport Programme. The safety budget for 2013/2014 for local roads across the Auckland region includes Community Transport road safety promotions of $9.264m; road safety engineering improvements of $26.346m, an estimated total of $35.61m for Auckland local roads. It was noted that these totals do not include the road policing resources across the region, an estimated $75m for all roads. Actual road safety expenditure will not be known until the completion of the 2013/2014 financial year.
12	Matakana Road, Matakana	Request for information about work proposed on Matakana Road, Matakana.	Member Houlbrooke requested an update on work proposed in the vicinity of Matakana School on Matakana Road, Matakana, on 28 November. On 11 December Members were advised that options for the construction of bridges at the northern end of Matakana Village (Leigh Road) and on the corner of Tamahunga Drive and Matakana Road are currently being progressed. As previously advised, these options do not involve the use of the bridges purchased by the Matakana Community Group, which have been deemed not fit for purpose. Once these designs have been completed, the information will be shared with the Local Board and the Matakana Community Group. It should be noted that funding for construction of these bridges has not yet been identified. In relation to improving safety in the vicinity of Matakana School, Road Corridor Operations staff have met with the School and the BOT to gain an understanding of the issues. Further discussions are planned to investigate the provision of footpaths and traffic calming (speed tables), but no timeframes have been provided for this work, which will be subject to prioritisation with other safety-related projects across the Auckland Region.
13	SH16, Mabbet Lane - Solan Drive, Waimauku	Update on footpath construction SH16, Mabbet Lane - Solan Drive, Waimauku.	Local Board Chair, Brenda Steele, requested an update on construction of the footpath on SH16 from Mabbet Lane - Solan Drive, Waimauku, on 28 November 2013. On 11 December Members were advised that this scheme has been deferred from construction due to insufficient funding.
14	SH16 Waimauku	Request for information on construction of roundabout on SH16 at Waimauku.	Member Flaunty asked for information about construction of a roundabout on SH16, at Waimauku, by NZTA. Members were advised on 11 December that the installation of a roundabout is the Transport Agency’s preferred solution at this intersection to improve both safety and capacity. There are a significant number of statutory procedures and processes required before construction can commence, though this is proposed for the 2015/2016 financial year. In the interim and given the declining crash history, NZTA considers that no more improvements can be made at this time.
15	Rodney Local Board Area - Weed Control	Request for details of weed control policy/programme for the Rodney Local Board Area.	Local Board Chair, Brenda Steele, requested details of the weed control policy for the Rodney Local Board area, making particular reference to the spraying of roadside berms. On 11 December Members were provided with the most up to date version of Auckland Transport’s Vegetation in Road Corridor Guidelines and directed to the section covering the mowing of berms, which indicates that the frequency of mowing should be in accordance with the Level of Service set out in the Auckland Transport Code of Practice (ATCOP) and associated Road Corridor Maintenance Contracts. In addition, a link to Auckland Council's new Weed Management Policy dated August 2013 for Parks and Open Spaces was provided.
16	Alnwick Street, Warkworth	Request that the two sections of Alnwick Street, Warkworth, be connected.	Member Garner advised that over the last 12 months, two new subdivisions in the Alnwick Street area of Warkworth have been placing additional pressure on the road network so the two sections of Alnwick Street should now be connected. On 6 January 2014 the TPLs were advised that the land between the two portions of Alnwick Street is not designated as road and the property would therefore need to be purchased. At this stage however, no funding for this has been identified in the Council’s Long Term Plan and the request can therefore not be progressed at this point in time. Engineers note that there is adequate access/egress for properties in these areas area via Coquette Street and Southgate Road and that, because of this, the cost of designating and forming the road would not be justified. In response to a further request from Member Garner for a report to be brought to the Board so that a decision could be made to support the land purchase or otherwise, Member Garner was advised that, because Auckland Transport sees no immediate need for the road to be formed, it would be more appropriate for the issue to be investigated and reported on by Auckland Council’s Transport Planners.
