Agenda of Great Barrier Local Board

Great Barrier Local Board

12 March 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Auckland Transport Monthly Report - March 2014 7

13 Auckland Transport Quarterly Update to Local Boards 11

14 Great Barrier Island Youth Action Plan 2014 - 2016 49

15 Great Barrier Local Board Community Funding: Round 3 2013-14 69

16 Chairperson's report 73

17 Board Members' Reports 83

18 Reports Requested/Pending 97

19 Consideration of Extraordinary Items

1 Welcome

Chairperson Fordham will welcome everyone in attendance. Member Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 12 February 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Great Barrier Local Board

12 March 2014

Auckland Transport Monthly Report - March 2014

File No.: CP2014/03605

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Great Barrier Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector and relevant Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides an update on;

· Local Board Transport Capital Fund proposals

· Floating Pontoon, Whangaparapara

· Typhena Wharf Chain

· Auckland Transport Website launch

· April Local Board workshops

Recommendation/s

That the Great Barrier Local Board:

a) receives the report;

b) approves the local board transport capital fund proposals.

Discussion

Reporting Back

Local Board Transport Capital Fund:

4. The Great Barrier Local Board is allocated $100,000 per annum from the Local Board Transport Capital Fund.

5. These funds can be used annually or rolled together to use the full three years’ of funding i.e. $300,000 for larger projects.

6. Due to commitments from the previous term the Board currently has approximately $296.000.00 available to end of 15/16 year term to be used on transport projects.

7. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will become a transport asset;

· Is in the ‘road corridor’;

· Will not compromise transport safety;

· Will not compromise the efficiency of the road network.

8. The below table outlines the requested rough order of costs of projects under consideration of the Local Board Transport Fund for Board approval.

Table 2: Great Barrier Local Board project update for Board approval: Resolution # GBI/2013/234

ID#

Project Description

Progress/Current Status

221

Mulberry Grove School Footpath

Shoal Bay Rd

· ROC estimated Option A at $83,000

· ROC estimated Option B at $64,000

There are two options as there is a boundary issue along the school frontage.

· Option “A” is to build a path that would encroach onto the school property, requiring easement from Ministry of Ed

· Option “B” is a new footpath within the road reserve of which would require widening on the north side

Board to approve construction of this project

220

Aotea Play Centre Carpark

Kaitoke Lane

· ROC estimated at $8,700

Metal existing grass area

Board to approve construction of this project

211

Hector Sanderson Road

Broken the 1.7km into sections, “A” to “K”

· “A” ROC estimated at $24,000

· “B” ROC estimated at $6,000

· “C” ROC estimated at $41,000

· “D” ROC estimated at $63,000

· “E” ROC estimated at $4,700

· “F” ROC estimated at $36,000

· “G”ROC estimated at $3,500

· “H”ROC estimated at $58,000

· “I” ROC estimated at $13,000

· “J” ROC estimated at $59,000

· “K”ROC estimated at $53,000

Total ROC for project estimated at $361,200

1.7km stretch of Footpaths

The ROC does not include;

· Resource, tree and building consent costs

· Cost fluctuations

· Land Purchase/lease agreements

Board to consider amount of money to be allocated to this project

222

Fitzroy Wharf parking

· ROC – Unable to determine at present

Auckland Transport is still looking at options, every option investigated to date suggest a huge cost for the benefit of a few cars.

This is still a work in progress

Board to consider a recommendation not to proceed

Note: ROC = rough order of costs; FEC = firm estimate of cost)

Board Consultations

Floating Pontoon, Whangaparapara

9. Auckland Transport was asked by the board to comment on the potential construction of a floating wharf pontoon at Whangaparapara, under a SLIP’s project.

10. The relevant department’s within Auckland Transport were consulted and have no issues with a floating pontoon being put in.

11. However as this pontoon would be predominately for recreational use, Auckland Transport would not pick up the repair and maintenance cost.

12. In the last 14 days it has been suggested that the pontoon may be used by a sea plane, and that Sealink may have a desire to start a weekend ferry service over the summer months.

13. If the wharf was to be used on a semi regular basis by the seaplane and the Sealink ferry, it would be suggest that whoever took over the running and maintenance of this pontoon could consider charging docking fees to the two operators wishing to use the pontoon.

Typhena Wharf Chain

14. The Local Board have recently received questions as to why there is a chain across the wharf entrance at Typhena.

15. Auckland Transport can confirm that the chain is there to protect the wharf structure, as it is unsuitable for heavy vehicles, however if necessary the chain can be opened by the wharf finger.

Media

Auckland Transport Website Launch

16. Auckland Transport is launching an updated website which is easier for customers to use and has more features.

17. The new site consolidates three websites: AucklandTransport.govt.nz; AT.co.nz and ATHOP.co.nz. The new website is: www.at.govt.nz

18. The website has a new structure, refreshed design and a new feature called “My AT”. This is for personal content such as AT HOP details plus new features like saved favorites stops or journeys.

19. The site retains popular features like the Journey Planner, timetables and fares information.

20. The new site is designed with dynamic content that automatically resizes when viewed on tablets or mobile phones.

21. Improved customer service is a major focus for Auckland Transport this year.

22. www.at.govt.nz is built on new technology and the website will be flexible to deliver online services to grow with increased customer numbers and their needs.

23. The new site will run parallel with the old ones for several weeks as users transition across to www.at.govt.nz

April Local Board workshops – pre-engagement on Transport Long Term Plan (TLTP)

24. Auckland Transport is scheduling three workshops for Local Board members, probably in the second and third weeks of April 2014.

25. The workshops aim to gain early feedback to inform advice and options for Transport as input to Auckland Council’s 2015-25 Long Term Plan (LTP) and by extension, the Regional Land Transport Plan (RLTP).

26. Auckland Transport hopes that the workshops will also be useful to Local Boards in developing the Transport Advocacy component of their Local Board Plans.

27. At this early stage, the priority is to understand community preferences and to look for opportunities to improve the alignment of Auckland Transport and Local Board priorities.

28. The importance of participating in the workshops is that local boards will be able to help shape the options that eventually make it into the draft RLTP, before the draft is written.

29. The workshops will be designed to be interactive, with a focus on listening. Auckland Transport is particularly interested in elected members’ views on the strategic direction for Transport, the prioritisation process Auckland Transport uses to select projects, and the overall levels of expenditure on Local Roads, Public Transport and Walking and Cycling.

30. Formal consultation on the Transport component of Auckland Council’s Long Term Plan, and on Auckland Transport’s Regional Land Transport Programme, will take place in January and February 2015.

Consideration

Local Board Views

31. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

32. All proposed schemes are subject to prioritization, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author	Ivan Trethowen – Auckland Transport Elected Member Relationship Manager
Authoriser	Jonathan Anyon – Auckland Transport, Elected Member Relationship Team Manager

Great Barrier Local Board

12 March 2014

Great Barrier Island Youth Action Plan 2014 - 2016

File No.: CP2014/00710

Purpose

1. This report seeks endorsement of the Great Barrier Island Youth Action Plan 2013-2016.

Executive Summary

2. The Great Barrier Local Board has identified youth development as a priority area. Through a youth needs assessment conducted in January 2012 it was identified that a youth led Youth Action Plan (YAP) needed to be developed. Council officers worked in partnership with the community worker for Aotea Health Ltd (Gael Johnson), the Chair of the Ngati Rehua Ngatiwai ki Aotea Trust Board (Nicola McDonald) and the island’s YAP representative (Nortessa Montgomery) to plan the development of the Youth Action Plan.

3. The action plan was developed at ‘Aotea Youth Speak’ a three day hui at Motairehe Marae on 29^th September-1^st October 2013. Attachment A provides the full Great Barrier Island Recommended Model and Action Plan 2014-2016 for the local board’s endorsement.

Recommendations

That the Great Barrier Local Board:

a) Endorse the Youth Action Plan 2014-2016

b) Allocates up to $9,000 from its Local Youth Employment budget to enable the delivery of the Youth Action Plan.

Discussion

4. The Great Barrier Local Board has identified youth development as an important element of ‘building economic prosperity’ and ‘caring for each other’, two key priorities of the current Local Board Plan. In 2011 The Local Board requested that a youth needs assessment be conducted and this work was commenced in January 2012. The assessment highlighted key priority areas including:

· Youth Leadership and Contribution

· Youth Health, Well-being & Safety

· Education, Training and Employment

· Youth Connectivity

5. Council officers worked in partnership with the Aotea Family Support Group , the Community Worker at Aotea Health Ltd, The Chair of Ngati Rehua Ngatiwai ki Aotea, and the island’s YAP representative (Nortessa Montgomery) to plan the development of a Great Barrier Island Youth Action Plan. An external facilitator was brought to the island to support the young people to develop their model and action plan. The model and action plan were developed at ‘Aotea Youth Speak’ a three day hui at Motairehe Marae between 29th September-1st October 2013.

6. The Community Worker, co-ordinated and advertised the event and registrations on the island. The Chair of Ngati Rehua Ngatiwai ki Aotea co-ordinated enrolments of their Rangatahi Ropu. The Rangatahi Ropu, co-ordinated the food and accommodation for the hui. Twenty five young people attended the hui. Fifteen of these were Rangatahi Ropu. The age range of young people who attend the hui was 10-28 years. Three youth workers supported the workshops.

7. The Youth Board Model and Action Plan developed at ‘Aotea Youth Speak’ including a collective vision and aspirations, the Poutama Steps mana-whenua pathway of intent, a recommended model for a youth board and an action plan.

8. To plan and deliver on priority areas identified at the youth hui it is suggested that the young people and supporting youth organisations utilise a four-step process for action. This four step process includes a discovery, download, design and a delivery.

9. The resulting Great Barrier Island Youth Action Plan 2014-2016 is summarised below. Attachment A provides the full Youth Action Plan.

10. The actions in the plan have a budget of $9000.00 and a request that this be funded by the Great Barrier Local Board. This budget is indicative as youth will bring their proposed projects and budget requirements to the board for consideration and approval. It is recommended that the action plan be funded from the board’s Local Youth Employment budget ($10,000).

Great Barrier Youth Recommendations 2014 – 2016

Priority	Strategic Objectives		2014 Actions	Accountable	Budget
Initial Youth Collective Priorities	To recognise the importance of engaging a larger group of Great Barrier youth to support a potential youth network willing to contribute to, and have voice for future developments To emphasise the concept of youth’s collective and individual power to shape their community, through activism. To produce real action and results. To avoid reinventing the wheel, identify and collaborate with organisations who successfully mobilise youth		1. Identify communications methods for engaging a broader range of Great Barrier youth, sharing the recommendations and recruiting group membership 2. Further meetings with youth group to build on the Aotea Youth Speak Hui and youth recommendations, developing closer ties with each other and strengthening relationships 3. Meet with the Local Board to better understand local government priorities, processes and opportunities. Identify a way forward. 4. Establish a forum to further design a youth network and/or Youth Board model, structure and a short to medium term Action Plan 5. Facilitate a meeting with Great Barrier organisations and leaders to share, learn, seek support, advice and endorsement	Aotea Family Support	$2,000
Youth Leadership & Contribution		To create opportunities for young people to lead, develop and contribute To increase connectivity among young people by forming a network of youth with different ideas and perspectives.	6. Establish a Youth Board reporting to the Local Board 7. Co-design Leadership Pathways for youth [on and off the island] 8. Clarify Ngati Rehua Ngati Wai Ki Aotea Rangatahi RopuYouth Leadership Pathway 9. Co-design volunteering initiatives for youth 10. Connect with and contribute to the work of the YAP representative 11. Access formal leadership and governance training so more youth can participate and contribute to Board/s decision-making 12. Engage other youth and establish or update an existing youth database for on-going communication and connection	Aotea Family Support	$1,000
Education, Training & Employment		To engage schools, employers and leaders in creating more on-island connectivity to each other, the environment, national and international experts, and other relevant/similar communities To contribute to Local Board discussions and decision-making, providing a youth perspective To deliver initiatives which support and encourage youth to be up-skilled	13. Co-design mentoring & support programmes for youth transitioning off the island for education or job training 14. Co-design life-skills training programmes 15. Engage with local employers to identify youth work experience opportunities 16. Participate in Local Board and Stakeholder initiatives to develop new employment opportunities for youth 17. Investigate/research similar communities and youth initiatives in different/relevant countries 18. Learn more about what currently exists on the island and how youth can get involved	Aotea Family Support	$4,000
Youth Health, Well-being & Safety		To raise awareness of the existing social issues on Great Barrier and identify the possible actions to combat these issues To raise awareness of youth priorities for healthy, well and safe young people, and increase youth contribution to finding the right solutions	19. Work with island stakeholders to complete an assessment on access to health services across the island, and drink driving on the island. 20. Work with stakeholders and Club managers to develop a No Drink Driving Campaign. 21. Establish a youth team to work with Island leaders [stakeholders] to scope a Young People’s Taxi Service. 22. Establish a youth team to work with Island leaders stakeholder to scope a baby-sitting service for Club Patrons’ children. 23. Facilitate a youth forum to discuss the connection between environment, spiritual and physical well-being of young people	Aotea Family Support	$1,000
Youth Connectivity		To increase connections with each other, families and community leaders, business and organisations, local government and service providers To encourage young people to be more proactive in addressing and contributing to youth issues To assist in creating connected communities which survive and thrive	24. Develop opportunities for intergenerational, iwi, on-island and off-island connecting. 25. Develop formal connections with decision-makers: Local Board, Iwi leaders, education leaders. 26. Work with decision-makers on transport and community connections between North and South. 27. Facilitate a forum for young adults to discuss employment/entrepreneurial opportunities for youth. 28. Establish a youth database and communications plan to connect as many young people and young adults together. 29. Work with educators and Iwi leaders to develop youth learning opportunities in Maori and Ngati Rehua history	Aotea Family Support	$1,000

