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Council
Controlled Organisations Governance and Monitoring Committee
04 March 2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
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5.1
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Lee Elliott - Friends of the Fukuoka Friendship Garden
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Cr AJ Anae entered the meeting at 2.10
pm.
Cr RI Clow entered the meeting at 2.10 pm.
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Resolution number COU/2014/28
MOVED by Chairperson PA Hulse, seconded by Cr LA Cooper:
That the Council Controlled
Organisations Governance and Monitoring Committee:
a) thank Mr Lee Elliott for his presentation regarding the
substantive issues around the process followed by council which resulted in
the Japanese garden’s dismantling.
CARRIED
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6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
10
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Substantive CCO Half year reports / presentations
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Powerpoint presentations were given in
support of this item.
Copies of the powerpoint presentations
are attached to the original of these minutes and available on the Auckland
Council website.
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Member G Wilcox left the meeting at
3.23 pm.
Cr RI Clow left the meeting at 3.27
pm.
Member G Wilcox returned to the
meeting at 3.29 pm.
Cr RI Clow returned to the meeting at 3.32
pm.
Cr D Quax left the meeting at 4.05 pm.
Cr DA Krum left the meeting at 4.31
pm.
Cr MP Webster left the meeting at 4.39
pm.
Mayor LCM Brown left the meeting at
4.39 pm.
Cr MP Webster returned to the meeting
at 4.48 pm.
Cr CE Brewer left the meeting at 4.56
pm.
Cr LA Cooper left the meeting at 5.02
pm.
Cr GS Wood left the meeting at 5.02
pm.
Cr M Lee entered the meeting at 5.10pm
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Resolution number COU/2014/30
MOVED
by Chairperson PA Hulse, seconded by Cr MP Webster:
That the Council Controlled Organisations Governance and Monitoring Committee:
a) receive the
half year reports from Auckland Council Properties Ltd. (ACPL), Auckland
Transport (AT), Watercare Services Ltd. (Watercare), Auckland Tourism, Events
and Economic Development (ATEED), Regional Facilities Auckland (RFA), Waterfront
Auckland, and Auckland Council Investments Ltd (ACIL).
b) refer the
issue of the additional Waikato pipeline to the Infrastructure Committee for
further discussion.
c) thank ACPL,
AT, Watercare, ATEED, RFA, Waterfront Auckland and ACIL for their
presentations and update reports.
CARRIED
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Secretarial
note: Pursuant to standing order 3.15.5, Councillor C Casey
requested her vote against receiving ACIL half year report be recorded.
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Attachments
a ACPL Half Year Update
Presentation
b AT Half Year Update
Presentation
c Watercare Half Year Update
Presentation
d ATEED Half Year Update
Presentation
e Waterfront Half Year Update
Presentation
f RFA Half Year Update
Presentation
g ACIL Half Year Update
Presentation
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11 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number COU/2014/31
MOVED by Chairperson PA Hulse, seconded by Cr MP
Webster:
That the
Council Controlled Organisations Governance and Monitoring Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Council
Controlled Organisations Board Appointments - Watercare Services Limited
(WSL)
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
In particular, the report contains
information and discusses the appointment of candidate for the Watercare
Services Limited director vacancy. This information needs to be withheld to
protect the privacy of the individuals.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 Board
Appointments - Auckland Regional Amenities Funding Board
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
In particular, the report contains
information regarding the appointments to the Auckland Regional Amenities
Funding Board. This information needs to be withheld to protect the
privacy of those individuals.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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5.26 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.32 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Council Controlled Organisations Board Appointments - Watercare
Services Limited (WSL)
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That the Council Controlled Organisations Governance and Monitoring
Committee:
b) agree that
resolution (a) be restated in the open section of the minutes once the
candidate is notified and following a joint announcement between Auckland
Council and Watercare Services Limited.
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C2
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Board Appointments - Auckland Regional Amenities Funding Board
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That the Council Controlled Organisations Governance and Monitoring
Committee:
b) note the
passing of Carolyn Coggan and pass on to her family Council’s condolences and
thanks for the significant contribution Carolyn made to her community,
recognizing particularly her work as part of the Regional Amenities Funding
Board since 2008.
c) agree that
recommendations (a) be restated in the open section of the minutes following
notification of all Auckland Regional Amenities Funding Board members
(Auckland Council and Amenities Board appointees) and a joint media release
with the Amenities Board.
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5.32 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisations
Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
