Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 11 February 2014 at 9.30am.

present

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

Upper Harbour Local Board 11 February 2014

1        Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2        Apologies

There were no apologies.

3        Declaration of Interest

There were no declarations of interest.

4        Confirmation of Minutes

Resolution number UH/2014/1

MOVED by Member JG McLean, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 10 December 2013, as a true and correct record.

CARRIED

5        Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8        Deputations

There were no deputations.

9        Public Forum

9.1	Toa Greening - Transformational Public Transportation Project
	Toa Greening was in attendance to present his Transformational Public Transportation Project to the Upper Harbour Local Board.  A PowerPoint presentation entitled ‘What is Project Microcar?’ was provided.  A brochure on the Tango was also circulated to members. A copy of the presentation and the brochure has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number UH/2014/2 MOVED by Member JG McLean, seconded by Member C Blair: That the Upper Harbour Local Board: a)      thanks Toa Greening for his presentation on his Transformational Public Transportation Project. CARRIED
	Attachments a     What is Project Microcar? b     Tango Brochure

9.2	Noel Rugg, Norman Dunckley and Andy Milne – opposition to proposed traffic calming measures in Totara Road, Whenuapai
	Noel Rugg, Norman Dunckley and Andy Milne were in attendance to voice concerns raised by the Whenuapai Ratepayers and Residents Association Inc about Auckland Transport’s proposal to install 10 sets of speed cushions within a 1.2km stretch of Totara Road, Whenuapai.  Three letters were tabled. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number UH/2014/3 MOVED by Deputy Chairperson LM Whyte, seconded by Member C Blair: That the Upper Harbour Local Board: a) receives the public forum presentation, and thanks Noel Rugg, Norman Dunckley and Andy Milne for their attendance at the meeting. b) contacts Auckland Transport (AT) to express its concerns at the proposed traffic calming measures in Totara Road, Whenuapai, and requests a representative of AT attends the next meeting of the Upper Harbour Local Board, scheduled for 25 February 2014, to address these concerns. CARRIED
	Attachments a     Letter of concern from Noel Rugg - Community Liaison b     Letter of concern from the Whenuapai Ratepayers and Residents Association Inc c    Letter of support from the Herald Island Residents and Ratepayers Association Inc

9.3	Toni Dale – Smoke-free policy
	Toni Dale was in attendance to present to the Upper Harbour Local Board regarding the Smoke-free policy.  She requested that measures to promote the policy, such as promotion through education and awareness, and use of signage and other forms of communication be thoroughly implemented to ensure the success of the policy.  She also requested that beaches adjacent to smoke-free areas be made smoke-free.
	Resolution number UH/2014/4 MOVED by Deputy Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a)      receives the public forum presentation, and thanks Toni Dale for her attendance at the meeting. CARRIED

10      Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Upper Harbour Local Board Quarterly Performance Report for the period ended 31 December 2013
	Manager Financial Advisory Services – Local Boards, Lead Financial Advisor, Senior Community Development Facilitator (N/W), Parks Advisor, Sports Turf Advisor and Team Leader Projects North were in attendance to speak to the report.
	Resolution number UH/2014/5 MOVED by Member JG McLean, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a)      receives the Upper Harbour Local Board Quarterly Performance Report for the period ended 31 December 2013. CARRIED

13	Report of use of the urgent decision making procedure during the Christmas close down period
	The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.
	Resolution number UH/2014/6 MOVED by Member CK Rankin-MacIntyre, seconded by Member MA Miles: That the Upper Harbour Local Board: a)      ratifies the urgent decision made by the Chairperson and Deputy Chairperson, under delegated authority, on Tuesday, 21 January 2014, to approve expenditure to the value of one thousand dollars only, in support of the North Harbour Business Association’s “After Five” function, from the discretionary opex fund. b)      ratifies the urgent decision made by the Chairperson and Deputy Chairperson, under delegated authority, on Tuesday, 21 January 2014, to approve a grant to the value of three thousand dollars only, to the Hobsonville Hall Society, towards insurance coverage, from the discretionary community grant fund. CARRIED

14	Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987
	The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.
	Resolution number UH/2014/7 MOVED by Member C Blair, seconded by Member JG McLean: That the Upper Harbour Local Board: a) approves the following recommendations of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party: i)     19 Te Araroa Drive, Paremoremo (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. ii)      64 Te Wharau Drive, Greenhithe (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. iii)     438 Dairy Flat Highway, Albany Heights, (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. iv)     7 The Knoll, Greenhithe (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. v)      6 Samuel Cross Place, Greenhithe (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. vi)     338 Upper Harbour Drive, Greenhithe (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. vii)    34 Whiting Grove, West Harbour (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. viii)   51 the Terrace, Herald Island (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times. CARRIED

15	Proposed Auckland Unitary Plan (PAUP) submission - local board input
	The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.
	Resolution number UH/2014/8 MOVED by Member JG McLean, seconded by Member C Blair: That the Upper Harbour Local Board: a)      approves Attachment A, with the agreed amendments (a copy of which is attached to these minutes), as the board’s written input to the Auckland Council submission on the PAUP. b)      requests that officers seek confirmation from the Chairperson of the Hearings Panel that local boards will have the opportunity to speak to the panel about issues relevant to the local board area. c)      delegates to the Chairperson of the Upper Harbour Local Board the authority to clarify the content of this input and any other matters requested by the Governing Body and/or the independent Hearings Panel. CARRIED
	Attachments a     Upper Harbour Local Board input to the Auckland Council submission on the PAUP

16	Local board feedback on the Local Government Act Amendment Bill
	The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.
	Resolution number UH/2014/9 MOVED by Member CK Rankin-MacIntyre, seconded by Member MA Miles: That the Upper Harbour Local Board: a) provides the following feedback on the Local Government Act 2002 Amendment Bill (No.3) to be attached to the Auckland Council submission: i) The Upper Harbour Local Board requests that government undertake an evaluation of Auckland Council’s two tier governance system and its implementation before providing for the establishment of local boards elsewhere in New Zealand. ii) The Upper Harbour Local Board does not support the inclusion of a request to prohibit local board members from sitting on more than one local board concurrently in the Auckland Council submission, and notes that the Governing Body has, in the opinion of members, not undertaken adequate consultation with local boards members on this issue before arriving at this policy position. iii) The Upper Harbour Local Board supports the Council’s position on the proposed changes to the special consultative procedure. iv) The Upper Harbour Local Board supports provisions enabling greater use of technology in council meetings. v) The Upper Harbour Local Board supports the requirement for councils to develop a 30 year infrastructure strategy. vi) The Upper Harbour Local Board does not support the narrowing of the range of infrastructure that can be funded by way of development contributions. vii) The Upper Harbour Local Board requests that the following assets be reinstated as community infrastructure assets that can be funded by development contributions: · libraries · swimming pools · sports related infrastructure on all reserves · play equipment, public toilets and amenities on all reserves. viii)   The Upper Harbour Local Board requests the council submission seek amendment to the proposed principles regarding development contributions (section 197AB to the Local Government Act 2002 Amendment Bill (No 3)) as follows: · change the current wording of 197AB (d) (ii) to read ‘development contributions must be used – in the part of the district in which the development contributions were collected’ (omit current wording ‘in the district’ and amend ‘required’ to ‘collected’). CARRIED

17

Hearing dates for the Upper Harbour Local Board hearings for the Annual Plan 2014/2015

Resolution number UH/2014/10 MOVED by Member MA Miles, seconded by Deputy Chairperson LM Whyte: That the Upper Harbour Local Board: a)      approves local Annual Plan hearings to take place on Tuesday 25 March 2014 at 9.30am in the Upper Harbour Local Board office, 30 Kell Drive, Albany Village. b)      approves deliberation of Annual Plan submissions to take place on Tuesday 1 April 2014 at 1.00pm in the Upper Harbour Local Board office, 30 Kell Drive, Albany Village. c)      adopts the Local Board Agreement, during its ordinary business meeting, on Tuesday 10 June 2014 at 9.30am in the Upper Harbour Local Board office, 30 Kell Drive, Albany Village. CARRIED

18

Generic Reports received for information - December 2013

Resolution number UH/2014/11 MOVED by Deputy Chairperson LM Whyte, seconded by Member C Blair: That the Upper Harbour Local Board: a)      receives the Generic Reports received for information – December 2013 report.  The report references the following Governing Body report: ·      Auckland Development Committee of 28 November 2013 - item 12: Auckland Plan Annual Implementation Update 2013/2014. CARRIED

19	Granted Resource Consent Applications by Local Board Area
	Resolution number UH/2014/12 MOVED by Member MA Miles, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a)      receives the Granted Resource Consent Applications by Local Board Area report. CARRIED

20	Records of the Upper Harbour Local Board Workshops held on 3 and 10 December 2013
	Resolution number UH/2014/13 MOVED by Member MA Miles, seconded by Member JG McLean: That the Upper Harbour Local Board: a)      receives the records of the Upper Harbour Local Board workshops held on 3 December 2013 and 10 December 2013. CARRIED

21	Board Members' Reports
	Resolution number UH/2014/14 MOVED by Deputy Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a)      receives the verbal Board Members’ reports. CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.31am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................