Agenda of Whau Local Board - 19 February 2014

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Whau Local Board:

a) Confirms the minutes of its meeting, held on Wednesday, 11 December 2013, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

8.1 Deputation from Living Wage Aotearoa

Purpose

To request that the board support Living Wage Aotearoa’s submissions at the upcoming hearing process.

Recommendation/s

That the Whau Local Board

a) Receives the presentation from Living Wage Aotearoa

b) Requests officers to investigate opportunities for funding support for the free event organised by Living Wage Aotearoa.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

There will be public forum submissions at this meeting.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

19 February 2014

Auckland Transport Update Report – Whau Local Board

File No.: CP2014/01824

Executive Summary

1. The purpose of the report is to respond to Local Board requests on transport related matters and to provide information to Elected Members about Auckland Transport’s activities in the Board area.

Recommendation/s

That the Whau Local Board:

a) Receives the Auckland Transport Report for the Whau Local Board.

Discussion

Monthly Overview and Implementation Issues Update

BOLTON STREET, BLOCKHOUSE BAY

1. A request has been received by the Local Board for speed humps on Bolton Street, Blockhouse Bay.

RESPONSE

2. An Auckland Transport Road Corridor Operations Department Traffic Engineer has visited the site to assess the issues that have been raised.

3. Bolton Street is classified as a Collector Road, with the intended purpose of leading traffic between Local Roads and major Arterial routes. This type of road is expected to receive greater amounts of traffic than a residential road. Installing speed bumps would affect the capacity and level of service on this route, and result in on-going maintenance costs due to the high stress the speed bumps would endure. As such, they are unfortunately not an appropriate treatment for Bolton Street.

4. In regards to the increase in the volume of traffic, this is likely to be due to the Tiverton Road and Wolverton Street upgrade. It is expected that traffic volumes on Bolton Street will reduce once this upgrade is completed. Auckland Transport cannot justify any immediate changes at this present time.

ROADING CORRIDOR WEED CONTROL IN THE WHAU WARD

5. The Local Board has requested information on weed control in the road corridor. Auckland Transport will arrange a workshop with the Local Board to discuss weed control in the Whau Ward.

BLOCKHOUSE BAY TOWN CENTRE PARKING MANAGEMENT

6. The Local Board has requested Auckland Transport to review the Town Centre Parking Management Plan for the Blockhouse Bay Town Centre.

RESPONSE

7. The Blockhouse Bay Town Centre Parking Review was completed in 2012.

8. In terms of the scheduling for Town Centre Reviews, Auckland Transport have a schedule which is updated periodically and is based on a ranking system.

9. Town Centres are reviewed approx. every 5 years. The Town Centres which are being reviewed this year in the Whau and Waitakere Ranges areas are Glen Eden (starting March) and Avondale (in late 2014).

10. Auckland Transport is happy to look at individual requests in the Town Centre in regards to parking.

EXMINSTER STREET – BROKEN YELLOW LINES REQUEST

11. A request has been received for broken Yellow Lines in Exminster Street.

RESPONSE

12. An Auckland Transport Road Corridor Operations Department Traffic Engineer has visited the site to assess the issues you have raised.

13. It was noted that there is already approximately 9 metres and 18 metres of broken yellow lines on Exminster Street to the west and east of the Windermere Crescent intersection respectively. This is more than is provided at most local road intersections such as this, where traffic volumes are relatively low.

14. It was also noted that there is a speed hump on Windermere Crescent near the intersection therefore vehicle speeds are also relatively low. In investigating your concerns about this intersection there have been no reported crashes at the intersection in the past five years, indicating that it is operating relatively safely.

15. Furthermore, the parking demand in the vicinity is relatively high and on-street parking provides valuable amenity to local residents.

16. No significant safety issues have been identified. Auckland Transport is unable to justify the installation of addition broken yellow lines at this location.

Attachments

There are no attachments for this report.

Signatories

Authors

Owena Schuster (Elected Member Relationship Manager - West, Auckland Transport)

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Trees For Babies Programme 2014

File No.: CP2013/27414

Purpose

1. To seek approval from the Whau Local Board for the proposed Trees for Babies programme for the Local & Sports Parks West (LSPW) for the 2013-2014 financial year.

Executive Summary

2. The purpose of this report is to provide the Local Board with options for planting sites within Council parks for the Local and Sports Parks West – Trees For Babies programme, to select a suitable site from the available options, to request the nomination of a representative from the Whau Local Board to speak on the day of the planting event and to seek $6400 in additional funding.

3. The park options recommended for the 2014 planting event have been selected based on their suitability for a Trees For Babies event, following consultation with the Keep Waitakere Beautiful Trust Board and Council officers.

Recommendations

That the Whau Local Board:

a. Approves the proposed site for the 2014 Trees For Babies planting programme to be undertaken.

b. Nominates a representative from the Whau Local Board to speak at the 2014 ‘Trees For Babies’ event.

c. Provides a further $6,400.00 in funding for this programme for the 2013/2014 financial year.

Discussion

Background

4. Trees For Babies (TFB) is an annual event to celebrate babies born in Auckland, currently situated only in the Whau, Henderson-Massey and Waitakere Ranges Local Board areas. Trees have been planted by the community in parks across the legacy Waitakere City Council region as part of a Keep Waitakere Beautiful Trust, Plunket and Council combined project for the past 18 years and has been a popular event.

5. Park sites for the TFB programme are assessed according to the following range of criteria:

· The park’s suitability to accommodate a suitable area of planting;

· Proximity to a school, kindergarten or playground;

· Good access to the park;

· Amenity of the site (i.e. is it a neighbourhood park?); and

· Level of use and visibility to the community.

Programme Process

6. Options Identified

Two suitable parks have been identified in the Whau Local Board area for Trees For Babies planting to be undertaken. Queen Mary Reserve is the preferred choice and Harmel Reserve is offered as an alternative choice to this.

7. The Trees For Babies event for the Whau Local Board will take place during May 2014 – the date and time will be determined at a later date.

Assessment of Options

8. Following site visits to the nominated parks, the following assessment of the shortlisted sites provides details which have determined the proposed preferred option.

Option

Advantages

Disadvantages

Queen Mary Reserve,

Queen Mary Avenue,

New Lynn

· Park has excellent street frontage.

· Open site which will benefit from riparian tree planting.

· Established local population.

· Will create ownership of local community.

· Will improve biodiversity for Whau river edge.

· Will need to move picnic table in same area (this would be moved to a more suitable area).

Harmel Reserve,

Harmel Road

Glendene

· Large open site which will benefit from tree planting.

· Park with good linkages to local community.

· Established local population.

· Will create ownership of local community.

· Will improve biodiversity for the nearby gully.

· Will complete work started last year.

· Nil

9. Based on the above evaluation Queen Mary Reserve is considered the preferred option with Harmel Reserve as the alternative.

Financial and Resourcing Implications

10. Funding for the TFB programme has been approved through the legacy Long Term Council Community Plan, as provided in the Annual Plan 2013/2014 ($17,000) and is one of the key programmes funded by the Council through the Keep Waitakere Beautiful Trust. The budget is divided equally amongst the three western sector local boards. The Whau Local Board’s Trees for Babies budget for 2013-2014 is $5,666 for the programme. However the estimated cost for the programme for the 2013/2014 financial year is $12,000, leaving a shortfall of approximately $6,400. See the table below for a breakdown of the costs.

The Council has adopted a new Capitalisation Policy which clarifies the funding of Green Assets non infrastructure. Generally the planting of trees is not a capital item and is to be funded from operational budget. There are several exceptions but they relate mainly to a new park development, soft engineering solutions and the creation of a stream eco-corridor or wetland or rain-garden. In the future the funding of the Trees for Babies programme will need to be fully funded from operational budgets. This shall include the purchase of trees, preparation, mulching, the event and management of the programme.

Plants	Avg cost	Quantity	Whau LB	HMLB	WRLB	Totals
PB3	$4.75	140	665	665		1330
PB18	$25 to $27	110	2970	2970	2750	8690
Mulch (to spread)	$30/m3	25	750	750	750	2250
Fertilizer			50	50	50	150
Stakes	$5.00	120			600	600
Contractor support	$80/hr	16 -21	1260	1260	1660	4180
Ecomatters costs - event etc, comms, brochures			4000	4000	4000	12000
Signage	$2,000.00	1	2000	2000	2000	6000
Weed spray	$400.00	1	400	400	200	1000
Total			$12,095.00	$12,095.00	$12,010.00	$36,200.00


$17000 x.333 (AP)	$5,666	Capex funding via annual plan per event
$19200 x.333 (LB)	$6,400	Opex funding required from each local board
$36200 total cost	$12,066	average cost per event

Consideration

Local Board Views

11. There has been continued community support for the Trees For Babies planting programme as highlighted through the numbers of residents taking part in the event each year and taking an active ongoing interest in the progress of their trees. There continues to be a demand from the community for Trees For Babies opportunities. The local board has been very supportive of this program in previous years as it focuses on engagement of the local community in an improvement of local parks and the natural environment.

