Minutes of Central Business District Advisory Board

Auckland City Centre Advisory Board

26 March 2014

Precedence of Business

The Chairperson in agreement with the meeting agreed that the Election of the Chairperson and Deputy Chairperson item will be taken after Item 3: Confirmation of Minutes.

1 Apologies

Resolution number CEN/2014/11

MOVED by Chairperson Connal Townsend, seconded by Member Jilian de Beer:

That the Auckland City Centre Advisory Board:

a) accept the apology from Member Daniel Clay for absence.

CARRIED

2 Declaration of Interest

There were no new conflict of interests

3 Confirmation of Minutes

Resolution number CEN/2014/12

MOVED by Member Alex Swney: seconded by Member Tim Coffey

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 February 2014, and its meeting held on Wednesday, 27 November 2013 as a true and correct record.

CARRIED

3.1

Matters arising from the minutes held 26 February 2014 meeting

Bledisloe Lane Project

Resolution number CEN/2014/13

MOVED by Member Alex Swney, seconded by Deputy Chairperson Earl Gray:

That the Auckland City Centre Advisory Board:

a) request council staff to provide feedback on how the following are being achieved:

i) Making a positive contribution to the arts and theatre precinct, which may include but not be limited to:

1. a description of how space in the ground floor of the Bledisloe Building might be used

2. an upgrade of the western edge which may provide more width, variation and interest

3. a clearer response on what is happening to the eastern edge of the Lane

4. Art elements, perhaps incorporated into the actual design, which would celebrate the Lane as an asset in the precinct.

CARRIED

3.2	Election of Chairperson and Deputy Chairperson
	Dr Lucy Baragwanath was nominated for the chairperson and Earl Gray was nominated for the deputy chairperson.
	Resolution number CEN/2014/14 The Chairperson announced Dr Lucy Baragwanath as the Chairperson and Member Earl Gray as Deputy Chair for the Auckland City Centre Advisory Board for a year. CARRIED
	The meeting agreed that Connal Townsend would continue chairing the meeting and the new chairperson will commence in the chair at the April meeting.
	Councillor Mike Lee on behalf of the Board thanked Connal Townsend for his work on the board for 10 years.

4 Extraordinary Business

There was no extraordinary business.

Terms of Reference

Member Alex Swney moved the following amendment to the Terms of Reference:

That the residents (representatives from the CBD Residents Advisory Group) membership be reduced to (1) member.

The amendment lapsed for want of a seconder.

Resolution number CEN/2014/15

MOVED by Member Barbara Holloway, seconded by Member Shale Chambers:

That the Auckland City Centre Advisory Board:

a) approve the revisions to the Terms of Reference for the Auckland City Centre Advisory Board subject to the following changes:

Board’s composition:

i. corporate sector including financial and other professional services (2) (recommending adding a representative from the Banking/Financial sector)

ii. urban design/institute of architects (2)

iii. tourism/travel (2) (SkyCity representative to be confirmed)

iv. Business Improvement Districts (2)

v. retail (1)

vi. education (The University of Auckland, Auckland University of Technology) (2)

vii. Ngati Whatua (1)

viii. residents (representatives from the CBD Residents Advisory Group) (2)

ix. Property Council (1)

x. arts and cultural sector (1)

xi. Governing Body of Auckland Council (2) Mayor and Councillor Mike Lee

xii. Waitemata Local board (1) Shale Chambers

CARRIED

Resolution number CEN/2014/16

MOVED by Member Connal Townsend, seconded by Member Tim Coffey:

That the Auckland City Centre Advisory Board:

a) accept the 2014 schedule of meetings as follows:

Date	Time	Venue
30 April 2014	3 – 5pm	Council chamber, Town Hall
28 May 2014	3 – 5pm	Level 15, meeting room, 1 Greys Avenue
25 June 2014	3 – 5pm	Level 15, meeting room, 1 Greys Avenue
23 July 2014	3 – 5pm	Level 15, meeting room, 1 Greys Avenue
27 August 2014	3 – 5pm	Level 15, meeting room, 1 Greys Avenue
24 September 2014	3 – 5pm	Level 15, meeting room, 1 Greys Avenue
22 October 2014	3 – 5pm	Level 15, meeting room, 1 Greys Avenue
26 November	3 – 5pm	Level 15, meeting room, 1 Greys Avenue
17 December 2014	3 – 5pm	Level 15, meeting room, 1 Greys Avenue

CARRIED

Consideration of other proposed amendments to the terms of reference was postponed until the next meeting.

6	Allocation of City Centre Targeted Rate Revenue
	MOVED by Member Connal Townsend, seconded by Deputy Chairperson Earl Gray: That the Auckland City Centre Advisory Board: a) note that of the total $41.2million of targeted rate revenue that will be generated to June 2016, $23.3million is still to be allocated to projects b) note that at the 26 June 2013 Auckland City Centre Advisory Board meeting, a shortlist of potential projects was agreed for further scoping c) note that scoping has considered the risks and benefits of investing targeted rate revenue in projects which will be impacted by the proposed City Rail Link (CRL) route and significant private developments. d) note that as a result of this scoping council staff recommend the inclusion of the High Street Precinct area in the list of projects that could be funded by unallocated targeted rate, as this area will be relatively unaffected by the proposed City Rail Link (CRL) route and significant private developments. e) support in principle council staff recommendation that, based on the outcome of the scoping exercise, of the currently unallocated $23.3m targeted rate revenue: · $1m is allocated to Beach Road Public Space upgrade · $2.7 m is allocated to Freyberg Square Upgrade · $2m is allocated to Myers Park underpass and link to Aotea Square · $1m is allocated to development and implementation of city centre way finding strategy · $16.6m is allocated to upgrade of the High Street Precinct area f) request that council staff report to the May 2014 meeting with more detail of the above projects, including outcomes, timings, costs and strategy for delivery g) note that expenditure of targeted rate revenue up until June 2016 will be undertaken under the current targeted rate agreement h) request that council staff report to the May 2014 meeting on the methods of targeted rate collection and expenditure which are currently being reviewed as part of the Auckland Council Long Term Plan (LTP) 2015-25 process.
	Resolution number CEN/2014/17 MOVED by Member Shale Chambers, seconded by Member Barbara Holloway an amendment by way of addition to resolution e): · recommend that $1m be allocated to K’Road street calming and pedestrian friendly and in accordance with K’Road plan, and $1m be reduced off High Street accordingly. CARRIED
	Resolution number CEN/2014/18 MOVED by Member Alex Swney, seconded by Deputy Chairperson Earl Gray an amendment by way of addition: That the Auckland City Centre Advisory Board: h) request that council staff report to the May 2014 on the methods of targeted rate collection and expenditure which are currently being reviewed as part of the Auckland Council Long Term Plan (LTP) 2015-25 process as requested at item 6 of the CBD Board November 2013 meeting. CARRIED
	Resolution number CEN/2014/19 MOVED by Member Alex Swney, seconded by Deputy Chairperson Earl Gray the substantive motion: That the Auckland City Centre Advisory Board: a) note that of the total $41.2million of targeted rate revenue that will be generated to June 2016, $23.3million is still to be allocated to projects. b) note that at the 26 June 2013 CBD Advisory Board meeting, a shortlist of potential projects was agreed for further scoping. c) note that scoping has considered the risks and benefits of investing targeted rate revenue in projects which will be impacted by the proposed City Rail Link (CRL) route and significant private developments. d) note that as a result of this scoping council staff recommend the inclusion of the High Street Precinct area in the list of projects that could be funded by unallocated targeted rate, as this area will be relatively unaffected by the proposed City Rail Link (CRL) route and significant private developments. e) support in principle council staff recommendation that, based on the outcome of the scoping exercise, of the currently unallocated $23.3m targeted rate revenue: · $1m is allocated to Beach Road Public Space upgrade · $2.7 m is allocated to Freyberg Square Upgrade · $2m is allocated to Myers Park underpass and link to Aotea Square · $1m is allocated to development and implementation of city centre way finding strategy · $15.6m is allocated to upgrade of the High Street Precinct area · $1m be allocated to K’Road street calming and pedestrian friendly and in accordance with K’Road plan, and $1m being reduced off High Street (down to $15.6m) accordingly. f) request that council staff report to the May 2014 meeting with more detail of the above projects, including outcomes, timings, costs and strategy for delivery. g) note that expenditure of targeted rate revenue up until June 2016 will be undertaken under the current targeted rate agreement. h) request that council staff report to the May 2014 on the methods of targeted rate collection and expenditure which are currently being reviewed as part of the Auckland Council Long Term Plan (LTP) 2015-25 process as requested at item 6 of the CBD Board November 2013 meeting. CARRIED

Introduction - City Centre Integration Group

The Manager City Centre Integration Group presented a power point presentation for the Board’s information.

Resolution number CEN/2014/20

MOVED by Member Connal Townsend, seconded by Member Barbara Holloway:

That the Auckland City Centre Advisory Board:

a) receive the presentation from, and thank, the City Centre Integration Group Manager.

CARRIED

CBD Targeted rate funded projects - Maintenance standards

Resolution number CEN/2014/21

MOVED by Member Barbara Holloway, seconded by Member Dick Ayres:

That the Auckland City Centre Advisory Board:

a) request Auckland Council and Auckland Transport staff work together to provide a report to the April 2014 meeting addressing the following points;

1. identifying how the maintenance issue is to be resolved

2. outlining to what extent the CBD Targeted Rate consequential opex budget has been used since July 2012

3. outlining how the highest ‘A+’ standard of cleaning will be consistently applied to all upgraded CBD streets and at what additional cost over and above the norm, noting that A+ is consistently applied to other City Centres in the region.

4. identifying what auditing and QA processes are in place for CBD streetscape maintenance

5. clarifying who is responsible for maintaining and meeting the cost of maintenance of design elements and artworks located within an upgraded streetscape

6. determining appropriate protocol for permanent removal of elements from the street for maintenance reasons

7. specifically addressing the maintenance of St Patrick’s Square and Karangahape Road Bridge.

CARRIED

PENAP (Personal Exposure to Noise and Air Pollution) report

A power point presentation by staff and Greg McKeown, Heart of the City was presented in support of the draft PENAP report.

Resolution number CEN/2014/22

MOVED by Member Mike Lee, seconded by Member Alex Swney:

That the Auckland City Centre Advisory Board:

a) receive the draft PENAP (Personal Exposure to Noise and Air Pollution) report.

b) note that Council staff (Research, Investigation and Monitoring Unit- RIMU) will report the PNAP study to the appropriate Auckland Council Committee.

c) note that RIMU and NIWA are currently seeking collaboration funding for follow-up PENAP work.

CARRIED

10 Consideration of Extraordinary Items

There were no extraordinary items.

5.46 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Central Business District Advisory Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Connal Townsend	Chief Executive, Property Council of NZ (Chair)
Deputy Chairperson	Earl Gray	Partner, Simpson Grierson, Committee for Auckland (Deputy Chair)
Members	Dick Ayres	CBD Residents Advisory Group
	Dr Lucy Baragwanath	Strategic Relationships Advisor, Office of the Deputy Vice-Chancellor (Strategic Engagement) University of Auckland
	Jenny Bygrave (until 4.50pm, Item 7)	Head of Strategic Developments, Auckland University of Technology
	Shale Chambers	Chair Waitemata Local Board
	Tim Coffey	CBD Residents Advisory Group
	Jillian de Beer	Managing Director, de Beer Marketing & Communications
	Barbara Holloway	Town Manager, Karangahape Road Business Association
	Mike Lee	Councillor, Auckland Council
	Alex Swney	Chief Executive, Heart of the City

	Len Brown, JP	Mayor, Auckland Council
	Member Daniel Clay	Ngati Whatua o Orakei Corporate Limited

	Rory Palmer	Mayoral Office