Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 11 February 2014

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Lesley Sharp

Local Board Democracy Advisor

5 February 2014

Contact Telephone: (09) 414 2684

Email: lesley.sharp@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

11 February 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

9.1 Toa Greening - Transformational Public Transportation Project 8

10 Extraordinary Business 8

11 Notices of Motion 8

12 Upper Harbour Local Board Quarterly Performance Report for the period ended 31 December 2013 9

13 Report of use of the urgent decision making procedure during the Christmas close down period 53

14 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 57

15 Proposed Auckland Unitary Plan submission - local board input 69

16 Local board feedback on the Local Government Act Amendment Bill 75

17 Hearing dates for the Upper Harbour Local Board hearings for the Annual Plan 2014/2015 101

18 Generic Reports received for information - December 2013 105

19 Granted Resource Consent Applications by Local Board Area 107

20 Records of the Upper Harbour Local Board Workshops held on 3 and 10 December 2013 115

21 Board Members' Reports 121

22 Consideration of Extraordinary Items

PUBLIC EXCLUDED

23 Procedural Motion to Exclude the Public 123

14 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

d. 19 Te Araroa Drive 123

e. 64 Te Wharau Drive 123

f. 438 Dairy Flat Highway 123

g. 7 The Knoll 124

h. 6 Samuel Cross Place 124

i. 338 Upper Harbour Drive 124

j. 34 Whiting Grove 124

k. 51 The Terrace 125

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 10 December 2013, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Toa Greening - Transformational Public Transportation Project

Purpose

1. Toa Greening wishes to address the Upper Harbour Local Board with regard to a Transformational Public Transportation Project http://www.projectmicrocar.co.nz, which he has submitted to the Ministry of Transport as part of their Intelligent Transportation Systems strategy.

Recommendation/s

That the Upper Harbour Local Board:

a) thanks Toa Greening for his presentation on his Transformational Public Transportation Project.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

11 February 2014

Upper Harbour Local Board Quarterly Performance Report for the period ended 31 December 2013

File No.: CP2014/01088

Purpose

1. To update the Upper Harbour Local Board members on progress towards their objectives for the year from 1 July 2013 to 31 December 2013 as set out in the Local Board Agreement.

Executive Summary

2. See attached report.

Recommendation/s

That the Upper Harbour Local Board:

a) receives the Upper Harbour Local Board Quarterly Performance Report for the period ended 31 December 2013.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board Quarterly Performance Report to 31 December 2013	11

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Report of use of the urgent decision making procedure during the Christmas close down period

File No.: CP2014/00928

Purpose

1. To report urgent decisions made by the Chairperson and Deputy Chairperson of the Upper Harbour Local Board, as required under the board’s urgent decision-making procedure during the Christmas close down period.

Executive Summary

2. The Chairperson and Deputy Chairperson made an urgent decision to authorise expenditure to the value of $1,000 in support of the North Harbour Business Association’s “After Five” function. The event allows for the Business Association to discuss the implications of the Proposed Auckland Unitary Plan with its members, on the evening of 11 February 2014.

3. This decision was made in accordance with the urgent decision process adopted by the Upper Harbour Local Board, when it became apparent that the approval of funding would be required prior to the first meeting of the Upper Harbour Local Board in the new year.

4. The event and the first business meeting of the new year take place on the same day and arrangements for the event needed to be finalised prior to 11 February 2014. The urgent decision was made to ensure that the event could be undertaken successfully.

5. The grant of one thousand dollars will be taken from the Upper Harbour discretionary opex fund, which currently has a balance of $187,494.

6. The Chairperson and Deputy Chairperson also made an urgent decision to authorise a grant to the Hobsonville Hall Society for an amount of $3,000 towards insurance coverage of the Hall.

7. This decision was made in accordance with the urgent decision process adopted by the Upper Harbour Local Board, when it became apparent that the Society had received written assurance from a Council officer that the application would be considered by the Upper Harbour Local Board in December which did not eventuate. The urgent decision was made to manage reputational risk to the board.

8. The grant of three thousand dollars will be taken from the Upper Harbour discretionary community grant fund, which currently has a balance of $38,827.