Consultation

12. The Local & Sports Parks West team were asked to submit a list of suitable sites for the 2014 Trees For Babies programme. A short list of sites was then selected by the Keep Waitakere Beautiful Trust Board.

13. Consultation with the local community adjacent to the proposed Trees For Babies sites has yet to be undertaken. It is proposed that this consultation will occur after the preferred site is chosen.

A detailed planting plan will be made available for the Local Board and local community at the time of consultation.

14. Past community consultation on possible sites has only rarely resulted in objection from the community. The planting plan will allow for amendments to be made based on community consultation that should address most of the issues related to tree size, location and shading that have in the past been the key issues with the proposed planting sites.

15. If any objection to the proposed site becomes evident during consultation with the local community it is proposed that the second option is then progressed for the Trees For Babies planting programme for 2014 as an alternative.

Decision Making

16. This report is to inform the Local Board, seek endorsement as outlined and request further funding to the value of $6400.00

Significance of Decision

17. This report does not trigger the Significance Policy.

Maori Impact Statement

18. Council’s Maori Strategy and Relations Officer will be contacted regarding this community planting event following the decision made by the Whau Local Board on their preferred site.

General

Legal and Legislative Implications

19. There are no legal implications relating to this report.

Implementation Issues

20. The implementation of the Trees For Babies programme is undertaken by Keep Waitakere Beautiful Trust. Planting is carried out in accordance with the Council’s Code of Practice specifications and is supervised by suitably qualified experts.

21. At the completion of the Trees For Babies planting the asset information is passed onto Local & Sports Parks West to undertake ongoing maintenance.

Attachments

No.	Title	Page
a View	TFB Whau maps 2014	15

Signatories

Authors

Huw Hill-Male - Volunteer and Biodiversity Coordinator

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Local & Sports Parks West Draft 2014/2015 Capital Works Programme

File No.: CP2014/01256

Purpose

1. To seek approval from the Whau Local Board for the draft capital work programme proposed by Local & Sports Parks West (LSPW) for the 2014/2015 financial year.

Executive Summary

2. The Local Boards Parks capital work budget for 2014/2015 is $3,356,502. An additional $1,785,400 is provided in regional funding as part of the Sports Field Capacity Development programme. The programme has been developed from information received through asset condition auditing, requests from the Local Board and from residents through the Councils service request system.

Recommendation/s

That the Whau Local Board:

a) Approves the Local & Sports Parks West Draft 2014/2015 Capital Works Programme.

Discussion

3. LSPW manages a range of assets on local parks and sports parks. The programme includes the renewal of existing assets and development of new assets. These include sport fields, carparks, playgrounds, amenity lighting, park furniture and signage, changing room and toilet facilities, walkways and footbridges, stormwater and drainage requirements. Provision is made for the programme in the Long Term Plan.

4. The Whau Local Board Local and Sports Park capital budget for 2014/2015 financial year is $3,356,502 and an additional $1,785,400 is provided from the Sports Field Capacity Development fund to construct an artificial sports field facility at Crum Park.

5. $1,012,159 of deferrals have been identified in the 2013/2014 financial year. This work is now planned to be undertaken during the 2014/2015 financial year.

6. LSPW is seeking Local Board approval of their capital work programme for the 2014/2015 Financial year. The following are the key projects:

· Blockhouse Bay Recreational Reserve – Changing room/toilet facility upgrade (Exminster St);

· Crum Park – court renewal and development;

· Greenways programme – design and consent phase;

· Sister Rene Shadbolt Park – construction of a new changing room/toilet facility;

· Crown Lynn Park design phase;

· Tiverton Park development; and

· Archibald Park – upgrade of No 3 & 4 sports fields.

7. The costs shown on the attached programme are estimates only and the actual cost will not be known until the project work is taken through the procurement process. Adjustments to the programme may be required when the actual costs are identified. Changes of over $50,000 will be reported to the Local Board for their approval.

Consideration

Local Board Views

8. The Whau Local Board Chairperson and Parks Portifolio holder considered the programme during January 2014 and provided positive feedback on the proposal.

Maori Impact Statement

9. The work programme will ensure that facilities continue to be well maintained community assets benefiting the local community, including Maori.

Implementation Issues

10. There are no known implementation issues arising from this programme.

Attachments

No.	Title	Page
a View	Whau LB Parks Draft 2014/2015 Capital Works Programme	23

Signatories

Authors

Helen Biffin - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Local Board	Park Name	Project Title	Suburb	Description of Works	Renewal or Development	Deferrals	2014/2015	2015/2016
Whau	Various Sites	Signage upgrade	Various	Upgrade of park ID signage	Renewal	$ -	$ 20,000	$ 25,000
Whau	Chalmers Reserve	Playground upgrade	Avondale	Upgrade of existing playground	Renewal	$ -	$ 15,000	$ 100,000
Whau	Blockhouse Bay Rec Reserve	Sports field fencing upgrade	Blockhouse Bay	Upgrade fencing around sports fields	Renewal	$ -	$ 30,000	$ -
Whau	Blockhouse Bay Rec Reserve	Street furniture upgrade	Blockhouse Bay	Upgrade seating and signage throughout park	Renewal	$ -	$ 35,000	$ -
Whau	Blockhouse Bay Rec Reserve	Playground upgrade	Blockhouse Bay	Upgrade of existing playground, design & build - Terry Street	Renewal	$ -	$ 30,720	$ 250,000
Whau	La Rosa Garden Reserve	Renewal of toilet block	Green Bay	Renewal of existing toilet block with single pan	Renewal	$ -	$ 20,480	$ 130,000
Whau	Brains Park	Replacement of courts	Kelston	Court - Court Umbrella Asset: West Corner Of Park, South Of Tamariki Ave Carpark. Combined 6 Tennis Courts & 4 Netball Courts	Renewal	$ 260,000	$ -	$ -
Whau	Copley Reserve	Playground upgrade	New Lynn	Upgrade of existing playground	Renewal	$ -	$ 15,000	$ 100,000
Whau	16 Bancroft Rd	Remediation of contaminated site	Kelston	Remediation of contaminated site	Renewal	$ 29,932	$ -	$ -
Whau	Gittos Domain	Walkway/track Upgrade	Blockhouse Bay	Track and footpath upgrade	Renewal	$ -	$ 56,200	$ 50,000
Whau	Various Sites	Upgrade of sports field lighting	Various	Renewal of electrical components for sports field lights at Brains Park, Ken Maunder Park and Northall Park	Renewal	$ -	$ 43,800	$ -
Whau	Various Sites	Furniture and fixture upgrades	Various	Furniture and fixtures upgrades	Renewal	$ 49,879	$ 40,000	$ 70,000
Whau	Blockhouse Bay Rec Reserve	Upgrade of footpath and steps	Blockhouse Bay	Upgrade of footpath and steps from toilet block to league fields	Renewal	$ -	$ 40,000	$ -
Whau	Various Sites	Structure upgrades	Various	Upgrade of structures	Renewal	$ 20,000	$ 30,070	$ 50,000
Whau	Saunders Reserve	Walkway/track Upgrade	Avondale	Upgrade walkway from Saunders Res carpark and Timothy Place	Renewal	$ -	$ 30,000	$ -
Whau	Mason Park	Renewal of court facilities	New Lynn	Tennis court resurfacing to rubber and repair or replace fence, poles and nets	Renewal	$ -	$ 22,000	$ -
Whau	Various Sites	Playground renewals	Various	Renewal of playground components as required	Renewal	$ 80,000	$ 20,000	$ 25,000
Whau	Gittos Domain	Park furniture upgrade	Blockhouse Bay	Upgrade all street furniture in track network and install wayfinding and park ID signage	Renewal	$ -	$ 20,000	$ 20,000
Whau	Various Sites	Walkway/track Upgrade	Various	Walkway and walkway structure upgrades	Renewal	$ -	$ 10,000	$ 120,000
Whau	Various Sites	Carpark upgrade	Various	Upgrade of carparks as required	Renewal	$ -	$ 10,000	$ 95,000
Whau	Various Sites	Renewal of sports facilities	Various	Renewal of sports facilities; athletics, artificial wickets, cricket nets, backstops	Renewal	$ -	$ 10,000	$ 15,000
Whau	Sister Rene Shadbolt Park	Carpark upgrade	Green Bay	Upgrade entrance and maximise carparking with reseal	Renewal	$ -	$ 10,000	$ 50,000
Whau	Various Sites	Goal Posts replacement	Various	Goal Posts replacement	Renewal	$ -	$ 8,000	$ 10,000
Whau	Various Sites	Park refurbishment	Various	Minor works projects	Renewal	$ 15,000	$ -	$ -
Whau	Trent Street To Harbutt Reserve Walkway Linkage	Trent Street To Harbutt Reserve Walkway Linkage	Avondale	Construction of linkage	Development	$ 164,038	$ 87,627	$ -
Whau	Crum Park	Court renewal	Green Bay	Renewal of tennis courts - fences, surface, net and poles, line marking	Development	$ 61,856	$ 100,000	$ -
Whau	Craigavon Park	Stream daylighting project	Blockhouse Bay	Stream daylighting project	Development	$ 18,932		$ 15,000
Whau	Sister Rene Shadbolt Park	Changing/toilet block construction	Green Bay	Design & construct a 4 room changing block, 4 toilets, referee rooms and storage	Development	$ -	$ 840,000	$ -
Whau	Crown Lynn	Park Development	New Lynn	Development of urban park in Crown Lynn Precinct	Development	$ -	$ 544,392	$ 1,634,875
Whau	Tiverton Park	Park development - playground and landscaping	New Windsor	New Dev - Install new playground when site is exited by AT.	Development	$ -	$ 210,853	$ -
Whau	Archibald Park	Sports field upgrade	Kelston	No 3 & 4 Field Upgrade with drainage and reshaping	Development	$ -	$ 133,000	$ -
Whau	Ken Maunder Park	Footpath development	New Lynn	Link footpath around the no.1 field and also join this footpath to the outer gravel path	Development	$ -	$ 20,000	$ -
Whau	Various Sites	Installation of Locking Racks for goal posts	Various	New Dev - Installation of racks to house goal posts	Development	$ -	$ 7,000	$ -
Whau	Riversdale Reserve	New drinking fountain	Avondale	Install new drinking fountain near playground	Development	$ -	$ 7,000	$ -
Whau	Queen Mary Reserve	Trees For Babies signage	New Lynn	Trees for Babies signage - supply and install	Development	$ -	$ 2,000	$ -
Whau	Archibald Park	Archibald Park to Cobham Res Walkway	Kelston	New Dev - Install metal track to be installed from Archibald Park carpark through Cobham Res to Cobham Cres - 1000lm and from end of Archibald road to and including Ingleby access and to Cobham Res - 500lm	Development	$ 290,177	$ -	$ -
Whau	Blockhouse Bay Rec Reserve	Toilet/changing room upgrade	Blockhouse Bay	Toilet/changing block upgrade - Exminster Street	Both	$ -	$ 876,960	$ -
Whau	Crum Park	Carpark renewal	Green Bay	Carpark renewal including installing carpark lighting	Both	$ -	$ 20,000	$ 110,000
Whau	Greenways projects	Walkway/track Upgrade	Various	Walkway and walkway structure upgrades	Both	$ 102,300	$ 102,400	$ -
Whau	Crum Park	Artificial sports field installation	Green Bay	Conversion of No 2 field to artificial surface	Both	$ -	$ 1,652,400	$ -
Whau	Sister Rene Shadbolt Park	Sister Rene Shadbolt Park - Carpark Lighting	Green Bay	New Dev - Carpark lighting	Both	$ -	$ 12,000	$ 55,000
Whau	Various Sites	Fencing Contribution to Joint Boundary	Various	New Dev - Joint Boundary Fencing contribution	Both	$ -	$ 10,000	$ 10,000
Totals						$ 1,092,114	$ 5,141,902	$ 2,934,875

Whau Local Board

19 February 2014

New lease to The Scout Association of New Zealand, 20 Albert Road, Kelston

File No.: CP2014/00188

Purpose

1. This report seeks Whau Local Board’s approval to grant a new lease to The Scout Association of New Zealand for part of Brains Park, 20 Albert Road, Kelston.

Executive Summary

2. The Scout Association of New Zealand (the scouts) had a lease with the legacy Waitakere City Council from 1 July 1998 for a term of five years expiring on 1 July 2003. Since that date the scouts lease has been continuing on a month by month basis.

3. The scouts wish to continue leasing part of Brains Park, 20 Albert Road, Kelston being Lot 11 on Deposited Plan 43250. The scouts own the building.

4. Auckland Council staff recommend that the scouts surrender their lease, dated 1 July 1998, with a new lease commencing from 19 February 2014 rather than backdating it to 2003. The scouts agree with this recommendation.

5. This report recommends granting a new lease to The Scout Association of New Zealand for ten years commencing 19 February 2014 with one ten-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Recommendation/s

That the Whau Local Board:

a) approves the surrender of The Scout Association of New Zealand lease dated 16 July 1998;

b) approves granting a new lease to The Scout Association of New Zealand for part of Brains Park, 20 Albert Road, Kelston (Attachment A) subject to the following terms and conditions:

i) Term – 10 years commencing 19 February 2014 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Scout Association of New Zealand Community Outcomes Plan as approved be attached to the lease document (Attachment B);

c) approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Discussion

6. The scouts had a lease with legacy Waitakere City Council from 1 July 1998 for a term of five years expiring on 1 July 2003. Since that date the scouts lease has been continuing on a month by month basis.

7. The scouts wish to continue leasing part of Brains Park, 20 Albert Road, Kelston being Lot 11 on Deposited Plan 43250. The scouts own the building.

8. The scouts operates as a not for profit organisation and has been registered as an incorporated society since 25 July 1966.

9. The scouts aims and objectives are to:

· Encourage the physical, mental, emotional, social and spiritual development of young people so that they may take a constructive place in society

· The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Law and Promise and guided by adult leadership

10. The scout unit occupying Brains Park is the New Lynn Sea Scout Group (Sea Scouts). The Sea Scouts have an open membership and there are currently 55 in the 5-13 year age bracket, 40 in the 14-19 age bracket and six leaders. There is an even split of 50/50 for male and female members.

11. The Sea Scouts base their programme around water activities such as sailing, rowing, ironman and swimming events. The Sea Scouts have won the Jellico Trident Trophy twice at the National Sea Scout Regatta. The Sea Scouts also help out the community and in 2012 donned wet weather gear and spent a Sunday morning planting 500 trees at Shadbolt Park.

12. According to the Auckland Council Community Occupancy Guidelines July 2012 groups that own their own building have the automatic right to re-apply at the end of their occupancy terms without public notification.

13. Auckland Council staff recommend that the scouts surrender their lease dated 1 July 1998 with a new lease commencing from 19 February 2014 rather than backdating it to 2003. The scouts agree with this recommendation.

Consideration

Local Board Views

14. At a local board portfolio holder meeting held on 12 December 2013 informal support was given for a new lease to be granted to the scouts for a term of 10 years with one 10-year right of renewal.

15. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Maori Impact Statement

16. Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Maori. There are no changes in use or operational activities being conducted on the land.

General

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

18. Council staff have sought input from relevant council departments.

19. Lot 11 is held by Auckland Council in fee simple and classified as a local purpose (community buildings) reserve and is subject to the Reserves Act 1977.

Implementation Issues

20. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Site Plan for The Scout Association of New Zealand, Brains Park, 20 Albert Road, Kelston	29
b View	The Scout Association of New Zealand Community Outcomes Plan	31

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Name and Location of Land/Facility	Brains Park, 20 Albert Road, Kelston, Scout Hall
Name of the Community it serves	Whau Ward
Local Board Area	Whau
Name of Community Group	The Scout Association of New Zealand – New Lynn Sea Scout Group
Postal Address	The Scout Association of New Zealand, Upper North Island Regional Service Centre, PO Box 15294, New Lynn
Contact person	Bob Macaulay Ph: (09) 827 5519, uni@scouts.org.nz
Name of Community Lease Advisor	Donna Cooper

Auckland Council and/or Local Board Priority

Performance Measure

Target

Achievements

LB Priority 1:

Providing recreation choices and support our diverse communities

Youth membership

Implementing safety programs that provide and support safe community initiatives

AP5: Promote individual and community wellbeing through participation and excellence in recreation and sport

The number of members under the age of 20

Teach water safety practices

Implementing water safety practices

80 members or more under the age of 20

Minimum of 4 water safety learning sessions per school term

All members must wear water safety approved personal flotation devices when on the water

(Annual Report)

LB Priority 2:

Bustling towns, local and neighbourhood shops

Making the facility accessible to the public by providing a community facility for the purpose of:

Education, building strong communities, caring about our environment, cultural awareness

AP1: Create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

Sharing of the facility with another community group

Facility upkeep

Minimum of 1 community group using the facility on a regular basis

Ensure repairs to the facility and any graffiti is removed in a timely manner – daily inspection

(Annual Report)

LB Priority 5:

Local action for the environment

Building a strong community by providing scouts who are involved in enhancing, restoring and maintaining the areas within their community

AP 1: Improve the education, health and safety of Aucklanders, with a focus on those most in need

Participation in community activities

- Community clean ups

- Community project

- Community Parades

1 x per year

2 x per year

(Annual Report)

Whau Local Board

19 February 2014

New lease to Blockhouse Bay Bowls Incorporated, 31-35 Terry Street, Blockhouse Bay

File No.: CP2014/00201

Purpose

1. This report seeks Whau Local Board’s approval to grant a new lease to Blockhouse Bay Bowls Incorporated, located on part of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay.

Executive Summary

2. Blockhouse Bay Bowls Incorporated (the club) had a lease with the legacy Auckland City Council for a term of five years commencing 1 September 1997 with two 5-year rights of renewal with final expiry date of 31 August 2012. Since that date the clubs lease has been continuing on a month by month basis.

3. The club wishes to continue leasing part of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay being part Lot 1 Deposited Plan 84147 which it has occupied since 1956. The club owns the building.

4. This report recommends granting a lease to Blockhouse Bay Bowls Incorporated for ten years commencing 1 September 2012 with one ten-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Recommendations

That the Whau Local Board

a) approves granting a new lease to Blockhouse Bay Bowls Incorporated for part of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay (Attachment A) subject to the following terms and conditions:

i) Term – 10 years commencing 1 September 2012 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) Blockhouse Bay Bowls Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B)

b) approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Discussion

5. Blockhouse Bay Bowls Incorporated (the club) had a lease with legacy Auckland City Council for a term of five years commencing 1 September 1997 with two five-year rights of renewal with final expiry date of 31 August 2012. Since that date the clubs lease has been continuing on a month by month basis.

6. The club wishes to continue leasing part of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay being part Lot 1 Deposited Plan 84147 which it has occupied since 1956.

7. The club was registered as an Incorporated Society on 5 March 1959 and is affiliated to Auckland Bowls and Bowls NZ. The club has an open membership and its objectives are to:

· Promote the game of bowls as an amateur game in the geographical region in which the club operates for the recreation and entertainment of all New Zealanders

· Encourage participation and achievement in the game of bowls

· Promote the health and safety of all participants in the game of bowls

· Encourage and promote the game of bowls as a sport to be played in a manner which upholds the principles of fair play

8. The Facilities Strategy Project Coordinator for Auckland Bowls advises that Blockhouse Bay Bowls Incorporated is a strong sustainable club with a very healthy playing membership.

9. According to the Auckland Council Occupancy Guidelines July 2012, groups that own their own building have an automatic right to re-apply at the end of their occupancy terms without public notification.

Consideration

Local Board Views

10. At a local board portfolio holder meeting held on 12 December 2013, informal support was given for a new lease to be granted to the club for a term of 10 years plus one 10-year right of renewal.

11. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Maori Impact Statement

12. Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Maori.

General

13. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

14. Council staff have sought input from relevant council departments.

15. Lot 1 Deposited Plan 84147 is held in fee simple by Auckland Council and is not subject to the Reserves Act.

Implementation Issues

16. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Site Plan for Blockhouse Bay Bowls Incorported, Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay	35
b View	Blockhouse Bay Bowls Incorporated Community Outcomes Plan	37

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Name and Location of Land/Facility	Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay, Blockhouse Bay Bowls
Name of the Community it serves	Whau Ward
Local Board Area	Whau
Name of Community Group	Blockhouse Bay Bowls Incorporated
Postal Address	PO Box 48035, Blockhouse Bay, Auckland 0600
Contact person	Allan Smith – Treasurer, phone: 817-9336, email: allananddi@xtra.co.nz
Name of Community Lease Advisor	Donna Cooper

Auckland Council and/or Local Board Priority

Performance Measure

Target

Achievements

LB Priority 1:

Providing recreation choices and support our diverse communities

Recreational facility

AP – SD5 – Promote individual and community wellbeing through participation and excellence in recreation and sport

List the number of members involved in the sport

Facility to be available for club members

250

84 hours per week

(Annual Report)

LB Priority 2:

Bustling towns, local and neighbourhood shops

Improving the facility

AP – SD1 – Create a strong, inclusive and equitable society that ensures opportunities for all Aucklanders

Bowling club and bowling green improvements

Provide an update on the future plans and goals of the club – 1 x review per annum

(Annual Report)

LB Priority 4: Coordinating the development of the New Lynn, Rosebank and Avondale opportunity area

Promoting the facility

AP – SD10 – Create a stuning city centre, with well-connected quality towns, villages and neighbourhoods

Promote the facility and the game of bowls

Generate 3 promotional initiatives per year with the aim of promoting the game of bowls and increasing membership

List the initiatives generated

Illustrate how initiatives were implemented

(Annual Report)

LB Priority 5:

Local action for the environment

Protecting and enhancing our natural environment

AP – SD7 – Acknowledge that nature and people are inseparable

Encourage sustainable practices

Create a programme for monitoring building and ground maintenance (includes rubbish removal generated by club activities)

Review building and grounds maintenance program

Ensure that Auckland Council recycling bins are available at all times

Daily monitoring

1 review per annum

(Annual Report)

Whau Local Board

19 February 2014

Approval of the Whau Local Board Community Lease Renewals 2013/2014

File No.: CP2014/00219

Purpose

1. This report seeks Whau Local Board’s approval for the Whau Local Board Community Lease Renewals 2013/2014 (lease renewals).

Executive Summary

2. At a local board meeting on 12 September 2013 the Whau Local Board Community Lease Workplan for 2013/2014 was approved (Attachment A).

3. The workplan prioritises leases with a final expiry or renewal term expiry up to 30 June 2014 together with other lease projects. Prioritising the workplan allows visibility of the portfolio and gives staff clear direction on expectations and reporting.

4. As part of the workplan process the local board is also requested to consider and approve outstanding lease renewals as per the schedule attached (Attachment B).

Recommendations

That the Whau Local Board

a) Grants approval of the renewal of the leases specified in the Community Lease Renewals schedule for:

· The Auckland Playcentres Association Incorporated for the Blockhouse Bay Playcentre

· Western Area Tennis Trust

Discussion

5. At a local board meeting on 12 September 2013 the Whau Local Board Community Lease Workplan for 2013/2014 was approved.

6. The workplan prioritises leases with a final expiry or renewal term expiry up to 30 June 2014 together with other lease projects. The prioritising of the workplan allows visibility of the lease portfolio and gives staff clear direction on the local board’s expectations and reporting requirements.

7. As part of the workplan process, the local board is requested to consider and grant approval of the outstanding lease renewals detailed in the Community Lease Renewals schedule attached. Approval through this report process will allow the deeds of renewal to be prepared and executed. The renewal process includes confirmation of the tenant’s performance during the course of the lease term that the tenant is not in breach of any of their obligations under their lease, financial sustainability, legal status, compliance requirements, a review of the operation of the group and a site inspection to ensure the facility is being maintained to an appropriate standard.

8. It is recommended that the Whau Local Board grants approval of:

· the renewal of the leases specified in the Community Lease Renewals schedule

Consideration

Local Board Views

9. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

10. The workplan and prioritisation has been discussed with members of the local board.

Maori Impact Statement

11. Ensuring community facilities are well maintained and accessible for members of the community is of benefit to all, including Maori.

General

12. The recommendations within this report do not trigger the Auckland Council Significance Policy.

13. Council staff have sought input from relevant Council departments.

Implementation Issues

14. Additional work will be required to implement all resolutions resulting from the community lease local board work plans, staff estimate this will result in a six month turnaround. Council staff will work with organisations and groups to manage expectations and will, where required, issue a letter to groups outlining the local boards resolution to assist with funding requirements.

Attachments

No.	Title	Page
a View	Whau Local Board Community Lease Workplan 2013/2014	41
b View	Community Lease Renewals schedule Whau Local Board	43

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Whau Local Board Community Lease Workplan 2013/2014

Group	Location	Building Ownership	Renewal Due	Lease Expired	Notes
Priority One: Lease matters to be approved in this process
Vacant	50a Rosebank Road , Avondale	Council			Approval to advertise space once building works completed
Priority Two: Renewals, new leases and projects that are already underway
Western Area Tennis Trust Incorporated	Blockhouse Bay Recreation Reserve	Lessee	01/07/2010
Auckland Kindergarten Association. - Green Bay	La Rosa Garden Reserve	Lessee	31/10/2012
Scout Association of NZ - Waikumete/Kelston	Brains Park	Lessee		30/06/2003
Green Bay Community House Society Incorporated	Barron Green	Council	01/06/2011	01/06/2016
Blockhouse Bay Bowls Incorporated	Blockhouse Bay Recreation Reserve	Lessee		31/08/2012
Ecomatters Environment Trust	Olympic Park	Lessee		01/03/2013
Suburbs Rugby Football Club Incorporated	Sister Rene Shadbolt Park	Lessee		31/03/2007
West Auckland Radio Control Car Club	Bancroft Park	Lessee			month by month lease
Priority Three: Renewals and new leases that have expired, together with other projects, that will be the next focus area for action
West Auckland Association Football & Sports Club	Brains Park	Lessee		30/06/2013
The Auckland Playcentres Association Incorporated	Avondale South Domain	Lessee	30/11/2009		Request made by group to make alterations to building
Priority Four: Renewals and new leases that are due to expire, together with other projects, that will be the final focus area for action
Auckland Kindergarten Association Incorporated - Exminster St	3-5 Exminster Street Blockhouse Bay	Lessee		31/10/2013
Priority Five: Lease matters that are on hold due to complicating factors
Tag Out Trust	Olympic Park	Lessee		30/11/2006	Land classification issues
NZ Plunket Society Incorporated - New Lynn	New Lynn Community Centre	Council		30/06/2011	Review of layout of New Lynn Community Centre being undertaken
Western Suburbs Radio Club Incorporated	Whau Bridge Reserve	Lessee			No existing lease in place, land classification issues
Suburbs Rugby Football Club Incorporated	Racecourse Parade	Council			Group have advised they wish to terminate their tenancy - 6 months notice has been given to council - occupancy will end in Nov/2013
Citizens Advice Bureau - Avondale	99 Rosebank Road, Avondale	Council	01/07/2011		May need to be relocated
Berk Morton & Associates	Esplanade Reserve, Span Farm	Council land		30/09/2003	Possible sale of boatyard owned by group which is adjacent to esplanade reserve

Whau Local Board

19 February 2014

New community lease to West Auckland Association Football and Sports Club Incorporated, 35 Vanguard Road, Kelston

File No.: CP2014/00916

Purpose

1. This report seeks Whau Local Board approval to grant a new community lease to West Auckland Association Football and Sports Club Incorporated for part of Brains Park, 35 Vanguard Road, Kelston.

Executive Summary

2. West Auckland Association Football and Sports Club Incorporated (the club) had a community lease with legacy Waitemata City Council under its former name of Kelston West Association Football Club Incorporated from 1 July 1980 for a term of 33 years expiring on 30 June 2013. Since that date the club’s lease has been continuing on a month by month basis.

3. The club wishes to continue leasing part of Brains Park, 35 Vanguard Road, Kelston being Lot 1 on Deposited Plan 45106. The club owns their building.

4. The land is held by the Crown through the Department of Conservation as an unclassified recreation reserve and vested in Auckland Council in trust for recreation purposes. A reserves management plan for Brains Park was completed in 1981 by the Waitemata City Council and includes an extensive explanation of the club’s activities and proposed development. Auckland Council staff recommends that Brains Park being Lot 1 on Deposited Plan 45106 be classified as a recreation reserve in terms of Section 16(1) of the Reserves Act 1977.

5. The club is requesting a term of lease for 33 years plus a further right of renewal. Auckland Council staff recommends granting a new lease for ten years with one ten-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Recommendations

That the Whau Local Board approves:

a) The classifying of Brains Park being Lot 1 on Deposited Plan 45106 as a recreation reserve pursuant to Section 16 (1) of the Reserves Act 1977.

b) The granting of a new lease to West Auckland Association Football and Sports Club Incorporated for part of Brains Park, 35 Vanguard Road, Kelston (Attachment A) subject to the following terms and conditions:

i) Term – 10 years commencing 1 July 2013 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) West Auckland Association Football and Sports Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B);

c) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Discussion

6. West Auckland Association Football and Sports Club Incorporated (the club) had a lease with legacy Waitemata City Council in its former name of Kelston West Association Football Club Incorporated from 1 July 1980 for a term of 33 years expiring on 30 June 2013. Since that date the club’s lease has been continuing on a month by month basis.

7. The club wishes to continue leasing part of Brains Park, 35 Vanguard Road, Kelston being Lot 1 on Deposited Plan 45106. The club owns their building.

8. According to the Auckland Council Community Occupancy Guidelines July 2012 groups that own their own building have the automatic right to re-apply at the end of their occupancy terms without public notification.

9. The club was registered as an Incorporated Society on 24 March 1969 and is affiliated to Northern Football Federation and New Zealand Football. The club’s main objective is:

· To encourage and play the game of amateur association football and other sports in a manner calculated to promote a sociable and amicable spirit amongst the members of the club.

10. The club prides itself on being a family club, open and welcoming and it encourages many people, young or older to become involved in its activities.

11. The club has midget, junior, youth and senior competitions for both male and female.

12. It has many teams to suit various skill levels and have one of the largest and most successful girls and women sections in West Auckland.

13. One of the club’s goals is to ensure the needs of children are met and they are given a safe environment to explore and experience positive football.

14. The Community Occupancy Guidelines July 2012 promote the sharing of facilities and allow the development of a sub-lease where required. In this instance the club shares the facility with Magpies Softball Club. This is a new arrangement and on 3 May 2013 they entered into a Memorandum of Understanding (MOU) and they are hoping to form a Trust to cover both groups in the future. Auckland Council staff support the current MOU as the best way to manage shared usage in this case.

15. The club is requesting a term of lease for 33 years plus a further right of renewal. Auckland Council staff recommend granting a new lease for ten years with one ten-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Consideration

Local Board Views

16. At a portfolio holder meeting held on 12 December 2013, informal support was given for a new lease to be granted to the club for a term of 33 years.

17. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Maori Impact Statement

18. No response has been received from local iwi, who were consulted regarding the proposed lease to West Auckland Association Football and Sport Club Incorporated.

19. Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Maori.

General

20. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

21. Council staff have sought input from relevant council departments.

22. The land is held by the Crown through the Department of Conservation as an unclassified recreation reserve and vested in Auckland Council in trust for recreation purposes. A reserves management plan for Brains Park was completed in 1981 by the Waitemata City Council and includes an extensive explanation of the club’s activities and proposed development. Auckland Council Reserves Act specialist recommends that Brains Park being Lot 1 on Deposited Plan 45106 be classified as a recreation reserve in terms of Section 16(1) of the Reserves Act 1977.

Implementation Issues

23. There are no cost implications for Auckland Council for the granting of the lease. The cost implications for Auckland Council associated with the classification process and are estimated at $300.00.

Attachments

No.	Title	Page
a View	Site Plan for West Auckland Association Football and Sports Club Incorporated	49
b View	West Auckland Association Football and Sports Club Incorporated Community Outcomes Plan	51

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Name and Location of Land/Facility	Brains Park, 35 Vanguard Road, Kelston, West Auckland Association Football and Sports Club
Name of the Community it serves	Greater West Auckland area
Local Board Area	Whau
Name of Community Group	West Auckland Association Football and Sports Club Incorporated
Postal Address	PO Box 15458, New Lynn, Auckland 0640
Contact person	David Scott – mobile: 0275985959, email: david.scott@colorite.co.nz Deborah McLarin – mobile: 0277645502, email: macnco@slingshot.co.nz
Name of Community Lease Advisor	Donna Cooper

Auckland Council and/or Local Board Priority	Performance Measure	Target	Achievements
LB Priority 1: Providing recreation choices and support our diverse communities - AP 1: Creating a strong, inclusive and equitable society that provides opportunity for all Aucklanders Put children and young people first Strengthen communities	The number of members under the age of 25 years involved in the sport The number of adult members involved in the sport List the initiatives to promote the sport within the wider community e.g. schools, open days List the community networks, collaborative initiatives and partnerships the Club initiates, work with and maintains and the resulting benefits for the community and other users	250 playing members aged 25 years and under 50 playing members aged over 30 years	(Annual Report)
LB Priority 2: Bustling towns, local and neighbourhood shops Pride in appearance AP 10.3: Create enduring neighbourhoods centre and business areas	Facility upkeep	Ensure repairs to the facility and any graffiti is removed in a timely manner – daily inspection	(Annual Report)
LB Priority 5: Local action for the environment Promote environmental care AP 7: Acknowledge that nature and people are inseparable	Environmental care	Ensure that council recycling bins are available at all times Ensure that the leased area is clean and tidy and free of any litter or rubbish	(Annual Report)

Whau Local Board

19 February 2014

Proposed Auckland Unitary Plan submission - local board input

File No.: CP2014/01776

Purpose

1. The purpose of this report is to approve the Whau Local board’s input to the Auckland Council submission on the Proposed Auckland Unitary Plan (PAUP) to the independent Hearings Panel.

Executive Summary

2. Auckland Council is preparing a submission on the PAUP which will be approved by the governing body on 27 February 2014. Local boards have had the opportunity to input into the submission through participation in joint workshops with the Unitary Plan Committee.

3. Local boards also have the opportunity to provide written input that will be included as part of the Auckland Council submission.

4. The board’s draft input is included at Attachment A to this report.

Recommendation/s

That the Whau Local Board:

a) Finalises its written input to the Auckland Council submission on the PAUP;

b) Requests that officers seek confirmation from the chair of the hearings panel that local boards will have the opportunity to speak to the panel about issues relevant to the local board area.

c) Delegates to the chairperson the authority to clarify the content of this input and any other matters requested by the governing body and / or the independent Hearings Panel.

Discussion

5. The PAUP was publicly notified in September 2013, with submissions closing on 28 February 2014.

6. Auckland Council will make a submission to the independent Hearings Panel on the PAUP. The proposed scope of the council submission is limited to identifying errors, clarifying interpretation of matters and incorporating new information (for instance plan change decisions) since the governing body decision to notify the PAUP.

7. While the governing body has decision making responsibility for the submission, it is intended to be a “whole of Auckland Council” submission that includes the views of local boards. Boards have been involved in the development of the Unitary Plan since mid-2012 via community engagement activity, provision of formal feedback, joint workshops, a political working party and speaking rights at Auckland Plan Committee meetings making decisions on the notified version of the Unitary Plan.

8. During November and December 2013, the Unitary Plan Committee held a series of workshops to provide guidance to officers drafting the submission. Local board chairs were invited to attend and participate in these workshops.

9. The Chief Planning Officer has recommended that local boards contribute to the submission in the following ways:

· Encourage and support community members within their local board area to make their own submissions on the PAUP.

· Contribute to the development of the “whole of Auckland Council” submission including identifying any errors and new information since the Governing Body decision on the PAUP, and participating in Unitary Plan Committee deliberations on the submission on the PAUP.

· If the local board so wishes, it can include a statement of “community views” that would form part of the “whole of Auckland Council” submission.

· It is proposed to recommend to the chairperson of the Independent Hearing Panel that the panel provide the opportunity for local board chairs to orally present any community views included in the “whole of Auckland Council” submission.

10. In addition to participation at the Unitary Plan Committee workshops the board has chosen to provide the attached written input for inclusion with the council submission on the PAUP.

11. If it is agreed with the chair of the hearings panel, the board requests the opportunity to speak to the panel at the appropriate stage in the process about their community’s views.

Consideration

Local Board Views

12. Local board feedback on the Unitary Plan has been submitted at the initial stakeholder engagement phase (November 2012) and on the draft Unitary Plan (July 2013). Local board chairs were also given speaking rights at the Auckland Plan Committee meetings during August 2013 that agreed to notify the Proposed Auckland Unitary Plan.

Maori Impact Statement

13. The PAUP will impact on Maori and it is understood that specific engagement is occurring with Mana Whena and Maatawaka who also have the opportunity to lodge a submission on the PAUP.

General

14. In the preparation of feedback on the draft Unitary Plan prior to notification, the local board workshopped unitary plan topics with community representatives and engaged in a number of community consultation sessions.

Implementation Issues

15. It has not yet been confirmed whether the independent Hearings Panel will agree to meet with individual local boards as part of the hearings process.

Attachments

No.	Title	Page
a View	Draft Whau Local Board input into the Auckland Council submission on the Proposed Auckland Unitary Plan Feb 2014	55

Signatories

Authors	Mark Allen - Senior Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Establishment of Swimming Pool Fencing Exemption Committee

File No.: CP2014/01123

Purpose

1. To establish the Whau Local Board Swimming Pool Fencing Exemptions Committee to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987, and to appoint a maximum of four local board members to the committee.

Executive Summary

2. Under S6 of the Fencing of Swimming Pools Act 1987, territorial authorities may grant exemptions from the requirements in the Act for particular pools if satisfied that it “would not significantly increase danger to young children”.

3. The decision-making responsibility for swimming pool fences exemptions has been delegated to local boards. To administer this delegation in the 2010 – 2013 political term, local boards formed committees to assess and consider swimming pool fencing exemption applications.

4. In accordance with Clause 30(7) of the Local Government Act 2002, all committees have been automatically dissolved following the 2013 Local Government elections.

5. Officers recommend that the local board:

· Establishes a committee to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987

· Appoints a maximum of four local board members to the Whau Local Board Swimming Pool Fencing Exemptions Committee.

Recommendations

That the Whau Local Board:

a) Establishes the Whau Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications.

b) Appoints four members to the Whau Local Board Swimming Pool Fencing Exemptions Committee.

Discussion

6. The purpose of the Fencing of Swimming Pools Act 1987 (the Act) is to promote the safety of young children by requiring the fencing of certain swimming pools. The Act places an obligation on territorial authorities to ensure that pool owners comply with the Act, both at the time when the pool is built, and subsequently by occasional inspections of pools to ensure ongoing compliance.

7. Under S6 of the Act, territorial authorities may grant exemptions from the requirements in the Act for particular pools. Territorial authorities can also impose special conditions on a property and a pool. A territorial authority can only grant an exemption, or impose a special condition, if, after having regard to the characteristics of the pool and the property, it is satisfied that it “would not significantly increase danger to young children”. No exemption is required for a new pool fence, or an alteration to an existing fence, if the new or altered fence is at least as safe as one built in accordance with the standard in the schedule of the Act.

8. The governing body has delegated decision-making responsibility for swimming pool fences exemptions to local boards (resolution GB/2011/163). This decision is documented in the following report: “Auckland Council Long Term Plan 2012-20122. Volume three: Financial information, policies and fees. Chapter one: Allocation of decision-making responsibility for non-regulatory activities. Part one: Source of decision-making responsibilities”.

9. To administer this delegation, the previous local boards considered two options, as detailed in the table below.

Option one: Creation of swimming pool fencing exemption subcommittee
(recommended option)

Description

A subcommittee is created to assess and consider swimming pool fencing exemption applications

Benefits

· enables decision-making to be undertaken in a timely manner as and when applications are received

· the application and hearing can be the appropriate consideration away from a congested business meeting agenda

· provides flexibility to organise a meeting as some applications will require a site visit

Costs / risks

· additional workload for local board members

· not all local board members will sit on the subcommittee

· can be difficult to organise a meeting time with members on an ad-hoc basis

Option two: Application considered at local board business meeting

Description

Local board assess and consider swimming pool fencing exemption applications at their business meetings

Benefits

· consistent and streamlined approach that is considered at the next local board business meeting

· no additional workload for local board members

Costs / risks

· item may not be given due consideration amongst congested local board business meeting

· site visits

10. After consideration, the previous local boards opted for option one and established committees to assess and consider swimming pool fencing exemption applications. Under this option, the committee is called together when a suitable number of applications are to be heard. A particular time is set aside to hear the applications, giving each applicant sufficient time to present their case. Some applications for exemption require a site visit; the committee meeting may be adjourned for that purpose, and reconvened following the site visit.

11. In accordance with Clause 30(7) of the Local Government Act 2002, all committees have been automatically dissolved following the 2013 Local Government elections.

12. Officers recommend that in the 2013 – 2016 political, local boards re-establish committees to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987.

13. It is also recommended that the boards each appoint a maximum of four local board members to their local board swimming pool fencing exemptions committees.

Consideration

Local Board Views

14. The recommendations within this report fall within the local board’s delegated authority.

Māori Impact Statement

15. This report does not specifically impact on Māori population or iwi.

General

16. The local board’s decision on this matter does not trigger the Auckland Council Significance Policy.

Implementation Issues

17. Costs associated with the formation of the Local Board Swimming Pool Fencing Exemptions Committee will be met within internal operating budgets.

18. The decision of a local board following an exemption hearing is open to challenge by a judicial review process. Members appointed to the Local Board Swimming Pool Fencing Exemptions Committee will be briefed by Legal Services and Building Control officers regarding the requirements of the Fencing of Swimming Pools Act 1987, the Building Act and the appropriate considerations to take into account when determining an application by a hearings process.

Attachments

There are no attachments for this report.

Signatories

Authors	Busola Martins - Local Board Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Lapsing of Auckland City Council Hazardous Substances Bylaw

File No.: CP2014/00314

Purpose

1. The purpose of this report is to recommend that the Auckland City Council Hazardous Substances Bylaw 2008, which is now an Auckland Council bylaw, be allowed to lapse, because the provisions of this bylaw are adequately dealt with by a number of pieces of national legislation.

Executive Summary

2. In 2008 Auckland City Council made a Hazardous Substances Bylaw. This bylaw:

a) Requires an application to be made to the council whenever it is intended to install, alter, remove, examine or relocate any tank or pipeline used for storing or transferring of various classes of hazardous substances;

b) Requires underground storage tanks to be installed in accordance with a 1992 Department of Labour code of practice or in a manner that prevents the contamination of underground water sources;

c) Requires the storage, use and disposal of any chemical or contaminant to be in such a way that this does not result in a nuisance or risk to public health and safety. The word contaminant is defined by the bylaw and covers any type of substance that, when discharged to water or land can damage the physical, biological or chemical condition of that water or land.

3. Since the bylaw was made there have been a number of legislative changes that have reduced the need for the bylaw. The council retains its role under section 15 of the Resource Management Act 1991 to manage discharges of contaminants into the environment and it will continue to exercise this function through the proposed Unitary Plan. However under the Hazardous Substances and New Organisms Act 1996 the council’s role is only to enforce this act in public places and in places other than work places.

4. If the council does not revoke the bylaw prior to 31 October 2015 (i.e. it allows the bylaw to lapse) it will not have to go through the time and expense of revoking the bylaw through the special consultative process of the Local Government Act 2002.

Recommendation/s

That the Whau Local Board:

a) Recommends to the Regulatory and Bylaw Committee that the Auckland City Council Hazardous Substances Bylaw 2008 not be confirmed, amended or revoked so that on 31 October 2015 the bylaw is revoked by section 63 of the Local Government (Auckland Transitional Provisions) Act 2010.

Discussion

5. The current bylaw regulates three general areas:

· The bylaw requires an application to and approval from council to install, alter, remove, examine or relocate any tank or pipeline used for the storage or transferring of hazardous substances. This enables the council to monitor sites where hazardous substances are stored and check the contamination of those sites especially when underground tanks or pipes are removed.

· The installation, construction and operation of underground storage tanks holding hazardous substances.

· Standards for the storage of chemicals or contaminants so that any use, disposal or spillage of those chemicals or contaminants does not create a nuisance and there is no risk to public health and safety. These provisions also allow council officers to take water or soil samples to determine whether or not a site is polluted.

6. Staff considers that the bylaw topics are now adequately covered by national legislation which are discussed in detail below.

A. Approval to install, alter, remove, examine or relocate any tank or pipeline used for storing or transferring of hazardous substances

7. This part of the bylaw is dealt with in part by the Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011 (the NES). The NES applies to land that has or had an activity or industry on the site that is listed on the Hazardous Activities and Industries List (HAIL) published by the Ministry for the Environment (MfE) and is therefore considered potentially contaminated. If however a detailed site investigation demonstrates that any contaminants in or on the site are below background (naturally occurring) concentrations then the site is not considered contaminated.

8. The NES sets permitted activity standards for the removal or replacement of a fuel storage system (storage tanks and ancillary equipment), including the removal or replacement of an underground part of the system and putting back or taking away soil from the site, subject to a number of conditions. The conditions include that the activity is done in accordance with MfE guidelines, the council is notified on where, when and for how long the activity will be taking place and where any removed soil will be disposed of. Limits are also set on the amount of soil that can be taken away and a requirement that council will receive results of the investigation done on the site.

9. The NES also has permitted activity standards for sampling soil, disturbing soil (such as might occur if an underground tank was removed and the hole filled in) and for the subdividing or changing the use of HAIL land. None of these permitted activities have conditions which require the council to be notified when the activity takes place, but the conditions applied to these activities prevent any danger to the public. Appendix B of the NES includes soil contaminant standards (SCSs) for human health for inorganic and organic compounds for five types of land use scenarios: rural/lifestyle blocks, residential, high-density residential, parks/recreational land and commercial/industrial land. SCSs represent a human health risk threshold above which the effects on human health may be unacceptable over time.

10. If the owner of a piece of contaminated land or potentially contaminated land (e.g. land on the HAIL list) wishes to subdivide or change the use of a piece of land, it is usually in the best interests of that land owner to decontaminate that land or prove that the land meets the standards of the NES so that the land can be sold. If however, an owner of a contaminated site or potentially contaminated site does not wish to subdivide or change the use of that site they are still required to meet the proposed Unitary Plan rules for the discharge of contaminates to land and water from that site.

B. Requiring underground storage tanks containing hazardous substances to be installed in accordance with a 1992 Department of Labour code of practice or in a manner that prevents the contamination of underground water sources;

11. These provisions have been superseded by a number of pieces of legislation:

a) The Hazardous Substances (Emergency Management) Regulations 2001 which came into force in July 2001 require the secondary containment of any liquid hazardous substance that is kept in quantities that exceeds the thresholds outlined in schedule 4 of these regulations. The regulations apply to both surface containers and below ground containers holding liquids or substances likely to liquefy in a fire.

b) Schedule 8 of the Hazardous Substances (Dangerous Goods and Scheduled Toxic Substances)Transfer Notice (2004 and amendments) places obligations and restriction on stationary container systems (tanks and associated fittings and pipe work) that contain or are intended to contain a hazardous substance that is described in schedules 1 (dangerous goods) and 2 (toxic substances) of the notice. Part 2 of schedule 8 requires all parts of a stationary container system to be designed, constructed, installed, operated, maintained, tested and repaired so that the system contains any hazardous substance that is put into it without any leakage of that substance when subjected to expected operating temperatures, pressures and stresses, loadings and environmental conditions.

Parts 5 and 6 of schedule 8 specifies standards for both above ground stationary tanks and below ground stationary tanks for hazardous liquids. Various standards are specified for their design and construction and for the installation and operation of tanks to prevent their damage. Part 8 has standards for disused below ground tanks. Part 14 has requirements for pipe work conveying hazardous substances. Part 17 has standards for the marking of stationary tanks and requirements to have a plan available for inspection which describes the physical position of stationary container systems. Part 18 includes requirements for the repair, alteration, maintenance and inspection of above ground and below ground tanks to ensure that they continue to meet the standards and codes to which the tank was designed and constructed. The maintenance requirements for below ground tanks include requirements to undertake inventory control checks and leak-testing.

c) The Code of Practice for the Management of Existing Stationary Container Systems up to 60,000 litres Capacity. This was approved in April 2008 by the Environmental Risk Management Authority as an approved code of practice under the Hazardous Substances and New Organisms Act 1996. This code of practice applies to stationary tanks used to contain hazardous liquids that were in use at the commencement date of the Transfer Notice and:

• do not fully meet the requirements of schedule 8 of the Transfer Notice, and/or

• do not meet the requirements for secondary containment of the Hazardous Substances (Emergency Management) Regulations 2001.

C. Requiring the storage, use and disposal of any chemical or contaminant to be in such a way that this does not result in a nuisance or risk to public health and safety.

The word contaminant is defined in the bylaw and covers any type of substance that, when discharged to water or land can damage the physical, biological or chemical condition of that water or land.

a. Storage

12. As noted above the Hazardous Substances (Emergency Management) Regulations 2001 which came into force in July 2001 requires the secondary containment of any liquid hazardous substance that is kept in quantities that exceeds the thresholds outlined in schedule 4 of these regulations. The regulations apply to both surface containers and below ground containers for liquids or substances likely to liquefy in a fire. Schedule 9 of the Hazardous Substances (Dangerous Goods and Scheduled Toxic Substances) Transfer Notice which regulates the storage of dangerous goods and toxic substances, also has requirements for secondary containment systems for the storage of class 3.1 (flammable liquids) as does the Code of Practice for the Management of Existing Stationary Container Systems up to 60,000 litres capacity.

b. Use

13. The use of chemicals or contaminants in a way that does not result in a nuisance or risk to public health and safety is controlled by a number or instruments:

• The Resource Management Act e.g. section 15: discharges of contaminants into the environment.

• The proposed Auckland Unitary Plan e.g. Chapter H section 4.6: Managing hazardous substances and section 4.8: Industrial and Trade Activities.

14. The chief executive of a local authority is only required to ensure that the provisions of the Hazardous Substances and New Organisms Act 1996 are enforced in public places and in places other than work places. He/she can however enforce the provisions of the Act in other places for the purpose of enforcing the provisions of the Resource Management Act.

c. Disposal

15. The disposal of chemicals and contaminants is controlled by instruments such as:

The Hazardous Substance (Disposal) Regulations 2001.

16. These regulations which came into force in July 2001 have disposal requirements for hazardous substances, packages and containers for class 1, 2, 3, 4, 5, 6, 8 and 9 substances. For each class of substance the regulations describe what are suitable means of treatment for disposal, and what is not. Note that class 7 is an unallocated class. These regulations also require any one who manufactures, imports or supplies a hazardous substance to another person in a quantity that exceeds that of schedule 1 of the regulations to provide that person with information on the appropriate method of disposal of that substance in accordance with the regulations.

The Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011.

17. The provisions/requirements of this standard are discussed above.

National Environmental Standard for Air Quality

18. This standard bans the burning of tyres, copper wire and oil in the open air, the burning of bitumen used in road maintenance, the deliberate use of landfill fires and controls the use of school and healthcare incinerators. The standard also bans the construction of new high temperature hazardous waste incinerators.

The Auckland Council Trade Waste Bylaw 2013

19. The Trade Waste bylaw seeks to protect people and the environment from the adverse effects of harmful substances discharged to the wastewater system.

The Auckland Council Solid Waste Bylaw 2012

20. The provisions of this bylaw prevent the disposal of prohibited waste in a public place for collection. Prohibited waste in this bylaw includes any hazardous waste that contains hazardous substances at sufficient concentrations to exceed the minimum degrees of hazard specified by the Hazardous Substances (Minimum Degree of Hazard) Regulations 2000 or meets the definition for infectious substances included in the Land Transport Rule: Dangerous Goods 1999 and NZ Standard 5433:1999 – Transport of Dangerous Goods on Land.

Consideration

Local Board Views

21. The views of all local boards that are within the legacy Auckland City Council area, where the Auckland City Council Hazardous Substances Bylaw 2008 applies, will be sought before a recommendation is made to the Regulatory and Bylaws Committee to let this bylaw lapse.

Maori Impact Statement

22. Consultation with Maori occurred during the development of the Proposed Auckland Unitary Plan and resulted in a new set of standards for the management of hazardous substances in Auckland. Analysis of the current bylaw, national environmental standards and other legislation, relevant iwi management plans and consultation indicates that the revoking of this bylaw will not have any impact on the way that hazardous substances are managed by Auckland Council.

General

23. The chief executive of a local authority is only required to ensure that the provisions of the Hazardous Substances and New Organisms Act 1996 are enforced in public places and in places other than work places. Despite the lapsing of this bylaw the council can however enforce the provisions of the Act for the purpose of enforcing the provisions of the Resource Management Act. Section 15 of the Resource Management Act allows the council to manage discharges of contaminants into the environment and the council will continue to exercise this function through the proposed Auckland Unitary Plan.

Implementation Issues

24. There are no implementation issues if this bylaw is allowed to lapse.

Attachments

No.	Title	Page
a View	Auckland City Council Hazardous Substances Bylaw 2008	69

Signatories

Authors

Colin Craig - Principal Policy Analyst – Planning Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

19 February 2014

Whau Local Board Workshop Report

Date of Workshop: Wednesday, 13 November 2013

Time: 9.30 am – 2.00 pm

Venue: Whau Local Board Office, 31 Totara Avenue, New Lynn

Present: Catherine Farmer, Ami Chand, Susan Zhu, Duncan MacDonald, Simon Matafai,

Supporting officers: Antonina Georgetti, Mark Allen

Apologies: Ruby Manukia-Schaumkel, Derek Battersby (lateness)

	Item	Presenter	Time	Duration
1.0	Local Event Support Fund Applications Introduction to event funding process and opportunity for the Board to review the grant applications	Aggie Baker	9.30 am – 10.00 am	30 mins
Notes: Board members received a briefing on the applications and the event grant funding process. Final decisions will be made at the Board meeting. Board members requested that where available the organisations financial position also be made available when considering grants. The Board were also briefed on event approval process and the window of 5 days the Board has to comment on proposed events.
2.0	Auckland Transport - Public Transport - Current consultation on Bus Routes - Next steps for a Park Ride in Avondale and any other PT initiatives	Owena Schuster	10.00 am – 12.00 pm	2 hour
Notes: The Board received background information on the Regional Public Transport Plan (RPTP) implementation and current consultation on the change of Titirangi and Green Bus routes. The Board also received confirmation of Kiwirail’s direction for their site on the corner of Rosebank Rd and Blockhouse Bay Road and noted that Kiwirail may wish to pursue their own Park and Ride. Auckland Transport will be considering Bus Transfer options including the use of Crayford West St and Layard St. The Board will pursue its advocacy for the site through the Avondale Development Programme. The Board noted the Local Board Capital Fund process which will be coming back to a future workshop. Action: The Board will be requesting a parking assessment in Avondale including the potential use of Geddes Tce berms for angle parking.
LUNCH / BREAK 12.00 PM – 12.30 PM
	Special Housing Areas	David Clelland, Manager Growth & Infrastructure Housing Project Office	1.30 pm to 1.00 pm		30 mins
Notes: The Board received an update on these activities and noted the direction being progressed. Action: The Board requested an update on Bob Hill reserve negotiations.
4.0	Whau Local Board priorities, processes and projects - Board priorities and portfolios - Upcoming Meetings and Workshops (timing and content) - Local Board Agreement	Glenn Boyd/ Mark Allen	12.30 pm – 1.00 pm		1 hour
Notes: The Board considered its priorities and portfolio positions. The Board also reviewed the list of topics and confirmed the approach for prioritising work shop content. The Board were reminded that the draft Agreement would need to be finalised next week for adoption on 11 December.

Relationship Manager: Glenn Boyd

Whau Local Board

19 February 2014

Whau Local Board Workshop Report

Date of Workshop: Wednesday, 27 November 2013

Time: 9.30 am – 1:30 pm

Venue: Whau Local Board Office

31 Totara Avenue, New Lynn

Present: Catherine Farmer, Ami Chand, Susan Zhu, Duncan MacDonald, Simon Matafai,

Governing Body member Ross Clow

Supporting officers: Glenn Boyd, Mark Allen, Antonina Georgetti

Apologies: Derek Battersby, Duncan MacDonald

	Item	Presenter	Time	Duration
1.0	Suburbs Rugby changing rooms landowner approval and Powell Street update To update the Board on Suburbs Rugby Club developments on Sister Renee Shadbolt Park and Powell Street	Gabrielle Gofton and Pam Walker	9.30 -10.00	30 mins
Notes: The Board received an update presentation including options for the development of changing rooms at Sister Renee Shadbolt Park that staff are considering. The Board noted the policy direction regarding 4 changing rooms and the recommendation to consider bringing funding forward for Council to develop the changing rooms sooner. They requested officers include financial and parks work programme implications in the upcoming report. Board members received a verbal update on the Powell Street subdivision reserve land and landowner approvals for weed removal and stormwater being exercised by Staff. Ruby Manukia-Schaumkel left the workshop
2.0	Local Board Plan project -framework and engagement Using the current local board plan as a baseline, to start to develop the framework for priority areas	Mark Allen	10.00 - 10:30	30 mins
Notes: Board members considered the overall framework of the themes for priorities and supported the following themes: Social/Community, Environment, Economic Development, Arts and Culture, Town Centre development and Increased connections ( including cycling, walking, road and rail transport)
3.0	Smart Trail Proposal Friends of the Whau proposal for developing interactive Trail markers	Huw Hill Male and Gilbert Brakey	10:30 to 11:00	30 mins
Notes: The Board received an update presentation from Parks and the Whau River Catchment Trust on a smart phone based educational activity the Trust are developing as part of a programme of environmental information initiatives of the Trust supported by the Board. The first initiative was the Whau River Symposium held earlier this year.
4.0	Local Board Plan project - engagement Using the current local board plan as a baseline, to start to develop the framework for priority areas and to consider the overall approach to community and stakeholder engagement next year	Mark Allen and Steve Wilcox	11.00 - 12:00	60 mins
Notes: The Board considered its approach to engagement around the local board plan and supported a combined information and engagement approach with high levels of visibility and transparency. They Board considered initiatives including display, questionnaires and displays and supported the use of local meetings and attending current events.
LUNCH / BREAK 12.00 PM – 12.15 PM
5.0	New Lynn Urban Development including the New Lynn Urban Park design project "Make Believe" To provide a background to the Board on the New Lynn Urban Plan, the New Lynn Transformation Project and the New Lynn Urban Park design project	Tim Sinclair and Tracey Bell	12:15 to 1:15	60 mins
Notes: The Board received a background presentation on developments in New Lynn and the upcoming programme. Kathy Waghorn from Auckland University backgrounded the Make: Believe Project and reported on the recent Here:Now project.
6.0	1B Rankin Ave future use business case To update the Board on progress on preparing a request for a business case for ACPL for retention.	Tracey Bell	1:15 to 1:30	15 Mins
Notes: The Board received an update and confirmed its earlier desire for retention of the land for access through to Ambrico and the balance potentially as open space. It was noted that the Board will need to be updated on any financial implications as they become available.

	Item	Presenter	Time	Duration
1.0	Whau Local Board Draft 2014/15 Agreement Review the draft Agreement and budget for 2014/15. Identify Governing Body advocacy areas.	Mark Allen and Glenn Boyd	9.00 pm	45 Mins
Notes: The Board reviewed the draft Agreement in preparation for the Dec 11 agenda item.
2.0	Whau Local Board Plan development planning Consider the programme for the development of the Board’s draft 3 year Local Board Plan	Mark Allen and Glenn Boyd	9.45pm	15 mins
Notes: Board members were briefed on the overall approach and timeline for the development of Local Board Plan.

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai