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Albert-Eden
Local Board
05 March 2014
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Dominion Road Business Association
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Gary Holmes, Manager Dominion Road Business
Association, was in attendance to speak to the Board regarding the
association’s proposal to extend its Business Improvement District boundaries
and the Association’s feedback to Auckland Transport on the Dominion Road
Corridor Upgrade project.
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Documents were tabled in support of
this item.
A copy of the
tabled documents have been placed on the file copy of the minutes and can be
viewed at the Auckland Council website.
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Resolution number AE/2014/18
MOVED
by Chairperson PD Haynes, seconded by Member TH Woolfield:
That the Albert-Eden Local Board:
a) thanks
Gary Holmes, Manager Dominion Road Business Association, for his public forum
presentation.
b) endorses
the Dominion Road Business Association’s plans to extend its Business
Improvement District boundaries.
CARRIED
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Attachments
a Dominion Road Business
Association Extension Proposal
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9 Public Forum
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9.1
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Malcolm J Fraser - Point Chevalier Community Committee
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Secretarial Note: This item was withdrawn.
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9.3
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Andy Dalton - Nixon Park
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Andy Dalton, Chief Executive Officer,
Auckland Rugby was in attendance to speak to the Board regarding the use of
Nixon Park.
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Documents were tabled in support of
this item.
A copy of the
tabled documents have been placed on the file copy of the minutes and can be
viewed at the Auckland Council website.
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Resolution number AE/2014/20
MOVED by Member TH Woolfield, seconded by Deputy Chairperson GJ
Fryer:
a) thanks Andy Dalton, Chief Executive Office, Auckland Rugby, for his public forum presentation.
CARRIED
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Attachments
a Auckland
Rugby Presentation
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Transport Monthly Update Report – March 2014
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Ben Stallworthy, Elected Member
Relationship Manager, was in attendance to speak to this report.
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Resolution number AE/2014/21
MOVED by Deputy Chairperson GJ Fryer, seconded by Member TH
Woolfield:
That the Albert-Eden Local Board:
a) receives the Auckland
Transport monthly update report.
b) requests Events officers to
carefully review applications for events at Coyle Park, particularly from
large groups to make sure that the impact on other users is managed.
c) requests Events
officers to be mindful of the parking capacity at Coyle Park and consider
suggesting alternative venues to large groups during peak months.
d) recommends that event
organisers advertise and encourage the public transport routes available to
reach Coyle Park.
e) requests that more
bike racks be provided at both Harbour View Reserve and Coyle Park.
f) requires Auckland
Transport officers to consult appropriately and in a timely manner with local
boards on all projects affecting their local board area.
g) requests that
Auckland Transport engage with the Board regarding the use of its matrix as
early as possible in order to define the Board’s requirements for information
on projects in its area.
h) requests Auckland
Transport officers to attend a local board workshop to update members on the
Dominion Road upgrade.
i) thanks Ben
Stallworthy, Elected Member Relationship Manager, for his attendance.
CARRIED
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13
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Auckland Transport Quarterly Update to Local Boards
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Ben Stallworthy, Elected Member
Relationship Manager, was in attendance to speak to this report.
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Resolution number AE/2014/22
MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte:
That the Albert-Eden Local Board:
a) receives the Auckland
Transport Quarterly Update to Local Boards report.
b) thanks Ben Stallworthy,
Elected Member Relationship Manager, for his attendance.
CARRIED
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14
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Economic Development Update February 2014
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Resolution number AE/2014/23
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:
That the Albert-Eden Local Board:
a) approves the 2013/2014
Albert-Eden Local Board Economic Development portfolio work programme.
b) directs Council officers to
proceed with the implementation of the Albert-Eden Local Board Economic
Development portfolio work programme.
c) thanks Blaire Lodge, Local
Board Advisor, for her attendance.
CARRIED
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15
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Events Update March 2014
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Resolution number AE/2014/24
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:
That the Albert-Eden Local Board:
a) receives the Events Update
March 2014 report.
b) notes that $12,537 from the
2013/2014 Local Events Contestable Fund
budget was reallocated to the Local Board Events Fund
budget at the 13 February 2014 Albert-Eden Local Board Grants Committee
meeting.
c) approves the following spend
from the remaining $15,819 in the 2013/14 Local Board
Events Fund budget:
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Event
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Amount
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Kids in Parks Pool event
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$3,000.00
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Total
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$3,000.00
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d) notes that $12,819 remains
unspent in the 2013/2014 Local Board Events Fund
budget.
e) approves the following
spends from the remaining $18,402 in the 2013/2014 Bungalow Festival budget
line and requests from organisers a short accountability report:
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Event
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Amount
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Friends of Maungwhau Love your
Mountain Day 2014
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$13,000
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Sandringham Spring Festival
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$5,402
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Total
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$18,402
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f) approves the following
spends from the remaining $10,824 in the Civic Events budget:
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Event
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Amount
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ANZAC Event at Mt Albert
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$500
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Community Grants Recipients events
x2 (up to $1,500 each)
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$3,000
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Acknowledgement event for local
Justices of the Peace (including Appreciation Certificates)
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$1,500
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Total
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$5,000
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g) requests Albert-Eden Local
Board officers to invite all previous recipients of Albert-Eden Local Board
Discretionary Grants over the past three years to give a short presentation
about how the grant was utilised.
h) recommends that two local
halls in Owairaka and Maungawhau be booked in May and June 2014 as the venues
for the functions.
i) notes that $5,824 remains unspent
in the 2013/2014 Civic Events budget.
j) requests an update on the
delivery of the 2013 Youth with Disability Disco.
CARRIED
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16
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Albert-Eden Local Board Quarterly Performance Report to December
2013
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Umesh Chandra, Lead Financial Advisor, was in
attendance to speak to this report.
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Resolution number AE/2014/25
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member TH Woolfield:
That the Albert-Eden Local Board:
a) receives the Quarterly
Performance Report for the period ending December 2013.
b) requests greater depth and
accuracy in future quarterly performance reports as well as the opportunity
for portfolio holders to review a draft before publication.
c) notes the report’s title
should read the ‘Quarterly Performance Report to the (name of specific local
board)’.
d) thanks Umesh Chandra, Lead
Financial Advisor, for his attendance.
CARRIED
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17
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Infrastructure and Environmental Services Update Report
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Emma Joyce, Relationship Advisor, was in attendance to
speak to this report.
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Resolution number AE/2014/26
MOVED by Chairperson PD Haynes, seconded by Member MJ Watson:
That the Albert-Eden
Local Board:
a) notes the information in the
Infrastructure and Environmental Services update report.
b) thanks Emma Joyce,
Relationship Advisor, for her attendance.
CARRIED
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18
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Minutes of the Regional Strategy and Policy Committee meeting of 4
February 2014 – Proposed draft Auckland Energy Resilience and Low Carbon
Action Plan
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Resolution number AE/2014/27
MOVED by Member TH Woolfield, seconded by Member GD Easte:
That the Albert-Eden Local Board:
a) receives
the information from the Regional Strategy and Policy Committee and provide
any feedback to the committee by Monday 7 April 2014.
CARRIED
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Secretarial Note: Governing Body Member Casey arrived at 4.47pm.
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20
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Board Members' Reports
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Resolution number AE/2014/29
MOVED by Chairperson PD Haynes,
seconded by Member RAJ Langton:
That the
Albert-Eden Local Board:
a) receives
the written board member reports of Members Fryer, Watson and Arlington.
b) receives
the verbal board member reports of Members Corrick, Langton, Easte and
Woolfield.
c) requests Albert-Eden Local Board officers and council sport fields officers to meet Auckland Rugby and
enter into a dialogue over the use of a suitable sportsfield in Albert-Eden
as a practice field.
CARRIED
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Secretarial Note: Governing Body Member Fletcher arrived at 4.54pm.
24 Consideration of Extraordinary
Items
There was no consideration of extraordinary items.
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25 Procedural motion to
exclude the public
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Resolution number AE/2014/33
MOVED by Member H Arlington,
seconded by Member TH Woolfield:
That the Albert-Eden Local Board:
a) excludes
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a) of the
Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 3
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the passing
of this resolution
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The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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s7(2)(c)(ii) - The withholding of the
information is necessary to protect information which is subject to an
obligation of confidence or which any person has been or could be compelled
to provide under the authority of any enactment, where the making available
of the information would be likely to damage the public interest.
In particular, the report/presentation
contains information which, if released, would potentially prejudice or
disadvantage commercial activities.
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s48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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C2 Business Case
for a Community Recycling Centre
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the passing
of this resolution
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The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the information
is necessary to enable the local authority to carry out, without prejudice
or disadvantage, commercial activities.
In particular, the report contains
information on an Auckland Council-owned site included on a list of
properties for disposal.
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s48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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The text of
these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
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5.19pm The
public was excluded.
Secretarial
Note: The meeting was adjourned at 5.21pm.
The meeting was resumed at 5.26pm.
Secretarial
Note: Member Watson departed from the meeting
at 5.40pm.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.45pm The
public was re-admitted.
6.46 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Albert-Eden Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