9. Attached to the report, as attachment A, are the urgent decision making approval sheets signed by the Chairperson and Deputy Chairperson.

Recommendation/s

That the Upper Harbour Local Board:

a) ratifies the urgent decision made by the Chairperson and Deputy Chairperson, under delegated authority, on Tuesday, 21 January 2014, to approve expenditure to the value of one thousand dollars only, in support of the North Harbour Business Association’s “After Five” function, from the discretionary opex fund.

b) ratifies the urgent decision made by the Chairperson and Deputy Chairperson, under delegated authority, on Tuesday, 21 January 2014, to approve a grant to the value of three thousand dollars only, to the Hobsonville Hall Society, towards insurance coverage, from the discretionary community grant fund.

Attachments

No.	Title	Page
a View	Urgent Decision Approval Sheets	55

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

File No.: CP2014/00965

Purpose

1. The Upper Harbour Local Board is requested to approve the recommendations of the Swimming Pool Fencing Exemption Working Party.

Executive Summary

2. The Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party, consisting of Local Board Members Neeson, Blair and Rankin-MacIntyre, were requested to consider one application for special exemptions under Section 6 of the Fencing of Swimming Pools Act 1987.

3. Due to all the applications pertaining to above ground spa pools, and the officer’s recommendation of granting the exemption with conditions, the working party did not conduct site visits and the applicants were not contacted to appear before the working party to speak to their applications for special exemption.

4. After consideration of the applications, the working party’s recommendations are as follows:

· 19 Te Araroa Drive, Paremoremo (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 64 Te Wharau Drive, Greenhithe (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 438 Dairy Flat Highway, Albany Heights, (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 7 The Knoll, Greenhithe (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 6 Samuel Cross Place, Greenhithe (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 338 Upper Harbour Drive, Greenhithe (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 34 Whiting Grove, West Harbour (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 51 the Terrace, Herald Island (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

5. Attached to this report are the officer’s reports provided to the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party utilised to inform their decision making (Attachments A and B).

Recommendation/s

That the Upper Harbour Local Board:

a) approves the recommendation of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party.

Attachments

No.	Title	Page
a View	Officer's report (1) entitled 'Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987'	59
b View	Officer's report (2) entitled 'Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987'	63
c View	Swimming Pool Evaluation Checklist	67
d View	19 Te Araroa Drive (Under Separate Cover) - Confidential
e View	64 Te Wharau Drive (Under Separate Cover) - Confidential
f View	438 Dairy Flat Highway (Under Separate Cover) - Confidential
g View	7 The Knoll (Under Separate Cover) - Confidential
h View	6 Samuel Cross Place (Under Separate Cover) - Confidential
i View	338 Upper Harbour Drive (Under Separate Cover) - Confidential
j View	34 Whiting Grove (Under Separate Cover) - Confidential
k View	51 The Terrace (Under Separate Cover) - Confidential

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Proposed Auckland Unitary Plan submission - local board input

File No.: CP2014/00849

Purpose

1. The purpose of this report is to approve the board’s input to the Auckland Council submission on the Proposed Auckland Unitary Plan (PAUP) to the independent Hearings Panel.

Executive Summary

2. Auckland Council is preparing a submission on the PAUP, which will be approved by the Governing Body on 27 February 2014. Local boards have had the opportunity to input into the submission through participation in joint workshops with the Unitary Plan Committee.

3. Local boards also have the opportunity to provide written input that will be included as part of the Auckland Council submission.

4. The board’s draft input is included at Attachment A to this report.

Recommendation/s

That the Upper Harbour Local Board:

a) approves Attachment A as the board’s written input to the Auckland Council submission on the PAUP.

b) requests that officers seek confirmation from the chairperson of the hearings panel that local boards will have the opportunity to speak to the panel about issues relevant to the local board area.

c) delegates to the Chairperson the authority to clarify the content of this input and any other matters requested by the Governing Body and/or the independent Hearings Panel.

Discussion

5. The PAUP was publicly notified in September 2013, with submissions closing on 28 February 2014.

6. Auckland Council will make a submission to the independent Hearings Panel on the PAUP. The proposed scope of the Council submission is limited to identifying errors, clarifying interpretation of matters and incorporating new information (for instance, plan change decisions) since the Governing Body decision to notify the PAUP.

7. While the Governing Body has decision making responsibility for the submission, it is intended to be a “whole of Auckland Council” submission that includes the views of local boards. Boards have been involved in the development of the Unitary Plan since mid-2012 via community engagement activities, provision of formal feedback, joint workshops, a political working party and speaking rights at Auckland Plan Committee meetings making decisions on the notified version of the Unitary Plan.

8. During November and December 2013, the Unitary Plan Committee held a series of workshops to provide guidance to officers drafting the submission. Local board chairpersons were invited to attend and participate in these workshops.

9. The Chief Planning Officer has recommended that local boards contribute to the submission in the following ways:

· Encourage and support community members within its local board area to make their own submissions on the PAUP.

· Contribute to the development of the “whole of Auckland Council” submission including identifying any errors and new information since the Governing Body decision on the PAUP, and participating in Unitary Plan Committee deliberations on the submission on the PAUP.

· If the local board so wishes, it can include a statement of “community views” that would form part of the “whole of Auckland Council” submission.

· It is proposed to recommend to the chairperson of the Independent Hearing Panel that the panel provide the opportunity for local board chairpersons to orally present any community views included in the “whole of Auckland Council” submission.

10. In addition to participation at the Unitary Plan Committee workshops, the board has chosen to provide the attached written input for inclusion with the Council submission on the PAUP.

11. If it is agreed with the chairperson of the hearings panel, the board requests the opportunity to speak to the panel at the appropriate stage in the process about its community’s views.

Consideration

Local Board Views

12. Local board feedback on the Unitary Plan has been submitted at the initial stakeholder engagement phase (November 2012) and on the draft Unitary Plan (July 2013). Local board chairpersons were also given speaking rights at the Auckland Plan Committee meetings during August 2013 that agreed to notify the Proposed Auckland Unitary Plan.

Maori Impact Statement

13. The PAUP will impact on Maori and it is understood that specific engagement is occurring with Mana Whena and Maatawaka who also have the opportunity to lodge a submission on the PAUP.

General

14. In the preparation of feedback on the draft Unitary Plan prior to notification, the local board workshopped unitary plan topics with community representatives and engaged in a number of community consultation sessions.

Implementation Issues

15. It has not yet been confirmed whether the independent Hearings Panel will agree to meet with individual local boards as part of the hearings process.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board’s written input to the Auckland Council submission on the PAUP	71

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Local board feedback on the Local Government Act Amendment Bill

File No.: CP2014/01387

Purpose

1. The purpose of this report is for the Upper Harbour Local Board to provide feedback or a submission on the Local Government Act 2002 Amendment Bill (No. 3) should it wish to do so.

Executive Summary

2. The Local Government Act 2002 Amendment Bill (No. 3) had its first reading in late 2013. Auckland Council will be making a submission on the bill and local boards have the opportunity to have their views attached to this submission. Any local board feedback must be provided by 13 February.

3. The bill is part of the Government’s Better Local Government reform programme and includes statutory changes such as:

· Amendments to how development contributions are taken and spent;

· Allowing councils throughout New Zealand to establish local boards;

· More flexible consultation processes for councils, including removal of the mandatory use of the special consultative procedure (SCP) for certain consultations and amendments to the SCP process generally.

Recommendation/s

That the Upper Harbour Local Board:

a) provides feedback or a submission on the Local Government Act 2002 Amendment Bill (No. 3).

Discussion

4. The bill proposes reform in four areas:

· Planning, consultation and reporting practices;

· Infrastructure provision;

· Development contributions;

· Establishment of local boards outside of Auckland.

5. Some of the more significant reforms proposed across those four areas include:

· Reduced mandatory requirements to use the special consultative procedure;

· Long term plan (LTP) and annual plan consultation based on specially prepared (and brief) consultation documents rather than full versions of those plans;

· The mandatory preparation of 30 year infrastructure strategies;

· The narrowing of the range of infrastructure that can be funded by way of development contributions;

· The creation of an objection process for development contributions decisions.

6. Further discussion of these issues can be found in the report to the Regional Strategy and Policy Committee in December 2013 (attached as Attachment A) and the memorandum sent to all elected representatives in November 2013 (Attachment B).

7. Local board chairpersons and deputy chairpersons were invited to a briefing and feedback session on the draft Auckland Council submission in late January. The presentation given to this briefing, summarising the main points of the proposed Auckland Council submission and some major impacts the bill might have on Auckland Council, is attached as Attachment C.

8. Discussion and feedback from these local board representatives focused on the following issues in the bill and the proposed Auckland Council submission:

· Changes to the development contributions in the bill, particularly the removal of libraries and swimming pools, sports related infrastructure on reserves, and play equipment, public toilets and amenities on reserves, from the community infrastructure that can be funded by development contributions;

· The proposed inclusion in the Auckland Council submission of a request for the bill to prohibit local board members from sitting on more than one local board. (This is not currently in the bill.)

9. The text of the bill can be found at: http://www.legislation.govt.nz/bill/government/2013/0165/latest/DLM5706806.html?src=qs

Consideration

Local Board Views

10. At the briefing in late January, local board chairpersons and deputy chairpersons were generally opposed to the bill’s proposed changes to narrow the range of infrastructure that can be funded by way of development contributions. They were also generally opposed to Auckland Council requesting that the bill include a prohibition on local board members sitting on more than one board, and asked that the Governing Body consult local boards before making this policy decision.

Maori Impact Statement

11. The bill does not directly address issues of Maori in local government.

Implementation Issues

12. There are no implementation issues.

Attachments

No.	Title	Page
a View	Report to the Regional Strategy and Policy Committee on the Local Government Act Amendment Bill	77
b View	Memorandum to elected representatives on the Local Government Act Amendment Bill	81
c View	Presentation to local board representatives on the Local Government Act Amendment Bill and the Auckland Council submission, January 2014	85

Signatories

Authors	James Liddell - Senior Advisor Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Hearing dates for the Upper Harbour Local Board hearings for the Annual Plan 2014/2015

File No.: CP2014/01122

Purpose

1. The purpose of this report is to approve the Upper Harbour Local Board hearing dates for the Annual Plan 2014/2015.

Executive Summary

2. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 require Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

3. The Governing Body agreed the approach to submissions and hearings at its meeting on
19 December 2013. It was agreed that local hearings use the traditional style hearings process, with a forum option being assessed if a local board has a large volume of submissions. The Governing Body also agreed that submissions containing both regional and local content will default to the local hearings panel to be heard.

4. The Upper Harbour Local Board needs to approve the dates for the local hearings and deliberations.

Recommendation/s

That the Upper Harbour Local Board:

a) approves local Annual Plan hearings to take place on Tuesday 25 March 2014 at 9.30am in the Upper Harbour Local Board office, 30 Kell Drive, Albany Village.

b) approves deliberation of Annual Plan submissions to take place on Tuesday 1 April 2014 at 1.00pm in the Upper Harbour Local Board office, 30 Kell Drive, Albany Village.

c) adopts the Local Board Agreement, during its ordinary business meeting, on Tuesday 10 June 2014 at 9.30am in the Upper Harbour Local Board office, 30 Kell Drive, Albany Village.

Discussion

5. The Local Government Act 2002 and the Local Government (Auckland Council) Act 2009 requires Council to use the special consultative procedure to adopt the Annual Plan, and to ensure any person submitting on the Annual Plan is given reasonable opportunity to be heard.

6. The Local Government (Auckland Council) Act 2009 also requires each local board to complete a local board agreement with the governing body, for each financial year. The Annual Plan must include the local board agreement for each board.

7. The Governing Body agreed the approach to submissions and hearings at its meeting on 19 December 2013. It was resolved as follows:

That the Governing Body agree:

a) that annual plan local hearings follow the traditional style hearing process, with the forum option to be assessed for Local Boards that have large volumes of submissions.

b) that regional hearings predominantly use forum style hearings with very limited and tight criteria for selecting key stakeholders who will be heard in traditional style.

c) that forum style regional hearings are divided into days which are allocated to business, community groups and individuals, with the individual hearing possibly having some topic-based tables.

d) that the regional hearings panel divide into panels should the number of key stakeholders become too great for all to be heard in the time allowed for traditional regional hearings, thereby allowing more key stakeholders to be heard in the timeframe available.

e) that submissions containing both regional and local content will default to the local hearings panel to be heard, noting that if a significant volume of regional submissions are received, they may also be allocated to local hearings.

f) that the ward councillor(s) be part of the local hearings panel, with other councillors scheduled where appropriate to ensure a minimum of two councillors are present at each local hearing to hear regional issues. Other councillors will attend voluntarily as schedules allow.

g) that the following reporting requirements be approved:

i) One regional hearing report and 21 local board hearing reports be prepared covering statistics on submissions received locally and regionally, with a brief high-level analysis of key themes and topics.

ii) Analysis of submissions be provided for one regional deliberation report to the Budget Committee, and 21 local board deliberation reports to the relevant local boards.

h) that subject matter expert comments are captured for inclusion in deliberation reports if requested from the hearings process.

i) that response letters be provided as follows:

i) Key stakeholders are provided with a customised response letter signed by the Chair of the Budget Committee.

ii) Other regional submitters are provided with a generic response letter, which includes key issues and decisions.

iii) Local boards will prepare their own responses to local submitters, via Local Board Services, with support from subject matter experts where required.

j) that the Chair of each hearings panel decide on whether late submissions can be heard.

k) that the Deputy Chair of the Budget Committee be delegated to work with officers to make further decisions on the operation of the hearings.

CARRIED

8. The Upper Harbour Local Board needs to approve the dates for the local hearings, deliberations and adoption of the Local Board Agreement.

9. It is proposed that the local Annual Plan hearings, to hear the submissions for the Upper Harbour Local Board area, are scheduled as follows:

· Tuesday 25 March 2014 - Initial hearing date

· Tuesday 1 April 2014 - Deliberations meeting.

10. The adoption of the Local Board Agreement will be held on Tuesday, 10 June 2014, as part of the ordinary business meeting.

Consideration

Local Board Views

11. Local Board views will inform decision-making on this report. Local Board Services will also further discuss the hearings options once the volume of local submissions is known.

Maori Impact Statement

12. A submission form is available in Te Reo Maori. Translators will be available for submissions received in Te Reo Maori, or where a submitter wishes to speak Te Reo Maori at a hearing.

Implementation Issues

13. Local Board Services will manage the local hearings process. No particular implementation issues are anticipated.

Attachments

There are no attachments for this report.

Signatories

Authors	Lesley Sharp - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Generic Reports received for information - December 2013

File No.: CP2014/00104

Executive Summary

The following generic item has been received for the Board’s information:

Report Title

Referred by

Agenda

Item No.

Date of Meeting

Date received

Auckland Plan Annual Implementation Update 2013/2014

Auckland Development Committee

28 November 2013

17 December 2013

A copy of the report is available on the Auckland Council website at the link below:

http://infocouncil.aucklandcouncil.govt.nz/

A copy of the report has been circulated to Board Members. The report can also be accessed on M Drive as follows: M:\Meetings\Upper Harbour\Reports

Recommendation/s

That the Upper Harbour Local Board:

a) receives the Generic Reports received for information – December 2013 report. The report references the following Governing Body report:

· Auckland Development Committee of 28 November 2013 - item 12: Auckland Plan Annual Implementation Update 2013/2014.

Attachments

There are no attachments for this report.

Signatories

Authors	Lesley Sharp - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Records of the Upper Harbour Local Board Workshops held on 3 and 10 December 2013

File No.: CP2014/00105

Executive Summary

The Upper Harbour Local Board held workshops on 3 December 2013 and 10 December 2013. Copies of the workshop records are attached.

Recommendation/s

That the Upper Harbour Local Board:

a) receives the records of the Upper Harbour Local Board workshops held on 3 December 2013 and 10 December 2013.

Attachments

No.	Title	Page
a View	Record of the Upper Harbour Local Board Workshop held on 3 December 2013	117
b View	Record of the Upper Harbour Local Board Workshop held on 10 December 2013	119

Signatories

Authors	Lesley Sharp - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

11 February 2014

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Upper Harbour Local Board:

a) excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

14 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment d - 19 Te Araroa Drive

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution