I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 13
February 2014
4.15pm
Waiheke Local
Board Office
10 Belgium Street
Ostend
Waiheke Island
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Waiheke Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Paul Walden
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Deputy Chairperson
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Shirin Brown
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Members
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Becs Ballard
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John Meeuwsen
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Beatle Treadwell
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(Quorum 3 members)
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Carol McGarry
Democracy Advisor
10 February 2014
Contact Telephone: (09) 373 6210
Email: carol.mcgarry@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Waiheke Local
Board
13 February
2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
9.1 Painting proposal - Barry Holland 5
10 Extraordinary Business 6
11 Notices of Motion 6
12 Waiheke Local Board Quarterly Performance Report for six
months ending December 2013 7
13 Proposed Auckland Unitary Plan submission - Local Board input 51
14 Professional Development: Making Good Decisions Programme 59
15 Waiheke Local Board Swimming Pool Fencing Exemption Committee
- Election of Chairperson 61
16 Inwards Correspondence 63
17 Waiheke Local Board workshop record of proceedings 71
18 Reports requested/pending 75
19 Consideration of Extraordinary
Items
Kua
uru mai a hau kaha, a hau maia, a hau ora, a hau nui,
Ki
runga, ki raro, ki roto, ki waho
Rire,
rire hau…pai marire
Translation
(non-literal) - Rama Ormsby
Let
the winds bring us inspiration from beyond,
Invigorate
us with determination and courage to achieve our aspirations for abundance and
sustainability
Bring
the calm, bring all things good, bring peace….good peace
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Waiheke Local Board:
a)
confirm the ordinary minutes of the Waiheke
Local Board meeting, held on Thursday, 30 January
2014, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
At the close of the agenda no requests for deputations had been
received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from
members.
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9.1 Painting proposal -
Barry Holland
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1. Barry Holland will be in attendance
to address the Board regarding a painting proposal.
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10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Waiheke Local
Board
13 February
2014
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Waiheke
Local Board Quarterly Performance Report for six months ending December 2013
File No.:
CP2014/01187
Purpose
1. To update the
Waiheke Local Board members on progress towards their objectives for the year
from 1 July 2013 to 30 June 2014 as set out in the Local Board Agreement.
Executive
Summary
2. This report
includes work programme updates from the relevant departments, including Park,
Sports and Recreation, Community Development, Arts and Culture, and Libraries.
It also includes a six monthly report from Auckland Tourism Events and Economic
Development (CCO) and the Financial Report for the Waiheke Local Board.
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Recommendation/s
That the Waiheke Local Board:
a) Receive the
Quarterly Performance Report for six months ending December 2013
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Attachments
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No.
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Title
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Page
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aView
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Waiheke Local Board Quarterly
Performance Report - December 2013
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9
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Signatories
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Authors
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Arti Shandhya Shardanand - Lead Financial Advisor -
Local Boards
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Authorisers
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Judith Webster - Relationship Manager
Christine Watson - Manager Financial Advisory Services
- Local Boards
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Waiheke Local
Board
13 February
2014
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Waiheke Local
Board
13 February
2014
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Proposed Auckland Unitary Plan submission - Local
Board input
File No.:
CP2014/01057
Purpose
1. The purpose of
this report is to outline the process for the board’s input to the Auckland
Council submission on the Proposed Auckland Unitary Plan to the independent
Hearings Panel, and delegate final sign-off to the chairperson.
Executive
Summary
2. Auckland Council is preparing a
submission on the Proposed Auckland Unitary Plan which
will be approved by the governing body on 27 February 2014. Local boards have
had the opportunity to input into the submission through participation in joint
workshops with the Unitary Plan Committee.
3. Local
boards also have the opportunity to provide written input that will be included
as part of the Auckland Council submission.
4. The
Waiheke Local Board have organised a public Unitary Plan seminar on 12 February
2014.
5. Following
this public seminar, should the board decide to provide input to
the Auckland Council submission on the Proposed Auckland Unitary Plan,
the chairperson will confirm input using the template, as per Attachment A to
this report.
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Recommendation/s
That the Waiheke Local
Board
a) Delegates to
the chairperson the authority to confirm the content of the board’s written
input to the Auckland Council submission on the Proposed Auckland Unitary
Plan, and any other matters requested by the governing body and / or the
independent Hearings Panel.
b) Requests that
officers seek confirmation from the chair of the hearings panel that local
boards will have the opportunity to speak to the panel about issues relevant
to the local board area.
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Background
6. The Proposed
Auckland Unitary Plan was publicly notified in September 2013, with
submissions closing on 28 February 2014.
7. Auckland Council will make a
submission to the independent Hearings Panel on the Proposed
Auckland Unitary Plan. The proposed scope of the council submission is
limited to identifying errors, clarifying interpretation of matters and
incorporating new information (for instance plan change decisions) since the
governing body decision to notify the Proposed Auckland
Unitary Plan.
8. While the governing body has
decision making responsibility for the submission, it is intended to be a
“whole of Auckland Council” submission that includes the views of local boards.
Boards have been involved in the development of the Unitary Plan since mid-2012
via community engagement activity, provision of formal feedback, joint
workshops, a political working party and speaking rights at Auckland Plan
Committee meetings making decisions on the notified version of the Unitary
Plan.
9. During November and December
2013, the Unitary Plan Committee held a series of workshops to provide guidance
to officers drafting the submission. Local board chairs were invited to attend
and participate in these workshops.
10. The Chief Planning Officer has
recommended that local boards contribute to the submission in
the following ways:
· Encourage and support community members within their local board
area to make their own submissions on the Proposed Auckland Unitary Plan.
· Contribute to the development of the “whole of Auckland Council”
submission including identifying any errors and new information since the
Governing Body decision on the Proposed Auckland Unitary Plan, and
participating in Unitary Plan Committee deliberations on the submission on the
Proposed Auckland Unitary Plan.
· If the local board so wishes, it can include a statement of
“community views” that would form part of the “whole of Auckland Council”
submission.
· It is proposed to recommend to the chairperson of the Independent
Hearing Panel that the panel provide the opportunity for local board chairs to
orally present any community views included in the “whole of Auckland Council”
submission.
11. In addition to participation at
the Unitary Plan Committee workshops the board will develop their written input
for inclusion with the council submission on the Proposed Auckland
Unitary Plan, following their public engagement session on the Proposed
Auckland Unitary Plan.
12. If it is agreed with the chair of
the hearings panel, the board requests the opportunity to speak to the panel at
the appropriate stage in the process about their community’s views.
Consideration
Local
Board Views
13. Local board
feedback on the Unitary Plan has been submitted at the initial stakeholder
engagement phase (November 2012) and on the draft Unitary Plan (July 2013).
The feedback from the Waiheke Local Board on the draft Unitary Plan was
confirmed at the local board meeting held 18 July 2013 (Attachment B). Local
board chairs were also given speaking rights at the Auckland Plan Committee
meetings during August 2013 that agreed to notify the Proposed Auckland Unitary
Plan.
Maori
Impact Statement
14. The Proposed
Auckland Unitary Plan will impact on Maori and it is understood that
specific engagement is occurring with Mana Whena and Maatawaka who also have
the opportunity to lodge a submission on the Proposed Auckland
Unitary Plan.
General
15. In the
preparation of feedback on the draft Unitary Plan prior to notification, the
local board workshopped unitary plan topics with community representatives and
engaged in a number of community consultation sessions.
Implementation
Issues
16. It has not yet been confirmed
whether the independent Hearings Panel will agree to meet with individual local
boards as part of the hearings process.
Attachments
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No.
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Title
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Page
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aView
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Template for Waiheke Local Board’s written
input to the Auckland Council submission on the Proposed Auckland Unitary
Plan
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55
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bView
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Waiheke Local Board feedback on the
draft Proposed Auckland Unitary Plan dated 18 July 2013
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57
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Signatories
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Authors
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Janine Geddes - Local Board Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
13 February
2014
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Proposed Auckland Unitary Plan
Attachment A: Waiheke Local Board
input to the Auckland Council Submission
Local board contact: Paul Walden, paul.walden@aucklandcouncil.govt.nz
Local board officer: Janine Geddes,
Local Board Advisor, Janine.geddes@aucklandcouncil.govt.nz
1. General Comments
[This section is for
any general comments. Where possible please ensure that reference is
clearly made to the aspect or provision within the Proposed Auckland Unitary
Plan than the comments refer to]
2. Specific points
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No.
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PAUP provision number
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Reason for submission point
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Strikethrough and underline for
exact change (if applicable)
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Comment
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1
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2
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3
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4
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etc
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Waiheke Local Board
13 February
2014
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Extract from minutes of a meeting of the Waiheke Local Board held in the
Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on
Thursday, 18 July 2013 at 4.00pm.
20 Draft Unitary Plan: Local
Board Feedback
Resolution number
WHK/2013/225
a) That the Waiheke Local
Board provides the following feedback on the draft Unitary Plan to inform
discussions with the Auckland Plan Committee in July 2013 and decision-making
by the Auckland Plan Committee in August 2013:
Houseboats:
i) The Board supports
specific provision in Unitary Plan for Houseboats via the inclusion of a
specific identified area or inclusion within identified Mooring Management
Areas.
ii) The Board also notes that
the inclusion of a specific area would provide for the activity and would
require a clear purpose through objectives, policies and rules. Rules could
apply to both land and water with a license and bylaw system to regulate
activities associated with houseboats.
iii) The Board supports moving
to a fair system applicable to all while recognizing the historic nature of the
use. Occupation and use could be addressed via license/permit granted for a
set period of time to an individual on condition that they are not transferable
or automatically renewed.
iv) The Board acknowledges
that section 12 of the Resource Management Act could be used to address this
issue, however this quickly becomes a monitoring and enforcement issue, and
affected by council resources. The Board therefore does not feel this is the
most effective way to address this situation.
v) The Board notes that
houseboats will need to be considered on a location by location basis.
Discharge of Boat Waste:
vi) The Board supports the 2km
limit and agrees there should be no discharge of any waste (ablutions, grey
water and hard waste) from boats or ferries in the whole of the inner Hauraki
Gulf. The Board notes that a small area of the inner Hauraki Gulf is
technically outside the 2km limit and considers this should be included in the
no discharge area.
Mangroves:
vii) The Board notes that
mangroves have expanded as a result of human occupation and they provide a
habitat to birdlife.
viii) The Board acknowledges
that there are mixed views in the community on this issue. The Board does not
support the removal of mangroves to pre-1996 levels as a “permitted” activity.
Rather, the Board is of the view that sedimentation is the real issue and that
this needs to be adequately addressed in the Unitary Plan, including stormwater
standards.
ix) The Board is concerned
that the removal of mangroves to pre-1996 levels could result in more silt
ending up in the Hauraki Gulf. The Board favours dealing with the reduction of
silt and run-off in the first instance rather than mangrove clearance being a
permitted activity around Waiheke.
Aquaculture:
The Board notes that aquaculture areas are not being reduced and that a
framework is included within the Unitary Plan to enable the expansion of the
activity, and the Auckland Council administers permits for the use. The Board
does not support the expansion of Aquaculture.
Landscape Sensitive Zones:
xi) The Board does not support
making provisions more permissive for development and subdivision in outstanding
natural landscape areas, and outstanding and high natural character areas.
Genetically Modified Organisms:
xii) The Board supports a
precautionary approach within the Unitary Plan to any GMO issues.
b) That the Waiheke Local
Board supports the Auckland Council decision that the draft Unitary Plan not
replace the Hauraki Gulf Islands District Plan at this time.
c) That the Waiheke Local
Board notes the Board’s feedback is restricted to the impact of the draft
Unitary Plan on the area under Waiheke Local Board’s jurisdiction.
CARRIED
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Waiheke Local
Board
13 February
2014
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Professional Development: Making Good Decisions
Programme
File No.:
CP2014/01598
Purpose
1. This
report seeks endorsement for the Waiheke Local Board Chair Paul Walden to
attend the Making Good Decisions foundation course 2014.
Executive Summary
2. Opus
Environmental Training Centre will be delivering the “Making Good Decisions
(MGD) Programme” on behalf of the Ministry for the Environment. The purpose of
MGD is to help councillors, community board members, and independent
commissioners make better decisions under the Resource Management Act 1991
(RMA).
3. The Making Good
Decisions Foundation Course will be held in Auckland on 19 and 20 February 2014
at a cost of $1,906.09 excl. GST.
4. Local Board Services budgets fund one board member per board to
attend Making Good Decisions training.
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Recommendation/s
That the Waiheke Local Board:
a) Approves
that Board Chair Paul Walden attend the Making Good Decisions Foundation
Course, which is being held in Auckland on 19 and 20 February 2014 and that
the registration fees of $1,906.09 (excl. GST).
b) Notes Local Board Services budgets fund one board member per board
to attend Making Good Decisions training.
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Attachments
There are no attachments for this report.
Signatories
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Authors
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Carol McGarry - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
13 February
2014
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Waiheke Local Board Swimming Pool Fencing Exemption
Committee - Election of Chairperson
File No.:
CP2014/01496
Purpose
1. In
accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002,
the Waiheke Local Board Chair, will call for
nominations for the Chairperson of the Waiheke Local Board Swimming Pool Fencing Exemptions Committee.
Executive Summary
2. The Local Board Swimming
Pool Fencing Exemptions Committee
must elect a member to this position in accordance with Schedule 7, clause 25
of the Act, noting that no member has a casting vote.
3. The
Local Board Swimming Pool Fencing Exemptions Committee will also need to determine what method they will apply to elect
the chairperson.
Schedule 7, Part 1,
Clause 25 of the Local Government Act 2002 stipulates that:
25 Voting systems for certain appointments
(1) This clause applies to -
(a) the election or appointment
of the chairperson and deputy chairperson of a regional council; and
(b) the election or appointment of the deputy mayor; and
(c) the election or appointment
of the chairperson and deputy chairperson of a committee; and
(d) the election or appointment of a representative of a local
authority.
(2) If this clause applies, a
local authority or a committee (if the local authority has so directed) must
determine by resolution that a person be elected or appointed by using one of
the following systems of voting:
(a) the voting system in subclause (3) (system A):
(b) the voting system in subclause (4) (system B).
(3) System A -
(a) requires that a person is
elected or appointed if he or she receives the votes of a majority of the
members of the local authority or committee present and voting; and
(b) has the following
characteristics:
(i) there is a first round of
voting for all candidates; and
(ii) if no candidate is
successful in that round there is a second round of voting from which the
candidate with the fewest votes in the first round is excluded; and
(iii) if no candidate is
successful in the second round there is a third, and if necessary subsequent,
round of voting from which, each time, the candidate with the fewest votes in
the previous round is excluded; and
(iv) in any round of voting, if
2 or more candidates tie for the lowest number of votes, the person excluded
from the next round is resolved by lot.
(4) System B -
(a) requires that a person is
elected or appointed if he or she receives more votes than any other candidate;
and
(b) has the following
characteristics:
(i) there is only 1 round of
voting; and
(ii) if 2 or more candidates
tie for the most votes, the tie is resolved by lot.
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Recommendation/s
a) That
the Waiheke Local Board elects a Chairperson for the Swimming Pool
Fencing Exemptions Committee 2013-2016 political
term.
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Attachments
There are no
attachments for this report.
Signatories
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Authors
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Carol McGarry - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
13 February
2014
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Inwards Correspondence
File No.:
CP2014/01709
Executive Summary
1. Attaching correspondence received for the board’s information.
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Recommendation/s
a) That the Waiheke Local Board receives the inwards
correspondence of the Waiheke Local Board.
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Attachments
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No.
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Title
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Page
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aView
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Protection in the planning process in
relation to two recent consents.
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65
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bView
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Lack of Sediment control 5 Church Bay
Rd
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67
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cView
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K J Edwards
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69
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Signatories
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Authors
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Carol McGarry - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
13 February
2014
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Waiheke Local
Board
13 February
2014
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Waiheke Local
Board
13 February
2014
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Waiheke Local
Board
13 February
2014
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Waiheke Local Board workshop record of proceedings
File No.:
CP2014/01660
Executive Summary
1. Attached is a copy of the Waiheke Local Board workshop record of
proceedings taken for the meeting held on the 24th January 2014.
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Recommendation/s
a) That the Waiheke Local Board receives the Waiheke
Local Board workshop record of proceedings for the meeting held on 24th January 2014.
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Attachments
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No.
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Title
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Page
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aView
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Record of proceedings 24 January 2014
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73
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Signatories
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Authors
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Carol McGarry - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
13 February
2014
|
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Waiheke Local
Board
13 February
2014
|
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Reports requested/pending
File No.:
CP2014/00769
Executive Summary
1. Providing a
list of reports requested and pending for the Waiheke Local Board for business
meetings.
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Recommendation/s
a) That the Waiheke Local Board receives the report.
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Attachments
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No.
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Title
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Page
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aView
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Reports requested/pending
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77
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Signatories
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Authors
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Carol McGarry - Democracy Advisor
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Authorisers
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Karen Lyons - Manager Local Board
Services
Judith Webster - Relationship Manager
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Waiheke Local
Board
13 February
2014
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