17	Mill Road, Helensville	Safety issues with deteriorating footpath on .Mill Road, Helensville	Member Grace advised on 6 December there is a safety issue with a broken footpath at the Kowhai Street railway bridge adjacent to 1 Mill Road, Helensville. On 16 January 2014 Local Board staff were advised that Member Grace had later explained that the request was for concreting of the southern side of this railway overpass footpath to improve the safety of pedestrians from Kowhai Road who currently crossed the highway to an existing footbridge. Rather than routine maintenance, this was instead a capital works project which was currently not funded. The request could therefore be given consideration in the future footpath programme, or the Board itself could consider funding the project from its LBTCF. It was noted that vegetation in the vicinity of the overbridge had been trimmed to improve visibility.
18	2 Waimanu Place, Point Wells	Complaints about reinstatement of berm outside 2 Waimanu Place, Point Wells.	In response to complaints about reinstatement of the berm outside the property at 2 Waimanu Place, Point Wells, on 17 December Cr Webster was advised that the maintenance engineer for the Rodney area had inspected the work and agreed that further reinstatement was required. Contractors therefore replaced the existing fill, compacted, raked, seeded and straw mulched the berm in late December.
19	Muriwai Road, Muriwai	Request for update on reseal repairs for Muriwai Road, Muriwai.	At the Rodney Local Board meeting on 9 December 2013 Member Grace advised that Muriwai Road had been marked for a second time since its failed reseal, despite the fact that the Board had been advised the contractor will be carrying out remedial work when the weather is more favourable. On 12 December Rodney TPLs were advised that remedial work on Muriwai Road is programmed for early 2014 and that the line marking is part of a separate programme funded by a lump sum payment so was carried out at no additional cost to ratepayers.
20	Sandspit Road, Sandspit	Deputation to Rodney Local Board: Request from Sandspit Residents' and Ratepayers' Association that dredged material be used to repair the spit at Sandspit.	A deputation to the Rodney Local Board at its business meeting on 9 December 2012 by the Sandspit Residents’ and Ratepayers’ Association urged the Local Board to use the material to be dredged for the creation of the marina, commencing on 1 February 2014, to repair damage to the spit from inundation and create a swimming beach. Information provided included a letter to Auckland Transport's CE, sent on 22 October. Copies of emails sent to the Local Board previously in relation to correspondence between Auckland Transport’s CE and the Association, were provided again for the Local Board's information on 11 December. Cr Webster and Members were forwarded a response from the Chief Executive to the Association’s second request which indicated that the occasional damage sustained by the road and carpark from inundation and tidal action does not justify foreshore protection works being carried out at this time.
21	High Risk Rural Roads	Request for information on the High Risk Rural Roads project.	Auckland Transport’s Quarterly Report for the period July – September 2013 advises that the high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development and that investigation is expected to commence early in the New Year. Board Chair Brenda Steele requested further information on the project. On 16 December a document providing information on the Self Explaining Rural Roads and Safe Systems Speed Limit programme, and the demonstration project being carried out in the Whitford/Clevedon/Maraetai area of south Auckland, was forwarded to Members.
22	Millstream Place, Warkworth	Request for removal of pest plants from road reserve adjacent to property at 2 Millstream Place, Warkworth.	In response to a request from the resident at 2 Millstream Place, Warkworth, for removal of pest plants which were encroaching onto his property, on 18 December Cr Webster was advised that the area of concern is a parcel of bush adjacent to the property’s northern boundary and between 6 Millstream Place and 36 Sandspit Road, an area of public road that may have been maintained in the past by Rodney District Council/Auckland Council Parks department staff but now falls under Auckland Transport’s maintenance contract. While the extent of the work is yet to be confirmed, the maintenance contract engineer for the north is arranging for contractors to address the resident’s concerns early in the New Year.
23	Gervin Road, Wainui	Request for maintenance/sealing of Gervin Road, Wainui.	Cr Webster requested investigation into the level of maintenance and possible seal extension of Gervin Road, Wainui, on 18 December 2013. Referred to Road Corridor Maintenance and Assets Management and Programming (response expected February).
24	Taiapa Road, Muriwai	Request for sealing of Taiapa Road, Muriwai	On 19 December 2013 a resident of Taiapa Road, Muriwai, advised Cr Webster that a stretch of road 800 metres long connecting the corner of Coast and Motutara Roads and the Golf Club in Coast Road, where there are only two rate paying houses and the golf course, had been sealed. He noted that the gap of unsealed road on Taiapa Road, where there are 22 rate paying houses and the dust nuisance is a serious concern, is 2km long, and asked for an explanation as to why the access road to the Golf Course was prioritised over sealing the small stretch of Taiapa road. With Assets Management and Programming staff. Response due February.
