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Waitākere
Ranges Local Board
27 February
2014
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1 Welcome
The Chairperson opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members were reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
At its meeting on 28 November 2013, the Waitakere Ranges
Local Board resolved (resolution number WTK/2010/5) to record any possible
conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata
District Health Board – Elected Member
· Friends of Arataki
Incorporated – Trustee
· Women’s Health Action
Trust – Patron
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Neil Henderson
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· Portage Trust – Elected
Member
· Friends of Arataki
Incorporated – Trustee
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Weedfree Trust – Employee
· Living Cell Technologies
Animal Ethics Committee - Member
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Greg Presland
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· Portage Trust – Elected
Member
· Lopdell House Development
Trust – Trustee
· Titirangi Residents &
Ratepayers Group – Treasurer
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Steve Tollestrup
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·
Waitakere
Licensing Trust – Elected Member
· Community Waitakere – Trustee
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Henderson Valley
Residents Association – Committee Member
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Saffron Toms
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No
current conflicts of interest
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Denise Yates
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· Ecomatters Environment
Trust – Deputy Chair
· Keep Waitakere Beautiful
Trust – Board Member
· Huia-Cornwallis
Ratepayers & Residents Association – Co-chairperson
· Charlotte Museum Trust – Trustee
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There was no changes to the
register.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Updates from Ward
Councillors
Apologies from
Deputy Mayor Penny Hulse and Councillor Linda Cooper for absence were noted.
8 Deputations
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8.1
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Citizen’s Advice Bureaux Waitākere - Jim Sinclair
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Jim Sinclair (Chairperson, CAB
Waitakere Board) addressed the Waitākere
Ranges Local Board on the activities of CAB Waitākere
in the Waitākere Ranges Local board area and
introduce Kim Faifua, Manager for Glen Eden CAB office.
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Resolution number WTK/2014/11
MOVED by Chairperson S Coney, seconded by Member NR Henderson:
That the Waitākere Ranges Local Board:
a) Receives the deputation from Jim Sinclair and Kim
Faifua of Citizen’s Advice Bureaux,
Glen Eden and thank them for the presentation.
CARRIED
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9 Public Forum
10 Extraordinary Business
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10.1
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Proposed Auckland Unitary Plan Submission – local board input
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Secretarial Note: The reason for urgency is that the
Board’s input on the Proposed Auckland Unitary Plan
Submission – local board input has to be resolved on by 27th February 2014.
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Resolution number WTK/2014/13
MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:
That the Waitākere Ranges Local Board:
a) Agrees that the matter of Proposed Auckland Unitary Plan Submission – local board input be discussed under item 16.1.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Approval of the Waitakere Ranges Local Board Community Lease Renewals
2013/2014
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Resolution number WTK/2014/14
MOVED by Deputy Chairperson DA Yates, seconded by Member GB
Presland:
That the Waitākere Ranges Local Board:
a) Grants approval of the
renewal of the leases specified in the Community Lease Renewals Schedule as
below:
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Group and Location
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Building Ownership
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Renewal due
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Renewal Term and current Rent
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Notes
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1
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Camp Fire
Club Glen Eden Incorporated,
Ceramco
Park
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Group
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12/10/2002
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10 years
$26.00 +
GST per annum
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Approval to
vary the lease to change the name from Glen Eden Campfire Club to Camp Fire
Club Glen Eden Incorporated
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2
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Camp Fire
Club Glen Eden Incorporated,
Ceramco
Park
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Group
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12/10/2012
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10 years
$26.00 +
GST per annum
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Approval to
vary the lease to change the name from Glen Eden Campfire Club to Camp Fire
Club Glen Eden Incorporated
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3
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The
Auckland Playcentres Association Incorporated, Laingholm Hall Reserve
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Group
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01/12/2011
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10 years
$100.00 + GST per annum
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Approval to
vary the lease to change the name from The Auckland Playcentre Association
to The Auckland Playcentres Association Incorporated.
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4
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Oratia
United Association Football Club Incorporated, Parrs Park
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Group
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01/07/2010
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33 years
$5.00 +GST per annum
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Approval to
vary the lease to change the name from The Oratia United Association
Football Club (Incorporated) to Oratia United Association Football Club
Incorporated
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5
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Titirangi
Badminton Club Incorporated,
Kowhai
Reserve
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Group
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01/09/2013
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10 years
$5.00 + GST
per annum
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Approval to
vary the lease to change the name from The Titirangi Badminton Club
Incorporated to Titirangi Badminton Club Incorporated
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b) Approves
the following clauses to be included in the renewal of lease for The Auckland
Playcentres Association Incorporated, Oratia United Association Football Club
Incorporated and Titirangi Badminton Club Incorporated:
i) Auckland
Council has adopted a Smoke-Free Policy to apply on Council land, which
Policy the Lessee is obliged to abide by during the Term. The Lessee will use
its best endeavours to ensure its members, employees, invitees, contractors
and agents abide by the Policy;
ii) Approves all other terms and conditions in
accordance with the Auckland Council Community Occupancy Guidelines July
2012.
CARRIED
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13
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New community lease to The Scout Association of New Zealand,
209-211 Atkinson Road, Titirangi
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Resolution number WTK/2014/15
MOVED by Member GB Presland, seconded by Member NR Henderson:
That the
Waitākere Ranges Local Board:
a) Approves
granting a new lease under Section 73 (3) of the Reserves Act 1977 to The Scout Association of New Zealand for part of
Bishop Park, 209-211 Atkinson Road, Titirangi being
Part Allotment 46 Parish of Wikomiti and contained in NA778/154
(Part-Cancelled) (Attachment A) subject to the following terms
and conditions:
i) Term
– 10 years commencing 1 June 2011 with one 10-year right of renewal;
ii) Rent
- $1.00 plus GST per annum if requested;
iii) The
public notification of the new lease and that it will meet the costs
associated with the public notification, estimated at approximately $500.00;
iv) Council
staff will consider and initiate if required a process to reclassify of the
footprint of the scout building from recreation reserve to local purpose
(community buildings) reserve in accordance with the Reserves Act 1977;
v) The
Scout Association of New Zealand Community Outcomes Plan as approved be
attached to the lease document (Attachment B);
vi) Auckland
Council has adopted a Smoke-Free Policy to apply on Council land, which
Policy The Scout Association of New Zealand is obliged to abide by during the
Term. The Scout Association of New Zealand will use its best endeavours to
ensure its members, employees, invitees, contractors and agents abide by the
Policy;
b) Approves all other terms and conditions in
accordance with the Auckland Council Community Occupancy Guidelines July
2012.
CARRIED
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14
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Deed of Lease for Additional Space to The Auckland Playcentres
Association Incorporated, 69 Victory Road, Laingholm
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Resolution number WTK/2014/16
MOVED by Member GB Presland, seconded by Member S Toms:
That the Waitākere Ranges Local Board:
a) Approves
a Deed of Lease for Additional Space to The Auckland Playcentres Association
Incorporated located on part of Laingholm Hall Reserve, 69 Victory Road,
Laingholm (Attachment B) subject to the following terms and conditions:
i) Term
– 10 years commencing 1 December 2011
CARRIED
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15
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Local Board member attendance at the Dune Restoration Annual
Conference 2014
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Resolution number WTK/2014/17
MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:
That the
Waitākere Ranges Local Board:
a) Endorses member Saffron Toms to attend
the Dune Restoration annual conference in March 2014.
b) Approves the payment of registration
fees of $280.00 from it’s local board professional development allocation.
c) Agrees that accommodation and travel
expenses for attending the Dune Restoration annual conference be provided for
in line with Auckland Council's Elected Members' Expense Rules.
d) Requests that following the conference
Local Board member Saffron Toms provide a written report on the conference
and lead a workshop discussion with Waitakere Ranges Local Board members to
share learnings and insights.
CARRIED
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16 Consideration of Extraordinary
Items
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16.1
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Proposed Auckland Unitary Plan Submission – local board input
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Secretarial Note: A report “Proposed
Auckland Unitary Plan Submission – local board input”
was tabled at the meeting. A copy of which has been placed on the file copy
of minutes and can be viewed at the Auckland Council website.
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Resolution
number WTK/2014/18
MOVED
by Chairperson S Coney, seconded by Member GB Presland:
That the
Waitākere Ranges Local Board:
a) Approves
Attachment A as the board’s written input to the Auckland Council submission
on the Proposed Auckland Unitary Plan;
b) Requests that officers
seek confirmation from the chair of the hearings panel that local boards will
have the opportunity to speak to the panel about issues relevant to the local
board area.
c) Delegates to the
chairperson the authority to clarify the content of this input and any other
matters requested by the governing body and / or the independent Hearings
Panel.
CARRIED
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Attachments
a Proposed Auckland Unitary Plan
Submission – local board input
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7.27 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