Consideration

Local Board Views

11. This report seeks endorsement and funding of the Great Barrier Island Youth Board Recommended Model and Action Plan.

Maori Impact Statement

12. One of The Auckland Plan’s eleven strategic directions is “Enable Maori aspirations through recognition of the Treaty of Waitangi and customary rights”. Throughout the process of planning and implementing ‘Aotea Youth Speak’ mana whenua have actively participated and provided invaluable direction. Ngati Rehua Ngatiwai ki Aotea Trust Board agreed to host the event at Motairehe Marae. The Ngati Rehua Ngatiwai Ki Aotea Rangatahi Ropu group organised the food and accommodation. Maori participation was a key focuses of the hui. Sixty percent of the participants were Maori.

General

13. This report does not invoke Auckland Council’s significance policy.

Implementation Issues

14. Once the Great Barrier Local Board has endorsed the Great Barrier Island Youth Action Plan, Aotea Family Support will facilitate its implementation.

Attachments

No.	Title	Page
a View	Great Barrier Youth Action Plan 2014 - 2016	55

Signatories

Authors

Kate Sewell - Community Facilitator- Central

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

John Nash - Senior Local Board Advisor

Great Barrier Local Board

12 March 2014

Great Barrier Local Board Community Funding: Round 3 2013-14

File No.: CP2014/01756

Purpose

1. This report presents applications received under round three of the Great Barrier Local Board 2013/2014 Community Funding Programme. The Great Barrier Local Board is required to fund, part fund or decline these proposals.

2. This report also proposes that round four, the final community funding round for 2013/2014, accepts applications under the Accommodation Support Fund (ASF), to allow full allocation of the budget available for 2013/2014.

Executive Summary

3. For the 2013/2014 financial year the Great Barrier Local Board set a total community funding budget of $25,459.

4. This particular budget remains unspent to date, as previous applications have been approved from the local board’s SLIPs budget.

5. Eleven applications have been received in this round with a total requested of $61,991.26.

6. In addition to Local Board Community Funding, the Great Barrier Local Board is also able to consider applications under the Accommodation Support Fund. A budget of $5,000 was set for 2013/2014. $2,240 of that budget was allocated September 2013, with $2,580 remaining unspent. A summary of all the 12 applications are in Attachment A.

Recommendations

That the Great Barrier Local Board:

a) considers the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

Table 1: Great Barrier Local Board Community Funding Applications

Organisation name	Funds required for	Amount requested
Aotea Family Support Group	The Great Barrier Community Engineering Workshop	$5,800.00
North Barrier Residents and Ratepayers Association	Port FitzRoy reclamation seawall grouting	$9,500.00
Island Screens Incorporated	Film Club	$4,499.00
Mulberry Grove School	Barrier Babe Day	$3,400.00
Okiwi School	Weetbix Tryathlon participation	$538.00
Sea Education Aotea Charitable Trust	1. Softboards 2.Waka Ama project	$11,954.26
Great Barrier Island Sports and Social Club Inc	Conference room battery replacement	$6,650.00
Aotea Family Support Group	Youth education: Maths and Science Club	$3,300.00
Motairehe Marae	Marae Kitchen and Dining area upgrade	$10,800.00
Okiwi School	The Port Fitzroy Coastal Cleanup	$550.00
Motairehe Marae	Marae Kitchen and Dining area upgrade	$5,000.00
Total		$61,991.26

b) Agrees to accept applications under the Accommodation Support Fund under round four, the final community funding round of the Local Board Community Funding, for 2013/2014 which will close 29 March 2014.

Discussion

Community Funding Programme

7. In March 2013, the Regional Development and Operations Committee (RDOC) resolved to continue the interim community funding approach for the 2013/2014 financial year (RDO/2013/32).

8. Including this round, three community funding rounds have been held to date for Great Barrier. The fourth and final round closes on 29 March 2014.

9. Eleven applications were received in this third funding round.

10. Through the Local Board Community Grants Fund, the Great Barrier Local Board focuses on assisting Great Barrier based groups to provide activities, projects, programmes, facilities, initiatives, and events that make a positive contribution to the local community and where they align with the objectives of the Great Barrier Local Board Plan.

11. When reviewing applications, the local board should be guided by the following criteria (these are not eligibility criteria; rather they are guidelines to help the local board when considering the merits of each proposal):

· How well the project or proposal aligns with the objectives of the Great Barrier Local Board Plan,

· How well the project helps the wider island community,

· The number of residents who benefit, and

· The group’s record of undertaking activities beneficial to the community and accounting for previous funding received.

12. Additional criteria are:

· Activities must not have already taken place before the local board has the opportunity to consider the application.

· Applicant groups must be based on Great Barrier Island.

· Applicant groups must be legally constituted, i.e. be registered charitable trusts or incorporated societies. Other groups must apply under the umbrella of such a group.

· Generally, the local board will not fund legal costs associated with legal action, funds to be used to advance activities promoting particular political goals or religious ministry, or wages and salaries.

· The local board reserves the right to accept or refuse applications, including where the required information has not been adequately provided.

· Where an application seeks funding to develop a new facility or to redevelop an existing facility on private land, which provides a service to the Great Barrier community, the local board may recommend that this be in Auckland Council ownership where it considers this is in the long term benefit of the community, and provided that council officers report back in support, and the landowner and applicant agree with this approach.

· The board reserves the right to alter or amend any of the above criteria by simple board resolution made at an ordinary meeting.

· The local board will allocate funds in accordance with its agreed criteria and to the amount it considers appropriate.

· The local board reserves the right to reallocate funds between its budgets, by ordinary board resolution, where it considers this can best assist in the achievement of its funding objectives.

Budget

13. The Great Barrier Local Board set a Local Board Community Funding budget of $25,459 for the 2013/2014 financial year.

14. The full budget remains unspent as applications received under the 2013/2014 community funding programme to date have been allocated funding from the local boards SLIPs budgets.

15. Great Barrier Local Board is unique in the fact that it owns very little assets so makes capital grants to maintain the current community infrastructure (often owned by community groups rather than Council). At present, the Local Board Community Funding rounds are the mechanism used to process these grants whilst a funding policy is worked through.

16. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

Accommodation Support Fund (ASF)

17. The ASF provides financial assistance to community groups on Great Barrier Island to assist with their accommodation costs.

18. Ordinarily, one round of ASF is held per year, however under the 2013/ 2014 considered In September 2013 all funds were not allocated and a balance of $2,580 of the original $5,000 budget remains.

19. It is recommended that the fourth and final round of the Local Board Community Funding programme also accepts applications for accommodation support, to allow full allocation of the ASF budget for 2013/ 2014.

Consideration

Local Board Views

20. Local board feedback on the community funding applications will be sought at an ‘agenda run-through’ on 12 March 2014.

Maori Impact Statement

21. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

22. The allocation of grants to community groups is within the adopted annual plan.

23. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Applications Summary - Great Barrier Local Board Community Funding Round 3 2013 - 2014 (Under Separate Cover)

Signatories

Author

Sarah Zimmerman - Funding Advisor - Strategic Community Initiatives

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

John Nash - Senior Local Board Advisor

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence

No.	Title	Page
a View	Auckland Transport quarterly report	13
b View	AT activities, broken down by Local Board	25
c View	Decisions of the Transport Co-ordinating Committee, by Board	41
d View	Report against local board advocacy issues (replaces the previous reports against the Local Board Plan and Local Board Agreement)	43
e View	– Report on the status of the Board’s projects under the Local Board Transport Capital Fund	47

No.	Title	Page
a View	Board Member Susan Daly's report	85
b View	Board Member Jeff Cleave's report	89
c View	Board Member Judy Gilbert's report	93
d View	Board Member Christina Spence's report	95