25	SH1 Warkworth	Congestion on SH1, Warkworth, over the Christmas/New Year break.	Member Garner advised on 4 January 2014 that it was taking 10-20 minutes to travel from Warkworth south (i.e. Woodcocks Road where most local people work) to either Matakana or Sandspit Roads via Hill Street, reflecting previous concerns raised by local board members and the community. He advised there were also significant traffic issues for south bound traffic, citing the four sets of lights and the Hill Street intersection as the issue, asking that the information be passed to the appropriate people and the Local Board advised when the matter would be addressed. Member Garner was advised on 10 January that the issue had been referred to NZTA, the organisation responsible for this section of SH1.
26	Pulham Road/Percy Street, Warkworth	Complaints about the standard of recent reseal work on Pulham Road/Percy Street, Warkworth.	Late in December 2013 Member Garner forwarded concerns expressed by a local resident about the standard of recent resurfacing work carried out on Pulham Road/Percy Street, Warkworth, noting that fine gravel had migrated over the footpaths and stuck to cars, feet, pushchairs, etc. On 23 January the TPLs were advised that the area engineer had contacted the resident on 17 January and explained that the condition of the reseal is as expected, with the loose chip being a by-product of the process; however, sweeping has been carried out to remove excess loose chip and this will be repeated if necessary. The process of chip sealing involves spraying bitumen on the surface, applying chip, rolling and sweeping. The size of chip used is based on the texture of the existing surface, with smaller chip generally used for urban areas. Pulham Road is typical of most low volume roads which are usually chip sealed.
27	Beach Road, Sandspit	Complaints regarding the condition of Beach Road, Sandspit.	The Mayor, Len Brown, was contacted on 30 December 2013 by a resident of Beach Road, Sandspit, who complained about the ruts and potholes on the road and asked that these be repaired. On 16 January the Mayor's correspondence staff were advised that an engineer's assessment had identified rutting across the join between the seal and the unsealed road and a hole, possibly the gully identified by the resident. It was confirmed on 20 January that hole and rutting had been repaired on 17 January and the full length of unsealed road graded.
28	Red Hills Road, Taupaki	Request for update on bus shelter renewal on Red Hills Road, Taupaki.	In July 2013 Members were advised that shelters on Red Hills Road, near Sunnyvale Road, at 102 Rodney Street, 51 Commercial Road and on SH16 (stop 4840 near Bawden Road) are on the renewals list for this year, 2013/2014, subject to change in the event of unforeseen circumstances (accidents or weather events that necessitate shelters not on the list needing urgent reinstatement). Member Flaunty requested an update on the Red Hills Road shelter on 15 January 2014. Referred to Public Transport Facilities staff.
29	Kaipara Flats Road, Kaipara Flats	Proposed speed reduction on Kaipara Flats Road, Kaipara Flats.	Documentation explaining the proposed reduction of the existing 70 km/h speed limit to 50 km/h on Kaipara Flats Road, Kaipara, was forwarded to TPLs on 17 January 2014 with a request for responses no later than 14 February.
30	Whitmore and Howelen Roads, Buckleton Beach	Complaints regarding a new subdivision on Howelen Road and the damage caused to Whitmore Road, Buckleton Beach as a result.	Cr Webster received a complaint from a Whitmore Road resident concerned about damage to Whitmore Road, Buckleton Beach, as a result of increased truck movements servicing a new subdivision on nearby Howelen Road. In relation to queries related to the subdivision itself, Cr Webster was advised to refer these to Auckland Council's consents department staff. Referred to Road Corridor Maintenance.
31	School/Ocean View Roads and School/Mangawhai Roads, Tomarata	Request for 'School' sign at the intersections of School/Ocean View Roads and School/Mangawhai Roads, Tomarata.	Cr Penny Webster asked on 21 January 2014 that a previous negative response for two additional ‘School’ signs, one at the intersection of School/Ocean View Roads, Tomarata, and the other at the intersection of School/Mangawhai Roads, Tomarata, to indicate the direction to Tomarata Primary School (located on the corner of Tomarata Valley and Pakiri Block Roads), be reconsidered.

Maori Impact Statement

19. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

20. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

21. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett – Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins – Relationship Manager