I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 27
February 2014
6.30pm
Waitakere
Ranges Local Board Office
39 Glenmall Place
Glen Eden
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Waitākere Ranges Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Sandra Coney, QSO
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Deputy Chairperson
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Denise Yates, JP
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Members
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Neil Henderson
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Greg Presland
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Steve Tollestrup
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Saffron Toms
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(Quorum 3 members)
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Glenn Boyd
(Relationship Manager)
Local Board Services (West)
Riya Seth
Democracy Advisor
21 February 2014
Contact Telephone: (09) 839 3512
Email: riya.seth@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Waitākere
Ranges Local Board
27 February
2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 6
5 Leave of Absence 6
6 Acknowledgements 6
7 Update from Ward Councillors 6
8 Deputations 6
8.1 Citizen’s Advice Bureaux Waitākere - Jim
Sinclair 6
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Approval of the Waitakere Ranges Local Board Community Lease
Renewals 2013/2014 9
13 New community lease to The Scout Association of New Zealand,
209-211 Atkinson Road, Titirangi 17
14 Deed of Lease for Additional Space to The Auckland
Playcentres Association Incorporated, 69 Victory Road, Laingholm 25
15 Local Board member attendance at the Dune Restoration Annual
Conference 2014 31
16 Consideration of Extraordinary
Items
Mr Smith will
lead the meeting in prayer – or whatever set text we decide will appear here.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
At its meeting on 28 November 2013, the Waitakere Ranges
Local Board resolved (resolution number WTK/2010/5) to record any possible
conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata
District Health Board – Elected Member
· Friends of Arataki
Incorporated – Trustee
· Women’s Health Action
Trust – Patron
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Neil Henderson
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· Portage Trust – Elected
Member
· Friends of Arataki
Incorporated – Trustee
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Weedfree Trust – Employee
· Living Cell Technologies
Animal Ethics Committee - Member
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Greg Presland
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· Portage Trust – Elected
Member
· Lopdell House Development
Trust – Trustee
· Titirangi Residents &
Ratepayers Group – Treasurer
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Steve Tollestrup
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·
Waitakere
Licensing Trust – Elected Member
· Community Waitakere – Trustee
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Henderson Valley
Residents Association – Committee Member
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Saffron Toms
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No
current conflicts of interest
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Denise Yates
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· Ecomatters Environment
Trust – Deputy Chair
· Keep Waitakere Beautiful
Trust – Board Member
· Huia-Cornwallis
Ratepayers & Residents Association – Co-chairperson
· Charlotte Museum Trust – Trustee
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4 Confirmation of Minutes
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That the Waitākere Ranges Local Board:
a)
Confirms the ordinary minutes of its meeting, held on Thursday, 13
February 2014, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Update from Ward
Councillors
An opportunity is provided for the Waitakere Ward Councillors to
update the board on regional issues they have been involved with since the last
meeting.
8 Deputations
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8.1 Citizen’s Advice
Bureaux Waitākere - Jim Sinclair
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Purpose
1. Jim
Sinclair (Chairperson, CAB Waitakere Board) will be in
attendance to address the Waitākere
Ranges Local Board on the activities of CAB Waitākere
in the Waitākere Ranges Local board area and
introduce Kim Faifua, Manager for Glen Eden CAB office.
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Recommendation
That the Waitākere
Ranges Local Board:
a) Receives
the deputation from Jim Sinclair and Kim Faifua and thank
them for the presentation.
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Attachments
a Citizen's Advice Bureaux Update.......................................................... 39
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from
members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item is
not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Waitākere
Ranges Local Board
27 February
2014
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Approval
of the Waitakere Ranges Local Board Community Lease Renewals 2013/2014
File No.:
CP2014/01792
Purpose
1. This report seeks Waitakere
Ranges Local Board approval for the Waitakere Ranges Local Board Community
Lease Renewals 2013/2014 (lease renewals).
Executive Summary
2. At a local board meeting on
25 September 2013 the Community Lease Workplan for 2013/2014 was approved
(Attachment A), resolution WTK2013/194.
3. The workplan prioritises
community leases with a final expiry or renewal term expiry up to 30 June 2014
together with other lease projects. Prioritising the workplan allows visibility
of the portfolio and gives staff clear direction on expectations and reporting.
4. As part of the workplan
process the local board is also requested to consider and approve outstanding
community lease renewals as per the schedule attached (Attachment B).
5. Titirangi Badminton Club
Incorporated has a right of renewal for a term ‘to be agreed’. The club has
requested a term of 33 years which the local board has indicated support. The
Community Occupancy Guidelines July 2012 contemplates a 10 year term for groups
that own their own building.
6. The renewal of lease for The
Auckland Playcentres Association Incorporated, Oratia United Association
Football Club Incorporated and Titirangi Badminton Club Incorporated allows
Auckland Council to include new terms and conditions. The renewal of lease for
Camp Fire Club Glen Eden is on the original terms and conditions.
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Recommendations
That the Waitākere
Ranges Local Board:
a) Grants approval of the
renewal of the leases specified in the Community Lease Renewals Schedule for
i) Camp Fire Club Glen Eden
Incorporated (renewal period12/10/2002-11/10/2012);
ii) Camp Fire Club Glen Eden
Incorporated (renewal period 12/10/2012-11/10/2022);
iii) The Auckland Playcentres
Association Incorporated for Laingholm Playcentre
iv) Oratia United Association
Football Club Incorporated
v) Titirangi Badminton Club
Incorporated
b) Approves the following
clauses to be included in the renewal of lease for The Auckland Playcentres
Association Incorporated, Oratia United Association Football Club
Incorporated and Titirangi Badminton Club Incorporated:
i) Auckland Council has
adopted a Smoke-Free Policy to apply on Council land, which Policy the Lessee
is obliged to abide by during the Term. The Lessee will use its best
endeavours to ensure its members, employees, invitees, contractors and agents
abide by the Policy;
c) Approves all
other terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012.
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Discussion
7. At a local board meeting on
25 September 2013 a Community Lease Workplan for 2013/2014 was approved
(Attachment A), resolution WTK/2013/194.
8. The workplan prioritises
community leases with a final expiry or renewal term expiry up to 30 June 2014
together with other lease projects. The prioritising of the workplan allows
visibility of the lease portfolio and gives staff clear direction on the local
board’s expectations and reporting requirements.
9. As part of the workplan
process, the local board is requested to consider and grant approval of the
outstanding community lease renewals detailed in the Community Lease Renewals
schedule attached. Approval through this report process will allow the deeds of
renewal to be prepared and executed. The renewal process includes confirmation
of the Tenant’s performance during the course of the lease term that the Tenant
is not in breach of any of their obligations under their lease, financial
sustainability, legal status, compliance requirements, a review of the
operation of the group and a site inspection to ensure the facility is being
maintained to an appropriate standard.
10. It is recommended that the Waitakere Ranges Local Board grants approval of:
· The
renewal of the leases specified in the Community Lease Renewals schedule
11. The
renewal of lease for The Auckland Playcentres Association Incorporated, Oratia
United Association Football Club Incorporated and Titirangi Badminton Club
Incorporated allows Auckland Council to include new terms and conditions. The
renewal of lease for Camp Fire Club Glen Eden is on the original terms and
conditions.
Consideration
Local Board Views
12. The recommendations within
this report fall within the local board’s allocated authority relating to
local, recreation, sport and community facilities.
13. The workplan and
prioritisation has been discussed with the local board portfolio holder.
Maori Impact Statement
14. Ensuring community facilities
are well maintained and accessible for members of the community is of benefit
to all, including Maori.
General
15. The recommendations within
this report do not trigger the Auckland Council Significance Policy.
16. Council staff has sought
input from relevant Council departments.
Implementation Issues
17. There are no
cost implications for Auckland Council.
18. Additional
work will be required to implement all resolutions resulting from the community
lease local board work plans, staff estimate this will result in a six month
turnaround. Council staff will work with organisations and groups to manage
expectations and will, where required, issue a letter to groups outlining the
local board’s resolution to assist with funding requirements.
Attachments
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No.
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Title
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Page
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aView
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Waitakere Ranges Local Board Community Lease Workplan 2013/2014
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13
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bView
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Community Lease Renewals Schedule Waitakere Ranges Local Board
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15
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Signatories
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Author
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Donna Cooper - Community Lease
Advisor
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Authorisers
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Louise Mason
- Manager Community Development, Arts and Culture
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
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Waitākere
Ranges Local Board
27 February
2014
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Waitakere Ranges Local Board Community
Lease Workplan 2013/2014
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Group
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Location
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Building
Ownership
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Renewal Due
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Lease Expired
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Notes
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Priority One:
Renewals to be granted in this process
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Te Akoranga
Playcentre Association. - Glen Eden
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Levy Reserve
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Lessee
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01/07/2012
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30/06/2022
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The Kaurilands
Community Kindergarten Incorporated
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Kaurilands
Domain
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Council
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28/02/2013
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28/02/2018
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New Zealand Fire Service - Huia
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Karamatura
Reserve
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Lessee
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01/05/2013
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30/04/2018
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The Auckland Playcentres Association Incorporated – Titirangi Playcentre
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Titirangi War Memorial Park
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Council
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01/12/2012
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30/11/2017
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Priority Two:
Renewals, new leases and projects that are already underway
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Waitakere
Citizens Advice Bureaux Inc Glen Eden
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Glen Eden
Library
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Council
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01/10/2009
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01/10/2014
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Paturoa Bay Ratepayers & Residents Association
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Aydon Road, Titirangi
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Lessee
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01/09/2010
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31/08/2015
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Glen Eden
Community House Incorporated
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Prospect Park
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Council
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30/06/2006
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NZ Plunket
Society Inc - Titirangi
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Titirangi War Memorial Park
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Council
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30/09/2007
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Titirangi
Community House Incorporated
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Titirangi War Memorial Park
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Council
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01/07/2011
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Waiatarua Drama
Club
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Waiatarua
Reserve
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Lessee
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31/03/2006
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Hoani Waititi
Marae Trust
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451-467 West
Coast Road, Glen Eden
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Council land
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Sublease to
Waitemata District Health Board
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Priority
Three: Renewals and new leases that have expired, together with other
projects, that will be the next focus area for action
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N M Buchanan, L
A Wolfgramme & Ors
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Titirangi Road Plantation Reserve
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Council land
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01/04/2009
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31/03/2014
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Oratia United
Assoc Football Club Inc
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Parrs Park
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Lessee
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30/06/2010
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Steve and Rachel
Catlin
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Grassmere
Reserve
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Council land
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18/02/2011
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Priority
Four: Renewals and new leases that are due to expire, together with other
projects, that will be the final focus area for action
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Auckland Kindergarten Association. - Waitakere
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10-14 Township Road, Waitakere
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Lessee
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29/09/2013
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Waiatarua
Ratepayers & Residents Association.
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Waiatarua
Reserve
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Council
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31/05/2014
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Priority
Five: Lease matters that are on hold due to complicating factors
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Camp Fire Club Glen Eden Incorporated
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Ceramco Park
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Lessee
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11/10/2002
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11/10/2022
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Land
classification issues
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The Auckland Playcentres Association Incorporated -Laingholm Playcentre
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Laingholm Hall
Reserve
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Lessee
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30/11/2011
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Land
classification issues
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West Coast
Community Arts Gallery Trust
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Piha Domain
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Lessee
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01/02/2013
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Lease to
continue on a month by month basis until surety of site safety of the
adjacent Glen Esk Stream is finalised
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Laingholm and
District Citizens Association
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Laingholm Hall
Reserve
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Council
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26/06/2008
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Land
classification issues
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Titirangi Badminton
Club Incorporated
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Kowhai Reserve
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Lessee
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31/08/2013
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Public
notification and iwi consultation required
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Glenora Eagles
Softball Club
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Harold Moody
Reserve
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Council land
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no lease
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Title and
archive search required to see what conditions were attached to the gifting
of the park to Council.
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Waitākere
Ranges Local Board
27 February
2014
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Community Lease Renewals Schedule
Waitakere Ranges Local Board
The Local Board is requested to consider
and grant approval of the following lease renewals. The renewal process
includes confirmation of the Tenant’s performance during the course of the
lease term and that the Tenant is not in breach of any of their obligations
under their lease, checks on financial sustainability, confirmation of legal
status, compliance requirements, a review of the operation of the group and a
site inspection to ensure the facility is being maintained to an appropriate
standard.
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Group and Location
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Building Ownership
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Renewal due
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Renewal Term and current Rent
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Notes
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1
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Camp Fire Club
Glen Eden Incorporated,
Ceramco Park
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Group
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12/10/2002
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10 years
$26.00 + GST per
annum
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Approval to vary
the lease to change the name from Glen Eden Campfire Club to Camp Fire Club
Glen Eden Incorporated
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2
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Camp Fire Club
Glen Eden Incorporated,
Ceramco Park
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Group
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12/10/2012
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10 years
$26.00 + GST per
annum
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Approval to vary
the lease to change the name from Glen Eden Campfire Club to Camp Fire Club
Glen Eden Incorporated
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3
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The Auckland
Playcentres Association Incorporated, Laingholm Hall Reserve
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Group
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01/12/2011
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10 years $100.00
+ GST per annum
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Approval to vary
the lease to change the name from The Auckland Playcentre Association to The
Auckland Playcentres Association Incorporated.
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4
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Oratia United
Association Football Club Incorporated, Parrs Park
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Group
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01/07/2010
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33 years $5.00
+GST per annum
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Approval to vary
the lease to change the name from The Oratia United Association Football Club
(Incorporated) to Oratia United Association Football Club Incorporated
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5
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Titirangi
Badminton Club Incorporated,
Kowhai Reserve
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Group
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01/09/2013
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10 years
$5.00 + GST per
annum
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Approval to vary
the lease to change the name from The Titirangi Badminton Club Incorporated
to Titirangi Badminton Club Incorporated
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Waitākere
Ranges Local Board
27 February
2014
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New community lease to The Scout Association of New
Zealand, 209-211 Atkinson Road, Titirangi
File No.:
CP2014/01785
Purpose
1. This report seeks Waitakere
Ranges Local Board approval to grant a new community lease to The Scout
Association of New Zealand for part Bishop Park, 209-211 Atkinson Road,
Titirangi.
Executive Summary
2. The Scout
Association of New Zealand (the Scouts) had a 50 year lease with legacy City of
Auckland from 1 June 1961 expiring on 31 May 2011. The Scouts lease has been
continuing on a month by month basis. The Scouts own the building.
3. According to
the Auckland Council Community Occupancy Guidelines July 2012 groups that own
their own building have the automatic right to re-apply at the end of their
occupancy terms without public notification.
4. The Scouts wish to continue leasing part Bishop Park, 209-211
Atkinson Road, Titirangi being Part Allotment 46 Parish of Wikomiti and
contained in NA778/154 (Part-Cancelled). The land is held
by Auckland Council in fee simple and classified as a recreation reserve and
forms part of the Waitakere Ranges Regional Park. The land is subject to the
Reserves Act 1977. A Reserve Management Exchange Agreement dated 19 August 2003
between legacy Auckland Regional Council and Waitakere City Council records
that the land and the Scouts lease be managed by Waitakere City Council. This
agreement remains in place.
5. The activity
of the Scouts is of a local purpose nature rather than recreation. A lease
under Section 73(3) of the Reserves Act 1977 will be required. Prior to
granting the lease, public advertising of Council’s intention will be required
under Section 73(4) of the Reserves Act 1977 and iwi consultation will be
required under Section 4 of the Conservation Act 1987. Council staff will
consider reclassifying the footprint of the scout building from recreation
reserve to local purpose (community buildings) reserve in accordance with the
Reserves Act 1977.
6. This report
recommends the granting of a new community lease to The Scout Association of
New Zealand for ten years commencing 1 June 2011 with one ten-year right of
renewal. This is the recommended term in the Auckland Council Community
Occupancy Guidelines July 2012.
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Recommendations
That the Waitākere
Ranges Local Board:
a) Approves granting a new
lease under Section 73 (3) of the Reserves Act 1977 to The
Scout Association of New Zealand for part of Bishop Park, 209-211
Atkinson Road, Titirangi being Part Allotment 46 Parish of
Wikomiti and contained in NA778/154 (Part-Cancelled) (Attachment A)
subject to the following terms and conditions:
i) Term – 10 years commencing
1 June 2011 with one 10-year right of renewal;
ii) Rent - $1.00 plus GST per
annum if requested;
iii) The public notification of
the new lease and that it will meet the costs associated with the public
notification, estimated at approximately $500.00;
iv) Council staff will consider
and initiate if required a process to reclassify of the footprint of the
scout building from recreation reserve to local purpose (community buildings)
reserve in accordance with the Reserves Act 1977;
v) The Scout Association of New
Zealand Community Outcomes Plan as approved be attached to the lease document
(Attachment B);
vi) Auckland Council has adopted
a Smoke-Free Policy to apply on Council land, which Policy The Scout
Association of New Zealand is obliged to abide by during the Term. The Scout
Association of New Zealand will use its best endeavours to ensure its
members, employees, invitees, contractors and agents abide by the Policy;
b) Approves
all other terms and conditions in accordance with the Auckland Council
Community Occupancy Guidelines July 2012.
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Discussion
7. The Scout
Association of New Zealand (the scouts) had a 50 year lease with legacy City of
Auckland from 1 June 1961 expiring on 31 May 2011. Since that date the Scouts
lease has been continuing on a month by month basis.
The scouts own the building.
8. The Scouts wish to continue leasing part of Bishop Park,
209-211Atkinson Road, Titirangi being Part Allotment 46 Parish of Wikomiti and
contained in NA778/154 (Part-Cancelled). The land is held
by Auckland Council in fee simple and classified as a recreation reserve and
forms part of the Waitakere Ranges Regional Park. The land is subject to the
Reserves Act 1977. A Reserve Management Exchange Agreement dated 19 August 2003
between legacy Auckland Regional Council and Waitakere City Council records
that the land and the Scouts lease be managed by Waitakere City Council. This
agreement remains in force.
9. The activity
of the Scout’s is of a local purpose nature rather than recreation. A lease to
occupy under Section 73(3) of the Reserves Act 1977 will be required. Prior to
granting the lease, public advertising of Council’s intention will be required
under Section 73(4) of the Reserves Act 1977 and iwi consultation will be
required under Section 4 of the Conservation Act 1987. Council staff will
consider reclassifying the footprint of the scout building from recreation
reserve to local purpose (community buildings) reserve in accordance with the
Reserves Act 1977.
10. The Scouts
operate as a not for profit organisation and has been registered as an
incorporated society since 25 July 1966.
11. The scouts aims
and objectives are to:
· Encourage the physical, mental, emotional,
social and spiritual development of young people so that they may take a
constructive place in society
· The method of achieving the aim of the
Association is by providing an enjoyable and attractive scheme of progressive
training based on the Scout Law and Promise and guided by adult leadership
12. The Scout unit
occupying Bishop Park, 209-211 Atkinson Road, Titirangi is the Titirangi Air
Scout Group (Air Scouts). The Air Scouts have an open membership and there are
currently 20 members under the age of 20 enrolled with 75% being male and 25%
female.
13. The Air Scouts
no longer base their programme solely around air activities. The other
activities they participate in include camping, tramping, stream crashing, geocaching
abseiling and pioneering. The Air Scouts won the Pioneering Trophy at the 2012
Founders Day.
14. Auckland Council staff have no current plans to plant within the
area outlined in blue on the site plan (Attachment A).
Consideration
Local Board Views
15. At a local board portfolio
holder meeting held on 18 December 2013, informal support was given for a new
lease to be granted to the club for a term of 10 years plus one 10-year right
of renewal.
16. The recommendations within
this report fall within the local board’s allocated authority relating to
local, recreation, sport and community facilities.
Maori Impact Statement
17. Local iwi
have been consulted. A submission was received from Te Kawerau a Maki advising
that they do not oppose the terms of the lease.
18. Ensuring community facilities
are well maintained and accessible for all members of the community, will be of
benefit to all, including Maori. There are no changes in use
or operational activities being conducted on the land.
General
19. The recommendations contained
in this report do not trigger the Auckland Council Significance Policy.
20. Council staff have sought
input from relevant council departments.
21. Part
Allotment 46 Parish of Waikomiti and contained in NZ778/154 (Part-Cancelled) is
held by Auckland Council in fee simple and classified as a recreation reserve
and forms part of the Waitakere Ranges Regional Park. The land is subject to
the Reserves Act 1977. A Reserve Management Exchange Agreement dated 19 August
2003 between legacy Auckland Regional Council and Waitakere City Council
records that the land and the Scouts lease be managed by Waitakere City
Council. This agreement remains in place.
Implementation Issues
22. The
local board is requested to approve the costs associated with the granting of a
new lease. The initial costs of approximately $500.00 are
limited to the placing of a public notice in the print media.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Site Plan for The Scout Association
of New Zealand, 209-211 Atkinson Road, Titirangi
|
21
|
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bView
|
The Scout Association of New Zealand Community Outcomes Plan
|
23
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Signatories
|
Author
|
Donna Cooper - Community Lease
Advisor
|
|
Authorisers
|
Louise Mason
- Manager Community Development, Arts and Culture
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
|
|
Waitākere
Ranges Local Board
27 February
2014
|
|
Attachment A: Site Plan for The Scout Association of New
Zealand, 209-211 Atkinson Road, Titirangi
Location Map and Lease Area
Park
outlined in red and lease area outlined in yellow
Auckland Council has no current plans to plant within the area outlined in
blue
|
Waitākere
Ranges Local Board
27 February
2014
|
|
|
Name and Location of Land/Facility
|
Bishop Park, 209-211 Atkinson Road,
Titirangi, Titirangi Scout Hall
|
|
Name of the Community it serves
|
Titirangi and surrounding areas
|
|
Local Board Area
|
Waitakere Ranges
|
|
Name of Community Group
|
The Scout Association of New Zealand –
Titirangi Air Scouts
|
|
Postal Address
|
The Scout Association of New Zealand,
Upper North Island Regional Service Centre, PO Box 15294, New Lynn, Auckland
|
|
Contact person
|
Ellen Kerssens, ph: (09) 817 9612,
mobile: 021 921 263, email: ellen.k@ihug.co.nz
|
|
Name of Community Lease Advisor
|
Donna Cooper
|
|
Auckland Council and/or Local
Board Priority
|
Performance Measure
|
Target
|
Achievements
|
|
LB Priority 1:
Stewardship of the Waitakere Ranges heritage area
Protecting our heritage
AP 7: Acknowledge that nature and
people are inseparable
|
Protect and enhance the Waitakere Ranges
and surrounding areas by:
- Participating in a community clean up
- Participate in a environmental community project
|
1 x per annum
1 x per annum
|
(Annual report)
|
|
LB Priority 2:
Improving Glen Eden and our villages
Making the facility accessible to the
public by providing a community facility for the purpose of:
Education, building strong communities,
caring about our environment and cultural awareness
AP 1: Create a strong inclusive and
equitable society that ensures opportunity for all Aucklanders
|
Sharing of the facility with other community
groups
Facility upkeep
|
Minimum of 1 community group using the
facility on a regular basis
Ensure repairs to the facility and any
graffiti is removed in a timely manner – weekly inspection
|
(Annual report)
|
|
LB Priority 3: Supporting our communities
and the arts
Youth membership, education and community
engagement
AP 5: Promote individual and community
wellbeing through participation and excellence in recreation and sport
|
The number of members under the age of 20
Teach and participate in outdoor
education, eg: camping, tramping, map reading and bush survival skills
Teach and participate in air based
activities
Participation in community activities:
- Community parades
|
18 members under the age of 20
2 x per annum
1 x per annum
1 x per annum
|
(Annual report)
|
|
Waitākere
Ranges Local Board
27 February
2014
|
|
Deed of Lease for Additional Space to The Auckland
Playcentres Association Incorporated, 69 Victory Road, Laingholm
File No.:
CP2014/01796
Purpose
1. This report seeks Waitakere
Ranges Local Board approval to grant a Deed of Lease for Additional Space to
The Auckland Playcentres Association Incorporated located on part of Laingholm
Hall Reserve, 69 Victory Road, Laingholm.
Executive Summary
2. The Auckland Playcentres
Association Incorporated (the playcentre) had a community lease with legacy
Waitemata City Council for a term of 23 years commencing 1 December 1988 and
expiring on 30 November 2011. The playcentre has one 10-year right of renewal
which it is exercising. This will be considered by the Waitakere Ranges Local
Board in the Community Lease Renewals report scheduled in February 2014.
3. An
amendment to the original lease was granted to the playcentre on 1 November
2000 to include an additional area of Lot 40 for play equipment. A letter of
amendment and site diagram was attached to the lease document (Attachment A).
This form of amendment to the lease is not legally binding. A Deed of Lease for
Additional Space will formalise this arrangement. The club own the building and
play equipment.
4. Lot 40 is
held by the Crown through Department of Conservation and vested in Auckland
Council, in trust and classified as a local purpose (site for public hall)
reserve and subject to the Reserves Act 1977.
5. This report recommends the
granting of a Deed of Lease for Additional Space to The Auckland Playcentres
Association Incorporated for a term of 10 years commencing 1 December 2011.
|
Recommendation
That the Waitākere
Ranges Local Board:
a) Approves a Deed of Lease
for Additional Space to The Auckland Playcentres association Incorporated
located on part of Laingholm Hall Reserve, 69 Victory Road, Laingholm
(Attachment B) subject to the following terms and conditions:
i) Term –
10 years commencing 1 December 2011
|
Discussion
6. The Auckland Playcentres
Association Incorporated (the playcentre) had a community lease with legacy
Waitemata City Council for a term of 23 years commencing 1 December 1988 and
expiring on 30 November 2011. The playcentre has one 10-year right of renewal
which they are exercising and this will be considered by the Waitakere Ranges
Local Board in the Community Lease Renewals report scheduled in February 2014.
7. An
amendment to the original lease was granted to the playcentre on 1 November
2000 to include an additional area of Lot 40 for play equipment. A letter of
amendment was attached to the lease document. This form of amendment to the
lease is not legally binding. A Deed of Lease for Additional Space will
formalise this arrangement. The club own the building and play equipment.
8. The
playcentre operates as a not for profit organisation and has been registered as
an incorporated society since 8 December 1949.
9. The
playcentres objectives are to:
· Provide a quality early educational play
opportunity for young children (from birth to school age)
· To provide a parent education programme to
ensure quality playcentre sessions and to foster quality family life
· To assists parents to co-operatively
establish, organise, maintain, equip and supervise their local playcentre.
10. The
playcentre has a total membership of 47 made up of 14 families and operates 4
days per week.
Consideration
Local Board Views
11. The recommendations within
this report fall within the local board’s allocated authority relating to
local, recreation, sport and community facilities.
12. At a portfolio holder meeting
held on 18 December 2013 informal support was given for a Deed of Additional
Space to be granted to the playcentre for a term of 10 years commencing 1
December 2011.
Maori Impact Statement
13. There are no
changes in use or operational activities being conducted on the land.
General
14. The recommendations contained
in this report do not trigger the Auckland Council Significance Policy.
15. Council staff has sought
input from relevant council departments.
16. Lot 40 is
held by the Crown through Department of Conservation and vested in the Auckland
Council, in trust and classified as a local purpose (site for public hall)
reserve and subject to the Reserves Act 1977.
Implementation Issues
17. There are no cost implications for Auckland Council.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Letter of amendment and site diagram
dated 1 November 2000
|
27
|
|
bView
|
Site Plan for The Auckland
Playcentres Association Incorporated, Laingholm Hall Reserve, 69 Victory Road, Laingholm
|
29
|
Signatories
|
Author
|
Donna Cooper - Community Lease
Advisor
|
|
Authorisers
|
Louise Mason
- Manager Community Development, Arts and Culture
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
|
|
Waitākere
Ranges Local Board
27 February
2014
|
|
|
Waitākere
Ranges Local Board
27 February
2014
|
|
Attachment B: Site Plan for The Auckland Playcentres
Association Incorporated, Laingholm Hall Reserve, 69 Victory Road, Laingholm
Location Map, Lease Area and Additional Space
Reserve
outlined in red, lease area outlined in yellow, additional space outlined in
blue
|
Waitākere
Ranges Local Board
27 February
2014
|
|
Local Board member attendance at the Dune Restoration
Annual Conference 2014
File No.:
CP2014/01236
Purpose
1. This report
seeks approval for the Waitakere Ranges Local Board member, Saffron Toms to
attend the Dune Restoration annual conference in March 2014.
Executive Summary
2. The Dune
Restoration annual conference runs from 11th to 13th
March 2014 and focuses on bringing together people's knowledge,
experiences, up-to-date research and visions for dune restoration. The
conference is run in collaboration with the local Council, Department of
Conservation and Coast Care community.
3. The format includes some
lecture style talks, a 'regional round-up' where the floor is open for anyone
to give a 10 minute presentation on their project, practical workshops (e.g.
seed collection, pest control), fieldtrips and plenty of time for discussion.
4. Delegates each year include
research scientists, staff from Councils and the Department of Conservation,
local businesses, Coast Care group members, students and individuals from all
around the country with a passion for our coastal environment.
5. The
Waitakere Ranges Local Board has ongoing dune management issues at its west
coast beaches. Attendance at the conference will broaden their knowledge and
provide examples of dune restoration and assist the Local Board members with
their future local decision making and sub regional advocacy.
|
Recommendations
That the Waitākere
Ranges Local Board:
a) Endorses member Saffron Toms to attend the Dune
Restoration annual conference in March 2014.
b) Approves the payment of registration fees of $280.00
from it’s local board professional development allocation.
c) Agrees that accommodation and travel expenses for
attending the Dune Restoration annual conference be provided for in line with
Auckland Council's Elected Members' Expense Rules.
d) Requests
that following the conference Local Board member Saffron Toms provide a written
report on the conference and lead a workshop discussion with Waitakere Ranges
Local Board members to share learnings and insights.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Dune Restoration Annual Conference
Brochure
|
33
|
|
bView
|
Dune Restoration Annual Conference
Registration form
|
35
|
Signatories
|
Authors
|
Riya Seth - Democracy Advisor
|
|
Authorisers
|
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
|
|
Waitākere
Ranges Local Board
27 February
2014
|
|
|
Waitākere
Ranges Local Board
27 February
2014
|
|
|
Waitākere
Ranges Local Board
27 February
2014
|
|
ATTACHMENTS
Item 8.1 Attachment a Citizen's
Advice Bureaux Update Page 39
|
Waitākere
Ranges Local Board
27 February
2014
|
|
PRESENTATION
FOR WAITAKERE RANGES LOCAL BOARD
WEDNESDAY 19 MARCH 2014
TOPIC: CITIZEN’S ADVICE BUREAUX UPDATE
Presenter: Jim Sinclair, Chairperson CAB Waitakere Board
The CAB Waitakere Board
· This Board is the governance body for the West Auckland cluster of
Citizen’s Advice Bureaux.
· The Board has an Administration Office at Glen Eden.
· The Board is responsible for five Branches at the following locations:
· Massey
· Henderson
· Glen Eden
· New Lynn
· Avondale
CAB Glen Eden (Manager – Kim Faifua)
· CAB Glen Eden is the only
Citizens Advice Branch in the Waitakere Ranges Local Board area. Operating
hours: 9am - 4.30pm Monday to Friday. Located within the Library.
· Our service is
professional and confidential and free. We have 4 methods of contact: - phone,
walk in, fax and email via our Website.
· Our aim is to empower
clients with advice and information and options.
· Our Website www.cab.org.nz offers the public the availability of conducting
self-search; and most recently we have set up a Face Book page.
· As well as face to face and telephone
advice and guidance, CAB Glen Eden offers the following free services -
· Daily morning JP services.
· Three Budget clinics.
· A CV clinic, by
appointment.
· Personal Counselling, by
appointment.
· Fortnightly free Legal
Advice.
· A specialist Advocacy
clinic, by appointment
In the last six months,
42% of all CAB Glen Eden clients accessed the above free services.
OTHER TRENDS OVER THE
PAST SIX MONTHS
1. Housing is number 1 on CAB
Glen Eden’s top 10 trends categories list. The wait lists for Housing NZ
rentals in the Waitakere area show evidence of the shortage of low cost
housing. These hover around 175 per month for those with priority A eligibility
and about 400 per month for priority B eligibility. The area we serve is a high
needs area for low cost rental accommodation. CAB Glen Eden alone had 72
requests from the community in the last 6 months either in need of rental
properties or being evicted from or having leases terminated at short notice.
We also answered 19 calls for emergency accommodation, 10 with residential
housing issues/needs, enquiry for Maori housing along with 5 people with
flatting needs, and a further 3 with boarding issues.
2. The second most common
issue was separation and relationship breakdown, access/custody and
guardianship.
3. Third in our top ten is
budgeting and general financial difficulties. Of these Budgeting and debt
management was the most requested and support to access Kiwi Saver funds due to
genuine hardship resulting in most cases from loss of job or sickness with has
led to loss of wages. Debt recovery and Bankruptcy are issues that the Branch
and Budget Advisers deal with on an all too regular basis.
CAB Glen Eden also takes
the highest requests for food parcels out of all the West Auckland Branches and
has a very close working relationship with a number of local food banks.
THE
FUTURE
CAB Glen Eden is
under pressure to provide afternoon JP clinics along with extending the CV
clinic hours and a second Counsellor and Advocacy services but are trapped by
accommodation constraints. This is a Council political issue but the Branch and
the CAB Waitakere Board would hope to have the Waitakere Ranges Local Board’s
involvement and support in resolving these challenges.
______________________________________________________________
