Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 25 February 2014

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Lesley Sharp

Local Board Democracy Advisor

18 February 2014

Contact Telephone: (09) 414 2684

Email: lesley.sharp@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

25 February 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 8

11 Notices of Motion 8

12 Governing Body Members' Update 9

13 Road Naming Approval for subdivision at 18-28 Bannings Way, Hobsonville 11

14 'Making Good Decisions' Resource Management Act Training 17

15 Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year 19

16 Summary of Actions and Reports Requested - Upper Harbour Local Board - February 2014 21

17 Records of the Upper Harbour Local Board Workshops held on 4 and 11 February 2014 29

18 Board Members' Reports 35

19 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda apologies for absence had been received from Members Callum Blair and Margaret Miles.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 11 February 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

25 February 2014

Road Naming Approval for subdivision at 18-28 Bannings Way, Hobsonville

File No.: CP2014/01915

Purpose

1. This report seeks the approval of the Upper Harbour Local Board for the road names for the new public roads servicing the Limeburners Bay residential subdivision, currently being developed by King Kylin Holdings Limited.

Executive Summary

2. King Kylin Holdings Limited has applied to Auckland Council to commence subdivision approval for the staged residential subdivision at 18-28 Bannings Way, Hobsonville.

3. The proposed road names are Vazey Way, Brickworks Bay Road and Ngaroma House Views.

4. Vazey Way and Brickworks Bay Road reflect the historical activities of the site, being pottery, clay pipes and brickworks manufacturing. Ngaroma House Views is recommended by the local iwi following consultation during the subdivision process.

5. The names are not outside the guidelines currently being developed for the naming of streets in an Auckland Council region wide context.

6. The names not duplicated elsewhere within the wider Auckland region.

Recommendation/s

That the Upper Harbour Local Board:

a) receives the Road Naming Approval for subdivision at 18-28 Bannings Way, Hobsonville, report.

b) supports the proposed road names for the subdivision at 18-28 Bannings Way, Hobsonville.

Discussion

7. In February 2012, Auckland Council approved an application for a combined land use and subdivision consent to undertake a subdivision creating 71 residential allotments at 18-28 Banning Ways, Hobsonville.

8. The subdivision contains an access allotment to vest to Council, and one unformed road, which would provide road access to all residential allotments. The consent holder has proposed to label the access routes three separate names.

9. Vazey Way and Brickworks Bay Road

The above names are proposed for the access roads that come off Ngaroma House Views. Vazey Way would be a connection road and Brickworks Bay Road would be a loop road. The names are chosen for their references to the historical uses of the site in the late 19th century and early 20th century.

10. Limeburners Bay, where the subdivision site is situated, was the scene of one of Auckland’s largest and longest lived heavy clay industries, spanning the period 1863-1931. The Bay is associated with a number of industrialists and entrepreneurs of the 19th and early 20th century.

11. Vazey Way is a reference to one of the earliest pottery operations at the site owned by George Vazey in the 1870s. Brickworks Bay Road reflects the historical clay and brickworks that once took place in the area.

12. Ngaroma House Views

Ngaroma House Views is proposed for the unformed Clark Road that runs along the eastern border of the subdivision site. Ngaroma is broadly interpreted to mean ‘Clark House’ in Maori. This name is nominated by the local iwi (te korero o Ngati Whatua, Na Glenn Wilcox) involved in the subdivision consultation process. Clark House is a reference to Rice Owen Clark, the first European settler in the district, who bought land at Hobsonville in 1854 and established Clark Pottery in 1864, focussing on the production of bricks, tiles and pipes.

Consideration

Local Board Views

13. Procedures and guidelines for road naming are currently being developed by Auckland Council to achieve consistent region-wide protocols and policies on road naming. The avoidance of name duplication is a key tenet in road naming from an emergency services perspective.

14. The legacy Waitakere City Council guidelines typically required that road names either have some local historical significance, reflect the natural characteristics of the land or locality, or establish or extend a theme in a locality.

15. The names nominated are considered to be consistent with the prospective procedures and guidelines.

Maori Impact Statement

16. It is considered that there is no significance to Maori as a result of the proposed road names and that there will be no adverse effects on Maori communities. One of the street names nominated was a result of consultation and liaison with the relevant local iwi (te korero o Ngati Whatua, Na Glenn Wilcox), and is considered to recognise and signify the relationship of Maori with the land.

General

17. The decision to approve the road names does not trigger any specific policy or have any impact on the immediate and wider community or have any legal or cost implication to the Council.

18. Once the road names have been endorsed, the usual statutory process will be followed with Land Information NZ (LINZ) and other necessary parties advised as part of the subdivision compliance process.

Implementation Issues

19. The Western Resource Consenting and Compliance Team will ensure that appropriately compliant road signage is installed by the consent holder in conjunction with the completion of the subdivision.

Attachments

No.	Title	Page
a View	Roading plan indicating the positions of the three roads and their respective names	15

Signatories

Authors

Katrina Channing - Unit Administrator

Authorisers

Heather Harris - Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

25 February 2014

'Making Good Decisions' Resource Management Act Training

File No.: CP2014/02318

Purpose

1. The purpose of this report is to seek approval for Making Good Decisions RMA training for Local Board members Callum Blair and John McLean.

Executive Summary

2. From 12 September 2014, any member of a resource consent or plan change hearings panel must be ‘Making Good Decisions’ (MGD) certified.

3. Any hearings held under the Housing Accord and Special Housing Areas Act must include a member of the Territorial Authority on the panel and as above, from 12 September 2014, that elected member will need to be certified.

4. One-day ‘Recertification’ courses are being held in March and May 2014 for both panel members and chairpersons.

5. The central Professional Development budget funds one member per board to attend the Making Good Decisions (2 day) Foundation Course, along with funding for recertification courses required to keep certification up to date.

6. Where local boards wish to have more than one member of the board certified, this is funded by the local board budget. Upper Harbour Local Board members Callum Blair and John McLean are currently certified and will need to be recertified by June 2014.

7. Local Board member Callum Blair will seek recertification as a chairperson and member John McLean as a panel member.

Recommendation/s

That the Upper Harbour Local Board:

a) approves ‘Making Good Decisions’ – recertification chairperson’s training for Local Board member Blair, on Thursday, 22 May 2014, at a cost of $1,371.30 (plus GST).

b) approves ‘Making Good Decisions’ – recertification panel member training for Local Board member McLean, on Thursday, 13 March 2014, at a cost of $1,113.91 (plus GST).

Discussion

8. From 12 September 2014, any member of a resource consent or plan change hearing panel must be ‘Making Good Decisions’ (MGD) certified. At present, the chairperson and 50 per cent of a resource consent panel and no members of a plan change panel need to be certified. If local board members wish to be part of a resource consent or plan change hearings panel from 12 September 2014 onwards, they will need to be certified.

9. Any hearings held under the Housing Accord and Special Housing Areas Act must include a member of the Territorial Authority on the panel and as above, from 12 September 2014, that elected member will need to be certified.

10. A two-day 'Foundation’ course is being held in Auckland on 7 and 8 May 2014.

11. One-day chair recertification courses are being held in Auckland on Wednesday 12 March and Thursday 22 May. One-day panel member courses are being held on in Auckland on Thursday 13 March and Wednesday 21 May.

12. The central Professional Development budget funds one member per board to attend the Making Good Decisions (2 day) Foundation Course, along with funding for recertification courses required to keep certification up to date.

13. Where local boards wish to have more than one member of the board certified, this is funded by the local board budget.

14. The cost of Making Good Decisions RMA training is:

· Foundation course: $1,906.09 plus GST

· Chair Recertification: $1,371.30 plus GST

· Panel member recertification: $1,113.91 plus GST.

15. The Making Good Decisions (MGD) Programme helps councillors, local board members, and independent commissioners make better decisions under the Resource Management Act 1991 (RMA). It provides RMA decision-makers with the skills they need to run fair and effective hearings, and to make informed decisions.

16. The programme is delivered by Opus’ Environmental Training Centre.

17. Changes to legislation, case law and practice can have a significant impact on the way decisions are made and the role of decision makers.

18. Recertification ensures decision-makers have their knowledge and skills re-evaluated regularly (three years from initial certification and every five years after that).

Consideration

Local Board Views

19. This report seeks approval from the local board for Making Good Decisions RMA training.

Maori Impact Statement

20. The issue in this report does not directly impact Maori.

General

21. A local board resolution is required for this training to be approved. The training must also be endorsed by the Local Board Chairperson and the Manager Local Board Services.

Implementation Issues

22. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

25 February 2014

Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year

File No.: CP2014/02164

Purpose

1. This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2013/2014 financial year. It also provides a running total of the balances of the Board’s various discretionary funds.

Executive Summary

2. The Upper Harbour Local Board has a number of discretionary funds available in the 2013/2014 financial year. The current balances of the Board’s discretionary funds are as follows:

Fund	Total available in 2012/13 ($)	Amount spent ($)	Balance remaining ($)
Local Board Discretionary Opex Fund	228,000*	41,506	186,494
Local Events Contestable Fund	35,000	34,984	16
Local Discretionary Community Grants	107,121	71,294	35,827
Local Board Local Events	17,546	17,546	0
SLIPs Funding	129,000*	129,000	0

*the figures above have been revised to reflect the changes made by the Finance department when finalising the 2013/2014 Annual Plan.

3. At its meeting on 11 February 2014, the Upper Harbour Local Board ratified the urgent decision process utilised by the Chairperson and Deputy Chairperson during the Christmas close down period in which the following funds were allocated:

Ÿ expenditure to the value of one thousand dollars only, in support of the North Harbour Business Association’s “After Five” function, from the discretionary opex fund.

Ÿ a grant to the value of three thousand dollars only, to the Hobsonville Hall Society, towards insurance coverage, from the discretionary community grant fund.

Recommendation/s

That the Upper Harbour Local Board:

a) receives the Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year report.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

25 February 2014

Summary of Actions and Reports Requested - Upper Harbour Local Board - February 2014

File No.: CP2014/02171

Purpose

1. The purpose of this report is to update the Upper Harbour Local Board on the status of actions and requested reports arising out of Local Board business meetings.

Executive Summary

2. The attached schedule provides a list of the actions and reports requested arising out of the Upper Harbour Local Board business meetings, and their current status.

3. The completed actions listed will be removed from the list once the Board is satisfied that the matter has been resolved.

Recommendation/s

That the Upper Harbour Local Board:

a) receives the Summary of Actions and Reports Requested – Upper Harbour Local Board – February 2014 report.

Consideration

Local Board Views

4. Local Board views have not been sought.

Maori Impact Statement

5. There are no particular benefits or adverse effects on Maori from this report.

Attachments

No.	Title	Page
a View	Summary of Actions and Reports Requested as at February 2014	23

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

25 February 2014

Records of the Upper Harbour Local Board Workshops held on 4 and 11 February 2014

File No.: CP2014/02177

Executive Summary

The Upper Harbour Local Board held workshops on 4 February 2014 and 11 February 2014. Copies of the workshop records are attached.

Recommendation/s

That the Upper Harbour Local Board:

a) receives the records of the Upper Harbour Local Board workshops held on 4 February 2014 and 11 February 2014.

Attachments

No.	Title	Page
a View	Record of the Upper Harbour Local Board Workshop held on 4 February 2014	31
b View	Record of the Upper Harbour Local Board Workshop held on 11 February 2014	33

Signatories

Authors	Lesley Sharp - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager